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Welcome to the Johnson Space Center

Safety and Mission Assurance Engineering Contract

Cost and Pricing Preproposal WebEx

September 17, 2012

9:00 a.m. - 10:30 a.m.

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Agenda

Topic Presenter Title

Orientation Scott A. Stephens Contracting Officer

Cost/Pricing Overview Jannette R. Bolden Cost/Price Analyst

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Orientation

Scott A. StephensContracting Officer

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• These slides are not to be interpreted as a comprehensive description of the requirements in the Request for Proposal (RFP).

• If there is any discrepancy between the RFP and this written and oral presentation, the RFP takes precedence.

Disclaimer

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Purpose of Pre-Proposal Conference

• The purpose of this Pre-Proposal WebEx is to help industry understand the Government’s cost and price proposal requirements.

• Questions: Any response to verbal questions during the conference shall not be

construed as an official answer Submit written questions to the Contracting Officer as described in the

Draft Request for Proposal (DRFP):- The deadline for questions regarding the DRFP is 5:00 p.m. CDT on Monday, September 24, 2012

Official responses to written questions received by the Contracting Officer will be posted to the NASA Acquisition Internet Service (NAIS) Web Portal and the SMAEC procurement website

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• Source Selection Authority − Ellen Ochoa, Deputy Director, Johnson Space Center

• Streamlined Procurement Team (SLPT)− Irene E. Kaye (NA), Chairperson− Stephen Gawenis (OE), Team Member− Scott Henricks (NT), Team Member − Gary Priest (NE), Team Member− Scott Stephens (BR), Contracting Officer− Christina Hibbs (BR), Contract Specialist

Source Selection Authority and Acquisition Team Members

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Contract Specialist: Christina HibbsChristina.A.Hibbs@nasa.gov(281) 483-8119

Contracting Officer:Scott StephensScott.Stephens-1@nasa.gov(281) 792-7521

SMAEC Web Address: http://procurement.jsc.nasa.gov/smaec/− Click on the “Feedback - Anonymous Questions to Contracting

Officer” link to submit a question

Points of Contact

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Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman …”

JSC Ombudsman:Lauri Hansen/AC2101 NASA ParkwayHouston, TX 77058Phone: (281) 483-2823Email: lauri.n.hansen@nasa.gov

Ombudsman

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NASA Agency Ombudsman:NASA HeadquartersMail Code: LP011Washington, DC 20546-0001Phone: (202) 358-0445Email: agency-procurementombudsman@nasa.gov

Ombudsman, Cont.

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Cost/Pricing Overview

Jannette R. BoldenCost/Price Analyst

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Agenda

– Mapping of Technical Approach to Cost/Price

– Technical Workbook

– IDIQ Workbook

• IDIQ process Flow Chart

– Other Supporting Data Workbook

– Questions?

Mapping of Technical Approach to Cost/Price

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Technical Workbook(RFP Attach. L-4)Resources are proposedfor TOs 1-6 here

Volume I, Technical

Acceptability

Volume III, Cost/Price Proposal

IDIQ Workbook (RFP Attach. L-8)Resources proposed in Vol. Ifor TOs 1-6 get priced-outhere

Ensure the rates used to price-out the RFP Task Orders matchthe rates proposed in Section B of the Model Contract. If a rate in Section B differs from a rate in Attach L-8, Section B will take precedence as the proposed rate.

Technical Workbook OverviewRFP Attachment L-4

The Technical Workbook consists of the following 8 Technical Resources Summary Templates (TRSTs): •Resources Roll Up – TO 1•Resources for TO 1•Resources Roll Up – TOs 2-5•Resources for TO 2•Resources for TO 3•Resources for TO 4•Resources for TO 5•Level of Effort for TO 6

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Technical Workbook RFP Task Order Overview

TO 2TO 3TO 4

Completion Form

At least 70%

TO 1 Fixed Price Task

Term FormUp to 30%

TO 6

Cost Reimbursable

Tasks

NASA anticipates TO s 1-5 to be relatively stable so each offeror shall propose its resources for each contract year taking into account all its efficiencies from year to year.

Price-out the LOE provided in the RFP for each year

TO 5

TOs 2-4 represent type but not full magnitude of work.Therefore, apply multiplier factor in TRST Tab entitled“Resource Roll-up – TOs 2-5”

Technical WorkbookWhat is the Multiplier Factor?

• Purpose: The multiplier is intended to reasonably represent the magnitude of future work to enable Offerors to propose the types and quantities of resources, including any offsite facilities needed as well as resources needed to accomplish TO 1 for Contract Management and Reporting.

• In the Technical Resources Summary Templates (TRST) tab entitled “Resource Roll-up – TOs 2-5” you shall apply the multiplier provided to the resources proposed in the following TRST tabs:– “Resources for TO 2”– “Resources for TO 3”– “Resources for TO 4”

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The IDIQ Workbook consists of the following templates: •ICST IDIQ Rates Development – Contractor Specific Template

– This template is required for both Fixed Price and Cost Reimbursable TOs.– ICST will be revised in the Final Request for Proposal to capture the fully-

burdened Fixed Price and Cost Reimbursable labor rates.

•PBT Prime Burdens Template•ITT IDIQ Rates Development Template - Team •ISCT IDIQ Summary Cost Templates:

– ISCT TO 1 (Fixed Price)– ISCT TO 2-5 (Cost CF)– ISCT TO 6 (Cost Term)– ISCT Cost Roll-Up (TOs 2-6)

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IDIQ Workbook Overview

The IDIQ Workbook consists of the following templates: •MSPT Minor Subcontractor Pricing Template •CFT Conversion Factor Template •OHT Overhead Template •GAT General & Administrative (G&A) Expense Template

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IDIQ Workbook Overview (Cont’d)

IDIQ Process Flow Chart

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IDIQ RATES DEVELOPMENTCONTRACTOR

SPECIFIC TEMPLATE (ICST)

(PRIME)

IDIQ RATES DEVELOPMENTCONTRACTOR

SPECIFIC TEMPLATE (ICST)

(MAJOR SUB)

IDIQ RATES DEVELOPMENTCONTRACTOR

SPECIFIC TEMPLATE (ICST)

(MAJOR SUB)

IDIQPRIME BURDENSTEMPLATE (PBT)

IDIQ RATES DEVELOPMENT

TEMPLATE -TEAM (ITT)

SFBR*

SFBR*

FBR*TECHNICAL

RESOURCES SUMMARY

TEMPLATE (TRST)

MINOR SUBCONTRACTOR PRICING TEMPLATE

(MSPT)

SFBR* IDIQSUMMARY

COSTTEMPLATE

(ISCT)

Other Supporting Data WorkbookRFP Attachment L-9

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The Other Supporting Data Workbook consists of the following templates :•PIT Phase in Template•CAOT Cognizant Audit Office Template •TC(a) Compensation Template (a) Salaries & Wages – Non-Exempt•TC(b) Compensation Template (b) Salaries & Wages –Exempt•TC(c) Compensation Template (c) Fringe Benefit Analysis Package•TC(d) Compensation Template (d) Personnel and Fringe Benefits Policies•TC(e) Compensation Template (e): Incumbency Assumptions

Questions and Answers

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Thank you for attending the Johnson Space Center

Cost and Pricing Preproposal WebEx for the Safety and Mission Assurance

Engineering Contract (SMAEC)