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Formatting and Editing Skills

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Word Processing

Word processing software

application software used for creating text documents

letters, memos, and reports

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Title bar – displays the filename of a document Menu bar – options when

creating a document

Tool bars – access to frequently used commands

Scroll bars – allow scrolling throughout a document too long to fit on one screen

Cursor – on-screen blinking character; shows where next character will appear

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Typing Paper

Standard Paper Size: 8 ½ x 11 inches

66 lines per page.6 lines = 1 vertical inch.

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Page Orientation

Orientation – direction of print on a page Portrait – height greater than the width Landscape – width greater than the height

Portrait

8 ½” x 11”

Landscape

11” x 8 ½”

Most word processing documents are printed in portrait orientation.

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Document Margins

Margin – blank space at the top, bottom, left, and right of a document where you cannot type

Header – allows you to type above the top margin Information will show on

all pages of document Footer – allows you to type

below the bottom margin Information will show on

all pages of document

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Text Alignment

Tool Bar Alignment Buttons

Left align –

jagged right

Center align –

jagged left & right

margins

Right align –

jagged left

Justified –

no jagged edges

Alignment – the way text line up along left, right,or both margins

Left align – text lines up on left

Right align – text lines up on right

Center align – text centered between margins

Justified – text aligns along left and right margins

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Line SpacingLine spacing – spacing between lines

Single Space (SS) – Hit Enter once; no blank lines between lines of text

Double Space (DS) – Hit Enter twice;1 blank line between lines of text

Triple Space (TS) – Hit Enter 3 times; 2 blank lines between lines

Quadruple Space (QS) – Hit Enter 4 times; 3 blank lines between lines Word wrap –automatically takes cursor to next line when current line of text is full without Enter key being pressed

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Horizontal Centering

text centered between left and right margin

Uses include

InvitationsAnnouncementsTitle pages

Lets Hoop It Up!!!

Participate in our

Hoops For Heart

Campaign to help raise money for the

American Heart Association

February 27-March 3, 2006

See your PE teacher for more details.

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Horizontal CenteringUsing the menu bar

1. Access the Format menu bar option

2. Select the Paragraph option

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Horizontal CenteringUsing the menu bar

3. Choose Centered alignment from the Paragraph window

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Horizontal CenteringUsing the tool bar

Click on the Center alignment button on the tool bar

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Vertical Centering

text centered between the top and bottom margin

used for Invitations Announcements Title pages

Available in newer wordprocessing programs

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Vertical Centering

1. Select Page Setup from the File menu bar option

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Vertical Centering

2. Select the Layout tab from the Page Setup window

3. Choose Center alignment from the Vertical alignment list

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Text Formatting

Font – collection of letters, punctuation marks, numbers, and special characters

Examples: Times New Roman Broadway

Arial Comic Sans MS Lucida Calligraphy

Chiller Elephant Goudy Stout

Ways to format your font:

Add color Make bold

Underline Italicize

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Text Formatting

Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number

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Editing

Editing –updating a word processing document to:make changescorrect errorsmake it visually appealing

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Editing Features

Cut –removes text or graphics from the current location

Copy –allows text or graphics to be copied to another location

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Editing Features

Paste –places text or graphics that have been cut or copied in a new location

Clipboard – temporary storage location for text or graphics that have been cut or copied

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Editing Features

Spell Check –checks selected words in a document for spelling errors, similar to an electronic dictionary

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Editing Features

Grammar Check –checks selected words in a document for incorrect grammar use

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Editing Features

Thesaurus –finds synonyms (words with similar meanings) for words

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Operational KeysEscape (Esc) –to exit unwanted menus and dialog boxes

Tab – used to indent; moves the cursor 5 spaces on a line

Caps Lock – Locks the alphabetic keys in uppercase

Control (Ctrl) – used with other keys to execute (carry out) out commands

Shift – Used to capitalize alphabetic

keys and type symbol keys

Alternate (Alt) – used with other keys to access commands on the menu bar

Enter – used to move the cursor down to the next line

Delete – deletes text directly in front of (to the right of) the cursor

Arrow keys – move the cursor in the direction of the arrow, one character at a time

End – moves the cursor to the end of a line

Page Down – moves one screen below the current cursor position

Backspace – deletes text to the left of (behind) the cursor

Insert – allows text to be inserted within a line of text

Home – moves the cursor to the beginning of a line

Page Up – moves one screen above the current cursor position

Num Lock – locks the numbers of the numeric keypad

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Combine operational keys to save time!!!

Control and Page Up – quickly moves to the previous page of a multi-page document

Control and Home – quickly takes you to the very beginning of a document

Control and End – quickly takes you to the very end of a document

Control and Page Down – moves you to the next page of a multi-page document

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Function Keys

Allow you to quickly access frequently used functions

Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check

feature