1. user manual

ePrisons Suite

Technical & Installation Manual

Release Date 08/07/2014

User Manual

ePrisons Suite

Prisons Division National Informatics Centre

Department of Electronics & Information Technology [Deity] Ministry of Communications and Information Technology

Government of India Telephone (011) 2 436 42 99 Facsimile (011) 2 436 42 99 Email [email protected]

ePrisons Suite

No part of this document shall be reproduced without the prior permission of the

Group Head, Prisons Division, National Informatics Centre

Amendment Log

Version Number

Date (dd/mm/yyyy)

Change Number

Brief Description Sections Changed

3.0 08/07/2014 Nil Third Release Nil

ePrisons Suite



Table of Contents Section Description Page No. 1. Introduction 6 1.1 Audience 6 1.2 Purpose 6 1.3 Document Organization 6 1.4 Conventions 6 1.5 References 6 1.6 Problem Reporting 6 1.7 Escalated Problem Reporting 7 2. Product Features 9 2.1 Prison Management System [PMS] 9 2.1.1 Invoking of PMS 9 2.1.1.1 Welcome Screen 9 2.1.1.2 User Validation Screen 11 2.1.2 Data Entry 13 2.1.2.1 New Prisoner Entry 15 2.1.2.2 Modification of Prisoner Details 23 2.1.2.3 Court Case Details 24 2.1.2.4 Court Actions Details 28 2.1.2.5 Ward / Barrack Allocation Details 31 2.1.2.6 Mulahiza Details 33 2.1.2.7 Prisoner Movement Details 35 2.1.2.8 Release 37 2.1.2.9 Incomplete Data 39 2.1.2.9.1 Prisoners Details 39 2.1.2.9.2 Mulahiza Details 40 2.1.2.9.3 Court Case Details 41 2.1.3 Query 41 2.1.3.1 General 42 2.1.3.2 Court Case 45 2.1.3.3 Prisoner Movement 47 2.1.4 Reports 49 2.1.5 Administration 51 2.1.5.1 SQL Query 51 2.1.5.2 Administrator Console 52 2.1.6 Miscellaneous 54 2.1.6.1 Refresh Data 55 2.1.6.2 User Password 56 2.1.6.3 User Log 57 3. Handling Instructions 60 4. Installation Instructions 62 4.1 Server Side Installation 62 4.1.1 New database (PMSDB) Creation 62 4.1.2 User-id Creation 63

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4.1.3 Restoring Backup 65 4.2 Client Side Installation 69 4.2.1 Crystal reports 69 4.2.2 Setup of PMS 70 4.2.3 Copy Client Database 70 4.2.4 Copy Reports 70 4.3 ODBC Connectivity 71 4.3.1 Server Connectivity 71 4.3.2 Client Connectivity 76 4.4 Environment 79 4.4.1 Regional Settings 79 4.4.2 Network Settings 79 4.5 Hardware Requirements 80 4.6 Software Requirements 81 4.7 Network Requirements 81 5. General / Common Operating Instructions 83

ePrisons Suite



1. Introduction 1.1 Audience

The audience of the ePrisons manual is the users of the prison department across the country. In addition to the prison department, the application provides interface with the court and police. Data exchanges between different entities have been made possible in this system. Jails have accused and convicts who are sent by the Hon’ble courts who are produced by the police, but many other accused and convicts reach the jail from trial by the railway magistrates, CBI judges, narcotics board, terrorists’ courts, special trial courts and other courts too. The computer application also supports other investigative agencies like state crime branch for making look out alerts for criminals in the jails. Besides these ePrisons is meant for NHRC, SCRB, IB, NIA, MHA and NCRB also for getting information about the criminals lodged in the jail.

1.2 Purpose

The purpose of this document is to provide a broad outlined interface for using ePrisons and make the ePrisons user fully understand the capabilities and features provided by the application software to them. It will reduce the hardship; the user may face in using ePrisons software.

1.3 Document Organization

The user manual is divided six sections. Section 1 describes the Purpose of this manual and the intended audiences of ePrisons. It describes the point of contact in case of problems faced in using ePrisons or giving feedbacks / suggestions / modifications on the capabilities of ePrisons. The authors of this report and application welcome the criticism and loopholes and lacuna of the application, which strengthen the application in the best interest of the Indian Criminal Justice System.

Section 2 outlines the salient features of the ePrisons.

Section 3 and section 4 respectively refer to the handling and installation instructions for ePrisons, which are highly significant for the users of this application.

Section 5 describes the general / common operating instructions pertaining to the ePrisons.

Section 6 contains the Annexure, comprising of the glossary of the acronyms used in the finalisation of the user manual.

1.4 Conventions

No special conventions have been followed except bold fonts for the headings. 1.5 Problem Reporting

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In case of ePrisons or any of its features related problems shall be reported to the following officer within the state in which the application is being used:

Name: Designation: Address: City: PINCODE: Telephone Number: +91-city code-phone number Email: Cell phone number: 0.. … . ….

1.6 Escalated Problem Reporting

If the problem remains unattended or unsolved by the officer at the above mentioned address, the same shall be reported to the SIO at the following address:


If the problem remains unattended or unsolved by the officer at the above mentioned address, the SIO can also direct his designated officer for resolving the issue based on the error reported to him. The SIO may direct to contact the data centre engineer and contact telephone number for resolving the issues. The contact person address shall be as follows:


The problem may be related to the data card, which is an integral part of this application. The internet connectivity is being established by means of this data card. At times the internet may be slow or due to rain attenuation the network speed may be slow or may be getting disrupted intermittently due to the internet gateway or internet exchange problem. In that case the problem may remain unattended or unsolved by the officer at the above mentioned address, the SIO can also direct the officer complaining to contact the MTNL / BSNL or the contact address of the data card company or their designated officer for resolving the issue based on the error reported to him. The contact person address shall be as follows:

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Name: Kartik Maringanti Designation: Scientific Officer Address: NIC Head Quarter, NIC City: New Delhi PINCODE: 110003 Telephone Number: +91-24364299 Email: [email protected] Cell phone number: 8800933667

Name: Shashikant Sharma Designation: Technical Director Address: NIC Head Quarter, NIC City: New Delhi PINCODE: 110003 Telephone Number: +91-24364299 Email: [email protected] Cell phone number: 9868206649.

Rajiv Prakash Saxena Deputy Director General Room Number 629, National Informatics Centre, ‘A’ – Block, CGO Complex New Delhi PIN 110 003 Telephonic Contact Number 91-11-2 436 42 99, 2 430 56 91 E-Mail: [email protected]

mailto:[email protected]

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2. Product Features

The ePrisons software is broadly classified into five modules. It is total solution for all the activities in a prison complex. The functional modules / activities undertaken so far:

1. Prisoner Information Management System (PIMS); 2. Visitors Information Management System (VIMS);

3. Personal Information Management for Jail Official (PIS);

4. Roaster Management System (RMS);

5. eHospital - for Prison's Hospital Management;

6. Prison Management System;

7. Police intelligence System;

8. Court Monitoring;

9. Inventory Management System;

10. Kiosk Infolet;

11. Legal Aid;

12. Prosecution Management (under development).

2.1 Main Screen of eprisons: This is the first interaction of the software with the user. The main screen is as shown in screenshot 2.1:

Screenshot 2.1

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On the upper left most part of the screen, logo of the prison department is displayed. The logo of each state shall be displayed in which the application is being customized.

It has the on line help corner on upper right most corner of the screen. It invokes the on-line help option by clicking on it. It is an on-line help that will guide user for using ePrisons.

When user presses (double click by means of the mouse) the help button, then on-line help is invoked for the system, right now the help questions screenshot 2.2 is as follows:

Screenshot 2.2

The screenshot 2.1 also tells about ePrisons, comprising of five following modules:

1. Prisoner Information Management System (PIMS);

2. Visitor Information Management System (VIMS);

3. Personal Information Management for the Jail Officials (PIS);

4. Roaster Management System (RMS); and

5. eHospital – Prison’s Hospital Management

6. Prison Management System;

7. Police intelligence System;

8. Court Monitoring;

9. Inventory Management System;

10. Kiosk Infolet;

11. Legal Aid;

12. Prosecution Management (under development).

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The information about NIC is also provided in this screen shot. If the user chooses ‘More about NIC’ then www.nic.in link is opened and one can go through with organizational setup of NIC and the activities being undertaken by the organization as showcased in the screenshot 2.3.

Screenshot 2.3

Login of ePrisons:-

It fetches the Login & Password information from the role based user for initiating the application software which has been installed at the NIC data centre or the State data centre under secured environment. Role based user has to type in valid username in lowercase and password assigned to him / her / it for using the application software here on this screen( screenshot 2.1) one by one as explained below :

User is asked to enter his/her user name (UserId) assigned by the administrator as shown in the screenshot 2.4 below -

http://www.nic.in/

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Screenshot 2.4

Login of ePrisons:- Change password option is explained in the Screenshot 2.5 through the following screen shots by following the steps as shown below. To begin click User Profile’. ‘Change password’ shall come in view for the role based user.

Screenshot 2.5

After invoking ‘Change Password’ option give the old password and then give the new password, which shall have to be a minimum of 8 characters long. If the password given is less than eight characters long, error will come.

Screenshot 2.6

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Care must be taken that while new password is being given, there should be one special character in the password. These special characters are!@#$ %^&*()/\}{[]|:;”’. there should be one numeric character in the password. These numeric characters are 0123456789. If any of these special characters or alphanumeric characters is not given in the password, the error will occur. Error message shall be given if the new password and retype password donot match 100%. Care must be taken to type the words, characters and numeric character properly. If the sequence do not match error shall occur and password shall not be changed. Retype password must not be blank. If any blank password is given, the error message will be shown. Care must be taken that while new password is being given, password should not be more than 15 characters long. If the password given is more than 15 characters long, the following error message shall be displayed. User Login:-

The user is now required to enter password of 8 (eight) or more characters. The password is of minimum length of 8 characters and maximum length of 15 characters. The password must be a combination of alphanumeric, lower case alpha, uppercase alpha and special characters, which are !@#$%^&*(). The password must not have common names or dictionary words. After entering the user password, the user must have to give CAPTCHA which is used for the security of the applications. The CAPTCHA is typed in exactly the same way as mentioned each time the role based user logs into the system, to defend against malicious automated robotic programs from performing abusive tasks such as illegitimate account registration purpose. CAPTCHA stands for Completely Automated Public Turing Test to Tell Computers and Humans Apart. CAPTCHA is a program that generates tests like asking user to read distorted text and type the same in the specific area. It could be combination of alphanumeric characters. It should be given with specified user name / password in prescribed format of either small or big alphabets along with numbers for a session. For each session with the same user name and password captcha shall change each time. The user must take caution in filling the CAPTCHA as one must has to fill the CAPTCHA as it is coming on the screen i.e if it is showing big alphbet at one place then one has to fill big alphabet and if small alphabet is there then one has to give small aplhabet at that place. Some of the examples of CAPTCHA as given below:

1) 2)

The screen with role based user name / password / CAPTCHA shall appear as shown in the below depicted screen in the Screenshot 2.7

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Screenshot 2.7

After clearing all the three steps of giving user name / password / CAPTCHA press login button on the screen, with 32 bit encrypted password that shall lead to the Welcome screen. If the role based user gives any of the two parameters during login session, i.e. wrong role based user name, designated password or right session dependent captcha then error message ‘Invalid user name or password’ will be shown on Screenshot 2.8.

Screenshot 2.8

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If wrong captcha text is given then also the message shown on screen will be ‘Please enter the text displayed correctly’ as shown in the Screenshot 2.9.

Screenshot 2.9

If user gives invalid login name or wrong password more than 5 times then the account is blocked and user has to contact administrator for re-opening / revalidating the account. If the user has forgot the password and one wants to work on software then one can choose the ‘forgot password’ option, then new password is e-mailed to the user.

The screenshot 2.1 depicts the name of the jails in the country where ePrisons is implemented or it is going to be implemented.

It also informs about the contact details of the Group Head of the Division who should be contacted in case of any query / grievance / suggestion / query.

The permissions granted to different users by the ePrisons Database Administrator are as follows for security reasons:

Sr. No

Permission Type of Users

1 Data Entry Warders, Matrons and all Data Entry Operators (DEO)

2 Query To All

3 Reports Superintendents, Deputy Superintendents, Assistant Superintendents, Warders, Matrons and all DEO’s

4 Administration DG (P), IG (P), DIG (P), Superintendents and Super User

When User enter the given username, Password and CAPTCHA correctly then he will be redirected to the welcome screen of ePrisons.Where a dropdown is provided to select module of ePrisons Software from where user has to select

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Prisoner Management System for managing prisoner details and generating different kind of reports.

2.1.1 Prisoner Management System :-

Prisoner Management System is a web based solution for Prisoner Management. This software provides a centralized approach for recording and managing prisoner information and generating different kinds of reports.

PIMS Records and Caters to the following needs:

1. Home;

2. Prisoner Induction;

3. Court Management;

4. Sentence Management;

5. Gate Management;

6. Rehabilitation Module;

7. Prisoner Personal;

8. Search;

9. Reports;

10. User Profile;

11. Administration;

12. Logout;

2.1.1.1 Welcome Screen: Screenshot 2.16 is to welcome the user to use the application software. The screen has jail logo in the middle of the page along with the alerts which have given to the user on need basis.

ePrisons Suite



Screenshot 2.10

On the Screenshot 2.10 there is button for ‘Alerts for Today’ which contains the following list of items shown in the Screenshot 2.11:

2.1.1.1.1 List of prisoners due for Movement like court hearing, Medical etc;

2.1.1.1.2 List of prisoners under u/s 436 Cr. PC (for next one month);

2.1.1.1.3 List of prisoners under 436A Cr. PC(for next one month);

2.1.1.1.4 List of prisoners under bailed out but not released;

2.1.1.1.5 List of Prisoners due for movement other than court hearing (for next week); and

2.1.1.1.6 List of Prisoners due for return from Parole(on or before today +1

week)

2.1.1.1.7 Prisons Population;

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Screenshot 2.11

2.1.1.1.1. List of prisoners due for court hearing: It produces the list of prisoners due for court hearing on that particular day for the jail superintendent who has logged into the system as a user. Their numbers are shown as depicted in the Screenshot 2.1.1.1.1

Screenshot 2.1.1.1.1

2.1.1.1.2 List of prisoners under section 436 Cr. PC (for next one month): It produces the list of prisoners lodged in the jail under section 436 Cr. PC for the coming next month from the day user login as jail superintendent. This screenshot 2.1.1.1.2 is shown below:

ePrisons Suite




2.1.1.1.3 List of prisoners under section 436 ‘A’ Cr. PC (for next one month): It produces the list of prisoners lodged in the jail under section 436 Cr. PC for the coming next month from the day user login as jail superintendent. This is shown in the following screenshot 2.1.1.1.3.


2.1.1.1.4 List of prisoners bailed out but not released: It produces the list of prisoners bailed out but not released on that particular day. This is because there are many poor prisoners in the jail, who are not able to produce the surety amount in the court. As per the law they remain in the jail for another week and then they are released on subsequent date if they are able to arrange for their bail or they are

ePrisons Suite



released by the magistrate exactly one week later. This is shown in the screenshot 2.1.1.14.


2.1.1.1.5 List of prisoners due for movement other than court hearing (for next week): It produces the list of prisoners due for movement other than court hearing for the next week from the day user login. Thus the jail authorities can prepare the papers for the movement of the prisoner. This is depicted in the screenshot 2.1.1.1.5.


2.1.1.1.6 List of Prisoners due for return from Parole. It produces the list of prisoners due for return from Parole. Thus the jail authorities can

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prepare the papers for the Parole of Prisoners. This is depicted in the screenshot 2.1.1.1.6.


2.1.1.1.7 Population: It creates the report on the prison population on that particular day user logs in the system. This is depicted in the screenshot 2.1.1.1.7.


The user has to enter the JID on the upper right most corner of the screen and gently press the ‘Go’ button for the prisoner details and PID for that prisoner. JID is the combination of jail code, serial number, year in which the prisoner came to the jail and prisoner type as shown in the screenshot 2.12.

ePrisons Suite



Screenshot 2.12

The Prisoner Management System module is further sub classified into various sub modules as shown in the screenshot 2.18 –

Home;

Prisoner Induction;

Court Management;

Sentence Management;

Gate Management;

Rehabilitations Module;

Prisoner Personal

Search. Reports;

User Profile; Administration;

Logout;

By clicking on ‘Home’ any time the user can reach at the first screen of Prisoner Management System i.e the Welcome Screen of Prisoner Management System as shown in the screenshot 2.10.

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Screenshot 2.13

2.1.1.2 Prisoner Induction: After checking for validated and authenticated user with proper password and captcha, one can click the Home menu and the user will get the Prisoner Induction Menu in which sub modules are displayed as shown in the screenshot 2.14. New Prisoner; Update Prisoners Details; Transferred Prisoners; Biometric Information; Health Screening; Capture/Update Photo; Children Details; Change Category; Lodging Details; Visitor Registration;

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Screenshot 2.14 These sub modules are assigned to different users in the jail according to their assigned roles and section. These are all explained in the below mentioned sections:

2.1.1.2.1 New Prisoner: Whenever a new Prisoner brought inside the prison complex, information pertaining to him / her will be scrutinized by the jail officials. They come to jail based on the warrants issued by the courts or from other courts like CBI courts, railway magistrate and others. In this ‘New Prisoner’ module, by pressing search button, the user may first search in the PIMS database to find out if the prisoner has earlier been lodged in this prison. The database search takes place on the basis of any of the following field of information. More than one parameter can be combined and search can be made more specific. The search parameters may be: Prisoner name; Father name; Mother name; Spouse name; Age; Sex; State; District;

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The result will be displayed below on the basis of the searched items. Here on the basis of prisoner name search is taking place as shown in the screenshot 2.15 and results are displayed on the screen.

Screenshot 2.15 If prisoner’s detail does not exist in the PIMS database, it means that the new prisoner is to be added with the searched name and that can be done by clicking ‘New’ button (see screenshot 2.15), Data entry form will be displayed for entering new prisoner’s primary details as shown in Screenshot 2.16.

Screenshot 2.16 After entering all the details about the prisoner, by pressing ‘Add’ button it will be saved in the database and new JID is allotted to the prisoner on the basis of which his / her / its record will be retrieved on the screen from the database in

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the future. Screenshot 2.49 is showing the message which informs the warder about the new JID and the next step which has to be taken about the photograph of the prisoner which is to be uploaded after entering the full details of a new prisoner. All Fields in this form are defined in below table with explanations of fields of form.

Name Of Field Field Description Field Values

Prisoner Name Enter the name of the Prisoner

Enter Character Values.

Father Name Enter the name of father of Prisoner


Mother Name Enter the name of mother of Prisoner


Gender Enter the gender of Prisoner

Select field from dropdown

Age Enter the Age of Prisoner

Enter in Digits

Nationality Enter Nationality of Prisoner


Religion Enter Religion of Prisoner


caste Enter Caste Of Prisoner Select field from dropdown

Identification Mark Enter Identification Mark if any

Enter varchar value

Admission Date Enter Admission Date of Prisoner

Select Date from Calendar

Present Address Enter Address of the Prisoner

Enter the address

State Enter State Select State from dropdown

District Enter District Select District from Dropdown

Check checkbox same as Present Address if Permanent Address and Present Address are same

Permanent Address Enter Address of the Prisoner

Enter the address

State Enter State Select State from dropdown

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District Enter District Select District from Dropdown

Prisoner Type Enter Prisoner Type Select Prisoner Type from dropdown

Security Type Enter Security Type Select Security Type from Dropdown

Entry Type Enter Entry Type(Court or Transit)

Enter 1 char ‘c’ or ‘T’

Hand Cuff Check value for handcuff Check value for handcuff

Marital Status Enter marital status of Prisoner

Select Value from dropdown

Spouse Name Enter Spouse Name of Prisoner

Enter Character Values

No Of Children Enter the no of children of Prisoner

Enter in digits

Relative Name Enter name of any relative of Prisoner

Enter character value

Relative Address Enter Address of Relative

Enter alphanumeric value

Mobile Phone Enter Mobile No 10 digits mobile number required

Id Proof Enter Id Proof Value Select Value From the dropdown(In Textbox Enter Unique No Of Voter id else write na)

Literacy Code Enter Literacy code of education

Select value from dropdown

Income Category Enter Income Category Select Value from dropdown

Occupation Select Occupation Of Prisoner(if any)


Qualification Select Qualification of Prisoner


Remarks Enter Remarks value if any

Enter character value

Screenshot 2.17

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Screenshot 2.18

Thus 4 different types of prisoners can be identified and stored in the database. These are convicts: CT, détente: DT, under trials: UT and Civil Prisoner: CP. The structure of the Jail Index [JID] Number is as follows for understanding purposes: Jail Number - Running Serial No – Year – Prisoner Type Now if the prisoner searched for is already lodged in the jail as like the case shown below in the screenshot 2.19, different prisoners, which reside in the prison with similar names, shall appear on the output screen with different JID numbers. The information retrieved can further be drilled down to get the desired prisoner (s), if they are lodged inside the jail.

Screenshot 2.19

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By double clicking on the PID in the result set which has been obtained above after the search operation, the user can verify the details of a prisoner with the details displayed as shown in the screenshot 2.18 as shown below:

Screenshot 2.20 If the details of the prisoner who has arrived in the jail are matched an additional entry has to be done for the lodged prisoner then by clicking additional entry button (see screenshot 2.20) has to be clicked and primary information about a prisoner stored earlier in the database will be retrieved in the form as shown in the screenshot 2.21.

Screenshot 2.21 The jail warders can update the additional information (s), field by field related to the prisoner after choosing the Additional Entry option as shown in the screenshot 2.18.

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One point has to be noted that the data entry through additional entry option is taken as the latest information available about the prisoner not the earlier one and the prisoner henceforth shall be tracked through new JID allotted to him / him / it. User can change all the information available in the database if required if needed. Through this manual NIC will try to make the warders understand the process of change in information in the existing record by entering one by one each and every field again. This process shall start again similar to few screens back. Changing the information from the change in father name is explained hereunder. If the prisoner’s details was entered wrong earlier, the warders can change the prisoner’s details here as in screenshot 2.22.

Screenshot 2.22 Any modifications in the primary details of a prisoner that have been made will be stored in the computer database and a computer-generated number, called Jail Index Number, will be allocated to the lodged prisoner as shown in screenshot 2.23.

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Screenshot 2.22

2.1.1.2.2 Transferred Prisoners: This option provides the three column list of the accused transferred to the jail. First column is the Tin Number i. e. Transfer Indicator Number which verifies the transfer / presence of the accused in the jail, accused name and transfer date to jail as shown in the screenshot 2.1.1.2.2.


Details of the selected accused would be shown in this screen shot. Both the screen (list as well as detailed screen) will look like as follows as shown in the screenshot 2.1.1.2.2.a.

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Screenshot 2.1.1.2.2.a

Updating could be done in database by pressing ‘update’ button.

2.1.1.2.3 Transferred Prisoners: This option stores the data of transfer prisoners from one jail to another jail, which can be chosen as shown in the screenshot 2.1.1.2.3.


The following screenshot 2.1.1.2.3a has the record of prisoners transfer who are transferred from one jail to another jail.

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Screenshot 2.1.1.2.3a

The following screenshot 2.1.1.2.3b confirms the prisoner who is transferred.

Screenshot 2.1.1.2.3b

2.1.1.2.4 UT-CT Prisoner Conversion: This option converts the under trial prisoner to convict prisoner. Screenshot 2.1.1.2.4 is showing this option.

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The screenshot 2.1.1.2.4a depicts the record of the prisoner after choosing this option.


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Screenshot 2.1.1.2.4c

2.1.1.2.5 Updation of Prisoner Details: The primary details about the prisoner , can be opened and updated as desired by the concerned jail officials. The first screenshot for prisoner updating is 2.1.1.2.5

Screenshot 2.1.1.2.5 The record would be opened according to the given JID. Any Field can be changed one by one as desired. The following screenshot 2.1.1.2.5a is the opened record of the existing prisoner for updating.

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Screenshot 2.1.1.2.5z Updating of primary prisoner details in the database is done by pressing ‘update’ button. 2.1.1.2.6 Update/Capture Photo :

Screenshot 2.1.1.2.6 After choosing this option, a message will appear on the screen asking to capture and store Prisoner Photograph. For Capturing Prisoner Photograph, web camera must be attached with the Computer System. By clicking ‘Yes button’ Prisoner photograph will be captured and stored in the PIMS database. 2.1.1.2.7 Update/Capture Fingerprint :

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Screenshot 2.1.1.2.7 2.1.1.2.8 Health Screening: At the time of first entry into the prison, the prisoner was thoroughly examined by the Doctor of the jail. This medical checkup is termed as the Mulahiza. The following screenshot 2.1.2.6 starts the Medical/Health Status.

Screenshot 2.1.2.6 Here for the given JID and corresponding PID there is no existing record for Medical /Health Status so by choosing ‘add new’ button on this screenshot 2.1.2.6a will open the new page for entering data pertaining to health of the prisoner.

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Screenshot 2.1.2.6a The following screenshot 2.1.2.6b opens up after choosing the ‘add new’ button on previous screenshot 2.1.2.6a :

Screenshot 2.1.2.6b

Field Name Field Type Description

Date Date Date on which the medical history is taken

Any Disease Bit Checks whether the prisoner is suffered from any disease or not

Disease Name String Name of the disease

Any Medicine Bit Checks whether any medicine is taken by the prisoner for the previous illness or not

Cough Bit Checks whether any information related to

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cough continued for three weeks or more

History of drug String Enter the medicines taken by prison previously

Any other info. String Enter any other information the user want to give

Height Integer Enter Height

Weight Integer Enter weight

Pallor Bit Checks information regarding major problems if prisoner is having like is he/she pallor

Lymph node Enlargement

Bit Checks whether the prisoner has lymph node enlargement

Clubbing Bit Checks whether the prisoner has clubbing

Iceterus Bit whether the prisoner has iceterus

Blood Test for HIV

String Enter that blood test for HIV has taken place or not

Injury String Enter that if the prisoner has any injury or not

Any Other String Any other information the user want to give about the prisoner

Blood Group Drop Down Selects the blood group of the prisoner

Nervous System String Enter about the nervous system of the prisoner’s body

Cardio-Vascular System

String Enter about the cardio-vascular system of the prisoner’s body

Respiratory System

String Enter about the respiratory system of the prisoner’s body

Eye, ENT String Enter about the eye, ENT problems of the prisoner

Gastro Intestinal System

String Enter about the gastro intestinal system about the prisoner

Teeth/Gum String Enter about the teeth/gum of the prisoner

Urine System String Enter about the urine system of the prisoner

Mental and Psychological

String Enter about the mental and psychological status

As soon as the user presses ‘add’ button the message appear on the screen ‘Record Inserted Successfully’. 2.1.1.2.8 Capture/Update Photo:

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2.1.1.2.9 Children Details: It will allow user to enter the children details of any Prisoner.

2.1.1.2.10 Lodging Management: It will allow user to enter the lodging details of any Prisoner.

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2.1.1.2.11 Visitor Registration: It will allow user to enter the Visitor Details.

2.1.2.3 Court Case Details : There are court cases pertaining to Prisoner, lodged inside the jail. There may be a single case on a prisoner or may have multiple cases. These details come in the prisoner warrant at the time of their admission in the Jail. The details like under section in which the prisoner is booked along with the First Information Report [FIR] No., Police Station where the FIR is lodged, Magistrates details hearing the case and next date of producing the prisoner. The Court case details about a prisoner can be opened and modified as desired by the concerned jail officials. The option chosen can be done as in screenshot.

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2.1.2.3.1 Case Details: One can open Court Case Details by selecting this option from the menu as follows :


Enter the jail index number in the Jail index number field shown on the top of the form . Use ‘tab’ key for movement between the fields. The following screenshot 2.1.2.3.1a shows the FIRs registered against the prisoner having PID 294325.

Screenshot 2.1.2.3.1a The process of how the new FIR lodged against the prisoner is shown in coming screenshots. The first screenshot for filing FIR is shown as in screenshot 2.1.2.3.1b

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There are four kind of Case Type as: 1) FIR 2) CC 3) PRC 4) SC 5) STC 6) LPC Enter Case Details as in screenshot 2.1.2.3.1c. All fields of the form are defined briefly in table below the screenshot. In below screenshot only FIR type case details are shown all others case type also has the same value fields.

ePrisons Suite



Screenshot 2.1.2.3.1p


Case Type Enter Case Type Values. Enter No in Textbox Provided in right of dropdown

Select Values from Dropdown Enter in digits(No of any type of case)

Court State Select state of court Select Values from dropdown.

Court District Select District Of Court Select District value from dropdown

Court Select Court Select Court from Dropdown

Court Name Type the Court Name in Textbox

In Characters values

Remarks Enter the remarks if any In Characters values

Dated Enter Case Date Select date from Calendar

PS Name Enter Police Station Name Select Police Station from dropdown

PS State Enter Police Station State Select State of Police Station from dropdown

PS District Enter Police Station District Select District of Police Station from dropdown

Act/Section Type Act Sec Value in Textbox(Corresponding values of

Type Act sec Value correctly and Click on the verify button to proceed.

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Years,Months,days,Bailable will come in Textbox in right side)Verify Those fields By Clicking on verify Button

Advocate Type the name of advocate Character value

Type Select the type of advocate Select Value From Dropdown

After entering all the fields the record inserted successfully in the database, the message ‘record inserted successfully ‘ in the lower middle of the screen is shown as in screenshot 2.1.2.3. 1q :

Screenshot 2.1.2.3.1q Similarly all other case type details can be inserted. 2.1.2.3.2 Hearing Management: New warrant entry can be done by choosing the option ‘ warrant entry’ like in the following screenshot 2.1.2.3.2 :

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Screenshot 2.1.2.3.2 All cases of warrants of jail No. 1 are shown . we will enter a new one by selecting ‘Edit’ on the following screenshot 2.1.2.3.2a :

Screenshot 2.1.2.3.2a In below screenshot all fields are shown and explanation about the fields is given in table below screenshot:-

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Action Date Enter the date of ACTION

Select Date From Calendar

Warrant Receive Date Enter Date On Which Warrant was received


Action Taken Select the action taken Select action value from dropdown

Next Date Of Hearing Enter Date Of Next Hearing


Remarks Enter text for remarks if any

In Characters values

When ‘Update’ button is pressed to add the record in PIMS database then ‘record inserted successfully’ come on the left side of the screen as shown in screenshot 2.1.2.3.2i :

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Screenshot 2.1.2.3.2i 2.1.2.3.3 Charge sheet Module: It displays the information about charge sheet details of Prisoner. These Details can also be updated on clicking on Edit Button.

2.1.2.3.4 Conviction Details: Now the option comes to make entry in convict master to enter the conviction details in PIMS database . The option can be chosen as in screenshot 2.1.2.3.3 :

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Screenshot 2.1.2.3.3 First screen of convict master is shown as in screenshot 2.1.2.3.3a :

Screenshot 2.1.2.3.3a Choose the existing FIR No from the list and the empty screen for conviction details is opened up as shown in the screenshot 2.1.2.3.3b.All fields in the form are described in below table to be filled.

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State Select State For Conviction Details

Select Value of State from dropdown

District Select District For Conviction

Select Values from dropdown.

Court Select Court Select value from dropdown

Judge Name Enter Judge Name in textbox

Enter Character value.

Conviction Date Enter Conviction Date Select date from Calendar.

Effective Date Enter Date from which Conviction Effective

Select date from Calendar.

Imp Type Select Imprisonment Type

Select Imprisonment Value from dropdown

Def Imp Type Define Imprisonment Type

Select Imprisonment Value from dropdown

After entering all the fields successfully the message appear on the screenshot 2.1.2.3.3q ‘Record updated successfully’

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Screenshot 2.1.2.3.3q

2.1.2.3.4 Appeal Details:

2.1.2.4 Gate Management Module : This module deals with the prisoner movements chosen as in screenshot .The main screen of gate management module as in screenshot 2.1.2.4.

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Screenshot 2.1.2.4 2.1.2.4.1 Prisoner Movements – This option of gate management module records the prisoner movement in the database. Prisoner movement can be chosen as in screenshot 2.1.2.4.1.

Screenshot 2.1.2.4.1 Three records for prisoner movement are already recorded we will add new movement to understand the process. We will choose ‘add new movement’ from the following screenshot 2.1.2.4.1a .

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Screenshot below shows all the fields of the form to add movement.

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Screenshot 2.1.2.4.1f

Message will appear on the screenshot 2.1.2.4.1g that ‘record inserted successfully’

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Screenshot 2.1.2.4.1g

2.1.2.4.2 Due for movement : This option records about the prisoner that he/she has gone for court case hearing / hearing other than court or for medical treatment . The screenshot for this is 2.1.2.4.2.


The option provides the screenshot 2.1.2.4.2a selecting the data about the prisoner who is moving to court.

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2.1.2.4.3 Prisoners return from Court/Hospital etc.: This option records about the prisoner who returned from court case hearing / hearing other than court case or from hospital after taking treatment. The option can be chosen as in screenshot 2.1.2.4.3.


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Screenshot 2.1.2.4.3a 2.1.2.4.4 Discharge Management: This option provides the option to manage Discharge Details of Prisoners. The screenshot 2.1.2.4.4 shows how option is chosen from the main screen.

Screenshot 2.1.2.4.4 2.1.2.4.4 Misc. Movement: This option provides the option to manage Misc. Movements of Prisoners. The screenshot 2.1.2.4.4 shows how option is chosen from the main screen.

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2.1.2.4 Sentence Management Module : 2.1.2.5 Remission Details – In this option remission details, parole details and punishment details of the prisoner are entered. The option can be chosen as in screenshot 2.1.2.5 :

Screenshot 2.1.2.5 2.1.2.5.1 Remission Details : The user has to enter the JID first of all on the upper right most corner of the screenshot 2.1.2.5.1 and get the corresponding PID by pressing ‘Go’.

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Screenshot 2.1.2.5.1 Ten cases are registered against the prisoner as in screenshot 2.1.2.5.1a :


Against which case remission has taken place we will take the case and understand the process . We have taken case no. 7 for adding the remission details as in screenshot 2.1.2.5.1b :

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Remission details are inserted successfully in the PIMS database as in screenshot 2.1.2.5.1k

Screenshot 2.1.2.5.1k

2.1.2.5.2 Parole details – Parole details can be entered through this option by choosing this option on the screenshot 2.1.2.5.2

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The first screen of convicts leave details is given as following screenshot 2.1.2.5.2a : ‘New leave’ button is to be opted for further entry .


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Screenshot 2.1.2.5.2b The Below Screenshot shows the details of New Leave form. Below the screenshot a table is given to explain all the fields used in New Leave Form.

Screenshot 2.1.2.5.2v


Leave Type Select Leave Type Select Value of Leave Type from dropdown

Ground Select Ground For Leave Select Values from dropdown.

App Name Enter the Name Of Enter Character Value

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Applicant

App Address Enter Applicant’s Address

Enter alphanumeric value

Forwarded To Select To which leave will be forwarded

Select value from dropdown.

Decision Check the Checkbox for Decision

Check the Checkbox

Granted Period Enter granted period Enter in digits.

Release Date Enter Release Date Of Leave

Select date from the calendar

Any Violations Select Violations if any Select value from dropdown

Authorities Intimated Check Authorities Intimated Checkbox

Check the Checkbox if any

Remarks Enter the remark text In character value

Application Date Enter Application date Select date from Calendar

Eligible Select Eligibility value from dropdown


App Relation Select Relation of applicant


Dispatch Date Select Dispatch Date Select Date from calendar

Dispatch No. Enter Dispatch No Enter the No in digits

Decision Date Select Decision Date Select Date from calendar

Surrender Due Date Select Surrender Due Date

Select Date from Calendar

Return Date Select Return Date Select Date from Calendar

Dispatch Date Select Dispatch Date Select Date from calendar

Dispatch No. Enter Dispatch No Enter the No in digits

Convict leave details are added successfully in the database as in screenshot 2.1.2.5.2w.

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Screenshot 2.1.2.5.2w

If extension of leaves is to be applied then screen of extension appears as in the screenshot 2.1.2.5.2x Parole extension not possible for leave type IB as ins screenshot 2.1.2.5.2y

Screenshot 2.1.2.5.2y 2.1.2.5.3 Fine and Cost Management: The fine and cost management of any Prisoner is done by this option.

ePrisons Suite



2.1.2.5.4 Punishment : The punishment details has to entered through this option . The screenshot 2.1.2.5.3 for choosing the punishment option.

Screenshot 2.1.2.5.3 The first screen for punishment entry is as screenshot 2.1.2.5.3a

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Screenshot 2.1.2.5.3a The empty screen for making entry in the punishment option is as screenshot 2.1.2.5.3b

Screenshot 2.1.2.5.3b All details of form in new punishment forms are displayed in screenshot below.Further a table is given to explain all fields of new punishment form.

ePrisons Suite



Screenshot 2.1.2.5.3j


Punishment Type Select Punishment Type Select Value of Punishment Type from dropdown

Punishment No. Enter Punishment Number

Enter no in digits.

Punishment Date From Enter Punishment Date From which Punishment to start

Select Date from calendar

Punishment Date To Enter date to which punishment will end

Select date from calendar

No Of Days Enter no of days of punishment

Enter integer values

Gap Interval Enter gap interval Enter gap interval value in digits

Punishment Reason Select the reason of punishment

Select reason values from dropdown

Order No Enter Order No Enter in digits.

Order By Enter text for Order By Enter Character Values.

‘Record inserted successfully’ appears on the screenshot screenshot 2.1.2.5.3k

ePrisons Suite



Screenshot 2.1.2.5.3k 2.1.2.5.4 Computation of Sentence: In this option, conviction details are displayed as in screenshot 2.1.2.5.4a below-

screenshot 2.1.2.5.4a

On clicking computation of sentence, the sentence details of a convict prisoner is shown as in screenshot 2.1.2.5.4b below-

ePrisons Suite



screenshot 2.1.2.5.4b

COMPUTE PDR option shows the details of sentence calculation as given below in the screenshot 2.1.2.5.4c –

screenshot 2.1.2.5.4c 2.1.2.5 Rehabilitation Module : -

ePrisons Suite



2.1.2.5.1 Grievance Redressal:- This option provide the details about Grievance Redressal.

2.1.2.5.2 Education/Vocation:- This will provide education details of Prisoners.

2.1.2.5.2 Social Ad Management:-

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2.1.2.6 Prisoner Personal: - 2.1.2.6.1 Cash –Earning Private : This option displays the earning details of Prisoners.

2.1.2.6.2 Letter/Parcel/Phone call : This option displays the letters/parcel and phone calls of the Prisoners and gives an option to add new ones as in screen shot 2.1.2.6.2.

ePrisons Suite



screen shot 2.1.2.6.2

2.1.2.6.3 Property Details: A Property detail of the prisoner is available through this option can be chosen as in screenshot 2.1.2.7.

Screenshot 2.1.2.7 There was no property issued to the given PID earlier but when this is issued then entry in the S/w is mandatory. By choosing ‘add’ button item name and quantity issued can be entered as shown in screenshot 2.1.2.7a :

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Screenshot 2.1.2.7a By deliberate mistake item name is entered but qty issued remained empty as in screenshot 2.1.2.7b

Screenshot 2.1.2.7b


Item Name String Name of the Item

Quantity Integer Number of Item

Remarks String Any remarks want to enter

ePrisons Suite



For making the correction ‘edit’ button has to be pressed and item quantity is entered thru this screenshot 2.1.2.7c :

Screenshot 2.1.2.7c Enter the other remarks through this screenshot 2.1.2.7d and press ‘update’ button :

ePrisons Suite



Screenshot 2.1.2.7d This makes the entered record of ‘table issued’ updated as in the screenshot 2.1.2.7e and message appears on the screen ‘updated successfully’.

Screenshot 2.1.2.7e

Entry of another property ‘chair’ is to be carried out in the following screenshot 2.1.2.7f:

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Screenshot 2.1.2.7f Enter the quantity issued of ‘chair’ as in the screenshot 2.1.2.7g :

Screenshot 2.1.2.7g As soon as the user presses ‘add’ button a new record created and message shown on screen is ‘ record created ‘ as in screenshot 2.1.2.7h :

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Screenshot 2.1.2.7h 2.1.2.10 Documents Uploading: If some documents have to be uploaded for the particular prisoner then it could be loaded through this option can be chosen as in the screenshot 2.1.2.10.

Screenshot 2.1.2.10 The document to be uploaded should not be more than 5MB. It is to be taken by giving full path or directory where file resides physically and then press

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‘update’ button so the required file is uploaded for the prisoner and saved in the PIMS database as in screenshot 2.1.2.10a

Screenshot 2.1.2.10a

2.1.1.1 Search : Search based on prisoner information details and can be chosen as in screenshot 2.1.1.3 :

Screenshot 2.1.1.3

2.1.1.1.4 General Query : The general query is based on several fields of database, can be chosen as in screenshot 2.1.1.3.1 :

ePrisons Suite




Prisoner Name String Enter Prisoner Name

Address String Enter Address

Nationality Dropdown List Selects the nationality of the prisoner

Father’s Name String Enter Fathers’ Name of the Prisoner

State Dropdown List Selects State

Identification Mark

String Enter Any Identification Mark of the Prisoner

Mothers Name String Enter Mothers’ Name of the Prisoner

District Dropdown List Select District

Prisoner Type Dropdown List Select the type of the Prisoner

Spouse Name String Enter Spouse’s Name of the Prisoner

Religion Dropdown List Selects Religion of the Prisoner

Location Dropdown List Selects Location of the Prisoner

Adm. Date Date Enter the admission date from and to

Sex Dropdown List Select Sex of the Prisoner

JID No String Enter JID of the Prisoner

Due Date Date Enter Due Date from and to

Age String Enter age of the Prisoner

PID No String Enter PID No of the Prisoner

436 Bit Checks the prisoner whose is registered under 436

436A Checks the prisoner whose is registered under 436A

Prisoner can be chosen based by the JID appear on the screen as in screenshot 2.1.1.3.1b.

ePrisons Suite




2.1.1.1.5 Case Query : Query pertaining to particular case can be chosen as follows in the screenshot 2.1.1.3.2 :



Case/FIR No String Enter Case No or FIR No

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Judge Name String Enter Judge Name

Remarks String Enter Remarks if any

Case/FIR Dated Date Selects Date of FIR

Court State Dropdown list Select State of Court

Punishment Date Selects Punishment date from and to

Act/Section String Enter Act/Section under which case is registered

Court District Dropdown list Selects District of Court

PDR Date Selects Date of PDR

Order Date from Date Selects Order date from and To

Court Code Dropdown list Selects Court Code

Action Code Dropdown list Selects Action Code

Next Court Date Date Selects Next Court Date

Here in the following screenshot act under which how many prisoners are registered is given and the output shown in the same screenshot 2.1.1.3.2a

.


2.1.1.1.6 Movement Query

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2.1.1.1.7 Interaction Query


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2.1.2.9 Display Details : The user can see the personal detail of prisoner after entering the JID and by clicking the corresponding PID. The following screenshot 2.1.2.9 is for opting the ‘display details’ module .

Screenshot 2.1.2.9 The given JID is 1-137-2014-CT and corresponding PID is 776 and the full details about the prisoner like court details, court actions so far come on the screen as in screenshot 2.1.2.9a :

ePrisons Suite



Screenshot 2.1.2.9a

Interaction Query: Query based on the following fields:


Rec.Date Date Selects Rec Date from and to

Address String Enters Address

Name/Number String Enter Name or Number

IN/OUT Dropdown list Selects Location

State Dropdown list Selects State

DID No String Enter DID No

JIDNo String Enter JID No

ePrisons Suite



District Dropdown list Selects District

2.1.1.4.Reports

2.1.1.4.1 2.1.1.4.2 Admission – Period Wise: It generates the list of all prisoners presently lodged in the specific jail or for all jails for a specific period. Input screenshot 2.1.1.4.2a takes the specific jail for all prisoner type for a specific period of admission. The screenshot 2.1.1.4.2b shows the output.

ePrisons Suite




ePrisons Suite



2.1.1.4.3 Admission – Period Wise List : It generates the list of all prisoners admitted between a specific period and for specific jail or for all jails. The input screenshot 2.1.1.4.3a takes specific jail number for all prisoner type for a specific period of admission. The screenshot 2.1.1.4.3b shows the output.

ePrisons Suite





ePrisons Suite



2.1.1.4.4 Initial Admission Date List: This option is opted to generate the list of all prisoners inside the specific jail or all jails whose initial admission date is between in specific period. The input screenshot 2.1.1.4.4a takes specific jail for all prisoner types for specific period of admission. The screenshot 2.1.1.4.4b shows the output.


ePrisons Suite



Screenshot 2.1.1.4.4b 2.1.1.4.5 Admission – Nationality Wise: This option is opted to generate the list of all prisoners admitted in specific period nationality wise for specific jail or for all jails also. The input screenshot 2.1.1.4.5a takes input for a specific period for a specific jail for all prisoner types for all nationality. The screenshot 2.1.1.4.5b shows the output.

ePrisons Suite





ePrisons Suite



2.1.1.4.6 Admission – Nationality Wise & inside : This option is opted to generate the list of all prisoners admitted in specific period nationality wise for specific jail or for all jails and currently lodged in the corresponding jail. The input screenshot 2.1.1.4.6a takes input for specific period for specific jail for all prisoner types and for all nationality. The screenshot 2.1.1.4.6b shows the output.


ePrisons Suite



Screenshot 2.1.1.4.6b 2.1.1.4.7 Casual Habitual – Inside: This option generates the list of all casual or habitual prisoners for a specific jail or for all jails as on a particular date. The input screenshot 2.1.1.4.7a takes input for specific jail for all prisoner type for habitual prisoner as on particular date. The screenshot 2.1.1.4.7b shows the output.

ePrisons Suite



Screenshot 2.1.1.4.7b 2.1.1.4.8 Casual Habitual – List: Generates the list of all casual or habitual prisoners for a specific jail or for all jails as on a particular date.

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The input screenshot 2.1.1.4.8a takes input for specific jail for all prisoner type for habitual prisoner as on particular date. The screenshot 2.1.1.4.8b shows the output.


ePrisons Suite



Screenshot 2.1.1.4.8b 2.1.1.4.9 Conviction with Sentence: Generates the list of all prisoners who are convicted with sentence inside a specific jail or for all jails as on date the report generates. The input screenshot 2.1.1.4.9a asks for jail number and screenshot 2.1.1.4.9b shows output.


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Screenshot 2.1.1.4.9b 2.1.1.4.10 Court Case as on Date:

2.1.1.4.11 Court Case – with case details

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2.1.1.4.12 Court wise – Hearing Date Wise: Generates the list of all prisoners appeared in court for a specific period. The input screenshot 2.1.1.4.12a takes input of specific period for specific jail for all prisoner types for all courts. The screenshot 2.1.1.4.12b shows the output.


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Screenshot 2.1.1.4.12b 2.1.1.4.13 Individual Prisoner – Details: Generates the individual personal detail of prisoner by giving his/her PID without photo. The input screenshot 2.1.1.4.13a takes the PID and screenshot 2.1.1.4.13b shows the output.


ePrisons Suite



Screenshot 2.1.1.4.13b 2.1.1.4.14 Individual Prisoner – with photo: Generates the individual personal detail of prisoner by giving his/her PID with photo. The input screenshot 2.1.1.4.14a takes the PID and screenshot 2.1.1.4.14b shows the output.


ePrisons Suite



Screenshot 2.1.1.4.14b 2.1.1.4.15 Lodging: Generates the list of lodging of all prisoners inside the jail as on date the report generates. The input screenshot 2.1.1.4.15a takes input of specific jail for all prisoner type for either all ward or particular ward number. The screenshot 2.1.1.3.15b shows the output.

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Screenshot 2.1.1.4.15b 2.1.1.4.16 Lodging – Detailed as on date: Generates the detail list of lodging of all prisoners inside the jail.

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The input screenshot 2.1.1.4.16a takes input of specific jail for all prisoner type for either all ward or particular ward number. The screenshot 2.1.1.3.16b shows the output.


ePrisons Suite



Screenshot 2.1.1.4.16 2.1.1.4.17 Mulhaiza – Report of a Prisoner: Generates the Mulhaiza report of the prisoner. The input screenshot 2.1.1.4.17a takes the JID of the prisoner and 2.1.1.4.17b shows the result.


Screenshot 2.1.1.4.17b 2.1.1.4.18 Mulhaiza – All report of a Prisoner: Generates the Mulhaiza report of the prisoner.

ePrisons Suite



The input screenshot 2.1.1.4.18a takes the PID of the prisoner and 2.1.1.4.18b shows the result.


Screenshot 2.1.1.4.18b 2.1.1.4.19 Mulhaiza – List Admission wise: Generates the Mulhaiza report of all prisoners who were/are admitted on particular date for specific jail or for all jails. The input screenshot 2.1.1.4.19a takes input of date of admission and specific jail. The screenshot 2.1.1.4.19b shows the output.

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2.1.1.4.20 Mulhaiza – Period Wise: Generates the list of prisoners whose Mulhaiza conducted between the specific period for specific or for all jails. The input screenshot 2.1.1.4.20a takes input of all jails as well the dates of specific period within which the report has to be generated.

ePrisons Suite




Screenshot 2.1.1.4.20b 2.1.1.4.21 Nationality – Age Wise as on date: Generates the list of prisoners’ nationality wise for specific jail or for all jails for a particular date of all prisoner type in the given age group

ePrisons Suite



The input screenshot 2.1.1.4.21a takes input of a particular date for specific jail of all prisoner type for all nationality in the given age group. The screenshot 2.1.1.4.21b shows the output.


ePrisons Suite



Screenshot 2.1.1.4.21b 2.1.1.4.22 Nationality – Inside as on date: Generates the list of prisoners’ nationality wise in specific or for all jails as on particular date. The input screen 2.1.1.4.22a takes the input of particular date for all jails of all prisoner types for all nationality. The screenshot 2.1.1.4.22b shows the output.

ePrisons Suite




Screenshot 2.1.1.4.22b 2.1.1.4.23 Nationality – Period Wise: Generates the list of prisoners’ nationality wise for specific jail or for all jails of all prisoner types for specific period.

ePrisons Suite



The input screenshot 2.1.1.4.23a takes the input of specific period for all prisoner types for all nationality. The screenshot 2.1.1.4.23b shows the output.


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Screenshot 2.1.1.4.23b 2.1.1.4.24 Nationality – Convicts As on Date: 2.1.1.4.25 Offence- in jail – UT/DT/CP: Generates the list of prisoners inside the jail as on particular date for chosen particular type of crime. The input screenshot 2.1.1.4.25a takes the input of particular date for all jails for all prisoner types for selected offence name. The screenshot 2.1.1.4.25b shows the output.

ePrisons Suite




ePrisons Suite



Screenshot 2.1.1.4.25b 2.1.1.4.26 Offence- in jail – CT: Generates the list of convict prisoners inside the jail either jail wise or for specific jail as on particular date in selected offence. The input screenshot 2.1.1.4.26a takes the date from which the report is to be generated for all jails for selected offence. The screenshot 2.1.1.4.26b shows the output.


ePrisons Suite



Screenshot 2.1.1.4.26b 2.1.1.4.27 Police Station – inside as on date:

ePrisons Suite



ePrisons Suite



2.1.1.4.28 Police Station – Period wise: Generates police station wise list of all prisoners inside the jail for all jails or for specific jail of all prisoner types for a specific period. The input screenshot 2.1.1.4.28a takes input of specific period for all jails for all prisoner types and for all police stations. The screenshot 2.1.1.4.28b shows the output.

ePrisons Suite




ePrisons Suite



2.1.1.4.29 Prisoner – Alphabetical Generates listings of prisoners alphabetically.

2.1.4.4.30 Prisoner – Alphabetical List: Generates the alphabetical list of prisoners for all jails or for specific jail. The input screenshot 2.1.1.4.30a takes input of particular date for all jails of all prisoner type. The screenshot 2.1.1.4.30b shows the result.

ePrisons Suite





ePrisons Suite



2.1.1.4.31 Prisoner – Inside as on date: Generates the list of prisoners inside the jail as on a particular date. The input screenshot 2.1.1.4.31a takes input of particular date for all jails of all prisoner types. The 2.1.1.4.31b shows the output.


ePrisons Suite



Screenshot 2.1.1.4.31b 2.1.4.4.32 Prisoner – Nationality: Generates the list of prisoner nationality wise for particular date for all jails or for specific jail. The input screenshot 2.1.1.4.32a takes input of particular date for all jails for all prisoner types and for all nationality codes. The screenshot 2.1.1.4.32b shows the output.

ePrisons Suite




ePrisons Suite



Screenshot 2.1.1.4.32b 2.1.1.4.33 Prisoner –Period Wise: Generates the list of prisoners inside the jail admitted within a specific period

ePrisons Suite



2.1.1.4.34 – Release on Bail: 2.1.1.4.35 – Release daily 2.1.1.4.36 – Release Period wise 2.1.1.4.37 – Religion – As on date: Generates the list of prisoners as on particular date jail wise and religion wise. The input screenshot 2.1.1.4.37a takes input of particular date for all jails for all prisoner types and for all religion. The screenshot 2.1.1.4.37b shows the result.

ePrisons Suite




ePrisons Suite



Screenshot 2.1.1.4.37b 2.1.1.4.38 – Religion Period Wise: Generates the list prisoners specific period wise remained lodged in the jail for specific jail or for all jails. The input screenshot 2.1.1.4.38a takes input of specific period for all jails for all prisoner types and for all religions. The screenshot 2.1.1.4.38b shows the output.

ePrisons Suite




ePrisons Suite



Screenshot 2.1.1.4.38b 2.1.1.4.39 – History ticket – under trial: 2.1.1.4.40 – Visitor –Prisoner list for Mulakat: 2.1.1.4.41- Statistics – wise: Generates the tabular report of prisoners religion wise lodged inside the jail as on date the report generates. The screenshot 2.1.14.41 shows the output.

Screenshot 2.1.1.4.41 2.1.1.4.42 Statistics – Nationality Wise: Generates the tabular report of prisoners nationality wise lodged in the jail for all jails or for specific jail as on date the report generates. The input screenshot 2.1.1.4.42a takes the jail code as for all jails. The screenshot 2.1.1.4.42b shows the output.


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2.1.1.4.43 Statistics – Qualification Wise: Generates tabular report of prisoners’ qualification wise lodged in the jail as on date of generated report. The input screenshot 2.1.1.4.43a takes the input jail code as for all jails. The screenshot 2.1.1.4.43b shows the output.


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Screenshot 2.1.14.43b 2.1.1.4.44 Statistics – Occupation Wise: Generates the tabular report of prisoners occupation wise lodged inside the jail as on date the report generates. The input screenshot 2.1.1.4.44a takes the input for jail code as for all jails. The 2.1.1.4.44b shows the output.

Screenshot 2.1.14.44a

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Screenshot 2.1.1.4.44b 2.1.1.4.45 Statistics – Prisoner Wise: Generates tabular report of all prisoners lodged in the jail as on date the report generates . The screenshot 2.1.1.4.45 shows the output.


2.1.1.4.46 Statistics – Caste Wise: Generates the tabular report of prisoners caste wise lodged in the jail as on date the report generates. The screenshot 2.1.1.4.46 shows the output.

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Screenshot 2.1.1.4.46 2.1.1.4.47 Statistics – Risk Category Wise: Generates tabular report of prisoners risk wise lodged inside the jail as on date the report generates. The screenshot 2.1.1.4.47 shows the output.

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Screenshot 2.1.1.4.47 2.1.1.4.48 Statistics – Annual Income Wise: 2.1.1.4.49 Statistics – Police Station Wise: Generates the tabular report of prisoner’s police station wise as on date the report generates. The input screenshot 2.1.1.4.49a takes the input of jail code as of all jails. The screenshot 2.1.1.4.49b shows the output.

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Screenshot2.1.1.4.49a

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Screenshot 2.1.1.4.49b 2.1.1.4.50 Graphical Reports: Displays the numbers of prisoners who are entered in seven days from the date of report generated.

2.1.1.4.50a

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2.1.1.4.50b

2.1.1.4.50c

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2.1.1.4.50d 2.1.1.4.51 Lockup

2.1.1.4.51a

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2.1.1.4.51b

2.1.1.1 Administration: Administration tab is authorized to administrator only. Administrator role can be given to more than one person also. As shown in screenshot 2.1.1.5.

Screenshot 2.1.1.5 2.1.1.5.1 Audit Trail If the administrator wants to see the audit log for a specific period he/she can choose the option audit trail from the administration menu (screenshot 2.1.1.5). The following screenshot takes the user input in the form

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of from date for which period the audit trail report is required (screenshot 2.1.1.5.1).

Screenshot 2.1.1.5.1 Enter the end date up to which the audit trail report is required as in screenshot 2.1.1.5.1a


Audit log report provides the details of login details like username, IP address, action, date on which login takes place in this mentioned period as in screenshot 2.1.1.5.1b .

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2.1.1.5.2 Back Log Entry: The next screenshot 2.1.1.5.2 shows the option chosen back log entry of the records.

Screenshot 2.1.1.5.2 If JID of any prisoner remain unentered then it can be entered through this option. The following screenshot 2.1.1.5.2a shows that given JID is entered through this option.

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Screenshot 2.1.1.5.2a The primary details of prisoner of give JID is entered through this option like ‘New Prisoner’ entry as in screenshot 2.1.1.5.2b.


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Screenshot 2.1.1.5.2c

2.1.1.5.2 Back Log Entry:

2.1.1.5.2 a

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2.1.1.5.2 b 2.1.1.5.2 c

2.1.1.5.2 d

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2.1.1.5.2 e

2.1.1.5.3 Prisoner ID Card: ID Card for prisoners can be printed using this option as in below screenshot 2.1.1.5.3.

screenshot 2.1.1.5.3.

2.1.1.5.4 UT Computation: UT computation can be done using this option as in below screenshot 2.1.1.5.4.

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screenshot 2.1.1.5.4

2.1.1.5.5 Create Users: New users can be created and existing users can be modified through this option. For this first you must select the Admin from dropdown. Then on selection of User Management tab you will get Screenshot 2.1.1.5.4 for choosing the option of ‘create users’.

Screenshot 2.1.1.5.4 When this option is chosen following screenshot 2.1.1.5.4a is opened.

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2.1.1.7 User Profile - Change Password: User can change password with this option in the area you have logged in. This option can be chosen as in the screenshot 2.1.1.7.

Screenshot 2.1.1.7 2.1.1.8 Verify : The user can verify the prisoner through this option .This can be chosen as in screenshot 2.1.1.8 :

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Screenshot 2.1.1.8

The user can verify the record by pressing ‘verify’ button as in screenshot 2.1.1.8a

Screenshot 2.1.1.8a

2.1.1.9 Account:

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2.1.1.9.1 Credit Entry: Credit to a prisoner is added in the below screenshot 2.1.1.9.1.

screenshot 2.1.1.9.1 2.1.1.9.2 Debit Entry:Debit to a prisoner is shown in the below screenshot 2.1.1.9.2.

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screenshot 2.1.1.9.2.

2.1.1.9.3 Account Status :Account status of a prisoner can be cheked as in the below screenshot 2.1.1.9.3.a, screenshot 2.1.1.9.3.b & screenshot 2.1.1.9.3.c.

screenshot 2.1.1.9.3.a

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screenshot 2.1.1.9.3.b

screenshot 2.1.1.9.3.c

2.1.1.10 Logout: The user can logout the system through this option as in screenshot 2.1.1.9.

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Screenshot 2.1.1.8

As soon as the user presses logout the following screenshot 2.1.1.9a appears on the screen and if ‘yes’ is chosen so the user logout from the system and ‘no is chosen then he/she will remain in the system.

Screenshot 2.1.1.9a

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Thank You