1 working with contractors for indicator 14: tips and strategies capacity building institute...
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Working with Contractors for Indicator 14:
Tips and Strategies
Capacity Building Institute
Charlotte, NCMay 8, 2008
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Presenters
Jackie Burr, Oregon SEA
Pattie Johnson, Teaching Research Institute, Western Oregon University
Jacque Hyatt,Idaho SEA
David Test,Special Education Program, UNC Charlotte
States
Contractors
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Indicator 14: Census or Sample
Oregon
North Carolina
Idaho
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Oregon and Indicator 14
OR uses “census” and “sampling”
OR has no large LEAs (50,000+)
OR uses district personnel to make calls
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North Carolina and Indicator 14
NC is a ‘sampling’ state
NC has 5 large LEAs (50,000+)
NC uses a call center (PIAR @ SUNY Potsdam) will also send paper copies and have
on-line version if needed
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Idaho and Indicator 14
Idaho is a ‘census’ state Began survey with Class of 2000
Total school leavers per yr 1100-1200
Contract is with a private company
Two activities associated with data collection:
Exit Survey Follow-up Survey (1, 3, and 5 years out)
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Why (or when) should a contractor be used?
Provide missing content and context
Training partner
Different perspective (Academic)
Different skill set
Time lines too tight for state
Detailed data handling
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What are the roles of the partners in terms of…
Data collection?
Data analysis?
Data reporting?
Data-based decision-making?
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OR SEA Roles
State Representative
Set parameters
Develop budget
Finalize content
Liaison between data managers, IT, SEA teams
Obtain final approvals
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OR Contractor Roles
Contractor
Research alternatives
Recommend methodology
Develop application
Analysis
Reporting
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NC Department of Public Instruction’s Role
Have final say on all questions and procedures
Help with LEA contacts
Work with LEA directors
Report to all stakeholders
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NC Contractor’s Role
Help develop surveys
Coordinate/compile Exit data
Give it to PIAR (PAIR collects PS data)
Analyze PSO data
Write reports Exit survey summary PSO data summaries
Overall LEAs
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NC Contractor’s Role
Report to stakeholder group
Coordinate with NC DPI Email Phone Reports Presentations
Work with NPSO Participate in monthly calls Use website resources
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Idaho SDE Responsibilities
Develop scope of work for contractor
Manage the completion of the Exit Surveys
Generate student contact list for contractor
Provide contractor with survey cover letter
Communicate with contractor
Support a SDE ‘content’ specialist and a ‘data’ specialist to manage the project
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Examples of questions the SEA should ask of the contractor:
When will we be able to review progress and structure of data collection?
How long will we have to review and finalize?
When will reports be complete?
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Examples of questions the contractor should ask the SEA
What data format (SPSS, Excel, other) does the SEA need?
Who provides training and materials?
When are reports due?
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Tips and Strategies for working successfully with partners
Solid Contract
Relationships
Constant Communication
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Solid Contract
Choose a contractor that compliments the resources or skill set of the SEA
Write contract based on “big picture” result/outcomes
Clearly define deliverables
Specify time table
Write Tight—Work Loose
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Relationships
Good communication
Respect partners
Prioritize often
Anticipate barriers
Find solutions together
Maintain professionalism
Develop and maintain trust
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Issues Needing Constant Communication
Data collection
Methodology
Barriers
Measuring Results
Content and Context
Timelines
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Questions
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Contact Information
Jackie Burr 503-947-5639 Jackie.burr@state.
or.us
Pattie Johnson 503-838-8779 [email protected]
Jacque Hyatt 208-332-6951 [email protected].
gov
David Test 704-687-8853 [email protected]