1 balloting/handling negative votes september 11, 2006 astm training session bob morgan brynn...
TRANSCRIPT
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Balloting/Handling Negative Votes
September 11, 2006
ASTM Training Session
Bob Morgan Brynn Iwanowski
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General Overview of Different Levels of Balloting
The Committee on Standards (COS)
Main Committee Ballot / Society Review
Subcommittee Ballot
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Balance and
Voting vs. Non Voting Status
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Producer
User&
General InterestASTM
Technical Committees are balanced. Technical Committees are balanced. No excess influence by any interest group.No excess influence by any interest group.
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Balance of Interest
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Voting Rights - Voting vs. Non-Voting
1 official vote per interest (company)
All are welcome to participate in technical discussions
All members receive a ballot and are eligible to vote on technical issues
All negatives are considered the same way
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Subcommittee Ballot
Subcommittee Ballot
• New Standards
• Major Revisions
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Subcommittee Balloting
Authorization of Subcommittee Ballots
• Sub chairman or Designee
• Motion at Meeting
Ballot Open for Minimum of 30 Days
Qualifications for Valid Subcommittee Ballot – 60% return and 2/3 affirmative
Late Ballot Returns Forwarded for Information
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Sub Ballot Notification Email
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Subcommittee Ballot Results
Ballot Results Summary
• New Feature– Closing Report now includes
links to all the comments and negatives
• Posted on the ASTM website
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Closed Ballots/Closing Report
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Closed Ballots/Closing Report
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Closing Report – Links to Negatives
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Closing Report – Negative
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Subcommittee Ballot Results
Considering Ballot Results
• Disposition of Negatives
• Comments
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Six Resolutions of a Negative Vote
Persuasive
Withdrawn Outright
Withdrawn with Editorial Change(s)
Not Related
Not Persuasive
Previously Considered
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Persuasive
General Agreement
Lack of a “not persuasive” motion
A “not persuasive” motion fails (does not achieve a 2/3 affirmative)
Item is removed from ballot for re-work
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Withdrawn Outright
Withdrawn by the voter
Ballot item moves forward to Main ballot
May withdraw negative at any time
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Withdrawn with Editorial Change
Withdrawn by the voter/agreed as editorial
Editorial change introduces no change in technical content, but corrects typos or reduces ambiguity
If editorial changes are involved, please include for next level of balloting
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Not Persuasive/Not Related/Previously Considered
Motion/Second/Rationale
2/3 affirmative vote at a meeting or via ballot
Negatives that are determined not related must be addressed as items of new business
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The Main Committee Ballot
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Initiation of Main Committee Ballots
Submittal Requirements
Open for 30 Days
Simultaneous with Society Review
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Concurrent Ballots
Balloting Subcommittee and Main Committee at the same time
Used for Minor Revisions / New Standards or Major Revisions that have been balloted at least once before
Same requirements as Main Committee Ballot
Simultaneous with Society Review
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Qualifications for Valid Main Committee / Concurrent Ballots
90% Affirmative of Combined Affirmative and Negative Votes
60% Return
Late Ballot Returns
Closing Reports
Final Ballot Results
• Disposition of Negatives
• Affirmative Votes w/ Comments
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Society Review
In Tandem with Main Committee Ballot
ASTM Website
Requirements
• Disposition of All Negatives
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Committee on Standards (COS)
9 Member Group Representing ASTM Committees
Due Process
Appeals Based on Procedural Matters (NOT Technical)
COS Ballot Procedures
Final Approval
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The Three-Step Approach to Handling Negative Votes
Communication
Consideration
Documentation
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Communication/Consideration/Documentation: Subcommittee
Communication – Meeting agendas, minutes, correspondence, direct contact between member & negative voter
Consideration – Subcommittee meeting or via subcommittee letter ballot
Documentation – Subcommittee minutes or correspondence
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Communication/Consideration/Documentation:
Main Committee/Society
Communication – ASTM Staff via negative vote resolution forms plus other subcommittee mechanisms
Consideration – Both subcommittee and main committee at a meeting or via ballot
Documentation – Forms, minutes, correspondence
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Helpful Hints
Ballot controversial sections individually
Use good judgment when balloting sections separately
Provide clear and informative cover letter for ballot item(s)
Try to contact the negative voter before the meeting
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More Hints
Address each portion of the negative vote in the subcommittee’s consideration
Submit editorially revised document with negative vote resolution forms to ASTM staff
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Thank you for your attention.
If you have any questions or would like to discuss this topic in additional detail,
please contact your Committee Staff Manager for assistance.