0974 Reimbursement PTH0010984

Download 0974 Reimbursement PTH0010984

Post on 23-Oct-2014

134 views

Category:

Documents

5 download

Embed Size (px)

TRANSCRIPT

<p> VNT (Rev. 3-1211) 'VNT' 1 2 a. Reimbursement T3: (cash) (corporate credit card) (to clear Advance) b. c. 3 a. b. c. d e T5 C7, Employee Vendor ID J7 (PAD Employee Vendor ID ZIPPY--&gt; Vinythai Life--&gt; PAD Documentation), Cost Center M7 T7 A B Cost Center Cost Center D W ( "" ) ( Account code) </p> <p> i) ii) iii) 4 5 6 : ( ..) E; F ( x : - PAD) G : T12, U12 V12 ( ) S : 6230000000</p> <p> advance advance W35 advance ( ) W36 'Print' ( 'VNT') ( 5 PAD 18 ) '0974_Reimbursement_Employee Vendor ID' (PAD Employee Vendor ID ZIPPY--&gt; Vinythai Life--&gt; PAD Documentation) 3S e-mail: general.3s-asia-ap@solvay.com 1 Reimbursement 1 () : i. ii. iii. : Mileage : Inland Travel Requisition Advance : Advance PAD 18 5 Clear Advance</p> <p> 5 </p> <p> : Extranet 1 2 3 : http://www.3ssolvaysharedservices.com/EN/SuppliersInquiry/InvoiceStatus.aspx 'Your Invoice Reference' (cash, card or advance) (CASH-DDMMYY, CARD-DDMMYY, CLRADV-DDMMYY clear advance 12 2011 'CASH-121011') Employee Vendor Number 'Your Vendor No.' E6 'VNT' </p> <p> 3S / PAD ( 1162) 18 3S </p> <p>Instructions for Requesters (VNT Employees) - (Rev.3-1211) (Notes: A. Please advise that each form will be used for only one purpose (i.e. Cash, Corporate Card or to Clear Advance). B. Please remember to attach appropriate document (receipt) for designated reimbursements: i. Mileage reimbursements: Mileage report. ii. Daily allowance reimbursements: Authorizaton of inland travel form. iii.Clearing Advance: Advance form. Employees will only be reimbursed once a month (5th of every month). Forms (Hard Copy) turned in to PAD before the 18th of the current month will be reimbursed by the 5th of the following month, The approved Form (Hard Copy) turned in on the 20th of the current month and afterwards will be delayed for another month i.e. Reimbursement form turned in to PAD on 20th January will be reimbursed on 5th of March. Form turned in to PAD on 28th January will be reimbursed on 5th of March.)</p> <p>C.</p> <p>1 Fill in all information in 'VNT' tab. 2 Primary fields to fill: a. Identify type of reimbursement in cell T3: Cash, Corporate Card or to Clear Advance. b. Month: select from drop down menu in cell T5 c. Requester's profile:'Your Name' in cell C7, 'Employee Vendor No.' in cell J7 (PAD has maintained Employee Vendor ID in ZIPPY--&gt; Vinythai Life--&gt; PAD Documentation), 'Cost Center' in cell M7 and 'Department' in cell T7. 3 Record the transaction: a. Date of transaction in column A b. Purpose of activity in column B c. Cost center the activities are related to (in case it involves other cost centers) d. Input currency of transaction in column D and Exchange Rate in column W (If transaction is in "Thai Baht", please leave column W blank.) e. Identify the appropriate general ledger for each transaction:(Please see sheet account code) Special cases: i) Gasoline &amp; Mileage: Please indicate the mileage (in kms) in column E; the amount the requester should receive in column F (mileage x rate:- rate to be adjusted and provided quarterly basis; by PAD on a please also indicate the reimbursement rate received beside the purpose in column B ), the total amount of physical receipts in column G. (please note that mileage reimbursements without receipts will be subjected to PIT) ii) Allowance: Please indicate the number of days travelled in cell T12 and total allowance received in cell U12 (in-land travel) and V12 for overseas travel. (please note that allowance received for in-land travel are subjected to Personal Income Tax (PIT). iii) Other Expense Column S: Use this column only when you are certain that there are no other appropriate GLs please consult with VNT Accounting Department (i.e. Employee Welfare - Sport should go to Other Personnel Costs GL 6230000000 4 If the requester has requested for an advance, please fill the amount in cell W35. When the requester has returned an advance to the company (please refer the bank account section below), please fill in the amount returned in cell W36. 5 Print out information from 'Please Print This Form to Sign' tab (all numbers will be converted to THB from worksheet 'VNT') and obtain authorized signature (from department head). (To get reimbursed on the 5th of the following month, please send forms to PAD before the 18th of each month) Submit the excel file (with defined subject heading as '0974_Reimbursement_requester's code' to general.3s-asia-ap@solvay.com) Instructions for PAD 1 Please make sure to verify that the mileage rate entered by the requester complies with the rate announced for that quarter. 2 PIT has been prepared for your department already, please go to 'Print' tab and refer to the GLs in cells H11 and W11 a 6141030000 PIT for mileage (Column H) and; b 6230034940 PIT for in-land travel allowance (Column W) 3 After having verfied the completeness of the reimbursement forms and receipts, please send the hard copies to 3S-AP (Wave Place - BKK)</p> <p>Instructions for checking reimbursement status : Extranet 1 Go to website: http://www.3ssolvaysharedservices.com/EN/SuppliersInquiry/InvoiceStatus.aspx 2 In 'Your Reference Number' field fill in the type of reimbursement (cash, card or advance) followed by day, month and year. CASH-DDMMYY (i.e. cash reimbursement filed in 12 October 2011 will have reference number as 'CASH-121011') CARD-DDMMYY CLRADV-DDMMYY (for Clear Advance) 3 In 'Your Vendor Number' fill in your Employee Vendor Number (in cell J7 of 'VNT' tab) This form is prepared by 3S. Please send your forms to VNT-K'Nakorn (PAD) ext. 1162 by the 18th of every month to be approved and forwarded to 3S Asia</p> <p>Bank Details / Bank details for Wire Transfer Employees in BKK / Bank KASIKORN / Branch KLUAI NUM THAI / Account Name VINYTHAI PUBLIC CO., LTD. / Account Number 712-2-04567-0 / Type of Account SAVINGS Employees in Rayong KASIKORN BAN CHANG VINYTHAI PUBLIC CO., LTD. 280-2-12352-6 SAVINGS</p> <p>Vinythai Public Company Limited</p> <p>EXPENSE REIMBURSEMENT FORM</p> <p>Cash PERIOD April BPIMDaily Allowance (inland) OTHER EXPENSE (Misc.) Days Amount Daily Allowance (overseas) Amount</p> <p>NAMEAreas or DATE LOCATION &amp; BUSINESS PURPOSE Activities</p> <p>Chaiwat PuttanuntadechMileage/ Gasoline Currency to be charged Kms Travelled</p> <p>EMPLOYEE VENDOR NO.TAXI / BTS / BUS TOLL / PARKING 6141300000</p> <p>PTH0010984ACCOMODATION (including meals)</p> <p>COST CENTER MU16700000RECEPTION/ ENTERTAINMENT GIFT AND SOUVENIR MEDICAL EXPENSES MOBILE</p> <p>DEPARTMENTFEE / LICENSE PAID TO 3RD PARTY 6130300000</p> <p>CAR REPAIR &amp; MAINTENANCE Maintenance vehicles-n/ ded portion 6164003902</p> <p>Amount 6140210000</p> <p>Receipt</p> <p>Car Repair 6140230000</p> <p>DOMESTIC 6141010000</p> <p>OVERSEAS 6141020000</p> <p>BUSINESS 6150004900</p> <p>NON-BUSINESS 6150200000</p> <p>Exchange Rate</p> <p>6150004903</p> <p>6230023901</p> <p>6160020102</p> <p>6141043300</p> <p>6141000000</p> <p>4/2/2012 4/2/2012 4/2/2012</p> <p>Allowance Car gasoline express way</p> <p>THB 180 1008 90</p> <p>0.5</p> <p>100</p> <p>TOTAL</p> <p>1,098.00</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>100.00 TOTAL EXPENSES</p> <p>1,198.00 1,198.00 </p> <p>I HEREBY CERTIFY THAT THE ABOVE EXPENSES WERE INCURRED IN CONNECTION WITH BUSINESS FOR VINYTHAI PUBLIC COMPANY LIMITED SUBMITTED BY DATE AGREED / CHECKED BY DATE VERIFIED BY DATE APPROVED BY DATE</p> <p>ADVANCE RECEIVED ADVANCE RETURNED OUTSTANDING ADVANCE BALANCE DUE TO EMPLOYEE DUE TO COMPANY</p> <p>Vinythai Public Company Limited</p> <p>EXPENSE REIMBURSEMENT FORMPERIOD</p> <p>Cash April BPIMDaily Allowance (inland) OTHER EXPENSE (Misc.) Days Amount Taxable Amount (PIT) 6230034940 Daily Allowance (overseas) Amount</p> <p>NAMEAreas or DATE LOCATION &amp; BUSINESS PURPOSE Activities</p> <p>Chaiwat PuttanuntadechMileage/ Gasoline Currency to be charged-</p> <p>EMPLOYEE VENDOR NO.TAXI / BTS / BUS TOLL / PARKING 6141300000</p> <p>PTH0010984</p> <p>COST CENTER</p> <p>MU16700000RECEPTION/ ENTERTAINMENT BUSINESS 6150004900 NONBUSINESS 6150200000 GIFT AND SOUVENIR MEDICAL EXPENSES FEE / LICENSE PAID TO 3RD PARTY 6130300000</p> <p>DEPARTMENT</p> <p>CAR REPAIR &amp; MAINTENANCE Maintenance vehicles-n/ded portion 6164003902</p> <p>ACCOMODATION (including meals)</p> <p>Kms Travelled</p> <p>MOBILE</p> <p>AMOUNT</p> <p>Receipt 6140210000162.00 162.00</p> <p>Mileage PIT 6141030000</p> <p>Car Repair 6140230000</p> <p>DOMESTIC 6141010000</p> <p>OVERSEAS 6141020000</p> <p>6150004903</p> <p>6230023901</p> <p>6160020102</p> <p>6141043300</p> <p>6141000000</p> <p>4/2/2012 4/2/2012 4/2/2012</p> <p>Allowance Car gasoline express way</p> <p>THB 180.00</p> <p>1,008.00 90.00 -</p> <p>0.5 846 90</p> <p>100.00</p> <p>TOTAL</p> <p>1,098.00</p> <p>936.00</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>-</p> <p>100.00</p> <p>-</p> <p>-</p> <p>I HEREBY CERTIFY THAT THE ABOVE EXPENSES WERE INCURRED IN CONNECTION WITH BUSINESS FOR VINYTHAI PUBLIC COMPANY LIMITED SUBMITTED BY DATE VERIFIED BY DATE</p> <p>TOTAL EXPENSES ADVANCE RECEIVED ADVANCE RETURNED OUTSTANDING ADVANCE</p> <p>1,198.00 -</p> <p>AGREED / CHECKED BY DATE</p> <p>APPROVED BY DATE BALANCE DUE TO EMPLOYEE 1,198.00</p> <p>DUE TO COMPANY</p> <p>-</p> <p>ITEM SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001 SVAP001</p> <p>Co code BKPF-BUKRS 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974 0974</p> <p>Transaction code BKPF-TCODE FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01 FB01</p> <p>Doc Type Doc Date BKPF-BLART BKPF-BLDAT Q1 09.08.2011 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1 Q1</p> <p>Posting Date BKPF-BUDAT 09.08.2011</p> <p>Posting period BKPF-MONAT</p> <p>Currency BKPF-WAERS THB THB THB THB THB THB THB THB THB THB THB THB THB THB THB THB THB THB THB THB</p> <p>Transfert in doc curr Reference BKPF-XBWAE BKPF-XBLNR</p> <p>Header Text Co Code BKPF-BKTXT BSEG-BUKRS Test 2</p> <p>BSEG-BSCHL 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 39 31</p> <p>G/L account BSEG-SAKNR 6140210000 6140210000 6141030000 6141300000 6140230000 6164003902 6141010000 6141020000 6150004900 6150200000 6150004903 6230023901 6160020102 6130300000 0 6141043300 6230034940 6141000000 PTH0010984 PTH0010984</p> <p>Special GL id BSEG-UMSKZ</p> <p>U</p> <p>Amount Doc cur Amount Cy Cur BSEG-WRBTR BSEG-DMBTR 162.00 0.00 936.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 0.00 0.00 0.00 1,198.00</p> <p>Tax code BSEG-MWSKZ T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2 T2</p> <p>B,A, BSEG-GSBER 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500 8500</p> <p>Cost center CO Order BSEG-KOSTL BSEG-AUFNR MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000 MU16700000</p> <p>Profit Center Croco Partner BSEG-PRCTR BSEG-VPTNR</p> <p>Material BSEG-MATNR</p> <p>Quantity BSEG-MENGE</p> <p>Unit of mesure Personnal nr BSEG-MEINS BSEG-PERNR</p> <p>Assigment BSEG-ZUONR 200200</p> <p>Text BSEG-SGTXT</p> <p>T Type FI BSEG-ANBWA</p> <p>WBS element Trading Patner BSEG-PROJK BSEG-VBUND</p> <p> () </p> <p>EXPENSE REIMBURSEMENT FORM</p> <p>Corporate Card</p> <p> Cost Center </p> <p>EMPLOYEE VENDOR NO. (.) 6140210000 / / / 6141300000 6140230000 6164003902</p> <p>Cost Center () 6141010000 6141020000 / 6150004900 6150200000 6150004903 6230023901 6160020102 / ( ) 6130300000</p> <p> () 6141043300 () 6141000000</p> <p>TOTAL</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>0</p> <p>4/10/2012</p> <p>Account code6040100002 6000100200 6000100111 6090000100 6090000200 6090100200 6000100120 6090100500 6002000002 6000100119 6021100000 6021000000 6091020100 6021000020 6098000000 6200000300 6200000500 6220003200 6351000003 6351000000 6351000001 6240000502 6230050303 6230050305 6230050301 6230050305 6230000000 6150200000 6230023901 6210030000 6210000000 6200034910 6200034920 6230050981 6230030000 6230000000 6230050300 6141200000 6230023713 6140210000 6140120000 6140120000 6140230000 6140210000 6110032000 6141300000 6141010000</p> <p>DescriptionsFinished goods purchased-direct purchases Other raw materials-direct purchase Purchase electrical energy Main raw materials-issue Other raw materials-issue Other raw materials-counterp purch Natural gas in MBT Utilities counterp purch Price difference,raw materials Purchase of Steam Packaging-direct purchases Packaging-warehouses Packaging-internal issues Packaging-national-purchase difference Adjustments to cost of goods sold Salaries Shift bonus-salaries Retirement benefits (retraite cadres) Other post-employment benefits-return-chg Other post-employment benefits-chg Other post-employment benefits-chg Contribution pension fund Expatriates-installation allowances Expatriates-other allowances Transfer costs-expatriates Expatriates-other allowances Other personnel costs Meals,catering Medical assisance-employees Healthcare insurance Employer's contribution for social insurance Safety award Innovation award Employee relations Awards Transportation of personnel Other personnel costs Transfer costs Flights, trains,other public transport costs Recruiting Car expenses-gas car rental,long term car rental,long term Car exp-other costs Car expenses-gas Insurance-trucks, vans Taxis,toll,parking costs Accomodation cost nationalpage 12 /21</p> <p>4/10/2012</p> <p>Account code6141043300 6230034940 6141000000 6141020000 6122013300 6120005500 6023000000 6023100000 6120003720 6120003710 6122008600 6160020102 6160000000 6120004990 6162000000 6131000000 6120004901 6122031000 6122032000 6121015697 6120000000 6121000000 6122000000 6131000000 6122005500 6430000000 6450020000 6450010000 6100030000 6100020000 6100030000 6100040000 6100000002 6100020000 6161000000 6164004401 6164004404 6164004403 6163030000 6163010000 6111010000 6111040000 6110090000 6111020000 6111070000 6111090000 6110070000</p> <p>DescriptionsNon-taxable travel expenses Allowance for being away and travelling Travels and transports Accomodation cost foreign Transfer of fixed assets Subcontracted labor Spare parts-warehouses Spare parts-direct purchases Maintenance (material,manpower) Maintenance (external contracts) Office suppliers-maintenances&amp; cleaning Mobile phone Postal and telecommunication External services IT supplies and services Studies,research and technical documentation Cleaning offices and buildings IT maintenance hardware IT maintenance software ERP IT cost ( invoice from SIS) Time-based services Quantity-based services Services based on a fixed agreed price Studies,research and technical documentation Maintenance furnitures and machines Legal expenses Professional fees for Auditors Professional fees for Administrators Lease costs-plant,mach and equipm Lease costs-lands and buildings Lease costs-plant,mach and equipment Lease costs-off equip and transport Leasing Lease costs-lands and buildings Office supplies and general documentation Canteen manag...</p>