1Intel Corp./LSA/EM-Power

Welcome to Time Management

INTEL CORPORATION

LSA/EM-Power

IU item # ECP008060cIU Rev. 0, October 10, 1997

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Defining Time Management

No Such Thing 80-20 Principle Efficiency versus Effectiveness Habit

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Nature of productivity

WHAT to do ?Identify: • deliverables • milestones WHEN to do ?

Planning for tasks

HOW to do ?Managingyourenvironment

Summary & Actionplan

Wrap-up &Eval.

Time Management Course Roadmap

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Agenda

Introduction The Nature of Productivity Deciding What To Do: Deliverables and Priorities Deciding When To Complete Tasks: Long & Short

Term Planning Deciding How To Manage the Environment:

Interruptions Summary and Action Plan Wrap Up & Evaluation

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Firefighting

What is Firefighting? To What Extent is Firefighting

Inevitable? What are the Costs in People and

Financial Terms in Working This Way? What can be Done to Reduce the

Amount of Firefighting?

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Deliverables Single Deliverables

– Define– Criteria

Multiple Deliverables– Categories

Prioritizing Deliverables Using Important/Urgent

Establishing Milestones

WorkloadCategory

Milestones

Tasks

Deliverables

Single WorkloadCategory

Several deliverables which belong to that category

Each deliverable has milestones

Each milestone has a number of tasks which need to be done to reach it.

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Structure of The Brain

Conscious: 1 Preconscious: 5-9 Subconscious: Limitless

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Examples of Workload Categories

Projects People Administration Personal Development Research and Development Financial

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Group Discussion: Planning

What is Planning? Why Plan? Challenges in Planning Overcoming Challenges

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Planning Guidelines

Block Out Time for Important Work Use your Best Time Don’t Overplan - Hold Back Some Time Schedule a “1:1” With Yourself

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Planning Periods

Year Quarter Month Week Day

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Procrastination

What is Procrastination? Why do People Procrastinate? What are the Costs of Procrastination? What are Techniques to Reduce

Procrastination? Personal Application Session

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Time Thieves

I Own the Problem

TIME

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Managing Interruptions

Obtain Good Data Develop Possible Solutions Select the Best Solution Implement the Solution Monitor Progress

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Telephone Group Your Calls List Agenda Set Time Expectations Balance Socializing Track Your Time Leave Concise Specific Messages Send Directly To Voicemail Use Memory Dialling Ask For Permission

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Category-Focused Filing System

Paper for Today Action Files Current Project Files Historical Data Files

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Changing Habits

Identify the Habit You Wish to Change Define Specific Behaviors Practice the Behaviors Don’t Deviate