0974 reimbursement pth0010984

Download 0974 Reimbursement PTH0010984

If you can't read please download the document

Post on 23-Oct-2014

134 views

Category:

Documents

5 download

Embed Size (px)

TRANSCRIPT

VNT (Rev. 3-1211) 'VNT' 1 2 a. Reimbursement T3: (cash) (corporate credit card) (to clear Advance) b. c. 3 a. b. c. d e T5 C7, Employee Vendor ID J7 (PAD Employee Vendor ID ZIPPY--> Vinythai Life--> PAD Documentation), Cost Center M7 T7 A B Cost Center Cost Center D W ( "" ) ( Account code)

i) ii) iii) 4 5 6 : ( ..) E; F ( x : - PAD) G : T12, U12 V12 ( ) S : 6230000000

advance advance W35 advance ( ) W36 'Print' ( 'VNT') ( 5 PAD 18 ) '0974_Reimbursement_Employee Vendor ID' (PAD Employee Vendor ID ZIPPY--> Vinythai Life--> PAD Documentation) 3S e-mail: general.3s-asia-ap@solvay.com 1 Reimbursement 1 () : i. ii. iii. : Mileage : Inland Travel Requisition Advance : Advance PAD 18 5 Clear Advance

5

: Extranet 1 2 3 : http://www.3ssolvaysharedservices.com/EN/SuppliersInquiry/InvoiceStatus.aspx 'Your Invoice Reference' (cash, card or advance) (CASH-DDMMYY, CARD-DDMMYY, CLRADV-DDMMYY clear advance 12 2011 'CASH-121011') Employee Vendor Number 'Your Vendor No.' E6 'VNT'

3S / PAD ( 1162) 18 3S

Instructions for Requesters (VNT Employees) - (Rev.3-1211) (Notes: A. Please advise that each form will be used for only one purpose (i.e. Cash, Corporate Card or to Clear Advance). B. Please remember to attach appropriate document (receipt) for designated reimbursements: i. Mileage reimbursements: Mileage report. ii. Daily allowance reimbursements: Authorizaton of inland travel form. iii.Clearing Advance: Advance form. Employees will only be reimbursed once a month (5th of every month). Forms (Hard Copy) turned in to PAD before the 18th of the current month will be reimbursed by the 5th of the following month, The approved Form (Hard Copy) turned in on the 20th of the current month and afterwards will be delayed for another month i.e. Reimbursement form turned in to PAD on 20th January will be reimbursed on 5th of March. Form turned in to PAD on 28th January will be reimbursed on 5th of March.)

C.

1 Fill in all information in 'VNT' tab. 2 Primary fields to fill: a. Identify type of reimbursement in cell T3: Cash, Corporate Card or to Clear Advance. b. Month: select from drop down menu in cell T5 c. Requester's profile:'Your Name' in cell C7, 'Employee Vendor No.' in cell J7 (PAD has maintained Employee Vendor ID in ZIPPY--> Vinythai Life--> PAD Documentation), 'Cost Center' in cell M7 and 'Department' in cell T7. 3 Record the transaction: a. Date of transaction in column A b. Purpose of activity in column B c. Cost center the activities are related to (in case it involves other cost centers) d. Input currency of transaction in column D and Exchange Rate in column W (If transaction is in "Thai Baht", please leave column W blank.) e. Identify the appropriate general ledger for each transaction:(Please see sheet account code) Special cases: i) Gasoline & Mileage: Please indicate the mileage (in kms) in column E; the amount the requester should receive in column F (mileage x rate:- rate to be adjusted and provided quarterly basis; by PAD on a please also indicate the reimbursement rate received beside the purpose in column B ), the total amount of physical receipts in column G. (please note that mileage reimbursements without receipts will be subjected to PIT) ii) Allowance: Please indicate the number of days travelled in cell T12 and total allowance received in cell U12 (in-land travel) and V12 for overseas travel. (please note that allowance received for in-land travel are subjected to Personal Income Tax (PIT). iii) Other Expense Column S: Use this column only when you are certain that there are no other appropriate GLs please consult with VNT Accounting Department (i.e. Employee Welfare - Sport should go to Other Personnel Costs GL 6230000000 4 If the requester has requested for an advance, please fill the amount in cell W35. When the requester has returned an advance to the company (please refer the bank account section below), please fill in the amount returned in cell W36. 5 Print out information from 'Please Print This Form to Sign' tab (all numbers will be converted to THB from worksheet 'VNT') and obtain authorized signature (from department head). (To get reimbursed on the 5th of the following month, please send forms to PAD before the 18th of each month) Submit the excel file (with defined subject heading as '0974_Reimbursement_requester's code' to general.3s-asia-ap@solvay.com) Instructions for PAD 1 Please make sure to verify that the mileage rate entered by the requester complies with the rate announced for that quarter. 2 PIT has been prepared for your department already, please go to 'Print' tab and refer to the GLs in cells H11 and W11 a 6141030000 PIT for mileage (Column H) and; b 6230034940 PIT for in-land travel allowance (Column W) 3 After having verfied the completeness of the reimbursement forms and receipts, please send the hard copies to 3S-AP (Wave Place - BKK)

Instructions for checking reimbursement status : Extranet 1 Go to website: http://www.3ssolvaysharedservices.com/EN/SuppliersInquiry/InvoiceStatus.aspx 2 In 'Your Reference Number' field fill in the type of reimbursement (cash, card or advance) followed by day, month and year. CASH-DDMMYY (i.e. cash reimbursement filed in 12 October 2011 will have reference number as 'CASH-121011') CARD-DDMMYY CLRADV-DDMMYY (for Clear Advance) 3 In 'Your Vendor Number' fill in your Employee Vendor Number (in cell J7 of 'VNT' tab) This form is prepared by 3S. Please send your forms to VNT-K'Nakorn (PAD) ext. 1162 by the 18th of every month to be approved and forwarded to 3S Asia

Bank Details / Bank details for Wire Transfer Employees in BKK / Bank KASIKORN / Branch KLUAI NUM THAI / Account Name VINYTHAI PUBLIC CO., LTD. / Account Number 712-2-04567-0 / Type of Account SAVINGS Employees in Rayong KASIKORN BAN CHANG VINYTHAI PUBLIC CO., LTD. 280-2-12352-6 SAVINGS

Vinythai Public Company Limited

EXPENSE REIMBURSEMENT FORM

Cash PERIOD April BPIMDaily Allowance (inland) OTHER EXPENSE (Misc.) Days Amount Daily Allowance (overseas) Amount

NAMEAreas or DATE LOCATION & BUSINESS PURPOSE Activities

Chaiwat PuttanuntadechMileage/ Gasoline Currency to be charged Kms Travelled

EMPLOYEE VENDOR NO.TAXI / BTS / BUS TOLL / PARKING 6141300000

PTH0010984ACCOMODATION (including meals)

COST CENTER MU16700000RECEPTION/ ENTERTAINMENT GIFT AND SOUVENIR MEDICAL EXPENSES MOBILE

DEPARTMENTFEE / LICENSE PAID TO 3RD PARTY 6130300000

CAR REPAIR & MAINTENANCE Maintenance vehicles-n/ ded portion 6164003902

Amount 6140210000

Receipt

Car Repair 6140230000

DOMESTIC 6141010000

OVERSEAS 6141020000

BUSINESS 6150004900

NON-BUSINESS 6150200000

Exchange Rate

6150004903

6230023901

6160020102

6141043300

6141000000

4/2/2012 4/2/2012 4/2/2012

Allowance Car gasoline express way

THB 180 1008 90

0.5

100

TOTAL

1,098.00

-

-

-

-

-

-

-

-

-

-

-

-

100.00 TOTAL EXPENSES

1,198.00 1,198.00

I HEREBY CERTIFY THAT THE ABOVE EXPENSES WERE INCURRED IN CONNECTION WITH BUSINESS FOR VINYTHAI PUBLIC COMPANY LIMITED SUBMITTED BY DATE AGREED / CHECKED BY DATE VERIFIED BY DATE APPROVED BY DATE

ADVANCE RECEIVED ADVANCE RETURNED OUTSTANDING ADVANCE BALANCE DUE TO EMPLOYEE DUE TO COMPANY

Vinythai Public Company Limited

EXPENSE REIMBURSEMENT FORMPERIOD

Cash April BPIMDaily Allowance (inland) OTHER EXPENSE (Misc.) Days Amount Taxable Amount (PIT) 6230034940 Daily Allowance (overseas) Amount

NAMEAreas or DATE LOCATION & BUSINESS PURPOSE Activities

Chaiwat PuttanuntadechMileage/ Gasoline Currency to be charged-

EMPLOYEE VENDOR NO.TAXI / BTS / BUS TOLL / PARKING 6141300000

PTH0010984

COST CENTER

MU16700000RECEPTION/ ENTERTAINMENT BUSINESS 6150004900 NONBUSINESS 6150200000 GIFT AND SOUVENIR MEDICAL EXPENSES FEE / LICENSE PAID TO 3RD PARTY 6130300000

DEPARTMENT

CAR REPAIR & MAINTENANCE Maintenance vehicles-n/ded portion 6164003902

ACCOMODATION (including meals)

Kms Travelled

MOBILE

AMOUNT

Receipt 6140210000162.00 162.00

Mileage PIT 6141030000

Car Repair 6140230000

DOMESTIC 6141010000

OVERSEAS 6141020000

6150004903

6230023901

6160020102

6141043300

6141000000

4/2/2012 4/2/2012 4/2/2012

Allowance Car gasoline express way

THB 180.00

1,008.00 90.00 -

0.5 846 90

100.00

TOTAL

1,098.00

936.00

-

-

-

-

-

-

-

-

-

-

-

-

100.00

-

-

I HEREBY CERTIFY THAT THE ABOVE EXPENSES WERE INCURRED IN CONNECTION WITH BUSINESS FOR VINYTHAI PUBLIC COMPANY LIMITED SUBMITTED BY DATE VERIFIED BY DATE

TOTAL EXPENSES ADVANCE RECEIVED ADVANCE RETURNED OUTSTANDING ADVANCE

1,198.00 -

AGREED / CHECKED BY DATE

APPROVED BY DATE BALANCE DUE TO EMPLOYEE 1,198.00

DUE TO COMPANY

-

ITEM SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001

Co code BKPF-BUKRS 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974

Transaction code BKPF-TCODE FB01 FB01

Recommended

View more >