1 exotic disease response receive samples and send to lab

1

Exotic Disease ResponseReceive samples and send to lab

Receive samples and send to lab 2

During this session we will cover:1. Your role2. Process and procedures3. Safety4. Checking samples received5. Handling, packaging, labelling and documentation6. IRS7. Logging samples

Training Agenda


What you will learnBy the end of this module you will be able to:• Explain the role of a Sample Reception Administrator in

an incursion response• Interpret the IRS process and procedures for ‘Receive

samples and send to Lab’• Identify hazards in relation to sample handling and

transport, and the controls relevant to each


What you will learn….AND:• Identify issues in relation to quality and documentation of

samples received • Package samples in accordance with IATA regulations

and the Sample Package Checklist• Enter sample data into IRS and print ‘Lab submission

form’ • Log package details and update logs


Knowledge Checks• Are not designed to Pass or Fail you!• Make sure you have understood what you have

learned before moving on to the next module.• You can refer to your reference material

(Workbook, handouts etc.) if you need to.• If you haven’t achieved 100% accuracy, I’ll provide

some help before we move on to the next topic.


1: Your role Objective

By the end of this topic you will be able to:• Explain your role in an incursion response.


Overall response structures

Restricted

Place

Restricted

Place

Restricted

Place

Restricted

Place

Restricted

Place

FORT FORT FORT

Response Centre

National Co-ordination


At the FORT• What is it ?

• Where is it?

• Its purpose?.


FORT structure

SampleReception

Administrator

Satellite HQ manager

Admin coordinator

VETS

LogisticsOtheradmin


Your role

Samples to IDCSamples from field YOU

Check samples in

Pack

Document


Who do you rely on?• Field Vets

For• Quality of samples and storage of those samples

during transport• Accuracy of sample labeling and documentation

.


If vet documentation is inadequate

• Incomplete or inaccurate information on the Visit document

• This could lead to:– Your having to phone the

vet for clarification– Your passing on inaccurate

information to IDC

.


Who relies on you• IDC• Surveillance, Organism Management and

Organism Investigation For• Quality of samples• Authenticity of samples• Speedy transport


Sections affected by your performance

Organism investigation

Organism management

Surveillance

To quickly identify any new infections and ensure early intervention.

To eradicate the disease from infected properties

To identify likely infection date and other properties that may be affected


Surveillance• Need information on whether the disease is

on a property• They then declare an IP/SP• If the information is wrong or late:

– Infected places missed– Disease spread likely


Organism Management• Need information on extent of infection and

which groups are infected• They then decide what controls to implement• If the information is wrong or late:

– Could choose wrong controls– Disease spread likely– Eradication delayed


Organism Investigation• Need information on extent of disease on a

property• They then decide likely infection date and where

it could have spread to• If the information is wrong or late:

– Could miscalculate dates– Could miss properties


2: Processes and procedures Objective

By the end of this topic you will be able to:• Interpret the IRS process and procedures for ‘Receive

samples and send to Lab’


3: Safety Objective

By the end of this topic you will be able to:• Identify hazards in relation to sample handling and

transport, and the controls relevant to each


IATA regulations

Packaging, labelling and transport of infectious substances

Must be trained Civil Aviation Authority (CAA) certified Lasts 2 years


HSNO Act, 1996

Handling of hazardous substances Formalin is hazardous ‘Approved Handler’ certification required At least one approved handler in the FORT Lasts 5 years


Handling formalin

1. Wear gloves

2. Work in a well ventilated room

3. Don’t sniff it


Handling infectious substances

Depends on the disease You will be fully briefed

1. Follow instructions

2. Wear PPE provided


2: Checking samples received

Objective

By the end of this topic you will be able to:• Identify issues in relation to quality and documentation of

samples received


2: Handling, packing & documentation

ObjectiveBy the end of this topic you will be able to:• Package samples

– Wearing correct PPE– Following safety procedures for handling – In accordance with IATA regulations & the Sample Package

Checklist


2: IRS

Objective

By the end of this topic you will be able to:• Enter sample data into IRS and print ‘Lab submission

form’


2: Logging samples

Objective

By the end of this topic you will be able to:• Log package details and update logs

1 exotic disease response receive samples and send to lab

Documents

package samples

documentation of samples

eachreceive samples

affectedreceive samples

inaccurate information

sample handling

transportaccuracy of

sample reception administrator