1 case study ir viewing of the lh antenna project (irlh) scheduling and costing malcolm kear

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Case Study

IR Viewing of the LH Antenna Project(IRLH)

Scheduling and Costing

Malcolm Kear

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• Development of Work Breakdown Structure (WBS)• Identification of Work Package tasks• Development of Gantt Chart (Schedule)• Development of Costs• Finalising the Work Package information

Contents of Presentation

Case Study

IRLH Project

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IRLH Project Top-level WBS - Levels 1-2

IR L H P ro je ctM a na ge m e nt

1 .1 .0 .0

E n g in e eringD e s ign & M a n u f.

1 .2 .0 .0

C o n tro l S ys temD e ve lo p m e nt

1 .3 .0 .0

C a lib ra tion1 .4 .0 .0

In s ta lla tio n &C o m m iss ion

1 .5 .0 .0

IR V ie w in g o f theL H A n ten n a P ro je ct

1 .0 .0 .0

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IRLH Project Development of Gantt Chart

ID Task Name Duration

1 IR Viewing of LH Antenna 310 days

2 1100 IRLH Project Management 310 days

20 1200 Engineering Design & Manufacture297 days

207 1300 Contriol Systems Development 1 day

212 1400 Calibration 1 day

214 1500 Install & Commission 1 day

17/09 24/09 01/10 08/10 15/10 22/10 29/10 05/11 12/11 19/11 26/11 03/12 10/12 17/12 24/12 31/12 07/01 14/01 21/01 28/01 04/02 11/02 18/02 25/02October November December January February M

Step 1 - Create Top-Level ‘Strands’

• Do NOT insert durations - these will automatically be created

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IRLH Project Top-level WBS - Levels 1-3

P ro je ctS e t-up1 .1 .1 .0

P ro je c t M o n ito r& R ep o rt

1 .1 .2 .0

IR L H P ro je ctM a na ge m e nt

1 .1 .0 .0

In -ve sse lO p tics1 .2 .1 .0

O p ticsM o u ntin gs

1 .2 .2 .0

IRD e te c to rs

1 .2 .3 .0

D o ub le V a c.W in d ow1 .2 .4 .0

O c t. 2 U M V PP o rt F lan ge

1 .2 .5 .0

E x te rn a lM o u n tin g Fra m e

1 .2 .6 .0

E n g in e eringD e s ign & M a n u f.

1 .2 .0 .0

IR C a m e raC o n tro l1 .3 .1 .0

D a ta A cq u is it ionfo r JP F1 .3 .2 .0

R e a l-t im eD a ta A cq is it ion

1 .3 .3 .0

D a taS to ra ge1 .3 .4 .0

C o n tro l S ys temD e ve lo p m e nt

1 .3 .0 .0

C a lib ra teS ys tem1 .4 .1 .0

C a lib ra tion1 .4 .0 .0

In s ta ll I-VO p tics1 .5 .1 .0

In s ta ll U M V PP o rt F lan ge

1 .5 .2 .0

In s ta ll D ou b leV a c . W in d ow

1 .5 .3 .0

In s ta ll E -VM o u ntin g Fra m e

1 .5 .4 .0

In s ta ll D e te c to rs& E -V O p tics

1 .5 .5 .0

C o m m iss ionS ys tem1 .5 .6 .0

In s ta lla tio n &C o m m iss ion

1 .5 .0 .0


1 .0 .0 .0

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Step 2 - Create Second-Level items





3 1110 Project set-up 21 days

14 1120 Project Monitor & Report 310 days


21 1210 In-vessel Optics 297 days

52 1220 Optics Mountings 1 day

83 1230 IR Detectors 1 day

114 1240 Double Vac Window 1 day

145 1250 Oct 2 UMVP Flange 1 day

176 1260 External Mounting Frame 1 day

207 1300 Contriol Systems Development 1 day

212 1400 Calibration 1 day

214 1500 Install & Commission 1 day

29/10 05/11 12/11 19/11 26/11 03/12 10/12 17/12 24/12 31/12 07/01 14/01 21/01 28/01 04/02 11/02 18/02 25/02 03/03 10/03 17/03 24/03 31/03 07/04November December January February March April

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IRLH Project Second-level WBS - Levels 2-4 - Engineering Design & Manufacture

E n g in e eringD e s ign1 .2 .1 .1

P ro cu re &M a nu fac tu re

1 .2 .1 .2

In spe c t, T e st& A cce p t

1 .2 .1 .3

In -ve sse lO p tics1 .2 .1 .0



1 .2 .2 .2


1 .2 .2 .3

O p ticsM o u ntin gs

1 .2 .2 .0



1 .2 .3 .2


1 .2 .3 .3

IRD e te c to rs

1 .2 .3 .0



1 .2 .4 .2


1 .2 .4 .3

D o ub le V a c.W in d ow1 .2 .4 .0



1 .2 .5 .2


1 .2 .5 .3

O c t. 2 U M P VP o rt F lan ge

1 .2 .5 .0



1 .2 .6 .2


1 .2 .6 .3

E x te rn a lM o u ntin g Fra m e

1 .2 .6 .0


E n g ine e ring D es ig n & M a nu fa ctu re (E D & M1 .2 .0 .0

Work Packages

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Step 3 - Create Work Packages





3 1110 Project set-up 21 days

14 1120 Project Monitor & Report 310 days


21 1210 In-vessel Optics 297 days

22 1211 In-vessel Engineering Design156 days

31 1212 Procure & Manufacture 152 days

46 1213 Inspect, Test & Accept 82 days

52 1220 Optics Mountings 1 day

53 1221 Engineering Design 1 day

62 1222 Procure & Manufacture 1 day

77 1223 Inspect, Test & Accept 1 day

83 1230 IR Detectors 1 day

84 1231 Engineering Design 1 day

93 1232 Procure & Manufacture 1 day

108 1233 Inspect, Test & Accept 1 day

29/10 05/11 12/11 19/11 26/11 03/12 10/12 17/12 24/12 31/12 07/01 14/01 21/01 28/01 04/02 11/02 18/02 25/02 03/03 10/03 17/03 24/03 31/03 07/04November December January February March April

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IRLH Project Work Package Description Summary Sheets - WP 1.2.1.1

Do NOT enter Start and End Dates at this stage

Do NOT enter Management Info. At this stage

Define the tasks that comprise this Work Package

Enter name of WP Manager

Define Inputs required - these may be Outputs from other WPs

Define Outputs from Work Package

Work Package Description

PROJECT : IR VIEWING OF THE LH ANTENNA [IRLH] WP. NO. 1.2.1.1

WP Title : IN-VESSEL OPTICS ENGINEERINGDESIGN

Contractor : UKAEA

Start Event : ITPEnd Event : Approval of TCD-I for Manuf. Drawings

WP Manager : Mike Stamp

Sheet : 1 of 1

Planned Date :Planned Date :Issue : A Rev : 1Date : 19 October 2007

Inputs required :

ITP from Project Manager PMP

Tasks to be performed:

Raise and approve TCD-R Develop Scheme Design Hold Scheme Design Review Raise and approve TCD-I for Scheme Design Develop Detailed Design Produce Tender Drawings Produce Detailed Design Manufacturing drawings Raise and approve TCD-I for Detailed Design Manufacturing Drawings TCD-I for Manufacturing Drawings Approved

WP Outputs:

Scheme Design Review minutes Approved Scheme Design Approved detailed Design

Management Information : WBS(e): RO -; DO –

Budget: Man Days: RO - ??

Man Costs: £??

Purchases: JOC - £?; Art. 7 - £?

Total Budgeted Costs: £???

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Step 4 - Create Work Package Tasks

• Now insert task durations and interdependencies

Note: Work Package Tasks can be copied from the Work Package Description Summary Sheets

Durations are the TOTAL length of time it will take to do the task and can be fixed or variable. Example: Preparing a meal. Time taken to cook in the oven is fixed, whereas the time taken to prepare the meat and veg, set the table, etc is dependent of the number of people available

ID Task Name

1 IR Viewing of LH Antenna

2 1100 IRLH Project Management

20 1200 Engineering Design & Manufacture

21 1210 In-vessel Optics

22 1211 In-vessel Engineering Design

23 Raise and approve TCD-R

24 Develop Scheme Design

25 Hold Scheme Design Review

26 Raise and approve TCD-I for Scheme Design

27 Develop Detailed Design

28 Produce Tender Drawings

29 Produce Detailed Design Manufacturing drawings

30 Raise and approve TCD-I for Detailed Design Manufacturing Drawings

31 TCD-I for Manufacturing Drawings Approved Approved

32 1212 Procure & Manufacture

47 1213 Inspect, Test & Accept

53 1220 Optics Mountings

23/06

22/10 05/11 19/11 03/12 17/12 31/12 14/01 28/01 11/02 25/02 10/03 24/03 07/04 21/04 05/05 19/05 02/06 16/06 30/06 14/07 28/07 11/08 25/08November January March May July Se

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IRLH Project Compiling Costs

• Costs are compiled ‘bottom-up’ using the Work Package as the smallest entity

• 3 Cost elements are defined (Manpower, Article 7 and Purchases) BUT there can be any number and any definition

• Spreadsheet automatically ‘rolls-up’ costs through WBS

• The number of Man-days is the time the man will spend on the task

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PROJ ECT TITLE - IR VIEWING OF THE LH ANTENNA

STRAND 1.2.1.0 - Engineering D&M - In-vessel Optics

LABOUR Strand Ref --> 1211 1212 1213 TOTAL TOTAL1. DIRECT LABOUR COSTS (£) COST (£) Engineering

DesignProcure & Manufature

Inspect, Test & Accept

DAYS COST

1.1 Professional Grade - RO £238.10 10 5 0 15 £3,5711.2 Professional Grade - DO £238.10 30 0 0 30 £7,1431.3 Professional Grade - Other £238.10 0 0 0 0 £01.4 Non-Professional Grade £142.86 0 0 0 0 £0

TOTAL MAN DAYS 40 5 0 0 45 £10,714TOTAL MAN COST £9,524 £1,190 £0 £0 £10,714

2. COMMISSION CONTRACTS2.1 Article 5a £0 £0 £0 £02.2 Article 5b £0 £0 £0 £02.3 Article 7 £0 £0 £0 £0

TOTAL COMMISSION CONTRACTS £0 £0 £0 £0 £0

3. OTHER COST ELEMENTS3.1 Raw Material Purchases £0 £0 £0 £03.2 External Manufacture Purchase £0 £0 £0 £03.3 External Component/Equipment Purchases £0 £10,000 £0 £10,0003.4 Travel and Subsistence £0 £0 £0 £03.5 Other £0 £0 £0 £03.6 Transportation £0 £0 £0 £0

TOTAL OTHER COST ELEMENTS £0 £10,000 £0 £0 £10,000

TOTAL COST OF WORK PACKAGE £9,524 £11,190 £0 £0 £20,714

MANAGEMENT DISCRETIONManagement Reserve 0 0 0 £0

0 0 0 £0£0

GRAND TOTAL £9,524 £11,190 £0 £0 £20,714

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PROJ ECT TITLE - IR VIEWING OF THE LH ANTENNA

ENGINEERING DESIGN & MANUFACTURE - STRAND 1.2.0.0

LABOUR STRAND --> 1210 1220 1230 1240 1250 1260 TOTAL TOTAL1. DIRECT LABOUR COSTS (£) COST (£) In-vessel

OpticsOptics

MountingsIR

DetectorsDouble Vac

WindowOct. 2 UMVP Port Flange

External Mounting Frame

DAYS COST

1.1 Professional Grade - RO £238.10 15 15 15 15 0 15 75 £17,8571.2 Professional Grade - DO £238.10 30 30 30 30 0 30 150 £35,7141.3 Professional Grade - Other £238.10 0 0 0 0 0 0 0 £01.4 Non-Professional Grade £142.86 245 0 0 0 0 0 245 £35,000

TOTAL MAN DAYS 290 45 45 45 0 45 0 470 £88,571TOTAL MAN COST £45,714 £10,714 £10,714 £10,714 £0 £10,714 £0 £88,571

2. COMMISSION CONTRACTS2.1 Article 5a £0 £0 £0 £0 £0 £0 £02.2 Article 5b £0 £0 £0 £0 £0 £0 £02.3 Article 7 £0 £0 £0 £0 £0 £0 £0

TOTAL COMMISSION CONTRACTS £0 £0 £0 £0 £0 £0 £0 £0

3. OTHER COST ELEMENTS3.1 Raw Material Purchases £0 £0 £0 £0 £0 £0 £03.2 External Manufacture Purchase £0 £5,000 £0 £0 £0 £40,000 £45,0003.3 External Component/Equipment Purchases £10,000 £0 £100,000 £0 £0 £0 £110,0003.4 Travel and Subsistence £0 £0 £0 £0 £0 £0 £03.5 Other £0 £0 £0 £0 £0 £0 £03.6 Transportation £0 £0 £0 £0 £0 £0 £0

TOTAL OTHER COST ELEMENTS £10,000 £5,000 £100,000 £0 £0 £40,000 £0 £155,000

TOTAL COST OF STRAND £55,714 £15,714 £110,714 £10,714 £0 £50,714 £0 £243,571

MANAGEMENT DISCRETIONManagement Reserve £0 £0 £0 £0 £0 £0 £0

£0 £0 £0 £0 £0 £0 £0

GRAND TOTAL £55,714 £15,714 £110,714 £10,714 £0 £50,714 £0 £243,571

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IRLH Project Compiling CostsPROJ ECT TITLE - IR VIEWING OF THE LH ANTENNA

TOTAL COST SUMMARY SHEET - 1.0.0.0

LABOUR STRAND --> 1100 1200 1300 1400 1500 TOTAL TOTAL1. DIRECT LABOUR COSTS (£) COST (£) Project

ManagementED&M Control

SystemsCalibration Installation &

CommissionDAYS COST

1.1 Professional Grade - RO £238.10 65 75 25 0 0 165 £39,2861.2 Professional Grade - DO £238.10 0 150 0 0 0 150 £35,7141.3 Professional Grade - Other £238.10 0 0 0 0 0 0 £01.4 Non-Professional Grade £142.86 0 245 0 0 0 245 £35,000

TOTAL MAN DAYS 65 470 25 0 0 0 560 £110,000TOTAL MAN COST £15,476 £88,571 £5,952 £0 £0 £0 £110,000

2. COMMISSION CONTRACTS2.1 Article 5a £0 £0 £0 £0 £0 £02.2 Article 5b £0 £0 £0 £0 £0 £02.3 Article 7 £0 £0 £0 £0 £0 £0

TOTAL COMMISSION CONTRACTS £0 £0 £0 £0 £0 £0 £0

3. OTHER COST ELEMENTS3.1 Raw Material Purchases £0 £0 £0 £0 £0 £03.2 External Manufacture Purchase £0 £45,000 £0 £0 £0 £45,0003.3 External Component/Equipment Purchases £0 £110,000 £0 £0 £0 £110,0003.4 Travel and Subsistence £0 £0 £0 £0 £0 £03.5 Other £0 £0 £0 £0 £0 £03.6 Transportation £0 £0 £0 £0 £0 £0

TOTAL OTHER COST ELEMENTS £0 £155,000 £0 £0 £0 £0 £155,000

TOTAL COST OF STRAND £15,476 £243,571 £5,952 £0 £0 £0 £265,000

MANAGEMENT DISCRETIONManagement Reserve £0 £0 £0 £0 £0 £0

£0 £0 £0 £0 £0 £0£0 £0 £0 £0 £0 £0

GRAND TOTAL £15,476 £243,571 £5,952 £0 £0 £0 £265,000

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IRLH Project Finalise WPD Summary Sheets - WP 1.2.1.1

Enter Start and End Dates for WP from Plan

Enter Management Info. From Cost Spreadsheet and SAP

Work Package Description

PROJECT : IR VIEWING OF THE LH ANTENNA [IRLH] WP. NO. 1.2.1.1

WP Title : IN-VESSEL OPTICS ENGINEERINGDESIGN

Contractor : UKAEA

Start Event : ITPEnd Event : Approval of TCD-I for Manuf. Drawings

WP Manager : Mike Stamp

Sheet : 1 of 1

Planned Date : 01 Nov. 2007Planned Date : 23 Jun. 2008Issue : A Rev : 1Date : 19 October 2007

Inputs required :

ITP from Project Manager PMP

Tasks to be performed:

Raise and approve TCD-R Develop Scheme Design Hold Scheme Design Review Raise and approve TCD-I for Scheme Design Develop Detailed Design Produce Tender Drawings Produce Detailed Design Manufacturing drawings Raise and approve TCD-I for Detailed Design Manufacturing Drawings TCD-I for Manufacturing Drawings Approved

WP Outputs:

Scheme Design Review minutes Approved Scheme Design Approved detailed Design

Management Information : WBS(e): RO - 12345.A0110; DO – 12345.A0210

Budget: Man Days: RO - 10; DO - 30

Man Costs: £9,524

Purchases: JOC - £0; Art. 7 - £0

Total Budgeted Costs: £9,524

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IRLH Project Cumulative Time-phase Costs

IRLH Cumulative Costs

£0

£50,000

£100,000

£150,000

£200,000

£250,000

£300,000

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Months

£ Series1

1 case study ir viewing of the lh antenna project (irlh) scheduling and costing malcolm kear

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