1CASLIN 2009

Institutional Institutional repositories and repositories and

document citationdocument citation

CASLIN 2009CASLIN 200988th June 2009, Hotel Klášter Tepláth June 2009, Hotel Klášter Teplá

Linda SkolkovLinda Skolková á & Miloslav & Miloslav NiNičč

2CASLIN 2009

IntroductionIntroduction Terminology:Terminology:

Citation formats – intended primarily Citation formats – intended primarily for machine usefor machine use

Citation styles – intended primarily for Citation styles – intended primarily for human usehuman use

Citation manager – a software tool used Citation manager – a software tool used to process citations and references to process citations and references („shorter“ and „longer“ records)(„shorter“ and „longer“ records)

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Methodology Methodology 1/21/2 Survey of existing open source Survey of existing open source

software for institutional repositoriessoftware for institutional repositories Choice of a particular installation of Choice of a particular installation of

the software in questionthe software in question Study of softwareStudy of software’s capabilit’s capability to export y to export

citation data (from user point of view)citation data (from user point of view) Study of selected journals digital Study of selected journals digital

libraries and citation databases from libraries and citation databases from citation data processing viewcitation data processing view

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Methodology Methodology 2/22/2 Choice of open source citation Choice of open source citation

managers based on scientists’ managers based on scientists’ demandsdemands

Export of sample citation data, Export of sample citation data, further work with exported data further work with exported data (import to a second citation (import to a second citation manager, comparison)manager, comparison)

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Institutional repository Institutional repository softwaresoftware

Four institutional repository Four institutional repository software tools chosen:software tools chosen: DSpace (DSpace (http://www.dspace.org/http://www.dspace.org/) ) EPrints (http://www.eprints.org/) EPrints (http://www.eprints.org/) Fedora (http://www.fedora-Fedora (http://www.fedora-

commons.org/) commons.org/) CDS Invenio CDS Invenio

(http://cdsware.cern.ch/invenio/index.ht(http://cdsware.cern.ch/invenio/index.html) ml)

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DSpace: DSpaceDSpace: DSpace@MIT@MIT No particular citation data export No particular citation data export

formats offeredformats offered either for individual either for individual records of for record setsrecords of for record sets

URI URI – handle – to identify the – handle – to identify the documentdocument

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EPrints:E-LISEPrints:E-LIS A variety of citation data export A variety of citation data export

formats available for record sets:formats available for record sets: ASCII Citation, BibTeX, Dublin Core, ASCII Citation, BibTeX, Dublin Core,

EP3XML, EndNote, Eprints Application EP3XML, EndNote, Eprints Application Profile, HTML Citation, ISO Citation, Profile, HTML Citation, ISO Citation, METS, Object IDs, OpenURL Context METS, Object IDs, OpenURL Context Object, Refer and Reference ManagerObject, Refer and Reference Manager

For individual records:For individual records: Those above + Full Metadata, DIDL and Those above + Full Metadata, DIDL and

Simple MetadataSimple Metadata

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Fedora: ARROW Fedora: ARROW RepositoryRepository

No options to export citation data No options to export citation data offeredoffered

Possibility to copy the identifier Possibility to copy the identifier (handle) and basic (not complete) (handle) and basic (not complete) bibliographic data availablebibliographic data available

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CDS Invenio: CDS CDS Invenio: CDS Document ServerDocument Server

Eleven citation data formats available Eleven citation data formats available for record sets:for record sets: Excel, HTML brief, BibTeX, HTML address Excel, HTML brief, BibTeX, HTML address

label, HTML detailed, HTML MARC, HTML label, HTML detailed, HTML MARC, HTML photo captions only, HTML portfolio, photo captions only, HTML portfolio, MODS, XML Dublin Core, XML MARCMODS, XML Dublin Core, XML MARC

Six formats available for individual Six formats available for individual records:records: BibTeX, MARC, MARCXML, DC, EndNote, BibTeX, MARC, MARCXML, DC, EndNote,

NLMNLM

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Journals, digital librariesJournals, digital libraries Nature:Nature: RIS; Connotea RIS; Connotea Science:Science: EndNote, Reference EndNote, Reference

Manager (RIS), ProCite (RIS), BibTeX, Manager (RIS), ProCite (RIS), BibTeX, RefWorks, Medlars; CiteULike, RefWorks, Medlars; CiteULike, PubMedCitation; additional formats PubMedCitation; additional formats can be requestedcan be requested

SpringerLink:SpringerLink: RIS, text RIS, text Wiley InterScience:Wiley InterScience: Plain Text, Plain Text,

EndnoteEndnote

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Citation databasesCitation databases Scopus:Scopus: RIS (Reference Manager, RIS (Reference Manager,

ProCite, EndNote), Text (ASCII ProCite, EndNote), Text (ASCII format), RefWorks Direct Export, format), RefWorks Direct Export, Comma Separated file, .csv (e.g. Comma Separated file, .csv (e.g. Excel); BibTeX (citation style!), Excel); BibTeX (citation style!), 2collab bookmarks2collab bookmarks

Web of Science:Web of Science: EndNoteWeb, EndNoteWeb, EndNoteEndNote/RefMan/Procite /RefMan/Procite (not RIS!), (not RIS!), HTML, Plain Text, tab-delimited files HTML, Plain Text, tab-delimited files (for Win and for Mac)(for Win and for Mac)

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Formats chosen for Formats chosen for further workfurther work

Exports from EPrints and CDS Invenio:Exports from EPrints and CDS Invenio: MODSMODS

(http:(http://www.loc.gov/standards/mods///www.loc.gov/standards/mods/) ) BibTeX BibTeX (http:(http://www.bibtex.org///www.bibtex.org/) )

Exports from citation managers:Exports from citation managers: RISRIS

(http:(http://www.refman.com/support/risformat//www.refman.com/support/risformat_intro.asp) _intro.asp)

BibTeX (http:BibTeX (http://www.bibtex.org///www.bibtex.org/))

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Choice of open source Choice of open source software managerssoftware managers

Zotero (http://www.zotero.org/) Zotero (http://www.zotero.org/) Connotea Connotea

(http:(http://www.connotea.org///www.connotea.org/) )

Reasons:Reasons: Available as open source, free of chargeAvailable as open source, free of charge Work with a variety of import and Work with a variety of import and

export formatsexport formats

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ZoteroZotero Seven import formats offered (when Seven import formats offered (when

importing from a local file):importing from a local file): MODS, MAB2, MARC, RDF, RIS, MODS, MAB2, MARC, RDF, RIS,

ReferRefer/BibTeX, BibTeX/BibTeX, BibTeX Seven export formats:Seven export formats:

Zotero RDF, MODS, RIS, ReferZotero RDF, MODS, RIS, Refer//BibIXBibIX, , Unqualified Dublin Core RDF, Unqualified Dublin Core RDF, Wikipedia Citation Templates, BibTeXWikipedia Citation Templates, BibTeX

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ConnoteaConnotea Seven import formats Seven import formats (for uploading data (for uploading data

from a local file):from a local file): Firefox Bookmarks, RIS, EndNote (Refer), Firefox Bookmarks, RIS, EndNote (Refer),

EndNote (XML) (Experimental), BibTeX, ISI Web EndNote (XML) (Experimental), BibTeX, ISI Web of Knowledge, MODS, Plain Text (one URL and of Knowledge, MODS, Plain Text (one URL and tags per line)tags per line)

Six basic export formats:Six basic export formats: RIS, EndNote, BibTeX, MODS (XML), Word 2007 RIS, EndNote, BibTeX, MODS (XML), Word 2007

Bibliography, Simple Text CitationsBibliography, Simple Text Citations Three other export formats:Three other export formats:

RSS, RDF, PlainRSS, RDF, Plain

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Citation data imports to Citation data imports to ZoteroZotero

A sample set of citation data from E-LIS A sample set of citation data from E-LIS eprint archive (110 records; BibTeX to eprint archive (110 records; BibTeX to Zotero) and from CERN Document Zotero) and from CERN Document Server (80 records; MODS to Zotero) Server (80 records; MODS to Zotero) gatheredgathered

At first sight these steps proceeded At first sight these steps proceeded without any significant problemswithout any significant problems

Minor problems ocurred, e.g. viewing a Minor problems ocurred, e.g. viewing a record representing a document in Greek record representing a document in Greek with characters from Greek alphabetwith characters from Greek alphabet

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Citation data exports Citation data exports from Zoterofrom Zotero

Both data sets exported from Zotero Both data sets exported from Zotero in RIS format and imported to in RIS format and imported to ConnoteaConnotea

As in the previous case, in general As in the previous case, in general the import was successful but the import was successful but problems ocurred anywayproblems ocurred anyway

Connotea informs the user about Connotea informs the user about changes being made during importchanges being made during import

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Citation data export from Citation data export from ConnoteaConnotea

Export to BibTeX formatExport to BibTeX format Comparison of original BibTeX files Comparison of original BibTeX files

with these new ones (after two with these new ones (after two conversions took place)conversions took place)

The files were significantly different:The files were significantly different: The Connotea export file did not contain The Connotea export file did not contain

abstract, other data (volume, number, abstract, other data (volume, number, pages, journal) were also lostpages, journal) were also lost

Author, title, year, keywords and URL Author, title, year, keywords and URL were still presentwere still present

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Data loss – something to Data loss – something to think about?think about?

Yes, certainly!Yes, certainly! Associated problem – citing different versions of Associated problem – citing different versions of

documents (journal vs. institutional repository):documents (journal vs. institutional repository): Journal article in print Journal article in print Journal article onlineJournal article online Preprint of a journal articlePreprint of a journal article Postprint of a journal articlePostprint of a journal article ……

Issue of trust in the electronic environment Issue of trust in the electronic environment (CASLIN 2008)(CASLIN 2008)

„„Authoritative“ vs. „unauthoritative“ versions of Authoritative“ vs. „unauthoritative“ versions of documents (citing one, actually using another)documents (citing one, actually using another)

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Discussion and Discussion and conclusionsconclusions

A survey of institutional repositories has A survey of institutional repositories has shown that not all repositories offer shown that not all repositories offer satisfactory citation data export optionssatisfactory citation data export options

Experiments leading to rather interesting Experiments leading to rather interesting results – at first sight everything is perfect, at results – at first sight everything is perfect, at second sight it becomes apparent that second sight it becomes apparent that transformations lead to data (information) transformations lead to data (information) lossloss

Citation export capabilities as one of selection Citation export capabilities as one of selection criteria for institutional repository software?criteria for institutional repository software?

Open source – Open AccessOpen source – Open Access

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Questions?Questions?

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Thank you for your Thank you for your attention!attention!

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Contact detailsContact detailsLinda SkolkováLinda Skolková

Institute of Information Studies and Institute of Information Studies and Librarianship, Faculty of Arts, Charles Librarianship, Faculty of Arts, Charles University, Prague (University, Prague (http:http://uisk.ff.cuni.cz///uisk.ff.cuni.cz/) ) E-mail: E-mail: linda.skolkovalinda.skolkova@ff.cuni.cz@ff.cuni.cz

Miloslav NičMiloslav NičInstitute of Chemical Technology, Prague Institute of Chemical Technology, Prague ((http:http://www.vscht.cz///www.vscht.cz/))E-mail: E-mail: miloslav.nicmiloslav.nic@vscht.cz@vscht.cz