1. to describe the importance of...
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1. To describe the importance of correctly
formatted cover letters and résumés.
2. To illustrate the necessary steps in
building cover letters and résumés.
3. To recommend guidelines in
constructing cover letters and résumés.
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• Are written to a potential employer and
accompany a résumé
• Are also called a letter of application
• Make a first impression on employers
• Give a brief summary of what you can
contribute to the potential employer
• Allow the interviewer to see a glimpse of your
written communication skills
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• Prepare the employer for the information provided in the résumé
• Should be modified for each specific position
• Need to be addressed to the specific employer in business letter format
• Are equivalent to a personal sales pitch
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• Include
– Date
– name and address
– prospective employer’s name and
address
– three to five paragraphs
– signature and typed named
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• Explains the reason for writing and
position for which you are applying
• Needs to draw the employer’s interest
by:
–praising the company
–mentioning a mutual contact
– referencing the placement of the job
posting
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• Example:
I recently read an article in The Quarter
Horse Journal® which praised
Anderson Bean Boot Company® on
their hand-crafted, fine quality boots.
This article interested me in the part-
time position as an assistant customer
service representative.
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• Indicate how you can meet an
employer’s particular needs using two to
three qualifications
• Describe why you are interested in the
company
• Illustrate your experience and training in
the field
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• Example:
For the past two years, I have been
employed in the boot industry as a
cashier and in customer service. I have
excellent communication skills and a
talent for aiding customers. This
experience has enabled me to answer
questions promptly, develop great
communication skills and knowledge of
the boot industry. I believe I can be an
asset to the company with my level of
expertise and familiarity of the product.
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• Requests an interview at the employer’s
convenience
• Tells the employer you will call for his or
her reaction to the résumé
• Refers the employer to the enclosed
résumé
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• Example:
My résumé is enclosed and I will call
during the next week to arrange an
interview. Thank you for your
consideration.
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• Is a synopsis of personal information,
education, skills, work experience and
activities
• Outlines your qualifications
• Reflects a person’s individual credentials
• May be arranged in three ways:
– chronological
– targeted
– function oriented
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• Focus on a stable work history
• Show the jobs held progress in a
sequential order toward the position
seeking
• Present the most recent employment
first
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• Accentuate responsibilities and
capabilities of particular positions held
• Emphasize past experience
• May de-emphasize the most recent job if
not relevant to the current job pursuit
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• Emphasize the applicants overall
capabilities
• Demonstrate skills obtained through
study
• Should be used when one has limited
actual work experience or inconsistent
work history
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• Contact information
• Objective
• Education
• Work experience
• Community involvement or volunteer
activities
• References
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• Should be displayed at the top of the
first page and include:
– name
– address
– phone number(s)
– e-mail address
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• Outline a brief description of the desired
job
• Will be different for every application
• Examples:
– Objective: To obtain a position as a Business
Development Associate position with a
pharmaceutical company with an opportunity to
develop new territories and marketing programs.
– Objective: To obtain a part-time position at Mesa
Country Club assisting the pro-shop manager.
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• Lists a brief description of the job
responsibilities
• Should include all companies’
name, location, dates and job titles
• Outline specific achievements and
job responsibilities
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• Examples:
– 2007-Present Vista Country Club Houston,
Texas
• supervise pro-shop
• organize inventory
• communicate with customers
• operate telephones switchboard
– I work as a representative for the country club by
supervising the pro-shop, answering phones and
resolving questions.
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• Includes most recent level of
completion or current status
• Lists institutions chronologically
backward starting in the present
• Lists names, locations, dates and
degrees from of all colleges,
universities and high schools attended
• Includes grade point average, awards,
projects, reports and extracurricular
activities
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• Example:
Tyler High School Tyler, TX
Fall 2004-present
High School Diploma
GPA: 3.81
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• Who’s Who Among America’s High
School Students
• Student Council
• National Honor Society
• Peer Assistance Leadership
• Football Team Captain
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• Highlight community, student and professional
activities
• Shows human interest and ability to manage
multiple tasks
• Should include:
– organization offices
– volunteer endeavors
– school extracurricular activities
– leadership positions
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• If applicable, list publications and
presentations
– for example:
• published book or paper and date
• presentation or paper
• community or school projects
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• Are individuals who can attest to your abilities at
work, school and in character
• Tips:
– provide two to four references, both male and
female
• previous employers
• teachers
• community leaders
– call before placing information on résumé to
ensure availability
– do not use family members as a reference
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• Are a preset form offered by various word processing programs
• Can be useful for entry level job seekers
• Should be modified to fit specific needs
• Can help with spacing and organization
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• First impressions count
• Make sure all words are spelled correctly
• Correct all punctuation errors
• Keep organized and neat
• Do not abbreviate or use contractions
• Type a cover letter and résumé in black ink on
white paper
– résumé paper is available but not required
• Use appropriate amount of white space
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• Use powerful verbs
– achieved
– organized
– implemented
– supervised
• Use consistent indenting to arrange key block
of information
– all dates should line up under one another
on a margin
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• Emphasize skills but do not misrepresent the
truth
• Keep résumé to two pages or less
• Attach references on a separate page
• Avoid overusing adjectives, such as:
– top-producing
– inventive
– hands-on
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• Do not include personal information
such as:
– age
– sex
– weight
– pictures
– marital status
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1. Why are cover letters important?
2. Which résumé method should be used if
you have a stable work history and each
job makes a logical sequence toward the
position you are seeking?
a. chronological
b. targeted
c. function oriented
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3. Adding personal information to a résumé
is appropriate.
a. true
b. false
4. What is a résumé?
5. Give four tips to make your résumé
stand out.
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• (1997-2008). Retrieved October 7, 2008,
from American Speech-Language-Hearing
Association (ASHA): http://www.asha.org
• (2004). Retrieved October 7, 2008, from
Resume Doctor:
http://www.resumedoctor.com
• (2007). Retrieved October 7, 2008, from
Resume-Help.Org: http://www.resume-
help.org
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