1 gold time - the procrastinators redemption partner webinar april 27, 2010 peter baxter, byy...
TRANSCRIPT
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Gold Time - The Procrastinators’
Redemption
Gold Time - The Procrastinators’
Redemption
Partner Webinar • April 27, 2010Peter Baxter, BYY Partner UK
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Webinar AgendaWebinar Agenda
1. Reflections on the purpose and value of Gold Time.
2. Good Gold Time Practice.3. Powerful goals and useless goals.4. What’s next for YOU?
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Peter Drucker
"The problem in my life and other people’s lives is not the absence of knowing what to do, but the absence of doing it."
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Procrastination …
•Procrastination is the art of keeping up with yesterday.
•If it weren't for the last minute, I wouldn't get anything done.
•Anyone can do any amount of work, provided it isn't the work he is supposed to be doing at that
moment.
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The Issue
Unless we take affirmative action, most of us allow ourselves to piloted by other people and powered by external events.
• Our own goals are hampered by the demands of other people.
• Our most treasured ambitions drop down the order of priorities.
• We rarely take time out to concentrate on what’s important to us.
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The Solution
What we need is a tool or process for making sure we are focusing on the right things at the right time.The Gold Time model is just such a tool.• Addresses the main issues• Is easy to apply and to coach• Gets the job done
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The Gold Time Balance
Urgent:• This needs doing now because it’s in my face, I
can’t, or don’t choose to, ignore it.
Important:• This is important because it will contribute to
what I want to achieve.
Reactive
Proactive
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Gold Time - a reminder
Not Urgent and Not Important
Urgent but not Important
Important but not Urgent
Urgent and Important
Urgent
Imp
ort
ant
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What’s the point (of Gold Time)?
People ignoring the gift of Gold Time:
• Won’t achieve their potential.• Will be increasingly stressed.• Will be disappointed in themselves and their outcomes.• Will let others down.
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The personal attributes
Effective users of Gold Time will have developed:• Awareness
- Of themselves- Of the needs of others
• Discipline• Vision• Ambition
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Gold Time at work
Trivia, ‘busy work’Sorting papersSurfingIdle chatterChecking the inbox
InterruptionsMany meetingsMost phone callsThe latest EmailsOther people’s agendas
Building relationshipsProgressing projects proactively Developing new possibilitiesPersonal development‘Sharpening the saw’
Crises and emergenciesPressing problemsDeadline-driven projectsImportant meetingsRegular reporting
Not UrgentUrgentN
ot I
mpo
rtan
tIm
po
rta
nt
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The Focus of Gold Time
IndulgenceServitude
LeadershipManagement
Not UrgentUrgent
Not
Impo
rtan
tIm
port
ant
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Characterising IMPORTANT issues
Important and Urgent
• To do lists• Efficiency• Cure• Targets• Tasks• Enforcement
Important not Urgent
• Priorities• Effectiveness• Prevention• Outcomes• People• Development
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Gold Time
The most ‘used-but-misused’ of the BYY fundamental principles.• Wrong paradigm• Wrong place• Wrong process
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Wrong Gold Time paradigm• “It will keep till the next time”.• “Spending time on myself is selfish”.• “I need to do this other job first”.• “It doesn’t look good if I’m not at my desk”.• “I’ll leave it till I’ve got more time”.• “I must just - • Get a cup of coffee• Check my e-mails• Google that book I heard about” etc., etc.
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Shift to the best Gold Time paradigm
•It will keep till the next time.•Spending time on myself is selfish.•I need to do this other job first.
•It doesn’t look good if I’m not at my desk.•I’ll leave it till I’ve got more time.•I must just -
• Get a cup of coffee• Check my e-mails• Google that book I heard about
etc., etc.
•No, NOW is the right time.•I invest time in myself for benefit of everybody.•Gold Time is my most important activity.•People appreciate the value they get from my Gold Time.•I’ve got as much time as I need.•I’m getting started now.
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Wrong Gold Time place
Anywhere that you are likely to be distracted from the purpose of the GT session e.g.• At your desk• Driving• Watching TV• At the breakfast table• With the wrong crowd
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Right Gold Time placeWherever you have the undivided attention of your own imagination and the engagement of anybody else involved in your Gold Time session.
• In the reading room of the city library.• In my car with the engine, radio and cell phone turned off.• Sitting in the local park.• At the breakfast table - alone.• Plane, train, airport lounge.• Walking with my children.
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Wrong Gold Time process
• Starting without an end in mind.• Finishing without an outcome or next step.• No ‘Gold Time List’.• Being unprepared or ill-equipped for the task.• Indulging in formless ‘blue sky’ thinking.
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Right Gold Time process
• Clarity about ‘what I want from this session’.• Making notes about what I decide.• Keeping a regularly updated ‘Gold Time List’• Having the items I need for this - but nothing else• Bringing blue sky thinking to a well-formed
conclusion
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My own GT list• Review newsletter and communicate relevant items• Work to complete my community to do list• Review strength of Global’s April goals for Steve and
recommend changes• Coffee with Head Teacher to resolve ‘Noah’s Ark’• Complete May BYY goals• Clear my desk (why on earth is this Gold Time?!!!!)
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Types of Gold Time
Planned• When you commit to slots of Gold Time in your
schedule
Gifted• When a meeting is cancelled, flight postponed,
appointment doesn’t show - this is when having a Gold Time List shows its value
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Burnout!
Trivia, ‘busy work’Sorting papersSurfingIdle chatterChecking the inbox
InterruptionsMany meetingsMost phone callsThe latest EmailsOther people’s agendas
Best Year Yet goalsBuilding relationshipsDeveloping new possibilitiesPersonal developmentProgressing projects proactively
Crises and emergenciesPressing problemsDeadline-driven projectsImportant meetingsRegular reporting
Not UrgentUrgentN
ot I
mpo
rtan
tIm
po
rta
nt
1
2
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Weak goals and strong goals
Process Goals• Get fit
• Speak to my mother every week
• Learn Spanish
• Sort out my money
Result Goals• Be in the top quartile of
fitness for my age• Make mother laugh
every week• Complete Module 1 of
Spanish Course• Be clear of debt
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When crafting goals,use language that crosses thresholds
Do not use
•Understand
•Diarise
•Consider
•Discuss
•Spend time
•Meet with
Use
•Gain agreement to
•Complete
•Go live
•Sign off
•Launch
•Communicate
3. Complete 2. Do
4. Review 1. Create
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Gold Time Guidelines• Adopt an empowering paradigm towards Gold
Time.• Both plan for and ‘snatch’ your Gold Time.• Have a ‘Gold Time List’ always in your ‘back
pocket’ ready for the snatched opportunities.• Put yourself in the right place• Commit to and take the actions your GT
decisions demand.• Learn how to say ‘No’.
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Learn how to say ‘No’
Time for the important-but-not urgent things can only come from the other quadrants.• Important-and-urgent cannot be ignored• Make prevention a Gold Time priority• Be deeply committed to your vision• Share the consequences of saying ‘yes” • Where possible, give people options
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Where next ?In which part of your life are you not achieving
what is really important to you?
What one behaviour or activity are you not doing now, that if you did on a regular basis,
would make the greatest difference?
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Gold Time - The Procrastinators’
Redemption
Gold Time - The Procrastinators’
Redemption
Partner Webinar • April 27, 2010Peter Baxter, BYY Partner UK