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Getting Started with PowerPoint

The following slides outline the steps to planning and creating your PowerPoint slide show presentation.

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Step #1 Plan your presentation

Write your report before you begin your slide show.

Select the layout and design of the presentation before your start working on individual slides.

Create your slides. Add effects for interest.

Edit and rehearse your presentation.

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Step #2 Layout and Design Slides

• When you start PowerPoint you have 4 options:

1. AutoContent Wizard

2. Design Template

3. Blank presentation

4. Open an existing Presentation

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Creating Your Slides

Once you have planned the design and layout for your presentation, you can introduce text, elements and animations to create your slides.

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Insert a New Slide

• Insert menu New Slide

- or -

• New Slide Tool

- or -

• Ctrl + M

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Select a Slide Layout

Insert New Slide AutoLayout

Text and Titles Tables Charts & Graphs Graphics

Choose the type of slide that you will be creating

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Apply a Design Template

• This allows you to choose a consistent Presentation Design theme: background, font styles and colours

•Go to Format Apply Design Template

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Design Templates

• Design templates give a consistent professional look to your presentation.

• Find free design templates:

• http://office.microsoft.com/clipart • http://office.microsoft.com/en-us/r

esults.aspx?Scope=TC&Query=powerpoint

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Use Placeholders for Elements

• Title Bar

• Text Box

• Picture Frame

You can change the layout with… Format Slide Layout

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Step #3 Edit and View Slides

How to organize, delete, and preview your slides.

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Preview Your Slide

• Outlining Toolbar is at the bottom left of the screen.

Slide View Slide-Sorter View

Preview SlideNormal View

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Use Slide Sorter View to…

• Add new slides

• Order and organize slides with… “Click and Drag”

• Delete slides with… <Delete Key>

• Insert slides from other presentations with… InsertSlides from Files

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Adding Text to a Slide

“Click and add text” in existing placeholders, which give your slides a consistent layout.

-or- Paste text from MSWord

-or- Insert Text with

Insert menu Text Boxes

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Step #3: Insert Objects

How to add pictures and objects…

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Music

Sounds

Slides

Movies

Photos & Graphics

Charts & Graphs

Add Elements with Insert Menu

Hyperlinks:Hyperlinks: http://www.yahoo.cahttp://www.yahoo.ca

AutoShapes & Text

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Microsoft Template Gallery

Search by keyword through thousands of free graphics, animations and sounds to add to your presentations.

Insert menu Picture

Clip Art Clips Online

http://office.microsoft.com/clipart

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Step #4: Add Entry Effects

How to add animation and sound…

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What are Drive-in Effects?

• Drive-in effects are also called Entry Animations

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Adding Custom Animation

• Timing changes the speed and order of animations

• Automate or activate on mouse click

• “Fly in Left” is an Entry Animation or Drive-in Effect

Slideshow menu Custom Animation

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Animation Design Tips

Do NOT let objects cross the page– Introduce objects from the nearest side

Do NOT animate titles– Leave titles in the same place on each slide

Do NOT move pictures– Use stationary animations for graphics

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Step #5: Add Transitions

Transitions and how to apply them…

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What are Transitions?

• Transitions are special effects used to introduce a slide in a slide show presentation. There are several transition effects:

Slides can fade inOr dissolve from one slide to another.

Slides can change as horizontal blinds

click to advance

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Adding Transitions

• Drive-in Effect

• Speed

• Timing

• Sound Effect

Use the Slide Show menuSlide Transition

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Transition Tips

• Go to…Slide Show /Slide Transition

• Select Apply to All

Consistent transitions save time and look professional.

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Changing the Background

• Background Fill Fill Effects• More Fills Picture• Select Picture• Browse to the picture

to use for a background

Go to …Format menu Background

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Changing the Background

• Format Background Fill Effects Picture

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Saving Your Presentation

Go to …File Save As to save as “filename.ppt”

You can also save as a PowerPoint show as “filename.pps” for viewers without PowerPoint software

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Step #6 Edit and Rehearse

• Preview your slideshow by going to• Slide Show Menu View Show

Press HERE to see the presentation again, <ESC> to end.