1 human capital information & the defense medical human resources system – internet (dmhrsi)...

1

Human Capital Information & TheDefense Medical Human Resources System –

internet (DMHRSi)

Defense Health AgencyManpower and Organization

““Medically Ready Force…Ready Medical Force”Medically Ready Force…Ready Medical Force”

2““Medically Ready Force…Ready Medical Force”Medically Ready Force…Ready Medical Force”

Agenda

• Leadership, Governance, and the need for Human Resources Information

• DMHRSi – Past

• DMHRSi – Present

• DMHRSi – Future & Next Steps

MORE THAN JUST TIMECARDS…IT IS ABOUT THE INFORMATION!


Leadership Needs for Human Resources Information

Active Duty

ContractorsCivilians

Other Federal Employees (PHS, VA)

Manpower Personnel

Education &

Training

Readiness

Labor Cost Accounting

How much do they cost?

Who is deployable? W

ho is

trai

ned?

DoctrineDoctrine

Training

Training

Mat

erie

l Sol

utio

n

Mat

erie

l Sol

utio

n

PersonnelPersonnel

Reserves & Guard

USUHS

OOrrggaanniizzaatitioonn

Who Are They?

Where

Are

They?

Volunteers

http://www.google.com/imgres?imgurl=http://www.tridentmilitary.com/new-photos20/usb3.jpg&imgrefurl=http://www.tridentmilitary.com/us-militaria/badges.html&h=250&w=250&sz=16&tbnid=YDTyzBdC87J3CM:&tbnh=111&tbnw=111&prev=/images%3Fq%3DJoint%2BStaff%2BBadge&usg=__A_TGGxmqSzh9cmppdwgwwIfcmXo=&ei=8JiiS8KCN8P6lwey-q3SCA&sa=X&oi=image_result&resnum=5&ct=image&ved=0CBYQ9QEwBA


DMHRSi – Past

• Need for Human Capital Information identified in the Persian Gulf War, GAO, and Congressional Interest

• Web-based, Commercial Off the Shelf (COTS)

• Deployed to All Hospitals, Medical, Dental & Vet Clinics as of 30 Sep 2009

• $168M Total Lifecycle Costs since 1998


DMHRSi – Present

• 600 sites, 170,000 users for $11M/year

• Agile Implementation for Development

• Eliminated historic Backlog of System Change Requests

• Regular updates released every 60 days

• Were Ranked #17 - DMHRSi ranked 17 of 21 MHS Data Systems, by percentage of “Users Satisfied”

• What can be done?


Information Needs of MTFs

• Consolidation of HR functions – No duplicate data entry!

• Eliminate stand alone systems and redundant HR data bases

• Standardized labor cost assignment across the MHS

• Cost of medical readiness

• Reduce In-/Out-Processing times

• Visibility for personnel of their own HR information (Self-Service)

• Instant access to HR information on personnel

•Visibility of staffing levels (authorized vs assigned)

• Query for all personnel types (Active Duty, Civilian Contract, Reserve)

7


Information Needs of MTFs (cont.)

• Track historical training (Joint Commission requirement)

• Up-To-Date visibility of training available (at MTF or across the MHS)

• Request/Sign-up for training electronically vs paper

•Single data base for all training received

• Service systems and Joint Knowledge on Line (JKO) interface with DMHRSi

• Instant access to readiness posture of personnel

• Visibility of HR data

• Tracks readiness equipment/clothing issue; medical/administrative requirements

• Single source for National Provider Identifier (NPI)

8


The Value of DMHRSi

Meets most of the Information Needs at the MTFs; Some of the Information Needs at the Service level; but Little of the

Information Needs at the Enterprise level

•DMHRSi not fully utilized:

• Army using “Line” systems for E&T and Readiness

• Navy/AF using their own systems for E&T and Readiness

• DHA using its own system for E&T

• USUHS not using DMHRSi

• Defense agencies mandated to transition to FMTS

However,

• NCR MD reliant on DMHRSi to manage complicated HR/Manpower/LCA functions


DMHRSi – Future

• Automation of manual interfaces via Informatica

• Eliminated 22 of 28 Complex Customizations

• Upgrade to R12 – newest software version

• DMHRSi Data Repository (DDR)

• MHS HR / Business Intelligence Solution

• Ongoing efforts to configure system to support Tri-Service MTFs – Labor Cost Assignment

• Continue to Learn and Use the COTS’ functionality

DONE!(Sep 2011)

DONE!(July 2012)

DONE!(Mar 2015)

Scheduled (Aug 2015)


The Way Ahead

• DMHRSi funded through FYDP (sustainment only)

• System performance metrics being developed

• Measure the “value” of HR Data Info to the MHS

• Standardization of business rules

• IM/IT Guiding Principles

• Learn more about COTS – Eliminate Customizations!

• eLearning and Competency Management

• Talent Management & Workforce Planning


MHS IM/IT Guiding Principles

1. Joint First, Common Architecture

2. Adopt, Buy, Create

3. Transparent and Accountable Management

4. Driven by Strategy

5. Speed to Market

6. Requirements Drive Solutions

Approved by SMMAC on 30 Nov 11


Examples of Available Data/Reports

• Alpha Rosters by MTF or work center• Roster by person type• Roster by skill type• Roster by Occupation Code• Rosters with home address and phone• All positions and who is filling them• All empty positions• Roster of all personnel with a specialty

(i.e. mental Health)• Deployed Personnel• All supervisors and who they

supervise• All positions by organization• List of critical employee dates• List of people by pay grade• List of Org/Group mismatch

• All positions with more than one person assigned

• All personnel who require a NPI number and if it is entered

• LCA records on Orgs• All timecard approvers by Group• Status of all timecards• Hours reported by MEPRS Code and work

assignment• All training history• Training history by individual course• HR errors that effect EAS files• Skill Type/suffix to Occ Code mismatch• All loaned personnel• All borrowed personnel• Roster of all dual component personnel


Questions??


Ms. Kathy ChivingtonDefense Health AgencyManpower and [email protected]

Contact Information

1 human capital information & the defense medical human resources system – internet (dmhrsi)...

Documents

dmhrsi present dmhrsi

mhs cost of medical

human capital information

mhs data systems

dmhrsi instant access

enterprise level dmhrsi

service systems

line systems