1 formatting and editing skills keyboarding objective 4.01 – apply formatting and editing features...
TRANSCRIPT
1
Formatting and Editing Skills
Keyboarding Objective 4.01 – Apply formatting and editing
features and operational keys appropriately.
2
Word Processing
Word processing software is a type of application software that is used for creating text documents, such as:
letters, memos, and reports
3
Title bar – displays the filename of a document Menu bar – provides you with a
menu of options to use when creating a document
Tool bars – provide you with buttons that allow you to access
frequently used commands
Scroll bars – allow you to scroll throughout a document that is too long to fit on one screen
Cursor – on-screen blinking character that shows where the next character will appear
3
4
Typing Paper
Standard Paper Size: 8 ½ x 11 inches•11 Vertical Inches
There are 66 lines per page.Six lines equals one vertical inch.
5
Page Orientation
Orientation – the direction in which you can print on a page
Portrait – height is greater than the width – Default Setting Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are printed in portrait orientation.
6
Document Margins
Margin – the blank space at the top, bottom, left, and right of a document where you cannot type
Header – allows you to type above the top margin at the top of each page of
a document Footer – allows you to type
below the bottom margin at the bottom of each page
of a document
7
Text AlignmentAlignment – the way multiple
lines of text line up along the left, right, or both margins
Left align – text is lined up along the left margin, leaving a jagged right margin
Right align – text is lined up along the right margin, leaving a jagged left margin
Center align – text is centered between both margins, resulting in jagged left and right margins
Justified – text is aligned along the left and right margins, with no jagged edges
Tool Bar Alignment Buttons
Left Align
Center Align
Right Align
Justify
Left align – text is lined up along the left margin
Center align – text is
centered on the page
Right align – text is lined
up along the right margin
Justified – text is lined up along both margins
8
Line SpacingLine spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a documentQuadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a documentWord wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
9
Horizontal Centering
When text is centered between the left and right margin
Commonly used when formatting:
InvitationsAnnouncementsTitle pages
Lets Hoop It Up!!!
Participate in our
Hoops For Heart
Campaign to help raise money for the
American Heart Association
February 27-March 3, 2006
See your PE teacher for more details.
10
Horizontal CenteringUsing the menu bar
1. Access the Format menu bar option
2. Select the Paragraph option
11
Horizontal CenteringUsing the menu bar
3. Choose Centered alignment from the Paragraph window
12
Horizontal CenteringUsing the tool bar
Click on the Center alignment button on the tool bar
13
Vertical Centering
When text is centered between the top and bottom margin
Commonly used when formatting:
Invitations Announcements Title pages
14
Vertical Centering
1. Select Page Setup from the File menu bar option
15
Vertical Centering
2. Select the Layout tab from the Page Setup window
3. Choose Center alignment from the Vertical alignment list
16
Text Formatting
Font – a collection of letters, punctuation marks, numbers, and special characters
Examples: Times New Roman Broadway
Arial Comic Sans MS Lucida Calligraphy
Chiller Elephant Goudy Stout
Ways to format your font:
Add color Make bold
Underline Italicize
17
Text Formatting
Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number
18
Editing
Editing – the process of updating a word processing document to:make changescorrect errorsmake it visually appealing
19
Editing Features
Cut – the word processing feature that removes text or graphics from the current location in a document
Copy – the word processing feature that allows text or graphics to be copied to another location within a document
20
Editing Features
Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document
Clipboard – temporary storage location for text or graphics that have been cut or copied
21
Editing Features
Spell Check – the word processing feature that checks selected words in a document for spelling errors, similar to an electronic dictionary
22
Editing Features
Grammar Check – the word processing feature that checks selected words in a document for incorrect grammar use
23
Editing Features
Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.
24
Operational KeysEscape (Esc) – allows you to exit unwanted menus and dialog boxes
Tab – used to indent; moves the cursor 5 spaces on a line
Caps Lock – Locks the alphabetic keys in uppercase
Control (Ctrl) – used with other keys to execute (carry out) commands
Shift – Used to capitalize alphabetic
keys and type symbol keys
Alternate (Alt) – used with other keys to access commands on the menu bar
Enter – used to move the cursor down to the next line
Delete – deletes text directly in front of (to the right of) the cursor
Arrow keys – move the cursor in the direction of the arrow, one character at a time
End – moves the cursor to the end of a line
Page Down – moves cursor one screen down.
Backspace – deletes text to the left of (behind) the cursor
Insert – allows text to be inserted within a line of text
Home – moves the cursor to the beginning of a line
Page Up – moves cursor one screen up.
Num Lock – locks the numbers of the numeric keypad
25
Combine operational keys to save time!!!
Control and Page Up – moves you to the first line of the previous page of a multi-page document
Control and Home – quickly takes you to the first line or beginning of a document
Control and End – quickly takes you to the last line of a document
Control and Page Down – moves you to the first line of the next page of a multi-page document
26
Function Keys
Allow you to quickly access frequently used functions
Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check
feature