1 sroc conference jisc timetabling study - presentation of findings 7 th april 2009 zeb nash
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SROC Conference
JISC Timetabling Study - Presentation of findings
7th April 2009
Zeb Nash
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Background
• JISC sponsored study
• Objectives:– Summarise the processes– Identify supporting technology use– Identify major shared challenges– Consider foundations for success– Identify links between curriculum development
and timetabling
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Consultation• Consultative interviews with nominees from sector bodies:
– ARC– AOC– AUA– AUDE– SROC
• Interviews with system suppliers:– Scientia– CELCAT
• 8 regional workshops:– Across UK– 59 institutions – 95 individuals
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Drivers• Student experience
– ‘student focus’ – changing demographic– recruitment and retention
• Efficiency• Complexity of the curriculum• Historical culture• Locus of control – strategic ownership• Physical layout• Use of estate for income generation
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Approaches
• 3 main activities:– Requirements identification– Scheduling– Location allocation
• Can be managed centrally / distributed
• 4 model approaches
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Approach (2)
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Drivers - Approaches• Centralised
– Space used for multiple subjects– Needs managed through more formal process /
working relationships– Efficiency may be significant– Shared modules
• Distributed– Departmental buildings – ‘local ownership’– Needs managed through local knowledge – closeness– Variation
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Links with other processes
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Use of technology• Almost all represented institutions using a
timetabling information system• Available functionality is rich and extensive:
– Collation of information– Modelling curriculum structure– Allocation of students to groups– Interface to other information systems– Construction of the timetable
• Constraint identification• Auto-scheduling
– Publication – paper / online– Management information
• Dependent on extensive accurate information• Specific potential developments
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Main challenges• Policy
– Conflicting priorities result in challenges to quality
• Process– Heavily dependent on information produced by other
processes – subject to change– Surplus location requests
• Technology– May be challenging to implement all functionality
• People– Achieving change
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Building blocks of successful practice
• Not necessarily linked to central / distributed model• Strong policy
– Timetabling priorities– Recognition of timetabling links to other processes
• Process coordination– Where possible, information availability is coordinated
• Appropriate use of technology– Best use of existing resources; need information – links with MIS
• People related– Senior ‘champion’– Cross sector forum
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Curriculum Development• Process
– Suggested that few institutions fully manage impact of changes
– Use of timetabling MI / staff expertise could be developed
• Design– Student commitments increasingly complex– Advance publication– Balance – week and day – start / end times– Distance learning is truly flexible...
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In addition the report...
• Has much more detail on everything covered, plus
• Process model
• Examples of variation
• High level ‘to be’ process scenarios
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Thank you
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