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Chapter 18Managing Lists

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Working with Lists and Symbols

• Set off important information by formatting it as a bulleted or numbered list.

• Customize a bulleted or numbered list or create multi-level lists.

• Add special characters when needed to clarify information.

• Use a special technique to find and replace special characters.

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Inserting Custom Numbers

• If you don’t want to use the default Arabic numbers for a numbered list, choose another numbering scheme.

• Choose the numbering style before typing the list or afterwards by selecting the list items first.

• Click the Numbering button arrow in the Paragraph group of the Home tab.

• Click the desired numbering style in the Numbering Library.

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Defining a Numbering Format

• Define a new numbering format to create a more customized look.

• Click the Numbering button arrow in the Paragraph group of the Home tab, and then click Define New Number Format.

• In the Define New Number format dialog box, choose the Number style, Number format, Font, and Alignment for the new numbering style, and then click OK.

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Defining a Numbering Format

• Any new numbering format you define automatically appears in the Numbering Library.

• To remove a custom numbering format from the Numbering Library, right-click the format and click Remove in the shortcut menu.

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Inserting Custom Bullets

• If you don’t want to use the default round bullet or the bullet style supplied by the current theme for a bulleted list, choose another bullet style.

• Choose the bullet style before typing the list or afterwards by selecting the list items first.

• Click the Bullets button arrow in the Paragraph group of the Home tab.

• Click the desired bullet style in the Bullet Library, which displays the most recently used bullet styles.

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Defining Custom Bullets

• Define a new bullet format to create a more customized look.

• You can choose a symbol or a picture to serve as the new bullet.

• To start the process, click the Bullets button arrow in the Paragraph group of the Home tab, and click Define New Bullet in the Bullet Library.

• The Define New Bullet dialog box opens.

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Defining a Symbol Bullet

• Click the Symbol button in the Define New Bullet dialog box.

• In the Symbol dialog box, make a Font list choice, click the symbol to use, and then click OK.

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Defining a Picture Bullet

• Click the Picture button in the Define New Bullet dialog box.

• In the Picture Bullet dialog box, click one of the existing bullets, and then click OK.

• You also can search for other pictures or use the Import button to find a picture on the hard disk, such as a company logo.

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Finishing the New Bullet Style

• Back in the Define New Bullet dialog box, choose a Font and Alignment if desired, and then click OK.

• When you change the font for a new bullet symbol, you also can change its color.

• Any new bullet format you define automatically appears in the Bullet Library.

• To remove a custom bullet format from the BulletLibrary, right-click the format and click Remove in the shortcut menu.

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Checkpoint

• Why might you want to use a numbering or bullet style that’s different from the default?

• How do you choose another numbering style?

• How do you choose another bullet style?

• Name one type of item you can use as a newly-defined bullet.

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Inserting Multilevel List Numbering

• If you’ve pressed Tab to indent text to different levels, Word applies the appropriate number or bullet format to the text at each level when you format the list.

• To apply a different list style to that type of multilevel list, select the list, click the Multilevel List button in the Paragraph group of the Home tab, and click the desired list style.

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Defining a Multilevel List Style

• You can define your own multilevel list styles.• Click the Multilevel List button in the Paragraph

group of the Home tab, and then click Define New Multilevel List.

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Defining a Multilevel List Style

• In the Define new Multilevel list dialog box, select a level in the Click level to modify list.

• Choose Number format options for the selected level.

• Format other levels as needed, and then click OK.

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Typing a Multilevel List

• You can choose a multilevel list format, and then type the list.

• Press Tab to indent text to the next list level down.

• Press Shift + Tab to return to the previous, higher list level.

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Checkpoint

• How is a multilevel list different from a regular list?

• How do you apply a multilevel list format to existing text?

• Name an example of a format change you might make when creating a custom multilevel list.

• How do you move between levels when typing a multilevel list?

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Inserting Intellectual Property Symbols

• Intellectual property protection symbols you can insert include:© Copyright.™ Trademark.® Registered trademark.

• You can insert any of the symbols using the Special Characters tab of the Symbols dialog box, as presented in an earlier chapter.

• You also can use special character sequences and keyboard shortcuts to insert these symbols.

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Inserting Intellectual Property Symbols

• © Type (c) or press Alt + Ctrl + C.

• ™ Type (tm) or press Alt + Ctrl + T.

• ® Type (r) or press Alt + Ctrl + R.

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Inserting Hyphens

• You learned earlier how to turn on automatic hyphenation in a document and how to type regular hyphens.

• If a proper name includes a hyphen, you may not want it to break between lines.

• To insert a nonbreaking hyphen, insert a nonbreaking hyphen character from the Special Characters tab of the Symbol dialog box, or press Ctrl + Shift + -.

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Inserting Hyphens

• If you need to enter an em dash—such as to set off a phrase in a sentence—type the first word, two hyphens, and the next word, and then press Enter. Or press Alt + Ctrl + - (numeric keypad).

• If you need to enter an en dash, as in a time (9:30–11), use the Special Characters tab of the Symbol dialog box or press Ctrl + - (numeric keypad).

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Inserting Nonbreaking Spaces

• To prevent word wrap from inserting a line break between two words, insert a nonbreaking space at that location.

• Insert a nonbreaking space using the Special Characters tab of the Symbol dialog box, or press Ctrl + Shift + spacebar.

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Finding and Replacing Characters

• You can find or find and replace special characters, just as you can other text.

• In the Find and Replace dialog box, click either the Find or Replace tab and the desired text box, click the Special button, and click the character that you want to find or replace in the pop-up list.

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Finding and Replacing Characters

• This inserts a code for the symbol in the text box, such as ^s for a nonbreaking space.

• Complete the find or find and replace as usual.

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Checkpoint

• Name an example of when you might need to insert an intellectual property protection symbol in a document.

• Explain how to type in at least one intellectual property protection symbol.

• What is a nonbreaking hyphen?• Name one way to insert a nonbreaking hyphen.• Name one other special type of dash you can insert.

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Wrap Up

• Choose another number or bullet style to apply to a list if you don’t like the default style.

• Create a custom numbered list style to change font and other formatting.

• Create a custom bullet style using an alternate symbol or picture.

• Apply a numbered or bulleted list style either before or after typing the list.

• A multilevel list includes various levels created by pressing Tab.

• Apply another multilevel list style if desired.

• Create a custom multilevel list style, specifying the formatting to use at each level.

• When typing a new multilevel list, press Tab to indent one level, and Shift + Tab to move to the previous level.

• Intellectual property protection symbols and other special characters apply special formatting in the document.

• Insert any of these via the Special Characters tab of the Symbol dialog box or with a keyboard shortcut.