090218 madtech google apps
DESCRIPTION
A quick intro to how nonprofit organizations can use and benefit from Google Apps. Provides an list of 30 Google Apps that have great benefit for a wide array of nonprofits, then focuses a bit more on Gmail, Google Docs, Google Labs, Google Talk, and has a little bit on Book Search. From the February 18, 2009 MadTech—Madison, Wisconsin Nonprofit Technology Group— Meeting. Additional resources available at: http://delicious.com/allgood2/google-apps-basicTRANSCRIPT
![Page 1: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/1.jpg)
Google Apps.Basica quick intro to how nonprofit organizations
and staff can benefit from using
![Page 2: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/2.jpg)
What are Google Apps?A collection of web-based
applications, programs, services, and file storage; available for
individual and organizational use.
Recently, a second grouping of mobility and offline access applications, have also been added. This coupled with the minor desktop application offerings of Google Desktop, etc.., round out the collect with web, mobile, and desktop applications for Google services.
![Page 3: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/3.jpg)
30 Google Apps to Know
1. Web Search2. Gmail3. Google Docs4. Google Talk5. Calendar6. Google Groups7. Reader8. Google Grants9. Google Alerts10. Google Labs
11. Custom Searches 12. Google Scholar13. Book Search14. Blog Search15. Archive Search16. Google News17. Google Maps18. Google Analytics19. Feedburner20. YouTube
21. Shared Contacts*22. Google Checkout 23. Google Mobile24. Google Chrome25. iGoogle26. Knol27. Picasa28. Sites29. Trends30. Transit
Web, Desktop, and Mobile
* Available with Google Domains or Google for Nonprofits
Google offers and retires so many applications, it’s hard to keep up. I found a site that details almost 60 of them. Now, the key thing is they won’t all be useful; and some are too cutting edge for your organization as a whole to take advantage of, but maybe great for the independent consultant looking to keep abreast of tools that maybe of use to their clients.
The order isn’t absolute. I’ve tried to place them in order of significance to the nonprofit sector and not just myself. But I admit the list is influence by tools I use and how relevant I find them.
![Page 4: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/4.jpg)
Notable, but Missing
1. Notebook
2. Transit
3. Blogger
4. Trends
5. Translate
6. Code Search
7. App Engine
8. Gears
9. Friend Connect
10. Android
If you’re not currently using them, you won’t have access to them;
or they’re very geeky.
![Page 5: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/5.jpg)
What’s the Significance?
EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
![Page 6: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/6.jpg)
What’s the Significance?
• Removes issues of compatibility
EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
![Page 7: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/7.jpg)
What’s the Significance?
• Removes issues of compatibility
• Offers robust collaboration features
EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
![Page 8: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/8.jpg)
What’s the Significance?
• Removes issues of compatibility
• Offers robust collaboration features
• Reduces transmission of viruses
EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
![Page 9: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/9.jpg)
What’s the Significance?
• Removes issues of compatibility
• Offers robust collaboration features
• Reduces transmission of viruses
• Transfers responsibility of updates and maintenance from accidental techies and IT departments
EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
![Page 10: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/10.jpg)
What’s the Significance?
• Removes issues of compatibility
• Offers robust collaboration features
• Reduces transmission of viruses
• Transfers responsibility of updates and maintenance from accidental techies and IT departments
• Reduces adoption, purchase, and maintenance costs
EduCause does a ‘7 Things You Should Know Series’ which covers Google Apps. It has some excellent observations on ‘Why they are important” and what the potential downsides are.
![Page 11: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/11.jpg)
![Page 12: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/12.jpg)
What are the Pitfalls?• Remote access. Everywhere internet access, is
available for some, but can be a severe limitation for others
• Loss of control. There is no opportunity to say, I liked v.4 better than v.5. The service gets updated for everyone
• Security. Let’s face it, you’re the weakest link. Using your name or other weak passwords is massive security issue when your data is online.
• Back-ups. Yes, Google back-ups your data, but having local backups is important. Especially, if you loose internet access.
![Page 13: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/13.jpg)
Which Edition?
Google also offers variations of the three basic editions. For example: Google for Nonprofits is a variation of the Education edition, and Team Edition is like the Standard Edition; and as always there’s just ad hoc use of all the free applications.
![Page 14: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/14.jpg)
Abilene Christian UniversityBrief case study of an educational institution using Google Apps to:
reduce costs increase efficiency repurpose technical staff to core mission increase collaboration allow enhanced communications
Google Apps: Case Study 1
![Page 15: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/15.jpg)
Abilene Christian UniversityBrief case study of an educational institution using Google Apps to:
reduce costs increase efficiency repurpose technical staff to core mission increase collaboration allow enhanced communications
Google Apps: Case Study 1
![Page 16: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/16.jpg)
East Bay Community Recovery ProjectBrief case study of a nonprofit organization using Google Apps to:
allow all staff to focus on core mission increase efficiency grants collaboration access to information sharing & portability reduced time spent managing email
Google Apps: Case Study II
![Page 19: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/19.jpg)
GMail• Threaded Conversations
• Labels & Color Coding
![Page 20: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/20.jpg)
GMail• Threaded Conversations
• Labels & Color Coding
• Make Conversations a Document
![Page 21: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/21.jpg)
GMail• Threaded Conversations
• Labels & Color Coding
• Make Conversations a Document
• Filters & Actions
![Page 22: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/22.jpg)
GMail• Threaded Conversations
• Labels & Color Coding
• Make Conversations a Document
• Filters & Actions
• Intelligent Offerings (add to calendar, etc.)
![Page 23: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/23.jpg)
GMail• Threaded Conversations
• Labels & Color Coding
• Make Conversations a Document
• Filters & Actions
• Intelligent Offerings (add to calendar, etc.)
• Robust Search
![Page 24: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/24.jpg)
GMail• Threaded Conversations
• Labels & Color Coding
• Make Conversations a Document
• Filters & Actions
• Intelligent Offerings (add to calendar, etc.)
• Robust Search
• Google Labs
![Page 25: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/25.jpg)
Google DocsDocuments, Presentations, Spreadsheets, and Forms
![Page 26: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/26.jpg)
Google Docs• Email Integration w/Google Labs
Documents, Presentations, Spreadsheets, and Forms
![Page 27: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/27.jpg)
Google Docs• Email Integration w/Google Labs
• Folders & Subfolders
Documents, Presentations, Spreadsheets, and Forms
![Page 28: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/28.jpg)
Google Docs• Email Integration w/Google Labs
• Folders & Subfolders
• Collaboration
Documents, Presentations, Spreadsheets, and Forms
![Page 29: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/29.jpg)
Google Docs• Email Integration w/Google Labs
• Folders & Subfolders
• Collaboration
• Easy Data Entry w/Forms
Documents, Presentations, Spreadsheets, and Forms
![Page 30: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/30.jpg)
Google Docs• Email Integration w/Google Labs
• Folders & Subfolders
• Collaboration
• Easy Data Entry w/Forms
• Versioning (revision history)
Documents, Presentations, Spreadsheets, and Forms
![Page 31: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/31.jpg)
Google Docs• Email Integration w/Google Labs
• Folders & Subfolders
• Collaboration
• Easy Data Entry w/Forms
• Versioning (revision history)
• Robust Search
Documents, Presentations, Spreadsheets, and Forms
![Page 32: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/32.jpg)
Google Docs• Email Integration w/Google Labs
• Folders & Subfolders
• Collaboration
• Easy Data Entry w/Forms
• Versioning (revision history)
• Robust Search
• No Attachments
Documents, Presentations, Spreadsheets, and Forms
![Page 33: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/33.jpg)
Google Docs• Email Integration w/Google Labs
• Folders & Subfolders
• Collaboration
• Easy Data Entry w/Forms
• Versioning (revision history)
• Robust Search
• No Attachments
• Simultaneous User Updates
Documents, Presentations, Spreadsheets, and Forms
![Page 34: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/34.jpg)
Google TalkInstant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
![Page 35: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/35.jpg)
Google Talk• Integration w/GMail
Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
![Page 36: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/36.jpg)
Google Talk• Integration w/GMail
• Saved Chats(based on user options)
Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
![Page 37: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/37.jpg)
Google Talk• Integration w/GMail
• Saved Chats(based on user options)
• Voice of IP Calls
Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
![Page 38: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/38.jpg)
Google Talk• Integration w/GMail
• Saved Chats(based on user options)
• Voice of IP Calls
• Instant Messaging
Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
![Page 39: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/39.jpg)
Google Talk• Integration w/GMail
• Saved Chats(based on user options)
• Voice of IP Calls
• Instant Messaging
• Robust Desktop Application (Windows Only)
Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
![Page 40: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/40.jpg)
Google Talk• Integration w/GMail
• Saved Chats(based on user options)
• Voice of IP Calls
• Instant Messaging
• Robust Desktop Application (Windows Only)
• Online Status
Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
![Page 41: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/41.jpg)
Google Talk• Integration w/GMail
• Saved Chats(based on user options)
• Voice of IP Calls
• Instant Messaging
• Robust Desktop Application (Windows Only)
• Online Status
• AOL AIM Integration
Instant Messaging (Chat), Voice Over IP (VoIP), Video Chat, and Logs
![Page 42: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/42.jpg)
Book Search
![Page 43: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/43.jpg)
Book Search• Search over 7 million books
![Page 44: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/44.jpg)
Book Search• Search over 7 million books
• Out of Print Books Available(Preview or Paid Mode)
![Page 45: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/45.jpg)
Book Search• Search over 7 million books
• Out of Print Books Available(Preview or Paid Mode)
• Search Your Own Library
![Page 46: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/46.jpg)
Book Search• Search over 7 million books
• Out of Print Books Available(Preview or Paid Mode)
• Search Your Own Library
• Growing Collection
![Page 47: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/47.jpg)
Book Search• Search over 7 million books
• Out of Print Books Available(Preview or Paid Mode)
• Search Your Own Library
• Growing Collection
• Purchase Options (Numerous Vendors)
![Page 48: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/48.jpg)
Book Search• Search over 7 million books
• Out of Print Books Available(Preview or Paid Mode)
• Search Your Own Library
• Growing Collection
• Purchase Options (Numerous Vendors)
• Search within the Book
![Page 49: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/49.jpg)
Book Search• Search over 7 million books
• Out of Print Books Available(Preview or Paid Mode)
• Search Your Own Library
• Growing Collection
• Purchase Options (Numerous Vendors)
• Search within the Book
• Related Books, References, and other Materials
![Page 50: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/50.jpg)
ResourcesA Video of the Presentation, and the SlideShow in multiple formats are also available. Please see the Delicious.com link for access.
• http://delicious.com/allgood2/google-apps-basic
![Page 51: 090218 Madtech Google Apps](https://reader033.vdocuments.mx/reader033/viewer/2022060109/555309b6b4c905533f8b4c83/html5/thumbnails/51.jpg)
TextText
A Project of Nonprofit Tech (NPT)