1 presentation to the portfolio committee on home affairs 27 january 2009

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1 Presentation to the Portfolio Committee on Home Affairs 27 January 2009

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Page 1: 1 Presentation to the Portfolio Committee on Home Affairs 27 January 2009

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Presentation to the Portfolio Committee on Home Affairs

27 January 2009

Page 2: 1 Presentation to the Portfolio Committee on Home Affairs 27 January 2009

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Contents

• Annual Report 2007 / 2008• Financial Statements 2007 / 2008• Preparations for the 2009 national and

provincial elections• Voter registration

Page 3: 1 Presentation to the Portfolio Committee on Home Affairs 27 January 2009

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Annual Report 2007 / 2008

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Vision and MissionVision • To strengthen constitutional democracy through the

delivery of free and fair elections in which every voter is able to record his or her informed choice.

Mission• The Electoral Commission is a permanent body created

by the Constitution to promote and safeguard democracy in South Africa. Although publicly funded and accountable to Parliament, the Commission is independent of the government. Its immediate task is the impartial management of free and fair elections at all levels of government.

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Legislative Mandate- In terms of Section 190 of the Constitution of the Republic of South

Africa (Act 108 of 1996), the Electoral Commission must

a. manage elections of national, provincial and municipal legislative bodies in accordance with national legislation;

b. ensure that those elections are free and fair; andc. declare the results of those elections within a period that must be

prescribed by national legislation and that is as short as reasonably possible.

- The duties and functions of the Electoral Commission are defined in section 5 of the Electoral Commission Act, 1996. These include to

a. compile and maintain a voters' roll by means of a system of registering eligible voters by utilising data available from government sources and information furnished by voters;

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Legislative Mandate (cont.)b. compile and maintain a register of parties;

c. undertake and promote research into electoral matters;

d. develop and promote the development of electoral expertise and technology in all spheres of government;

e. continuously review electoral legislation and proposed electoral legislation, and to make recommendations in connection therewith;

f. promote voter education;

g. declare the results of elections for national, provincial and municipal legislative bodies within seven days after such elections; and

h. appoint appropriate public administrations in any sphere of government to conduct elections when necessary.

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Strategic Objectives1 Entrenching the Commission as a focal point for the delivery of free

and fair elections in the most efficient and cost effective manner

2 Maintaining an optimal network of voting districts and voting stations for elections to ensure reasonable access by voters and to maintain an accurate and up-to-date national common voters roll

3 Informing civil society with a view to maximising citizen participation in democracy and electoral processes, and to manage elections

4 Enabling and promoting the effective participation of political parties and independent ward candidates in electoral processes

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Strategic Objectives (cont.)5 Maintaining and consolidating organisational systems and

infrastructure for efficient delivery of elections

6 Developing and maintaining effective business processes in respect of financial management, information and communication technology, corporate services, legal services, and communication in order to ensure the effective functioning of the Commission

7 Offering continuous structured training to officials to facilitate the effective functioning of the organisation, including a fluent and effective electoral process

8 Positioning the human capital within the organisation for effective delivery of elections and making the Commission the employer of choice

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Strategic objective 1:

• Entrenching the Commission as a focal point for the delivery of free and fair elections in the most efficient and cost effective mannerThe Commission is involved in ongoing liaison with other Chapter 9 institutions.

We exceeded our target for liaisons with other EMBs and observed 4 elections on the African continent alone, in line with our target.

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Strategic objective 1 (cont.):– Celebrations to mark 10th anniversary of

establishment of IEC (in July 1997)– Liaisons with other Chapter 9 institutions ongoing– Elections conducted throughout country for more

than 60 other institutions

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Elections for other institutionsEastern Cape South African Women Lawyers’

Association (SAWLA) provincial Executive Committee; Border Cricket Board; Nelson Mandela Metropolitan University SRC; Walter Sisulu University SRC; Lovedale PFET College; East Cape Midlands PFET College

Free State Central University of Technology; Bethany Community; South African Union of Students

Limpopo Eastern Leolo Taxi Association; University of Venda SRC; Groblersdal Taxi Association; Moutse Community Radio Station; Capricorn College for Further Education and Training; Treatment Action Campaign (TAC)

Western Cape Nelson Mandela Metropolitan University SRC; Cape Peninsula University of Technology SRC

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Elections for other institutions (cont.)Gauteng South African Local Government

Association (SALGA) provincial office-bearers; South African Local Government Association (SALGA) national office-bearers; City of Johannesburg’s Student Council; Food and Allied Workers Union (FAWU); Tshepisong Luncheon Club Executive Committee; South African Democratic Teachers Association (SADTU); Unified Association of Social Workers; University of the Witwatersrand SRC; Government Information and Technology Council (GITOC); South African Police Services: Eersterust Community Policing Forum; Soweto Chamber of Commerce; Gauteng Taxi Council (GATACO); Catholic Churches (St Vincent, Moya and St. Matthews)

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Elections for other institutions (cont.)KwaZulu-Natal SA Clothing and Textile Workers’ Union

(SACTWU); University of Zululand SRC; eThekwini Municipality Transport Authority; Regional Land Claims Commission Trust Members; University of KwaZulu–Natal SRC; Durban University of Technology SRC; Department of Transport’s Provincial Public Transport Passenger Regional Associations; Msunduzi (Pietermaritzburg) Municipality ward committee

Mpumalanga SA Democratic Teachers’ Union; Agricultural College SRC; SALGA provincial executive committee; Treatment Action Campaign (TAC); Mpumalanga Taxi Council; Mpumalanga Civil Society Forum

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Elections for other institutions (cont.)Northern Cape Northern Cape FET College SRC;

Nursing College SRC; National Institute of Higher Education (NIHE) SRC, Provincial House of Traditional Leaders

North West SA Congress for Childhood Development; Western Taxi Cooperatives; Regional Taxi Association; Roman Catholic Youth Guild; SADTU North West Executive Committee; Schweizer-Reneke United Taxi Association Executive Committee; SAVCO Volunteer Council; Midvaal Water Company; Potchefstroom Community Policing Forum (CPF); Dithakwaneng Communal Property Association (CPA); North West University (Potchefstroom Campus) SRC; North West University (Mafikeng Campus) SRC; etc.

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Strategic objective 1 (cont.):• International Liaison

– Participation in activities of International IDEA, AU, and SADC ECF

– Liaisons with other Election Management Bodies– Technical assistance to the Comoros, Nigeria, and

the DRC– Observer missions: Nigeria, Zimbabwe, Seychelles,

East Timor, Australia, the Gambia– Hosted delegations from Malaysia, Malawi, the

Gambia, Nepal, Maldives, Tanzania, Sudan, Ghana

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Strategic objective 2:• Maintaining an optimal network of voting districts and

voting stations for elections to ensure reasonable access by voters and to maintain an accurate and up-to-date national common voters’ rollThe Commission recorded 20 291 743 registered voters on the voters’ roll, which was below the target for the period. The decrease in the number of voter registrations was mainly due to deaths. The voter registration campaigns ahead of the 2009 elections will result in more increases to the voters’ roll.

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Strategic objective 2 (cont):– Voters’ roll compiled in terms of the Electoral Act

(1998)– Continuous voter registration at MEO offices– Targeted communication and registration– Verification against the National Population Register

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Registration statisticsProvince 1 April 2007 31 March 2008

Eastern Cape 2 846 971 2 799 775

Free State 1 280 706 1 253 347

Gauteng 4 694 272 4 617 579

KwaZulu-Natal 3 867 324 3 794 662

Limpopo 2 114 835 2 085 883

Mpumalanga 1 511 230 1 484 671

North West 1 521 581 1 497 242

Northern Cape 518 593 510 323

Western Cape 2 272 142 2 248 261

Grand Total 20 627 654 20 291 743

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Voter registration by municipality

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Strategic objective 3:• Informing civil society with a view to maximising citizen

participation in democracy and electoral processes, and to manage electionsThe Commission continued to implement its electoral democracy interventions in 550 schools throughout the country. In addition, a number of other civic education interventions have ensured that South Africa has an electorate with a high level of awareness.

Participation in by-elections vary between 10.6% and 47.6%, but the percentage of spoilt ballots remain low (at 1.07%), demonstrating that we have a well-informed electorate.

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Civic education initiativesEastern Cape Bosberaad with Farming Communities;

Provincial Youth Colloquium; Traditional and Religious Leaders Seminar; Voter Empowerment Programme for the Rural Communities; Electorate Empowerment Programme in the Informal Settlements; Democracy Development Seminars for Universities and FET colleges; Democracy Development Imbizos for Rural Youth and Women

Free State Youth Seminar at the University of the Free State; Democracy Indaba; Values in Education Workshop; Mock elections; Walk for Democracy with the SRC of the University of the Free State

KwaZulu-Natal Seminar on Traditional Leadership; Workshop for Community Development Workers (CDWs); Inter-faith Democracy Workshop

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Civic education initiatives (cont.)Gauteng Seminar for the Representative Council

of Learners (RCLs) from all fifteen Gauteng districts; Partnership with the City of Johannesburg to constitute a Student Council for the City

Limpopo District workshops for people with disabilities; Women in Democracy Conference; Civic and democracy debates for youth in secondary schools; Youth symposium and Government Structures workshops at local level

Mpumalanga Women’s Conference; Learner Voter Education and ID Application Campaign

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Civic education initiatives (cont.)Northern Cape Interaction amongst farm workers;

Democracy education content to be used for radio talk-shows by Community Radio Stations; Community Radio Stations Colloquium

North West Multi-party Conference; CDW and Ward Committee Workshop; Youth Seminar; Faith-based Consultative Forum; Woman in Democracy Summit; ID campaigns in schools; Voter Education Workshops with Businesses and Religious Formations; Farmer Outreach Workshops; Consultative Workshops with Tribal Authorities

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Strategic objective 3 (cont.):– Celebrations on national days: Freedom Day, Youth

Day, Women’s Day and Heritage Day– Multi-stakeholder conference: 8 – 10 October 2007– SRC colloquium: 1 – 4 April 2007 – Provincial civic education initiatives– Schools project implemented in 550 schools

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By-elections• 65 by-elections held• Vacancies occurred mainly due to deaths (35) and

resignations (18)• Highest number of by-elections in KZN (19),

Mpumalanga (12), and Western Cape (11) • Voter turnout varied between 10.6% and 47.6%• Spoilt ballots: 1.07%

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By-elections statistics per provinceProvince By-elections No. of VDs No. of Wards Reg. Voters

Eastern Cape 5 25 5 23 411

Free State 4 11 4 14 411

Gauteng 5 27 5 65 076

KZN 19 95 19 97 942

Mpumalanga 12 34 12 45 797

N. Cape 2 3 2 5 344

Limpopo 2 9 2 8 106

North West 5 12 5 23 050

W. Cape 11 27 11 47 795

TOTAL 65 243 65 330 932

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Strategic objective 4:• Enabling and promoting the effective participation of

political parties and independent ward candidates in electoral processesWhile no general elections were held in the period under review, the Commission continued to convene party liaison committees at national, provincial and municipal levels. In preparation for the 2009 elections, the number of PLC meetings will increase.

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Strategic objective 4 (cont.):– Party Liaison Committees: 6 at national level, 50 at

provincial level; and 808 at municipal level– 146 parties registered: 101 at national level and 56

at local level– 215 PR vacancies were filled; mostly due to death

(54) and resignations (77)

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Party Liaison Committee meetingsNational Provincial Municipal

National 6

Eastern Cape 3 180

Free State 6 70

Gauteng 6 39

KwaZulu-Natal 13 152

Limpopo 6 61

Mpumalanga 5 76

Northern Cape 2 83

North West 6 88

Western Cape 3 59

TOTAL 6 50 808

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Floor crossing• Responsible for administering floor crossing at

municipal level• 249 municipal councillors crossed the floor• Highest number of floor crossings was in KwaZulu-Natal

(28), Western Cape (21), and Eastern Cape (15)• 30 applicants for floor crossing were unsuccessful

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Strategic objective 5:• Maintaining and consolidating organisational systems

and infrastructure for efficient delivery of electionsThe number of voting stations remained stable in the period under review. Leading up to the 2009 elections, the Commission plans to increase the number of voting stations, to increase the number of schools used as voting stations, and to decrease the number of mobile and temporary voting stations.

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Strategic objective 5 (cont.):– 18 873 voting stations across the country for

reporting period– 65.6% of voting stations are located in schools– Of 17 859 permanent voting stations, 20.7% do not

have electricity, 8.5% do not have toilets, and 12.2% do not have water

– 932 temporary voting stations and 82 mobile voting stations

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Strategic objective 6:• Developing and maintaining effective business

processes in respect of financial management, information and communication technology, corporate services, legal services, and communication in order to ensure the effective functioning of the CommissionThe Commission again obtained an unqualified audit report.

We exceeded our target with respect to the number of public information drives.

A stable and consistent IT infrastructure was maintained at national, provincial and local IEC offices.

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Strategic objective 6 (cont.):– 379 contracts awarded of which 253 (totalling R45.1

million) went to BEE companies– Of eProcurement auctions, 95.5% were awarded to

BEE companies– 15 (3.96%) contracts were awarded to non-SMMEs

totalling 1.76% of actual value of all contracts awarded

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Financial Management

• Ensured that the financial management system promoted the objectives of the PFMA and Treasury Regulations

• Improved financial management systems to ensure that they are integrated, fast and user friendly

• Obtained an unqualified report from the Auditor General

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Information and communication technology

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Information and communication technology (cont.)

• Stable and consistent infrastructure at national office, nine provincial offices and 237 municipal offices

• Updating standard policies and procedures• Replaced financial applications with SAP• Procuring 30 000 new PBSU units (zip-zips)

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Corporate and legal services• 7 accidents involving IEC vehicles• 4 incidents of burglary or theft occurred at IEC sites• More than 150 SLAs were concluded with various

service providers

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Communication• Campaigns at selected audiences such as the youth• Radio adverts in all 11 languages• Print adverts• Publications: 3 million general registration pamphlets

and 3 million pamphlets on registration for use in schools were printed

• Go Green campaign• “Take a Girl Child to Work” day

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Strategic objective 7:• Offering continuous structured training to officials to

facilitate the effective functioning of the organisation, including a fluent and effective electoral processThe Commission continued to ensure that electoral staff were recruited and adequately trained for all election events, such as by-elections and elections for other organisations. In addition, 98 training and development interventions in the form of bursaries for further study, short courses, etc. were provided for permanent staff of the Commission to ensure that they attain the necessary skills and knowledge.

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Strategic objective 7 (cont.):– 1 620 election officials trained– National Training Workshops (May and October

2007) compiled a comprehensive training blueprint and training manuals

– International IDEA hosted BRIDGE courses in collaboration with IEC in May and November 2007, and March 2008

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Strategic objective 8:• Positioning the human capital within the organisation for

effective delivery of elections and making the Commission the employer of choice

The Commission continued to fill vacancies with the aim of ensuring that the organisation would be at full strength for the 2009 elections. 75.9% of posts were filled in the period under review.

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Strategic objective 8 (cont.):– Total staff provision of 805 posts– 75.9% of posts were filled– New Employment Equity Plan adopted in March

2008– IEC promotes HIV and AIDS awareness in the

workplace

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Employment equity statusLevel A/M C/M I/M W/M A/F C/F I/F W/F

DCEO / S. Manager

9 2 0 2 4 0 1 0

Manager

4 3 0 3 3 2 0 4

DM 9 1 3 1 4 0 0 3

AM 11 2 0 3 10 1 3 6

SAO 9 2 1 3 17 1 0 7

AO 7 0 2 0 13 5 3 10

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Employment equity status (cont.)Level A/M C/M I/M W/M A/F C/F I/F W/F

AAO 186 24 6 13 155 30 2 17

SAC 0 1 0 0 5 1 0 0

Driver / Housekeeper

10 0 0 0 7 0 0 0

TOTAL

245 35 12 25 218 40 9 47

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Labour relations• Collective agreement entered into with NEHAWU• Disciplinary action taken against 16 employees for

alleged offences relating to financial misconduct, misconduct and fraud

• Disciplinary action resulted in one final written warning and 12 dismissals

• Fraudulent matters were reported to SAPS and criminal charges were instituted

• 6 cases of alleged unfair dismissal were referred to the CCMA of which all were awarded in favour of the IEC

Page 47: 1 Presentation to the Portfolio Committee on Home Affairs 27 January 2009

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Financial Statements 2007 / 2008

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Preparation of financial statements

• The Annual financial statements have been prepared in accordance with Statements of Generally Accepted Accounting Practice (GAAP) with the prescribed Standards of GRAP which replace the equivalent Standards of GAAP.

• Recognition and measurement principles in GAAP and GRAP do not result in material differences, it is only the terminology that changed.

• Financial statements have been prepared on the historical cost basis.

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Funds received and spent

• The Commission received R485 250 million from the Department of Home Affairs;

• The Commission recognised an amount of R1.3m as income received from the Department of Foreign Affairs for foreign assistance from the R10.671 million recognised as a liability in 2007 financial year, leaving the reported liability as R9.363 million in 2008 financial year.

• Sundry income of R27,848 million, consisting largely of interest earned, was generated bringing the total income to R514,406 million;

• All the funds have been accounted for and disclosed in the financial statements.

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Actual Expenditure vs BudgetSummary : Economic Classification Report for the year ended 31 March 2008

EXPENDITURE: Standard Items Budget (Including

Adjustments Estimate)

Total Expenditure 2007/2008

Variance – Saving / (over-expenditure)

Variance - %

Personnel ExpenditureR’000

169,479R’000

158,964R’000

10,515%

6%

Administrative Expenditure 58,023 57,138 885 2%

Stock 7,877 7,508 369 5%

Equipment 119,928 8,098 111,730 93%

Land & Buildings 17,985 16,870 1,115 6%

Professional & Special Services 121,377 111,724 9,653 8%

Miscellaneous Expenses 19,737 19,825 12 0%

TOTAL EXPENDITURE 604,765 380,127 134,277

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Detailed Income and Expenditure Statementfor the year ended 31 March 2008

20082008RR

20072007RR

INCOME 514 405 544

495 406 927

Parliamentary allocation 485 250 000 350 000 000

Government allocation foreign assistance

1 307 607 127 432 061

Political party registration fees 7 700 4 700

Interest received 26 608 034 15 088 698

Sponsorship income 300 000 -

Other income 932 203 2 881 468

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20082008RR

20072007RR

EXPENDITURE

Personnel expenditure 158 964 464

139 447 863

Salaries 149 830 225 133 101 398

Remunerative allowances 175 252 267 881

Gratuities 3 719 680 1 553 129

Employer’s contributions 5 216 275 4 520 438

Relocation costs 23 032 5 017

Detailed Income and Expenditure Statementfor the year ended 31 March 2008

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20082008RR

20072007RR

EXPENDITURE (continued)

Administrative expenditure 57 137 734

92 197 681

Subsistence expenditure 4 378 359 2 931 966

Transport expenditure 11 753 257

9 435 361

Air Transport 4 095 201 5 093 113

Communication expenditure 8 933 735 9 750 319

Study expenditure 91 123 161 236

Regional council levy - 150 495

Advertisements 5 473 687 946 602

Catering expenditure – workshops, training and other 1 704 539 1 151 801Membership & registration 1 809 584 1 445 897

Insurance 362 289 549 232

Conferences and workshops 17 459 112

9 959 195

Relocation costs - 3 081

Administrative expenses foreign assistance

1 076 848 50 619 383

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2008R

2007R

EXPENDITURE (continued)

Printing (Stock) 7 508 120 71 793 271

Purchase of equipment and software

7 914 643 6 014 668

Rented equipment 183 516 525 621

Rental - Land and buildings 16 870 347

16 020 975

Professional & other services 111 723 722

110 100 862

Miscellaneous expenditure 673 153 3 530

Depreciation 18 317 472

21 615 953

Deficit on disposal/scrapping of assets

834 522 234 624

Total expenditure 380 127 692

457 955 047

Surplus for the year 134 277 852

37 451 880

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Audit Report

• The Electoral Commission received an unqualified audit report for the 2008 financial year, with an emphasis of matter on non-compliance with 2 Treasury regulations.

TR15.12.3. We made cheque payments for amounts exceeding R2 000 to the value of R515 790 without obtaining National Treasury approval.

TR17.3.1. We acquired a computerised finance and administration system prior to obtaining National Treasury approval. Expenditure incurred in 2008 financial year is R15 698 237.

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Emphasis of matter• The cheques in questions were mostly for small amounts to

previously unemployed casual workers that did not have bank accounts and for the replenishment of petty cash provisions. No losses were suffered.

• The practice of issuing cheque payments for amounts exceeding R2 000 is being eliminated during the current financial year. Currently our financial system has been set to not be able to print a cheque for an amount in excess of R2 000. There will thus be no cheque amounts exceeding R2 000 in the Auditor-General’s report for the 2010 financial year.

• The Commission is still in discussion with the National Treasury with regard to the acquisition of the new computerised financial and administrative system. It is hoped that the matter will be resolved by 31 March 2009. It must be added that the Treasury in 1998 approved that the IEC do not use the same system as applies in government departments

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Other matters11. All efforts are being made to pay suppliers within 30 days from the

date of receipt of the invoices. This has been problematic with the introduction of a new computerised financial and administrative system at the same time as preparing for elections (with which we, however, had no choice since the previous system are no longer supported and the providing company withdrew from South Africa). With a specific focus on the subject good progress is, however, being made

12. Efforts are made to perform bank reconciliations on a daily basis. This is, however, a near impossible task since the IEC operates nearly 260 bank accounts for its national, provincial and municipal offices. Treasury were thus approached on 24 July for an exemption to limit reconciliations to one a month

13. Tenders awarded in excess of R200 000 are now reported to the National Treasury every month.

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Other matters (cont.)

14. Goods or services procured in excess of R1million by means other than competitive bids are now reported to the National Treasury and the Auditor-General.

15. Efforts are made to ensure that the financial statements submitted for audit are not subject to any material amendments resulting from the audit.

22. The strategic plan for 2008/09 does include time frames or targets for the Commissions programmes for performance indicators as required by Treasury Regulation 5.2.3(d).

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Preparations for 2009 Elections

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Progress to date

• 19941994: 10 000 voting stations, no voters’ roll• 19991999: 14 650 VDs, 18,1m reg voters (ave 1 240 reg

voters a VD)• 20002000: 14 988 VDs, 18,4m reg voters (1 233)• 20042004: 16 966 VDs, 20,6m reg voters (1 219)• 20062006: 18 873 VDs, 21m reg voters (1 116)• 20092009: 19 726 VDs, 21,6m reg voters

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Voter Registration

• Continuous voter registration at IEC local offices until the proclamation of the elections

• Special targeted registration initiatives in the first week of December

• Voter registration weekend on 8 & 9 November 2008 – all 19 713 voting stations opened

• Second registration weekend on 7 & 8 February 2009

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Requirements to participate in elections• Party registration is ongoing process• A party that wants to register must submit the following

to the Chief Electoral Officer: – Prescribed application form– The name and abbreviated name of the party– A Copy of the party’s Constitution– Deed of Foundation signed by 500 registered voters

who support the founding of the party– Two sets of party logo/symbol in colour– R500 registration fee

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Requirements to participate in elections (cont.)

• The registration of political parties is governed by the Electoral Commission Act of 1996 read with the Regulations for the Registration of Political Parties

• Any person can lodge an objection with the Chief Electoral Officer against the registration of a party

• The Chief Electoral Officer may also refuse to register a party if amongst others, the name, the abbreviated name or the symbol of a party resemble that of another party to the extent that it may confuse or deceive voters

• Appeal against the decision of the Chief Electoral Officer lies with the Commission

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Requirements to contest an election

• For National and Provincial Elections South Africa uses the Proportional Representation System

• 150 parties currently registered (111 at national level and 39 at provincial levels)

• For a party to contest an election, it must– Be a registered party– Submit list of candidates by the date stated in the

election timetable– Pay an election deposit of R540 000

• R180 000 for National Assembly• R40 000 for a Provincial Legislature

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Requirements to contest an election (cont.)• All these requirements must be fulfilled at the

date and time stipulated in the Election time- table

• Failure to do so will result in the disqualification of a party from contesting an election

• In 2004, 37 of 75 registered political parties contested the elections; of these 21 contested the national elections

• Of these only 12 gained seats in parliament and provincial legislatures

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Outreach activities• Official launch of 2009 elections took place on 17 September 2008.• National Youth Summit held on 30 October – attended by more than

500• Civic and voter education conducted through fieldworkers and

CSOs ( in some provinces a hybrid model is used)• Ongoing stakeholder interventions: PLCs, Traditional leaders,

Faith-based Org, Youth, Women, Business, Trade unions, people with Disabilities, and Farming communities (interventions to date: more than 220 000)

• Communication campaign conducted via print and electronic media• Campaigns supported by:

– public call centre toll-free telephone number (0800 11 8000) – Web site (www.elections.org.za)– SMS facility (32810)

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Province Model Targets

APC / MFCs FWs CSOs

Eastern Cape 39 640 0 35 874

Free State 24 139 0 15 200

Gauteng 23 423 11 31 381

KZN 95 23 1 41 586

Limpopo 25 147 30 35 946

Mpumalanga 18 150 0 14 627

North West 25 255 0 20 936

N. Cape 12 250 0 21 534

W. Cape 10 39 6 21 964

NATIONAL 271 2 066 48 239 048

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Outreach activities• Targeted interventions for high intensity voter and ballot

education for the disability sector (Blind and Deaf) using field workers, TOT sessions with organizations for the disabled

• Edutainment and community / street theatre • Use of community Radio, comic books and drama• SABC programming on voter education from Jan 2009

until election time

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Measures to enhance transparency of elections

• Recruitment and Training of electoral staff and party agents– New criteria for the appointment of election officials (presiding

and deputy presiding officers, in particular) include:• Presiding (and deputy presiding) officers must not in the last

five years have held political office or been a candidate in an election or have been politically active for a political party

• must not in the last five years have held office in an organisation that has party political affiliations or aims.

– Party Liaison Committees (PLCs) consulted on choice of registration officials before contracts with registration staff were concluded. Same will apply to election staff

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Measures to enhance transparency of elections (cont.)

– Approx. 200 000 election officials for the elections– Training programme being rolled out and close to

200 000 officials will be trained before voting day• New zip-zip equipment (hand held scanners)

- Old fleet replaced with 30 000 new units- Used to register voters on voter registration

weekend but also…- Increased capacity to have entire voters’ roll loaded,

allowing each voting station to verify eligibility to vote of any person arriving at the voting station

• Security material, e.g., finger marking ink

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Measures to enhance transparency of elections (cont.)• Results auditors

– Independent certified auditors will audit results captured on the results system to ensure that results captured are the same as those on the original results slip

• Scanning of results slips– Will allow captured results to be verified against

source document– Scanning will take place in every municipality and

scanned copies of results slips will be available electronically

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Election material and logistics• Information technology upgrades aimed at improving IT

support• SMS facility: allows voters to check voter registration

information• Public website: allows voters to check registration status

on-line• Public call centre: toll-free number• Processes to procure election material underway

– Ballot boxes– Ballot papers

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Results Process• Counting process

– Counting takes place at voting stations in the presence of party agents and observers

– Results slips record results and are completed by counting officers and signed by party agents

– Copy of results is displayed at the voting station– Original results slip is taken in tamper-proof

envelope to municipal electoral office accompanied by security

– The envelop is opened in the presence of observers

– Results slip is scanned

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Results process (cont.)• Information on results slips is captured twice on results

system after verification by results auditors• The result will then be transmitted via satellite to the result

centre• In the event there is an anomaly in the result of a particular

voting station, then system will flag the result and the anomaly will be investigated and resolved before the result is posted on the leader board at the result center

• Each political party contesting an election is provided with a computer at the result centre so that they can follow the results capturing and processing

• Political parties and the media will be educated on the results, counting and recording processes to ensure transparency and to minimise suspicions

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Results process (cont.)• Results Operations Centres will allow stakeholders

opportunity to monitor incoming results in an open and transparent manner

• Any interested party can lodge an objection material to the determination of the result to the Commission not later than the second day after voting day

• The Commission will investigate and make a decision on the objection

• The appeal against the decision of the Commission lies with the Electoral Court

• The IEC is obliged to declare results of an election within 7 days

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Voter Registration

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Preparations• Replaced technology (PBSUs) used to register

voters• Target of 22 million registered voters for 2009

Elections• Voter registration gap mainly among the youth• Schools and tertiary education institutions to be

targeted

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Registration Weekend surpassed expectations

• 8 & 9 November from 08:00 to 17:00• 3.6 million South Africans visited 19 713 registration

stations– 1 648 189 new registrations– 1 752 596 re-registrations in different VDs– 293 871 re-registrations in same VDs

• 77.9% of new registrations were in youth category

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Voters’ roll comparison

Voters’ Roll Verified Voters % Increase

1999 National and Provincial elections

18 172 751

2000 Municipal elections

18 476 516 1.67%

2004 National and Provincial elections

20 674 926 11.9%

2006 Municipal elections

21 054 957 1.84%

Current 21 661 171 2.88%

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What’s in the Numbers?(as at 12 November 2008)

Year ElectionVoters Increase

Female Male Female Male

1999 Nat & Prov 9 895 369 8 277 382 First Roll

2000 Municipal 10 081 984 8 394 532 1,9% 1,4%

2004 Nat & Prov 11 334 028 9 340 898 12,4% 11,3%

2006 Municipal 11 574 118 9 480 839 2,1% 1,5%

Current Nat & Prov 11 936 016 9 725 155 3.1% 2.6%

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Gender Breakdown

Year Females Males

1999 54,45% 45,55%

2000 54,56% 45,44%

2004 54,82% 45,18%

2006 54,97% 45,03%

Current 55.1% 44.9%

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Breakdown by Age Groups

Age band 1999 2000 2004 2006

18-29 (Youth)

5 834 918 32.1% 5 361 326 29% 5 877 131 28.4% 5 492 072 26.1%

30-69 (Adults)

11 301 807 62.2% 11 944 591 64.6% 13 516 508 65.4% 14 195 236 67.4%

70+(Aged)

1 036 026 5.7% 1 170 599 6.4% 1 281 287 6.2% 1 367 649 6.5%

Total 18 172 751 18 476 516 20 674 926 21 054 957

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Breakdown by age group (12 November 2008)

Age Group Total % of Total

18 – 19 424 220 1.96%

20 – 29 4 840 724 22.35%

30 – 39 5 546 127 25.6%

40 – 49 4 443 867 20.52%

50 – 59 3 127 416 14.44%

60 – 69 1 814 535 8.38%

70 – 79 1 007 251 4.65%

80 and over 457 031 2.11%

Total 21 661 171

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Voter registration…• Registration and voting in South Africa are not

compulsory.• Registered voters can de-register – this choice is

provided for, in law.• Present voter registration methods are quick, secure

and transparent. Potential voters and parties like them.• HSRC survey (2005) suggested that 82% of persons

interested in registering, are registered.

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State of the voters’ roll after registration weekend

Province 31 March 2008 12 November 2008

Eastern Cape 2 799 775 2 942 665

Free State 1 253 347 1 311 413

Gauteng 4 617 579 4 936 201

KwaZulu-Natal 3 794 662 4 170 048

Limpopo 2 085 883 2 194 160

Mpumalanga 1 484 671 1 595 524

North West 1 497 242 1 565 104

Northern Cape 510 323 527 297

Western Cape 2 248 261 2 418 759

National Total 20 291 743 21 661 171

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Thank you