1 zoe van hoover [email protected] 1 user safety: commissioning and early experiments neh arr...
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1 Zoe Van [email protected]
1User Safety: Commissioning and Early Experiments
NEH ARR
User Safety:LCLS NEH Commissioning
and Early Experiments
Zoe Van HooverDRAFT July 09, 2009
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2User Safety: Commissioning and Early Experiments
NEH ARR
Introduction
User Safety Training for Commissioning & Early Experiments
Scope of User Qualification
User Safety Training
Experiment Hazard Control ProcessExperiment Safety Reviews
Execution of Experiments
Experiment Completion
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AMO Commissioning
~August 17, 2009 – September 30, 2009
Commissioning Collaborators will be trained and processed as Users during the commissioning period.
23 people total, 10 to 15 people on site at any timeSchedule developed by Instrument ScientistsSSRL-LCLS User Research Administration (URA) knows who is coming and when
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First AMO User Experiments
Oct 1-6: L. Young, spokesperson18 Users
Will use existing AMO equipment, with Neon gas
Oct 8-14: L. DiMauro, spokesperson15 Users
Will use existing AMO equipment, with He and Ne gas
These experiments will introduce no new hazards beyond the scope of those present during AMO commissioning
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Training
Established SLAC Work Planning & Control Processes Apply to all workers
XFD Staff
Users
Supervisor determines training requirements
Work is not authorized until training complete
Instrument Scientist is User supervisorXFDSO advises Instrument Scientist regarding user training requirements
No supplemental training required for early users
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Early User Training Process
Before Arrival on SiteComplete training available online (GERT, SON or EOESH, Elect. safety)User Access Guidelines and Agreement and/or hutch safety orientation training materials also available online
Directed by Gate Guard to SSRL-LCLS URA officeURA confirms completion of remote training courses
Courses may be completed at the URA officeRead and sign User Access Guidelines and AgreementURA prints training summary document indicating completion of all trainingInstrument Scientist picks up users and printed training summary document, escorts users to hutch
Arrive at HutchInstrument Scientist provides hutch safety orientationFloor Coordinator provides hutch search trainingFloor Coordinator posts training summary document at hutchInstrument Scientist reviews work plan with user and provides work authorizationFloor Coordinator provides work release
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Resources for Providing User Training
GERT, SON, EOESH, Electrical Safety Course #239URA staff already in place, can administer this training
Electronic training materials already exist (SLAC ES&H courses)
Tracking of course completion is done through electronic STA database
Hutch 1 Safety OrientationScope:
Alarm and emergency response
Awareness of special hazards and hazard mitigations in the area
Postings and rules such as hutch occupancy limits
Training on the use of SOPs to operate vacuum and pressure systems
Limitations on scope of allowed User work
Instrument Scientist staff is in place, and will administer this training
Training materials released
Tracking of course completion will be done at the hutch on a paper training summary which will be archived by URA
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Resources for Providing Training (continued)
Hutch 1 Search TrainingIn order to train XFD staff
Hutch 1 search procedure is releasedHutch 1 search training materials are releasedTraining qualification is tracked on paper in the XFD Staff HPS Training Record Summary document, maintained by XFD documentation officeStaff in place: Safety Officer, XFD managers, & FCsSafety Officer training XFD managers and Floor Coordinators
In order to train UsersFloor Coordinators must be qualified (by supervisor) to administer trainingFloor Coordinators train Users to perform searchTracking of User search qualification will be done at the hutch on a paper training summary, which will be archived by URA
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User Qualification
Training Qualifies Users to:Have unescorted access the NEH experimental floor
Participate in NEH Hutch 1 searches (after training)
Operate R&D electrical equipment using local panel or remote computer
Operate vacuum and pressurized gas systems following SOP
Users NOT qualified to:Construct, maintain, or install R&D equipment with electrical or other hazards
Operate breakers
Fabricate, maintain, or modify vacuum or pressurized gas systems
Operate vacuum or pressurized gas systems outside of the scope of SOP
Perform other activities requiring safety training beyond that provided
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Early User Training: Conclusion
Early Users will be trained and qualified for a limited scope of work Hazards during commissioning and first experiments have been identified
UnderstoodHazard mitigations and controls in place
Readiness to provide safety training to early Users:Staffing
URA staff in placeInstrument Scientist staff in placeFloor Coordinator staff in place
DocumentationTraining materials for GERT, SON, EOESH, and Electrical Safety are readyTraining materials for Hutch Safety Orientation are readyTraining materials for NEH Hutch 1 Search are ready
Training RecordsElectronic tracking of GERT, SON, EOESH, and Electrical Safety are readyTraining record of User Search Training and Hutch Safety Orientation ready
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Experiment Safety Review
Commissioning & Basic Instrument Operation Existing SLAC safety review processes
Safety Overview Committee
Instrument Readiness Review
Work Planning & Control
User Experiment Safety Review Hazards beyond those present for instrument commissioning and basic instrument operation
Depends upon prior completion of instrument safety review and hazard controls
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Experiment Safety Review
User ExperimentsSolicit hazard information from spokesperson
ProposalFollowing scheduling of beamtime
XFDSO determines hazard control requirementsSLAC ES&H manualSLAC safety subject matter expertsSupplemental User training requirementsRequests IRR if necessaryDetermines material acquisition and disposal path
Generates Safety ChecklistsXFDSO signed Safety Checklists constitute approval to proceed with experiment with required controls in place
Communicates supplemental training requirements to user supervisors and URACommunicates hazard control requirements to spokespersonCommunicates material acquisition and disposal plan to spokesperson and Instrument Scientists
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Experiment Execution Beam Line Authorization
Authorizes x-ray operation to the hutchBeamline SpecificExperiment IndependentNotice of open Radiation Safety Work Control Form placed over / near BLA
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Safety Checklists
Commissioning X-Ray Phase Safety Checklist
No Set-up Phase Safety Checklist required
Early ExperimentsBoth Checklists
XFDSO authorization
No hazards beyond baseline instrument hazard
No additional controls
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Floor Coordinators
Floor Coordinators 24 / 7 coverage with shift change overlap
Keep XFD operations electronic log
Complete and post required documentsBLA
Safety Checklists
User Training Summary
Online/Offline Checklist
Provide User work release
Monitor safety of user workStop work authority
Incident, Emergency, Alarm response
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Experiment Completion
When Experiment is CompleteMaterial disposal
Shipped back to user home institutionSLAC shipping and receiving process
Disposal through SLAC hazardous waste disposal processInstrument Scientist takes ownership until disposal
User departureNotify Supervisor and URA of departureReturn SLAC badgeSpokesperson completes URA questionnaire
Safety Feedback
Experiment Specific Hutch Postings ArchivedUser Training SummarySafety ChecklistsOnline/Offline Procedure
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Conclusion
Experiment Hazard Review and Control Process Follows SLAC ISEMS