1 expect the best commonwealth it investment portfolio tool prosight overview
TRANSCRIPT
1expect the bestwww.vita.virginia.gov
Commonwealth IT Investment Portfolio ToolProSight Overview
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Purpose
Provide an overview of the new portfolio management tool (PfM), ProSight, a commercial of-the-shelf (COTS) solution for the management of Commonwealth IT investments (ITIM).
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Portfolio Management Defined
Portfolio – A collection of projects and/or programs and other work that are grouped together to facilitate the effective management of that work to meet strategic business objectives. The components of a portfolio can be quantified; that is they can be measured, ranked, and prioritized.
Portfolio Management – The centralized management of one or more portfolios, which includes identifying, prioritizing, authorizing, managing, and controlling projects, programs, and other related work, to achieve specific strategic business objectives….
PMI Standard for Portfolio Management 2006
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Why Serco/ProSight?
• Serco has 40 years of delivering managed services – 41,000 employees – 38 countries– 800+ contracts
• ProSight is a demonstrated leader in Investment Management Portfolio solutions
• Serco/ProSight was the clear and consistent leader during functional/technical evaluation, scoring and demonstration - providing the best overall COTS solution and implementation strategy
• The ProSight solution provides the least technical risk, operating in the Windows shared environment with high availability and fail over capability
• Serco/ProSight presented the lowest overall bid, while also providing more flexibility in out-year maintenance costs
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Public Sector CustomersSelect, Control, Evaluate (ITIM)
ApplicationRationalization
Innovation Management / NPD
Project Portfolio Management
CPIC Budgeting FISMAEnterprise Investment
Management
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Commercial Sector CustomersInnovation Management /
NPDCompliance Management
Application Rationalization
Project Portfolio Management
Enterprise Investment Management
IT Governance
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ITIM Information Overview(Current & Future)
IT Investment Portfolio
(ProSight)
ITIM Processes
Commonwealth Strategic Planning Process
Procurements
Services (Future)
Assets (Future)
Projects
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What Is IT Investment Portfolio Management?
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Portfolio Drivers That Define Enterprise Business Strategies
• Code of Virginia• Enterprise Architecture
– Establishes the foundation structure for the Enterprise Portfolio– EBA Components
• Organizational structure • Enterprise business model• Business strategies and strategic direction• “AS IS” enterprise business architecture• “TO BE” enterprise business architecture
– Defines • Who we are• Where we are• What we do• Where we want to go• Collaboration Opportunities
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Portfolio Drivers That Define Enterprise Business Strategies (Continued)
• Governor’s 5 Initiatives• Commonwealth of Virginia Strategic Plan for Information Technology
2007 - 2011– Published 2006– Provides IT blueprint
• Council on Virginia’s Future– DPB Strategic Planning effort– Provides business blueprint
• VITA’s Transformation Goals– Provides VITA’s blueprint
• Best Practices– Gartner Group– GAO
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Portfolio Business Questions, Examples
Business Questions Needed Information Current Data Sources
Data Sources: Short Term Solution
Data Sources: Long Term Solution
How much should we spend on IT?
Service Area Plans, Asset management, Human Resources, Projects, Enterprise Architecture, Strategic Plans, Financials, Applications
ProBud, Due Diligence, Commonwealth Projects Database/Dashboard, CARS, PMIS, IT Portfolio (CATSPA), PeopleSoft, FAACS
ProSight, CARS, FAACS, PeopleSoft
ERP solution and /or Altiris (Asset Management Solution), ProSight
Which business processes should receive our IT dollars?
Service Areas Plans, Asset management, Human Resources, Projects, Enterprise Architecture, Financials, Applications
ProBud, Asset Inventory, Commonwealth Projects Database/Dashboard, CARS, PMIS, IT Portfolio (CATSPA)
ProSight, CARS, FAACS, PeopleSoft, EA
ERP solution and /or Altiris (Asset Management Solution), ProSight, Systems Architect (EA)
Which IT capabilities need to be companywide?
Enterprise Architecture, Projects, Applications, IT Strategic Plans
VITA Website, Dashboard, Asset Inventory , IT Portfolio (CATSPA)
ProSight Altiris (Asset Management Solution), ProSight, Systems Architect (EA)
How good do our IT services really need to be?
Customer Relationship Management, Government Surveys, Fed/State Mandates
Agency Profiles, Government Surveys, Fed/State Mandates
MOUs or APPLEX Peregrine (CRM solution)
What security and privacy risks will we accept?
Security Architecture, Government Surveys, Fed/State Mandates
Agency Security Plans, VITA Website, Government Surveys, Fed/State Mandates, EA, Asset Inventory
Asset Inventory, EA Altiris (Asset Management Solution), EA
Whom do we blame if an initiative fails?
Organizational Governance Structures
Commonwealth Projects Database/Dashboard
ProSight ProSight
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The Relationship Between Portfolio Management (PfM) and Project Management (PM)
Top Down Portfolio Mgmt (Doing the right Things)
Top Down Portfolio Mgmt (Doing the right Things)
Strategic (PfM)
Bottom up Project Mgmt (Doing things Right)
Bottom up Project Mgmt (Doing things Right)
Operational (PM)RTIP ReportRTIP Report
Senior Management Summary
Budgets, Capacity, Milestones, Risks, Benefits, Prioritization, Selection, Oversight, Evaluation
Models Management Decision Process
Delivery of individual projects
Organizational Detail
Source: ArtemisInfrastructure
Applications
Information
Enterprise Business Strategies
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• Savings in executing betterprice/performance
• Savings in consolidating and reducing redundancy
• Savings in Contract Consolidation
Example Cost Savings
OperationalServices
70–80% of IT Spend
Legacy Systems, Assets, Maintenance Projects,
Contractsetc.
CapitalProjects
20-30% of IT Spend
IT Budget (before)
• Savings in choosing right projects
• Savings in executing more effectively
• Savings in pulling plug quicker on errant projects
Additional FUNDS SQUEEZEDfrom Operational Budgets
Example Outcomes
Better Alignment of entire IT Spend to Goals
Vendor Management considerably simpler
Bring tremendous value to Agencies, Legislature, Governor
New systems deployed faster and better aligned to strategic goals
$$ Saved from Ops and Maintenance can be used to fund Highly Strategic new Projects
Portfolio Management Objective
Source: Artemis
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IT Investment Portfolio Models
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Analytical Structure for Portfolio Management
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Portfolio Analysis Process
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Contact Information
Constance ScottSupervisor, IT Investment Management Office
or
Gary WeaverProject Manager