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PLANNED FUNDRAISING PLANNED FUNDRAISING EVENTSEVENTS

Grantsmanship and FundraisingGrantsmanship and Fundraising

College of Public and Community ServiceCollege of Public and Community Service

University of Massachusetts at BostonUniversity of Massachusetts at Boston

©2007 William Holmes©2007 William Holmes

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CHOOSING EVENTSCHOOSING EVENTS

Consider assetsConsider assets

Consider competing Consider competing eventsevents

Consider role in Consider role in program missionprogram mission

Consider donor profileConsider donor profile

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FITTING EVENT WITH ASSETS: 1FITTING EVENT WITH ASSETS: 1

Lunches, Dinners, Lunches, Dinners, MealsMeals

AuctionsAuctions

Fairs and FestivalsFairs and Festivals

Benefit Concerts, Benefit Concerts, Lectures, Lectures, PresentationsPresentations

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FITTING EVENT WITH ASSETS: 2FITTING EVENT WITH ASSETS: 2

Walkathons, Tournaments, Walkathons, Tournaments, Contests, Sporting EventsContests, Sporting Events

Home and Garden ToursHome and Garden Tours

Garage Sales, Bake Sales, Garage Sales, Bake Sales, Book Sales, etc.Book Sales, etc.

Beware Lottery Beware Lottery RestrictionsRestrictions

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DEVELOP EVENT BUDGET

Expenses

Income

Contingencies

Donations

Volunteers

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PLAN AND PACE EVENT ACTIVITIES

Calendar of Activities

Define Committees and Leaders

Plan Promotion and Publicity

Look for Corporate Sponsorship Opportunities

Review Implementation Process

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PLAN FOR RISKS AND LIABILITIES OF EVENTS

Check laws, ordinances, regulations, permit requirements

Review safety plans and procedures

Check insurance coverage

Track and protect income

EXAMPLE EVENT SPREADSHEET

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ACTION PERSON DATE COMMENTS

Reserve Location

Mary 12/1/2009 Call DPW

Confirm speaker

John 12/2/2009 Call speaker

Do Invitations Sam 12/5/2009 Get list, draft invite, get approval

Make Decorations

Helen 12/9/2009 Check closet for supplies

Get Food John 12/10/2009 Donations and Purchase

Do setup Mary, Sam 12/11/2009 Mary in charge

Do cleanup John, Helen 12/11/2009 Recycle , John in charge

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EVENT WRAPUP

Thank participants and volunteers

Clean space

Verify income

Debrief staff and volunteers