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CATEGORY A DOCUMENT SPECIFICATIONS

Category A Document Verification

CONTENTS:

Category A Document Verification .......................................................................................................................... 1

NSW Birth certicate .............................................................................................................................................. 2

VIC Birth Certificate .............................................................................................................................................. 3

QLD Birth Certificate ............................................................................................................................................ 4

SA Birth Certificate ............................................................................................................................................... 5

WA Birth Certificate .............................................................................................................................................. 6

TAS Birth Certificate ........................................................................................................................................... 10

ACT Birth Certificate .......................................................................................................................................... 11

NT Birth Certificate ............................................................................................................................................. 12

Australian Citizenship Certificate ....................................................................................................................... 13

Australian Visa ................................................................................................................................................... 16

ImmiCard ............................................................................................................................................................ 17

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NSW BIRTH CERTICATE

Mandatory Fields:

Registration State

Given Names

Family Name

Date of Birth

Registration number - numeric characters only, up to 7 digits

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VIC BIRTH CERTIFICATE

Mandatory Fields:

Registration State

Given Names

Family Name

Date of Birth

Registration number - numeric characters only, up to 10 digits

Registration Year

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QLD BIRTH CERTIFICATE

Mandatory Fields:

Registration State

Given Names

Family Name

Date of Birth

Registration Date - DD-MM-YYYY

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SA BIRTH CERTIFICATE

Mandatory Fields:

Registration State

Given Names

Family Name

Date of Birth

Registration Number – Alphanumeric

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WA BIRTH CERTIFICATE

Mandatory Fields:

Registration State

Given Names

Family Name

Date of Birth

Registration Number – Numeric characters only, always 7 digits in length. The format of the number will

differ depending on when the certificate was issued. Certificates issued after 26 NOV 2001 will have a

straight digit registration number. If the number is not 7 digits it will need to be padded with leading

zeros.

Number appears as Registration number component

Registration number value must be entered as

comments

123456X 123456 0123456 Number should be padded with leading 0s to make 7 digits in length.

1234567X/YYYY 1234567 1234567 No reformatting required, straight 7 digit number.

1/234/56/X 234 0100234 Single digit before the slash is the district number and must always equal 2 digits, pad with a leading 0. The registration number component must equal 5 digits, pad with leading 0s. The total number should equal digits in length.

12/345/67/X 345 1200345 2 digits before the slash is the district number and must always equal 2 digits, no padding required. The registration number component must equal 5 digits, pad with leading 0s. The total number should equal 7 digits in length.

456/63 District Name = PERTH Reg numbers of this format will also show a district name - see Attachment A for the relevant numeric value for each district.

456 0100456 The district code for Perth is ‘01’ this must be appended to the beginning of the registration number. The district number must always equal 2 digits. The registration number component must equal 5 digits, pad with leading 0s. The total number should equal 7 digits in length.

Please see example birth certificate below

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District District Number Town in which the event is Registered

Perth 01 Perth

Ashburton 03 Onslow

Beverley 04 Beverley

Blackwood 05 Manjimup

Blank Range 06 Sandstone

Boulder 07 Boulder

Broad Arrow 10 Broadarrow

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Broome 11 Broome

Bruce Rock 12 Bruce Rock

Canning 14 Canning; Armadale

Claremont 16 Claremont

Coolgardie 17 Coolgardie

East Coolgardie 18 Kalgoorlie

North Coolgardie 19 Menzies

North East Coolgardie 20 Kanowna

Dandaragan 22 Yatheroo

Dundas 24 Esperance (from 1957 to 1999); Norseman

Esperance 25 Esperance (from 1906 to 1956)

Eucla 26 Eucla

Fremantle 27 Fremantle

Gascoyne 28 Carnarvon

Geraldton 29 Geraldton

Gingin 30 Gingin

Greenough 31 Greenough

Irwin 33 Dongarra

Jarrahdale 34 Jarrahdale

Katanning 35 Katanning

East Kimberley 36 Wyndham; Kununurra

West Kimberley 37 Derby

Kimberley Goldfields 38 Halls Creek

Leederville 39 Leederville

Merredin 41 Merredin

Moora 42 Moora

Mount Margaret 43 Malcolm; Leonora

Murchison 44 Cue

East Murchison 45 Lawlers

Murchison Goldfields 46 Mount Margaret

Murray 47 Pinjarra; Mandurah

Northam 49 Northam

Northampton 50 Northampton

Peak Hill 51 Peak Hill

Phillips River 52 Ravensthorpe

Pilbara 53 Marble Bar

Plantagenet 54 Albany

Port Hedland 55 Port Hedland

Roebourne 56 Roebourne

Subiaco 59 Subiaco

Sussex 60 Busselton

Swan 61 Midland

Toodyay 62 Toodyay

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Victoria Plains 65 New Norcia

Wellington 66 Bunbury

Williams 67 Williams; Narrogin

Yalgoo 69 Yalgoo

Yilgarn 70 Southern Cross

York 71 York

Christmas Island 72 Christmas Island (from 1993)

Cocos Island 73 Cocos Island (from 1977)

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TAS BIRTH CERTIFICATE

Mandatory Fields:

Registration State

Given Names

Family Name

Date of Birth

Registration Date

NOTE: Birth Certificates issued before 1/1/1970 cannot be verified by DVS and an exemption will need to be requested from your issuing body to Auscheck.

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ACT BIRTH CERTIFICATE

Mandatory Fields:

Registration State

Given Names

Family Name

Date of Birth

Registration Number – Numeric only, up to 10 digits in length. Excluding punctuation and alpha

characters.

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NT BIRTH CERTIFICATE

Mandatory Fields:

Registration State

Given Names

Family Name

Date of Birth

Registration Number – Numeric only, up to 10 digits in length

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AUSTRALIAN CITIZENSHIP CERTIFICATE

Mandatory Fields:

Given Names

Family Name

Stock Number – Alphanumeric

The stock number is usually found on the back at the top of the certificate (or on some older certificates

at the bottom let hand corner) containing 1-3 alpha characters, a number in brackets, followed by

numerics e.g. ACC (1) 23456

- To achieve a successful match this should be entered as ACC123456

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Registration by Descent – Pre 1 JUL 2005

Stock Number = Register number/entry number

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AUSTRALIAN VISA

Mandatory Fields:

Given Names

Family Name

Date of Birth

Passport Number

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IMMICARD

Mandatory Fields:

Given Names

Family Name

Date of Birth

ImmiCard Number – Three Alpha Characters (upper and lowercase) followed by six numeric characters

only e.g. AMS123456, RDI123456, PRE123456, EIS123456

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