1

The short project

Planning, management and control

2

How project plans help

• To show how a specific goal will be reached• To make things happen• To give structure and sequence to activities• To show relationships between activities• To manage and control time scale• To manage and control costs• To ensure that several events come together to

achieve a desired result at some point in the future

3

What do project plans do?

• To think about key aspects before you begin• To decide feasibility• To deliberately set SMART objectives• To decide what needs to be done

In what order?By who?By when?

• To establish a project finish date

4

Why use it?

• To save time and money• To visualise complex issues and activities• To get consensus and commitment from a team• To provide a early warning system• To explore options

Project planning is simply a toolIt helps to make best use of a valuable commodity

TIME!!

5

The project life cycle

E va lu a te

C o m p le te

E xecu te

P lan

D efine

Adjust MonitorThe‘Loop’

6

Simple planning techniques

• Calendar• Timetable• Timeline / GANTT chart• Activity list• Activity diagram• Flow chart

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Timeline / GANTT chart

8

Flow chart

9

The triple constraints

• Time constraints

• Performance constraints

• Financial constraints