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European University Institute LibraryLibrary

Survey on archiving and long term preservation

A view from the consortium side

Tommaso Giordanoin collaboration with Paola Gargiulo and Roman Chyla

Rome, 11-14 October 2006Rome, 11-14 October 2006

ICOLC Autumn 2006 ICOLC Autumn 2006 8th European Meeting

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European University Institute LibraryLibrary

• Ten questions on digital long term preservation• Survey conducted on library consortia• Aims: how consortia view trends in digital preservation• Questionnaire sent on two discussion lists:

- Liblicense- Consort-list

• Available from 1 to 24 of September at http://www.surveymonkey.com

• 35 valid responses out of 38 in total

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European University Institute LibraryLibrary

Information about consortia respondents

Respondents: 35

Total (estimated) of licenses: 1241

Country Consortia LicensesAlbania 1 -Belgium 1 25Canada 1 100Denmark 1 150Finland 1 50Germany 1 26India 1 5international 2 3Italy 2 65Japan 1 20Netherlands 1 40Norway 1 58Portugal 1 15Slovenia 1 37Spain 1 35Sweden 1 12Switzerland 1 104USA 16 524Grand Total 35 1241

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European University Institute LibraryLibrary

Information about consortia respondents

Total (estimated) number of licenses: 1,241

Number of licenses

India, 5

International, 3

Japan, 20

North America, 624

Europe, 601

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European University Institute LibraryLibrary

Who should take long-term preservation responsibilitiesTotal respondents: 35

Indivi

dual li

brary

Libra

ry co

nsort

iaTr

usted 3

rd pa

rtyNatio

nal lib

rarie

sPub

lishers

blankNo

Yes0

5

10

15

20

25

30

blank

No

Yes

blank No YesIndividual library 5 12 19Library consortia 4 5 27Trusted 3rd party 4 4 28National libraries 3 4 29Publishers 4 8 24

blank No YesIndividual library 5 12 19Library consortia 4 5 27Trusted 3rd party 4 4 28National libraries 3 4 29Publishers 4 8 24

6

Individuallibraries or library

systems

Library consortia Trusted thirdparty community

agencies (i.e.OCLC, Portico)

National librariesor governmental

agencies

Publishers

European University Institute LibraryLibrary

Who should take long-term preservation responsabilities?

Europe vs. North America (%)

Y Y

Y

Y

YY Y

Y

Y

Y

N N N N N N N N N NB B B B B B B B B B

Europe North America

B = Blank, N = No, Y = Yes

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European University Institute LibraryLibrary

Priority/importance of license clauses in the consortia policy

0% 20% 40% 60% 80% 100%

Price

Definition of authorised users

Opt out clause for multiyear contracts

Perpetual access / Archiving provisions

Access by walk-in users

IP access

Standard usage statistics (COUNTER, SUSHI)

Remote/proxy access

No limitation on content download

ILL/EDD

Legal issues resolved in jurisdiction of the consortium country

Definition of campus site

Rejection of non-disclosure clause

Subscription to selected titles (as opposed to "big deal model")

Absolutely importantImportantOptional

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European University Institute LibraryLibrary

Specific archival clauses required in licence policyTotal respondents: 31

22

14

6

12

0

5

10

15

20

25

1

Perpetual on-line access tosubscribed content throughthe publisher or 3rd partyservice

Supply of an archival copyto the licensee library

Supply of an archival copyto a central archival facility(including national/localagencies and programmes)

Other

9

0%10%20%30%40%50%60%70%80%90%

100%No

To be implementedwithin 2 years

Yes

European University Institute LibraryLibrary

Services currently provided or planned by the consortiaTotal respondents: 35

Repository of licensed digital

publicationsNot implemented 18In 2 years 6Implemented 10Total 34

10

European University Institute LibraryLibrary

What solution, if any, do you plan to implement (or have you implemented) for a digital repository?

19 Respondents

• 7 planned/or are planning to implement an existing solution (Fedora, Lockss, Kopal…)

• 6 are thinking about, or are evaluating the alternatives• 3 have implemented an ad hoc solution of they own• 2 reported that individual libraries are looking for they own solutions • 1 declared no plan

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European University Institute LibraryLibrary

Comparisons: a view from the library sideThe Re-USE survey on long-term preservation

» 330 Libraries in Europe» 90% consider long-term preservation an intrinsic task of libraries» 40% of university libraries maintain repositories, and

35% have plans to establish one» Long-term preservation is

‘very important’ for 75% and‘important’ for 35%

» But… 67% consider it improbable that digital files will be usable in 100 years.

(Survey on the long term preservation of digital documents in European libraries, University of Innsbruck Library, 2006)

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European University Institute LibraryLibrary

Tentative Conclusions

• Libraries and consortia have different views on the rôle of libraries in long-term preservation;

• Consortia recognise the importance of the issues; on the other hand, their actions appear rather inconsistent;

• Consortia (like most libraries and users) are mainly oriented towards online access to current digital content;

• The consortia (and most libraries) have no clear strategies about the future of digital preservation.