Microsoft Project 2010

Fine-Tuning Resources Details – (Part 8)

Soe Naing WinEmail: snw1975@gmail.com

Set resource availability to change over time.

Set up different pay rates for resources. Set up pay rates that will change over time

for a resource. Set up a material resource.

In this chapter, you will learn how to:

Fine-Tuning Resources Details

Work resources (people and equipment) are often the

most expensive part of a project, understanding how to

make the best use of resources’ time is an important

project planning skill.

Setting up resource availability to apply at different times

Setting a resource’s availability over time enables you to

control exactly what a resource’s Max. Units value is at

any time.

◦For example, you might have 2 copyeditors available

for the first eight weeks of a project, 3 copyeditors for

the next six weeks, and then two for the remainder of

the project.

Setting up resource availability to apply at different times

Exercise : customize a resource’s availability over time.◦ View tab > Resource Views group > Resource Sheet

Double click or right click resource 3, Copyeditors

Setting up resource availability to apply at different times

The Copyeditors resource is not one specific person.

Exercise: we might have• 2 copyeditors available for the first eight

weeks of a project,• 3 copyeditors for the next six weeks,• And then two for the remainder of the

project

Setting up resource availability to apply at different times

Under Resource Availability, ◦ In the first row

Available From > Leave NA (for Not Applicable)

Available To > 4/30/12 > Units > leave the 200% value.

◦ In the second row

Available From > 5/1/12

Available To > 5/31/12 >Units > 300%.

◦ in the third row

Available From > 6/1/12.

Leave the Available To > NA> 200%

Entering Multiple Pay Rates for a Resource

Some work resources might perform different tasks with different pay rates.

You can enter two cost rate tables for the resource.Then after, You assign the resource to tasks, you specify which rate table should apply. Each resource can have up to five cost rate tables.

Entering Multiple Pay Rates for a Resource

Exercise : create an additional cost rate table for a resource. ◦ Resource Sheet view > Resource 5 > Double click or,

◦ Resource tab >Properties group > Information > Costs tab

Entering Multiple Pay Rates for a Resource

Cost Tab > Under Cost rate tables ◦ B tab > Standard Rate $0.00/h > 45/h.

◦ Overtime Rate > 60/h,

Setting Up Pay Rates to Apply at Different Times

Resources can have both standard and overtime pay rates. By default, Project uses these rates for the duration of the project. However, you can change a resource’s pay rates to be effective as of the date you choose. ◦For example, you could initially set up a resource on

January 1 with a standard rate of $40 per hour, planning to raise the resource’s standard rate to $55 per hour on July 1.

◦ You can assign up to 25 pay rates to be applied at different times to each of a resource’s five cost rate tables.

Setting Up Pay Rates to Apply at Different Times

Exercise : enter different pay rates for a resource to be applied at a later date.

Resource Name > Resource 6 > Double click.

Costs tab > table A > in the second row > Effective Date > 6/1/12.

Standard Rate > 15%

25 pay rates

Setting Up Material Resources

Material resources are consumables that you use up as the project proceeds. On a construction project, material resources might include nails, lumber, and concrete. You work with material resources in Project to track a fixed unit amount or a rate of consumption of the material resource and the associated costs. Although Project is not a complete system for tracking inventory, it can help you stay better informed about how quickly you are consuming your material resources, and at what cost.

Setting Up Material Resources

Exercise : Enter information about a material resource. Resource Sheet >Resource Name column

Type Bound galley proof > Type field > select Material

Material Label field > copy >Std. Rate field >$15

When working with resource costs, you can specify different cost rates for different assignments and apply different cost rates at different times.

You can account for variable resource availability over time (via a resource’s Max. Units value), which allows you to control more finely when a resource will appear to be overallocated.

Create material resources to track the cost of items that are consumed during the execution of the project.

Key Points