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WRITING EVALUATION PLANS

Grantsmanship and Fundraising

College of Public and Community Service

University of Massachusetts at Boston

©2008 William Holmes

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NEED FOR EVALUATION PLAN

Legal requirements Accountability to funders Assess benefits and costs of program Assist design of future programs Promote public relations

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BENEFITS OF EVALUATION

Clarification of goals and objectives Clarification of logic model Improvement of information

systems Documents program results Allows program improvement Aids replication of program

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PROCESS VS. OUTCOME EVALUATIONS

Throughputs versus outputsServices/activity versus

resultsSequence of activity versus

outcome statesCorrelation versus causationImplementation versus

achievement

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GOALS OF PROCESS EVALUATION

Documentation of activity Assessment of satisfaction Tracking of staff efforts Assessment of program efficiency Examination of staff perceptions

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GOALS OF OUTCOME EVALUATION

Documentation of outputs and outcomes

Satisfaction with results Assessment of effort/result

relationships Assessment of programs efficacy Providing accountability

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EVALUATION TARGETS

Program documents Training activities and materials Procedures and materials Meeting minutes/event

documents Types and level of activities Products of activities

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STEPS IN PREPARING PLAN: 1

1. State services, goals and objectives

2. Determine evidence needed to document services, goals, objectives

3. Specify data collection procedures for evidence

4. Identify analysis needed and form of products

5. Clarify responsibility and authority

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STEPS IN PREPARING PLAN: 2

6. Develop a measurement plan

7. Develop a timetable for evaluation

8. Specify procedure for monitoring implementation of evaluation

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EXAMPLE MEASUREMENT CHART

VARIABLE MEASURE WHO WHEN

Family conflict

Conflict Scale

Home Visitor Every 6 months

Child Abuse CPS indication

Case Manager Every 12 months

Alcoholism MAST Client Intake, Exit

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STEPS IN WRITING PLAN

1. Summarize rational for and purpose of evaluation

2. Summarize measures and standards

3. Summarize data collection procedures

4. Summarize products

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EVALUATION CHARTS

Task Allocation Charts Project Timelines Gantt Charts Product Summary

TASK ALLOCATION CHART

TASK ACTIVITY PERSON RESPONSIBLE

DEADLINE

A How its done 1 John Doe 11/15/09

B How its done 2 Jane Smith 11/30/09

C How its done 3 Fred Howard 12/15/09

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GANTT CHARTS

Tasks Quarter 1 Quarter 2 Quarter 3 Quarter 4

Develop Measures

XXXXX

Get Sample XXXXX

Collect Data

XXXXX

Write Report

xxxxxxxx

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USES OF INFORMATION

Products Internal Use External Use Multiple Uses Reuse