10/27/2010 direct on-line reporting of course activity
TRANSCRIPT
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10/27/2010
Direct on-line reporting of course activity
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You Must Know Your ID Number
DO NOT CREATE YOURSELF AS A NEW USER FOR ANY REASON – IF YOU DO THE SYSTEM WILL NOT SEE YOU AS
AN INSTRUCTOR!
Use only your instructor identification
number
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Password starts as Welcome1
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Drop down for Course Record Administrator
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Click New Course Record
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Only the Organizations With Which You Are Affiliated Will Pull Down
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Click on the Picker (not the magnifying glass)
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Use the picker feature to search
Using the % sign before a word is a Wildcard!
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Pick the appropriate course
• %HSSSFA101 will pull up stand-alone first aid• %HSSSFA102 will pull up CPR Adult• %HSSSFA103 will pull up Child CPR• %HSSSFA104 will pull up Infant CPR• %HSSSFA 107 will pull up Adult CPR/AED• %HSSSFA 201 will pull up Adult & Child CPR• %HSSSFA 205 will pull up CPR/AED Adult plus CPR Child• %HSSSFA301 will pull up Adult/Infant/Child CPR• %HSSSFA401 will pull up first aid plus Adult CPR• %HSSSFA404 will pull up first aid plus Adult CPR/AED• %HSSSFA406 will pull up first aid plus Adult & Child CPR• %HSSSFA413 will pull up first aid plus Adult, Child and Infant CPR• %HSSPRO101 will pull up CPR Professional Healthcare Provider• or CPR for Lifeguards• %HSSPRO103 will pull up Emergency Response• %HSSPFA101 will pull up Dog First Aid• %HSSPFA102 will pull up Cat First Aid• %HSSPFA201 will pull up Dog & Cat First Aid • %HSSAQU402 will pull up Lifeguard (includes first aid & CPR)• %HSSAQU403 will pull up Waterfront Lifeguard (first aid & CPR)• %HSSAQU2 will pull up a list of the various swim levels
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Now enter the date, number of students and location of the course – at the top of the page will be a sheet number – write it down in
case you need to save and come back to your record
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Scroll down to pick the appropriate certificate option and then click to save
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Page refreshes – scroll down to click on add instructor
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Enter Your Instructor Number and click search
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Pick Yourself and then click select and close
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You can repeat adding instructors for any co-instructors and when done, make any comments you wish to and then click next
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Scroll Down when the next page appears
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• Note on the next page that as many grade columns appear as components to your course (eg First Aid, AED, Adult CPR)
• There are three grades, successful = pass, unsuccessful = fail, not evaluated = either audit or did not take that component
• At least first and last name and a grade in each component of the course is required
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Click review to continue or save to store as a draft
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Once reviewed click confirm to continue
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Purchase Orders vs Pay-at-Time
• Most users will need to be prepared to use a credit card to pay at the time the record is created and submitted.
• Some users will be assigned a Purchase Order number by the chapter
• Once you have created your course record the payment section appears
• Others may show a zero fee due because of prepayment of annual bulk-use charges.
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Once your payment has been recorded read and check the agree box and then click submit
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Once your course record has been approved you receive a notification; go in as Course
Record Admin
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Select approved and click search
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Pick the appropriate course – go to the right, click on print certificates and follow prompts
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Certificates appear in Crystal Reports – Click on the Export Button
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Select Adobe (PDF) – Insert Card Stock and Print Certificates
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OK , you’re done unless you want to know the specifics about reporting
Learn to Swim Programs…if you do, please continue!
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Swim Program Reporting• If you are reporting using an annual pre-
paid bulk rate – when you start your course record, select only the organization with “swim” in the title
• Each Authorized Provider that has opted for bulk swim rate annually will be provided with a separate organization number (Authorized Provider number) that will be used to report swimming activity– This reporting will not have a fee associated
with it.
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As soon as you pick a swim level “object” the screen will change
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Once you click the box above you do not need to enter names