10054413 how to give power point presentation

7/30/2019 10054413 How to Give Power Point Presentation

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Communication

skills:

how to give a good

PowerPoint

presentation


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It happens toeveryone,

eventually


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Although PowerPoint is de facto standard it is

not always necessary


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Talk to whos requesting presentation. Is it

lecture? 10 min report?discussion?


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Beyond the

bullets:

how to get the

most fromPowerPoint


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We do presentations to

win sell

be favoured


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Our daily routine

We are

breathing and living media

We create presentations to

communicate our ideas,

strategies, results

We present them for

people for whom media is a

part of a huge workload


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The winning and preferred team is not only

the cleverest

best buying

nicest people


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But also an agency

the client best

understands


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Creating and delivering better PPT presentations

Tell an emotional story

Keep it simple and short

A visual medium

Keep it visible & impactful

Rehearse

Test technical details

Be an actor

Engage & read the audience


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Presentation is a story


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A section is a slightly

different topic

It allows the audience tofollow you much better

Break your story into sections


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Show me the money slide first!

If you put your conclusions first, people are more likely

to stay with you until the end


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Tell them what you want them to remember

What is the key message


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When you write each of

your slides ask yourself

so, what of it?

why do I show it?

So what technique


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A VISUAL media not a reading exercise


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Try to make each page worth looking at

Seek images with impact that reinforce your message


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Pick a catchy title for a slide with one idea

Top 3 things you want audience to remember You may add sub-bullets to give a detail

What you talk about during the slide can be

much, much more than your top three bullets

3 key messages rule


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Keep it simple


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Slides are not cue cards


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PowerPoint allows to annotate slides w. notes


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Keep the presentation short


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Keep it visible and impactful

Do not go into small font sizes


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Do not go into small font sizes

It is important that content is readable to the person

seated furthest from the screen


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Use formatted transitions & animation with care

and really annoying if they are not

Whizzing swirlings are great if done appropriately


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If you dont want your audience to read your

point ahead of a time

Use Appear button

This allows each point to appear after a certainamount of time, or when you click the mouse

This is the only animation that should ever be

used with text


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Avoid using images supplied with PowerPoint

Most people in your audience have seen them already

Use http://www.corbis.com, http://flickr.com,
http://www.corbis.com/http://flickr.com/http://flickr.com/http://www.corbis.com/


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Be quick-fingered

Of h i l d


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Often rehearse your presentation loud

A d if ibl i f t f


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And if possible in front of someone


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Remember of time limit

You should cover all points and allow time for Q&A

Your audience should be allowed to ask questionswithout fear of being cut off


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Learn how to excite!

Deliver with clarity and

impact!


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Be ready and prepared!

What if the projector breaks?

What is your laptop crashes?

Can you pick up where you

left off?

Have at least hard copy

and paper at hand

Engage and speak to your


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Engage and speak to your

AUDIENCE not to the screen


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It makes each person feel important and works

wonderfully in keeping their attention

Make & hold eye contact with everyone

individually


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Speak loudly - everyone might hear you


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Read your audience, keep a good pace

G h lid if f l l


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Go to the next slide if you feel restlessness

Dont labour a

point if you

see they have

alreadyunderstood it


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Be an actor

2 l l f i ti t di


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2 levels of communication to an audience

Content - the information

you deliver

Non-verbal - body

language, mannerisms,

gestures, etc.

E t bli hi dibilit d t t


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Establishing credibility and trust

You establish credibility

with content

And trust with non-verbal

actions

Make sure the message coheres with the non-verbal

communication

St i t i ht t d b d l


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Do not shift feet, move about in a distracting way

Do use body language to dramatize points

Stay in straight posture and open body language

D t j t t lk t l i f t


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Dont just talk to people in front rows

Whatever space you have use it to the maximum

Walk through the room

Dont sit downControl the space between you and the audience

Presenting to a hostile audience


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Presenting to a hostile audience

Acknowledge their point of

view

That at least might get them

to listen

Test technical


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Test technical

details beforehand

Technical diffic lties d ring a presentation are


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Test any video, etc. prior to presentation to make sure

everything will run smoothly

Technical difficulties during a presentation are

disastrous!

Get off the Internet


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Get off the Internet

Turn-off the projector when


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p j

you are not using it

10054413 how to give power point presentation

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