1 cooperative ___agreements___ __or__ leveraged purchasing agreements (lpa)
TRANSCRIPT
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Cooperative ___Agreements___
__or__Leveraged Purchasing
Agreements (LPA)
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General Overview
Leveraged Procurement Agreements General Agreements that take advantage of
the buying power of the state and local agencies to negotiate lower prices
Prices often less than any single agency could obtain on their own
Pre-Negotiated Takes care of many of the bidding process and
contract formation details
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LPA Programs
Statewide Contracts State Price Schedules Western States Contract Alliance California Multiple Award Schedules Master Agreements Software License Program
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LPA Highlights (1)
LPA contracts developed by DGS/PD for use by state and local governments
Lowest prices based on leveraged acquisitions Procurement bidding requirements and preferences
have been applied California Terms & Conditions included Small Business preference and DVBE participation,
etc. requirements included Agencies need to follow program requirements for
placing orders
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LPA Highlights (2)
Purchases only require price quotes (unless otherwise stated in User Instructions)
Administrative fees (except as noted in the purchasing program directions)
Timely implementation of projects No protests Cooperative (not combative) environment No advertising
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LPA Highlights (3)
Do not modify Terms & Conditions Listed prices are maximums Only prime and listed resellers can sell Get copy of contract and additional
information Document the file
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Statewide Contracts
Statewide contracts are competitively bid contracts to leverage pricing for large quantities of goods that are repetitively purchased by multiple state and local agencies.
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Statewide Contracts What you can buy
Paint Pharmaceuticals Vehicles Office supplies, etc. Food Maintenance Repair and Operating Supplies
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Statewide Contracts
Competitively bid Contracts are available on the PD website
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Statewide ContractsLimitations
Some contracts are mandatory for all state agencies (e.g. paper, towels, food)
Some contracts are department-specific and can only be used by state agencies (e.g. Caltrans or Corrections)
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Statewide Contracts
Not all products available Some contracts not available to local
governments No discounts on some contracts
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State Price Schedules What you can buy
Adaptive Equipment
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Western States Contracting Alliance (WSCA)
What the contracts cover
Where the contracts are located
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California Multiple Award Schedules
(CMAS)
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CMAS – Definition of Program
Created in 1994 Legal Authority PCC Sections 10290 et seq.
and Section 12101.5 Administrated by DGS, Procurement Division
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CMAS – How Contracts are Developed (1) No competitive solicitations done by CMAS to
establish contracts Federal GSA’s or other multiple award
contracts used as base contracts CMAS suppliers are:
GSA (base) contract holders (such as IBM) Piggy backers (such as CompuCom)
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CMAS – How Contracts are Developed (2)
Established using terms and conditions, products, services and prices from existing multiple award, competitively bid or cost compared contracts.
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CMAS – How Contracts are Developed (3) CMAS adds:
CA Terms & Conditions CMAS User Instructions
These are now independent CA CMAS contracts (once the above have been applied)
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CMAS – Program Highlights
No admin fee if a Small Business is used (only for CMAS)
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CMAS - Advantages
Large base of suppliers from which to choose New suppliers can be added at any time No admin fee if SB is used (only CMAS)
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CMAS – Database Search
Search CMAS Database Not a search engine Must follow instructions Pull information from the database Using CMAS product and service codes
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Master Agreements
Contracts are established for use by government entities within California Some contracts are awarded to multiple suppliers Multiple orders are allowed throughout the term of
the contract.
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Master Agreements
Most Master Agreements are competitively bid Financials are investigated References are checked Staffing levels are verified
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Master Agreements
Order direct from the vendor Departments must pay Admin Fee Users Instructions, contract and price list
are available on PD website
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Software Licensing Program
Software manufacturers offer lowest prices based on volume of potential state and local government purchases
DGS negotiates software discounts with major software publishers
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Software Licensing Program
Software Software upgrades
www.pd.dgs.ca.gov/masters/slp.htm
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Software Licensing Program
Lowest price for certain software brands Cooperative and Encryption Agreements
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Software Licensing Program
Limited software brands available Contracts only available from the supplier
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Wrap-Up
QUESTIONS?
Prior to using DGS programs, contact theBilling Code Administrator:
Marilyn Ebert707 3rd Street, 2nd Floor West Sacramento, California 95605Tel: (916) 375-4500 Fax: (916) 375-4545Email: [email protected]