08 12 10 lcn meeting minutes - mylcn.org nasr, lcn secretary ... k. khoury to draft a thank you...

MEETING MINUTES

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Date: December 10th, 2008 Time: 6:00 PM PST Purposes: 1. Plan the CIA info-sessions

2. Discuss the preliminary preparations for the 2009 LCN Convention 3. Discuss reCap and Programs Attendants: Patrick Sislian, LCN President – Presiding Officer

Ramzi Nasr, LCN Secretary Karim Khoury, LCN Vice President of Information Technology Serge Haddad, LCN Vice President of Events Sevag Sislian, LCN Vice President of Membership Julien Chemali, LCN Co-founder

Absent: Bruno Atieh, LCN Treasurer Diana Ayoub, LCN Vice President of Public Relations

1. Call to order

a. Roll Call & Introductions i. Meeting was called to order by P. Sislian at 6:15 pm ii. B. Atieh and D. Ayoub were absent

b. Approval of the Meeting Agenda 12-10-2008 i. S. Haddad moves to accept the meeting agenda for the meeting ii. S. Sislian seconds iii. No discussion iv. Approved unanimously

J. Chemali joined the meeting at 6:20 pm

c. Approval of the Meeting Minutes 11-26-2008 i. S. Sislian moves to accept the meeting minutes for the previous meeting ii. K. Khoury seconds iii. No discussion iv. Approved unanimously

2. Report of Committee Chairs:

a. President i. Status update of Action Items from 11-26-2008 minutes

CONT AI: All board members to encourage use of iGive. CONT AI: All board members to send a list of 3 possible donors.

CONT AI: All to submit monthly reports to all LCN Board Members 3 days before meeting.

CONT AI: Website workshop sub-committee to meet regularly to come up with a written outline for the workshop by January.

CONT AI: P. Sislian, B. Atieh and D. Ayoub to have draft for sponsorship by January meeting.

CONT AI: P. Sislian, K. Khoury, and R. Nasr to discuss the structure of the file system and have on up by the January meeting.

MEETING MINUTES

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DONE AI: P. Sislian and B. Atieh to draft thank you letters to Marwan Charrouf and Mr. and Mrs. Rihani by Sunday November 29th.

PEND AI: P. Sislian and B. Atieh to draft thank you letters to possible donators that missed the LA fundraiser dinner by Sunday November 29th.

CONT AI: B. Atieh to have a draft available of the sponsorship package for the board by December 26th.

CONT AI: B. Atieh to have a final draft of the sponsorship package by January 5th.

CONT AI: B. Atieh to send out the sponsorship package by January 14th.

PEND AI: P. Sislian to send donation letters to Sevag Khatchaturian and Serge Shirikjian by December 5th.

PEND AI: P. Sislian to draft the press release items by Sunday December 8th.

PEND AI: P. Sislian to contact Phoenicia, Ranya’s Travel, Eden’s Garden for advertisement by Sunday December 8th.

PEND AI: P. Sislian and B. Atieh to work on the spreadsheet by November 30th.

PEND AI: B. Atieh to contact Lebanese Taverna for advertisement by Sunday December 8th.

PEND AI: K. Khoury and P. Sislian to have website advertisement PPM files by December meeting.

PEND AI: K. Khoury to create a searchable field for all uploaded files by August 20th.

REV AI: K. Khoury to call Imad at Aladdin again for advertisement by Sunday December 12th.

DONE AI: K. Khoury to obtain the www.mylcn.org domain by December 1st.

PEND AI: K. Khoury to draft a thank you letter to Abdo Sabban by December 5th.

DONE AI: K. Khoury to link the BLOG to the Facebook group by December 5th.

PEND AI: S. Sislian to complete a PPM on reCap by December meeting (dates and procedures).

CONT AI: S. Sislian to locate restaurant for San Francisco by January meeting. PEND AI: S. Sislian to send the survey by email and P. Sislian to post on facebook by Friday

and broadcast email by November 28th.

PEND AI: S. Sislian to follow up with the Bader board to setup a meeting in Lebanon by December 5th.

PEND AI: S. Sislian to contact Fantasia, Lambda One for advertisement by Sunday December 8th.

DONE AI: S. Sislian to create 2 Facebook groups for the awards and broadcast message to members by Sunday December 8th.

PEND AI: D. Ayoub to contact Al-Arab for advertisement by Sunday December 8th.

PEND AI: S. Haddad to contact Wahib’s for advertisement by Sunday December 8th.

DONE AI: S. Haddad to send result emails to all applicants for LCN Convention by November 30th.

DONE AI: S. Haddad to call winners of LCN Convention by November 30th.

DONE AI: S. Haddad to send K. Khoury applications to upload on website by November 30th.

DONE AI: S. Haddad to finalize a Convention date by December meeting.

MEETING MINUTES

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DONE AI: S. Sislian to send K. Khoury “Save the Date” intro for LCN website by November 30th.

ii. List all emergency motions since last board meeting 1. None

iii. Regular meetings (January through February Schedule) – Reminder

1. Wednesday January 14 – 7pm PST (2nd Wed) 2. Wednesday February 17 – 6:30pm PST (2nd Wed)

iv. Bader-LCN relationship

1. Survey revamp – Tammy Ayoub a. About 43 surveys b. Should have more than 70 by the Bader meeting in Lebanon

2. Meeting Setup

b. Secretary i. Report Attached ii. Reports of board members

NEW AI: R. Nasr to have a draft of the format of reports by the January meeting

iii. Website workshop discussion with P. Sislian 1. Discussed google sites 2. K. Khoury will look into it more before taking a decision 3. S. Silian thinks it could do the job and that google sites is a good candidate 4. R. Nasr, S. Sislian, and P. Sislian to help K. Khoury in organizing the

workshop NEW AI: K. Khoury to have a report to the board re/ the website design workshop by the

January meeting

c. Treasurer

i. No Report NEW AI: B. Atieh to send his report by December 17th

ii. Up-to-date accounting 1. Events (individual spreadsheets) 2. Receipts 3. Budget

iii. Voting on the Fundraising Committee PPM (motion attached) 1. S. Haddad moves to accept the meeting agenda for the meeting 2. R. Nasr seconds 3. Discussion

a. R. Nasr asked about the reason of limiting the choice of the chair of the committee to someone not on the LCN board

b. J. Chemali explained that the treasurer, to whom the chair reports, has the direct connection to the members of the board

4. Approved unanimously

e. Vice President of Events i. Report Attached

NEW AI: D. Ayoub to find out the cost of inscription on the award plaque by the January meeting

NEW AI: The fundraising committee chair to send a request for funds email by January 31st

ii. 2009 LCN Convention

MEETING MINUTES

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1. It was decided unanimously that the cost of the convention be reduced by $10 to $45 from the original proposal which started at $55 for subscribing students. The registration at the convention will remain at $75.

2. It was agreed to go with the Dinner and Lunch option with the premise that Serge will try to find a better alternative for Lunch

iii. Upcoming events 1. Resume Workshops 2. Schools 3. Committee 4. Alumni volunteers

iv. CIA Info-sessions 1. Plans 2. Contacting the ULCs. Every board member should take the initiative and

talk to the students. v. Fundraiser Events

1. San Francisco – Sunday in January (Pending discussion with UCB ULC)

d. Vice President of Membership i. Report Attached ii. LCN 2009 convention logo

1. The board voted for S. Sislian’s design (S. Haddad voted NAY, rest of the board YAY)

a. The board appreciates Michelle Tahan’s involvement and pledged to find a way for her to contribute in the coming months.

2. P. Sislian and R. Nasr recommended to try placing the Cedar tree in different posiitons

NEW AI: K. Khoury to get in touch with AU to remind them to apply for membership by December 13th

iii. ULC Approvals 1. CSUDH (motion attached)

a. S. Sislian moves to accept the meeting agenda for the meeting b. K. Khoury seconds c. No Discussion d. Approved unanimously

2. Rutgers (motion attached) a. S. Sislian moves to accept the meeting agenda for the meeting b. K. Khoury seconds c. No discussion d. Approved unanimously

NEW AI: S. Sislian and B. Atieh to review the records and find the membership dues by December 20th

iv. Programs 1. Student Exchange Program

a. Presidents email b. Active outreach

v. December Newsletter 1. Status 2. Advertisers

f. Vice President of Public Relations

a. No Report b. Press Releases

MEETING MINUTES

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i. LCN Fundraisers ii. LCN Convention Announcement

g. Vice President of Information Technology

a. Report Attached b. Website update c. Website Workshop

h. New Business

i. Program or Announcements

a. Did K. Khoury run at DC Thanksgiving race? How well did he do? b. Congratulations to Julien Chemali for getting engaged. c. Happy Holidays!

j. Adjournment

a. R. Nasr moves to adjourn the meeting b. S. Sislian seconds c. Meeting adjourned at 8:05 pm

k. List of Action Items

CONT AI: All board members to encourage use of iGive. CONT AI: All board members to send a list of 3 possible donors.


CONT AI: Website workshop sub-committee to meet regularly to come up with a written outline for the workshop by January.

CONT AI: P. Sislian, B. Atieh and D. Ayoub to have draft for sponsorship by January meeting.

CONT AI: P. Sislian, K. Khoury, and R. Nasr to discuss the structure of the file system and have on up by the January meeting.

PEND AI: P. Sislian and B. Atieh to draft thank you letters to possible donators that missed the LA fundraiser dinner by Sunday November 29th.

CONT AI: B. Atieh to have a draft available of the sponsorship package for the board by December 26th.

CONT AI: B. Atieh to have a final draft of the sponsorship package by January 5th.

CONT AI: B. Atieh to send out the sponsorship package by January 14th.

PEND AI: P. Sislian to send donation letters to Sevag Khatchaturian and Serge Shirikjian by December 5th.

PEND AI: P. Sislian to draft the press release items by Sunday December 8th.

PEND AI: P. Sislian to contact Phoenicia, Ranya’s Travel, Eden’s Garden for advertisement by Sunday December 8th.

PEND AI: P. Sislian and B. Atieh to work on the spreadsheet by November 30th.

PEND AI: B. Atieh to contact Lebanese Taverna for advertisement by Sunday December 8th.

MEETING MINUTES

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PEND AI: K. Khoury and P. Sislian to have website advertisement PPM files by December meeting.

PEND AI: K. Khoury to create a searchable field for all uploaded files by August 20th.

REV AI: K. Khoury to call Imad at Aladdin again for advertisement by Sunday December 12th.

PEND AI: K. Khoury to draft a thank you letter to Abdo Sabban by December 5th.

PEND AI: S. Sislian to complete a PPM on reCap by December meeting (dates and procedures).

CONT AI: S. Sislian to locate restaurant for San Francisco by January meeting. PEND AI: S. Sislian to send the survey by email and P. Sislian to post on facebook by Friday

and broadcast email by November 28th.

PEND AI: S. Sislian to follow up with the Bader board to setup a meeting in Lebanon by December 5th.

PEND AI: S. Sislian to contact Fantasia, Lambda One for advertisement by Sunday December 8th.

PEND AI: D. Ayoub to contact Al-Arab for advertisement by Sunday December 8th.


NEW AI: R. Nasr to have a draft of the format of reports by the January meeting

NEW AI: K. Khoury to have a report to the board re/ the website design workshop by the January meeting

NEW AI: B. Atieh to send his report by December 17th

NEW AI: D. Ayoub to find out the cost of inscription on the award plaque by the January meeting

NEW AI: The fundraising committee chair to send a request for funds email by January 31st

NEW AI: K. Khoury to get in touch with AU to remind them to apply for membership by December 13th

NEW AI: S. Sislian and B. Atieh to review the records and find the membership dues by December 20th

Next Meeting

Date: Wednesday, January 14th Time: 6:30 pm PST Location: Various – www.gotomeeting.com

To: LCN Executive Board From: LCN Secretary, Ramzi Nasr Date: December 10th, 2008 Subject: LCN Secretary Monthly Status Report Secretary Duties

• Prepared the November meeting minutes • Prepared the December 10th meeting Agenda • Wrote the Rutgers University Approval motion

Reports

• It could be easier to read and follow if we have a standard format. • A large portion of what’s currently going in the reports could be added to the agenda, if

the reports are turned in earlier. This will require us to change the timeline of the reports. • Minimize the redundancy with Agenda contents.

Website Design Workshop • Had a discussion with P. Sislian about the possibility to use sites.google during the

convention workshop. Input from K. Khoury and the board is needed. • Google sites seem to be very easy to use and all one needs is a google account. • The students should be able to leave the workshop with a website that works. • The transition of the website from one board to another looks very practical as well.

Lebanese Collegiate Network Motion

December 10th, 2008

Whereas, Article II, section 5 of the LCN bylaws dictates that “the board officers are responsible for creating and maintaining written procedures of operation for their respective committees. At the end of each fiscal year, Board Officers shall record and document the significant lessons learned for their respective committees. Whereas, A fundraiser committee will greatly aid the board and the LCN Treasurer in raising necessary funds to serve the membership I, Serge Haddad, Vice President of Events, therefore move to request board approval of the Fundraising Committee Policy and Procedure Manual. Ramzi Nasr – Secretary – seconds VOTE YAY or NAY Patrick Sislian – President – YAY Bruno Atieh – Treasurer – ABSENT Ramzi Nasr – Secretary – YAY Karim Khoury – VP of Information Technology – YAY Sevag Sislian – VP of Membership – YAY Diana Ayoub - VP of Public Relations – ABSENT Serge Haddad – VP of Events – YAY

08-09 Vice President of Events Report

www.lebanesecollegiatenetwork.org Page 1 of 3

To: LCN Executive Board

From: LCN Vice President of Events – Serge Haddad

Date: December 10, 2008

Subject: LCN Vice President of Events Status Report

Jokes appropriate for the Holidays:

• What do you call people who are afraid of Santa Claus? – Claustrophobic.

1. The Annual LCN Convention 2009

a. I met with members of the CPP LCN ’09 Convention Committee on Friday December 5th. Wadad Saikali, Grace Saikali, Leina Saikali, Mazen Nasr and Thalia Jarjour are on the Committee. Meeting Minutes from that meeting with pictures are attached.

b. Date – March 27, 28, & 29, 2009

c. Location – Kellog West Hotel (on campus) for both rooms and Conference i. Thurs, Fri, Sat, & Sun Night Hotel Room CPP Dept. Rates:

1. $69 for one person + $10 per add’l person + 12% Tax on total 2. Non-dept rates add approx. $50 per room 3. Rooms fit 4 people max.

ii. Conference Meeting Packets CPP Dept. Rates: 1. $ 78.00 Per Person per Day (with lunch and dinner) 2. $ 55.00 Per Person per Day (with lunch) 3. $ 43.00 Per Person per Day (without lunch)

iii. Conference Meeting Packets include 1. Conference Room of Appropriate Size 2. Continuous Refreshment Break 3. Continental Breakfast 4. Buffet Luncheon 5. Standard Audio Visual Equipment:

a. 6 x 6 Screen, One Flip chart, TV and VCR Whiteboard, Podium 6. Bottled Water and Candy Dishes in Meeting Rooms 7. Direct Dial Assistance from each meeting room to the Front Desk 8. Wireless High Speed Internet Access 9. Complimentary Parking 10. Meal Taxes and Meal Gratuities

d. Proposed registration costs: i. Early bird prices (pre-February 15th) $55 per subscribing student. ii. Early bird prices (pre-February 15th) $60 per general student. iii. Regular prices (pre-March 25th) $65 per subscribing student. iv. Regular prices (pre-March 25th) $65 per general student. v. Price after March 25th $75 per student vi. Tentative – Non-student prices for dinner (pre-February 15th) $40 vii. Tentative – Non-student prices for dinner (pre-March 25th) $50 viii. Tentative – Non-student prices for dinner at door $60

e. First draft of LCN 2009 Convention Budget Attached. i. Deadline for CPP to apply for funding is on January 5th.



f. Friday Night Icebreaker i. First option – Bonfire at Huntington Beach, 44 Miles away,

1. Beach closes at 10 pm and 3 hours is enough time to spend at Bonfire. 2. Bus leaves CPP at 5:30 pm arrives at Huntington at 6:30 pm 3. Bus estimate (not in writing) $440 roundtrip

ii. Second option – Hafle Loubnaniye 1. No plans yet – similar to last year?

g. Saturday Night Awards Dinner i. First option – Hollywood area restaurant dinner ii. Second option – Kellog West Banquet room iii. Bus estimate (not in writing) $575 from CPP to Hollywood and back iv. Since attendants will go out after the dinner, the will be in clubbing clothes. Last

year many students felt underdressed during the banquet. We should avoid this problem next year. I propose to make the dinner business casual and less formal if possible.

v. Eighteen and Older club is needed – DV8 is an option vi. Speaker – CPP Faculty Advisor Dr. Hany Farran

1. Speech will cover how Lebanese students can contribute to American Society and Culture.

h. Reminder – All travelers to Lebanon shall bring back boxes of Bonjus drinks. Keep it a surprise. Tell your relatives coming from Lebanon, if five were to bring boxes we would have over 100 Bonjus drinks. No drinks found in U.S.

2. The Annual LCN Convention 2010

a. It is important to set the date before the 2009 LCN Convention so we can make the announcement at this year’s convention.

3. My Action Items and status

CONT AI: All board members to encourage use of iGive.

CONT AI: All board members to send a list of 3 possible donors.


CONT AI: Website workshop sub-committee to meet regularly to come up with an outline for the workshop by January.


DONE AI: S. Haddad to send result emails to all applicants for LCN Convention by November 30th.

DONE AI: S. Haddad to call winners of LCN Convention by November 30th.

DONE AI: S. Haddad to send K. Khoury applications to upload on website by November 30th.

DONE AI: S. Haddad to finalize a Convention date by December meeting.

4. LCN Dinner Fundraiser Events in DC and LA were a tremendous success. a. San Francisco – Sunday in January (Pending discussion with UCB ULC)

i. Date and location have yet to be set.

5. Most CIA Info-sessions will be scheduled in the second semester. UC Berkeley ULC did not want to host an info-session in November. I believe we can still have an event at UC Berkeley without the assistance of the ULC. Further discussion is needed and I request the assistance of Sevag Sislian.

6. LCN Officer Retreat will be on the weekend of May 22nd 2009. Please save the date.



7. ULC LCN Resume Workshops. Kristel Boulahoud is the Resume Workshop Committee chair. a. UCLA: Will Participate Days Available:

i. Date Start End Room ii. 1/5/2009 7:00 PM 7:50 PM KH 133 iii. 1/12/2009 7:00 PM 7:50 PM VPC 1 good date! iv. 1/19/2009 7:00 PM 7:50 PM VPC 1 v. 1/26/2009 7:00 PM 7:50 PM VPC 1 vi. 2/2/2009 7:00 PM 7:50 PM VPC 1 vii. 2/9/2009 7:00 PM 7:50 PM VPC 1 viii. 2/16/2009 7:00 PM 7:50 PM VPC 1 ix. 2/23/2009 7:00 PM 7:50 PM VPC 1 x. 3/2/2009 7:00 PM 7:50 PM VPC 1

b. USC: Will participate. Will give dates later on. c. CPP: Will participate. Will give dates later on. d. CSUDH: Will participate. Will give dates later on.

i. Dates will be after January 25 due to winter break. e. UCI: Will NOT participate. Will email Kristel more detail.

8. Tammy Ayoub is the LCN Bader Survey Committee Chair. In two weeks, Tammy increased participation by 100%. Goal to get an additional 25 surveys before January 1st. Data collected should give both Bader Lebanon and LCN a good idea about the demographic of our membership.

9. I emailed the WAMU Budget Monthly Statement to the LCN Board for Bruno to prepare his report.

10. George Saade expressed the idea of having an LCN Picnic to attract more professionals. The picnic should take place in the Summer months. The cost should not be more than $10 per person. Perhaps an LCN wine night can be done during the Winter months.

11. LCN Golden night is an idea being discussed. Basically, the gimmick would be to serve only Golden Label whiskey type drinks and champagne before seeing a show at the Disney concert hall or the opera house in downtown LA. We hope to get a discount on ticket sales and alcohol and sell the tickets for $100. We hope to profit $30 per ticket. Dates and details need to be worked out.

12. Goals for 2008-2009 fiscal year

a. Register a minimum of 75 students to attend the LCN Workshops from 20 universities.

b. Continue to keep student registration costs for the LCN convention under $50 per person.

c. Host LCN Fundraising Banquets in four major cities within the United States.

LCN’09 CONVENTION COMMITTEE MINUTES

LEBANESE COLLEGIATE NETWORK | WWW.LEBANESECOLLEGIATENETWORK.ORG | P.O. Box 531203 LOS ANGELES, CA 90053

Donate as you shop!

Date: December 5, 2008

Location: California State Polytechnic University of Pomona

Attendants: Mazen Nasr, Wadad Saikali, Grace Saikali, and Serge Haddad

1. Dates are 95% confirmed – March 27 – 29, 2009

a. Still a chance that April 3rd – 5th, 2009 may be the weekend of the Convention

NEW AI: Grace To check on the availability of the URSA rooms on Saturday April 4th.

NEW AI: Grace To check on the availability of the Kellog West Hotel conference room on Saturday April 4th.

NEW AI: Mazen To list all ULC Spring Breaks by December 7, 2008

2. Proposed registration costs

a. Early bird prices (pre-February 15th) $55 per subscribing student.

b. Early bird prices (pre-February 15th) $60 per general student.

c. Regular prices (pre-March 25th) $65 per subscribing student.

d. Regular prices (pre-March 25th) $65 per general student.

e. Price after March 25th $75 per student

f. Tentative – Non-student prices for dinner (pre-February 15th) $40

g. Tentative – Non-student prices for dinner (pre-March 25th) $50

h. Tentative – Non-student prices for dinner at door $60

3. Convention room for workshops

a. 95% confirmed to be in Kellog West Hotel

i. Cost - $55 per person

ii. Includes Breakfast, Lunch, all day refreshments and most equipment.

b. Most on campus rooms are reserved already for March Dates

c. URSA rooms are booked for both weekends March 21st and March 28th. Not available. Will check for availability of April 4th. Cost to have it in URSA rooms is $436 for Saturday.

NEW AI: Wadad To confirm Computer Lab time availabilities on campus by December 20th.

4. Awards Dinner options

a. Formal Banquet at Kellog West Hotel

b. Business casual dinner (clubbing clothes) in Hollywood

c. Speaker to be Faculty Advisor – Dr. Hany Farran

i. Topic for speech – How Lebanese students can contribute to both countries USA and Lebanon.

LCN’09 CONVENTION COMMITTEE MINUTES

LEBANESE COLLEGIATE NETWORK | WWW.LEBANESECOLLEGIATENETWORK.ORG | P.O. Box 531203 LOS ANGELES, CA 90053

Donate as you shop!

NEW AI: Grace To check on the cost to have dinner at Kellog West on Saturday night for 100 people.

5. Friday night event

a. Bonfire at Huntington Beach

b. 44 miles away from Pomona

c. 57 South, 22 West, Exit Beach Blvd.

d. Assume bus leaves at 5:30 pm and arrives at beach at 6:30 pm

e. Beach closes at 10 pm. Bus returns to CPP Hotel (Kellog West) 11:30 pm.

6. Registration during Convention

a. Friday – 3 pm to 5pm and on Bus

b. Saturday – 9 am to 10 am

7. Hotel – Kellog West

a. Currently $79 per night. Possibility to reduce price.

b. Over 60 rooms currently available for both March 27 and April 4 weekends.

c. Rooms can house four people

d. Free transportation to and from Ontario airport

e. If LAX, a list of transportation options is provided in application.

NEW AI: Grace To check if Kellog West can provide us all their prices in writing.

8. Funding from school deadline is January 5th

NEW AI: Grace To provide budget request forms by December 11.

9. Logo is still in Draft phase. All agreed that a Cedar tree would be good to add somehow.

10. Bus estimates are needed to be confirmed.

a. Bus for 6 hours - $440 for Friday

b. Bus for eight hours - $575 for Saturday

NEW AI: Wadad To provide bus prices and timeline by December 11.

VP OF MEMBERSHIP


To: LCN Executive Board From: LCN Vice President of Membership – Sevag Sislian Date: December 10, 2008 Subject: LCN Vice President of Membership Status Report

A. PPM

a. Future (end of October – Drafting Began) i. Award Evaluation Process ii. Request for hosts for Exchange Program

AI Pend: S. Sislian to draft PPMs by October 28.

B. Miscellaneous Topics a. recap

i. Welcome Back issue scheduled for MID DECEMEBER ii. Currently Submitted Articles Attached iii. To be submitted articles Attached iv. Students reminded about submission on Saturday December 6 v. Will work on it heavily to get a draft by Dec 11 vi. Target Issue Date Dec 15

b. LCN09 Logo Attached

C. Programs a. Student Exchange Program

i. Request for Hosts released on Nov 23 (attached) ii. Deadline for Hosting is Dec 21, Deadline reminded on Dec 6 iii. Application to be released Dec 23 iv. Application Deadline to be determined

b. Other Awards i. Launched on Nov 23 ii. Presidents emailed iii. Action Items

1. Membership to be emailed on Excellence Award - DONE 2. Facebook message - DONE

D. Membership a. Renewals/Current Members’ Status (*Green labeled clubs, should received by end of

week) i. USC – members ii. UCLA – members iii. UCB – members iv. UMD – members v. UCSB – members vi. OU – members vii. Rutgers – membership pending on approval viii. Ohio State University – Contacted, application by end of year

VP OF MEMBERSHIP


ix. CSUDH – members x. BU – Contacted, working on application, communication lag, contacting other

members xi. CP Pomona – members xii. UCI – members

b. New outreach i. ASU – members ii. Cornell – Contacted, no response, email / facebook iii. Texas LSA – referred to new president, no response yet iv. AU – Will be members next semester, due to club registration delay v. GMU – Contacted, application soon vi. GW – New club forming, contacted with support documents vii. Oklahoma U – limited response, will follow up viii. UoM AH – issues with their school ix.

E. Motions a. Membership Motion Rutgers – sent with meeting agenda b. Membership Motion CSUDH – Attached


December 10th, 2008

Whereas, “Lebanese American Students at Rutgers University" filled out the Lebanese Collegiate Network University Lebanese Club membership application completely and correctly, Whereas, “Lebanese American Students at Rutgers University" is prepared to pay the $25 nominal annual dues required by the Lebanese Collegiate Network to be a subscribing member, Whereas, “Lebanese American Students at Rutgers University" has viable representative for representation in the Lebanese Collegiate Network Legislative Branch, Whereas, “Lebanese American Students at Rutgers University" accepted to have their website link posted on our website, Whereas “Lebanese American Students at Rutgers University” is a non-political, non-religious organization and therefore does not conflict with the Bylaws or Constitution of the Lebanese Collegiate Network, I, Sevag Sislian, VP of Membership, therefore move to accept “Lebanese American Students at Rutgers University“ application to become an official subscribing member of the Lebanese Collegiate Network and therefore an official voting member in the Legislative Branch of the Lebanese Collegiate Network as dictated by the Constitution and Bylaws. Karim Khoury – VP of Information Technology– seconds VOTE YAY or NAY Patrick Sislian – President – YAY Bruno Atieh – Treasurer – ABSENT Ramzi Nasr – Secretary – YAY Karim Khoury – VP of Information Technology – YAY Sevag Sislian – VP of Membership – YAY Diana Ayoub - VP of Public Relations – ABSENT Serge Haddad – VP of Events – YAY


December 10, 2008 Whereas, “ California State University Dominguez Hills Lebanese Club " filled out the Lebanese Collegiate Network University Lebanese Club membership application completely and correctly, Whereas, “ California State University Dominguez Hills Lebanese Club " is prepared to pay the $25 nominal annual dues required by the Lebanese Collegiate Network to be a subscribing member, Whereas, “ California State University Dominguez Hills Lebanese Club " has viable representative for representation in the Lebanese Collegiate Network Legislative Branch, Whereas, “ California State University Dominguez Hills Lebanese Club " accepted to have their website link posted on our website, Whereas “ California State University Dominguez Hills Lebanese Club “ is a non-political, non-religious organization and therefore does not conflict with the Bylaws or Constitution of the Lebanese Collegiate Network, I, Sevag Sislian, VP of Membership, therefore move to accept “California State University Dominguez Hills Lebanese Club “ application to become an official subscribing member of the Lebanese Collegiate Network and therefore an official voting member in the Legislative Branch of the Lebanese Collegiate Network as dictated by the Constitution and Bylaws. Karim Khoury – VP of Information Technology Seconds VOTE YAY or NAY Patrick Sislian – President – YAY Bruno Atieh – Treasurer – ABSENT Ramzi Nasr – Secretary – YAY Karim Khoury – VP of Information Technology – YAY Sevag Sislian – VP of Membership – YAY Diana Ayoub - VP of Public Relations – ABSENT Serge Haddad – VP of Events – YAY

VP OF INFORMATION TECHNOLOGY


To: LCN Executive Board From: LCN Vice President of Information Technology – Karim Khoury Date: December 10, 2008 Subject: LCN Vice President of Information Technology Status Report

Website related

a. Updated the LCN programs pages and uploaded the updated applications.

b. Completed the transfer of the LCN website to a new host which is faster, more reliable,

and more secure. Canceled the old host subscription. Receipts were sent to the Treasurer.

c. Purchased and installed an SSL security certificate for the LCN website. Modified the LCN website links to point to https:// when needed. For example, the join and login page are done over https:// to make sure the users’ info are transmitted securely to our database.

d. The https://lebanesecollegiatenetwok.org/bod should now be used instead of http:// to make sure everything we do in the backend is done securely.

e. Purchased the mylcn.org domain name. Pointed the domain name to our website and integrated it with our email pointers. The whole board has a mylcn.org domain now. Integration with gmail is recommended.

f. Designed the Presidents’ info backend section which will be primarily used by the VP of Membership to update every ULC with the president name and contact info. The information is stored into a database and reflected automatically on the Subscribed ULCs page of the website. The page still needs to be published. Sevag already populated the fields using the backend.

g. Every ULC registered in the database will automatically have a mylcn.org email address. For example, UCLA’s email would be somethinglike [email protected].

h. Updated the convention page with the winners of the LCN convention hosting in 2009 and 2010.

VP OF INFORMATION TECHNOLOGY


i. In process of creating IT procedures for the LCN board that outlines the use of the website backend and different software tools used by the organization. (10% completed)

j. In process of implementing a search engine solution for searching the agendas, minutes,

and motions posted online. (20% completed)

k. Work in progress on the CMS backend of the website to allow seamless update and easier management of the website content without having to deal with html and php coding. (80% completed)

l. Work in progress on the Legislative Branch website portal to allow seamless uploads of

ULC events on the LCN website through a web form and automatic placements of the events on the website’s sections based on the events dates. (80% completed)

LCN 2009 Convention In process of designing a website building workshop that I will present to the membership at the coming convention. (50% completed) After some discussions with Serge, it turns out that his idea of this workshop was different than mine and I explained to him that it requires much more work. Google Analytics Report attached below.

www.lebanesecollegiatenetwork.org

DashboardNov 9, 2008 - Dec 9, 2008

Comparing to: Site

20

40

20

40

November 10, 2008 November 17, 2008 November 24, 2008 December 1, 2008 December 8, 2008

Visits

Site Usage

473 Visits

1,918 Pageviews

4.05 Pages/Visit

32.35% Bounce Rate

00:04:04 Avg. Time on Site

35.73% % New Visits

Visitors Overview

15

30

15

30


Visitors

Visitors

222

Traffic Sources Overview

Direct Traffic270.00 (57.08%)

Referring Sites136.00 (28.75%)

Search Engines67.00 (14.16%)

Map Overlay world

Visits

1 434

Content Overview

Pages Pageviews % Pageviews

/ 360 18.77%

/home.php 302 15.75%

/index.php 116 6.05%

/event_11-09-08.php 107 5.58%

/ulc_award.php 68 3.55%

1 Google Analytics


Visitors OverviewNov 9, 2008 - Dec 9, 2008

Comparing to: Site

15

30

15

30


Visitors

222 people visited this site

473 Visits

222 Absolute Unique Visitors

1,918 Pageviews

4.05 Average Pageviews

00:04:04 Time on Site

32.35% Bounce Rate

35.73% New Visits

Technical Profile

Browser Visits % visits

Firefox 189 39.96%

Internet Explorer 162 34.25%

Chrome 51 10.78%

Safari 44 9.30%

Camino 22 4.65%

Connection Speed Visits % visits

Cable 231 48.84%

DSL 94 19.87%

T1 84 17.76%

Unknown 63 13.32%

Dialup 1 0.21%

2 Google Analytics


Traffic Sources OverviewNov 9, 2008 - Dec 9, 2008

Comparing to: Site

20

40

20

40


Visits

All traffic sources sent a total of 473 visits

57.08% Direct Traffic

28.75% Referring Sites

14.16% Search Engines

Direct Traffic270.00 (57.08%)

Referring Sites136.00 (28.75%)

Search Engines67.00 (14.16%)

Top Traffic Sources

Sources Visits % visits

(direct) ((none)) 270 57.08%

facebook.com (referral) 55 11.63%

google (organic) 50 10.57%

mail.google.com (referral) 21 4.44%

en.wikipedia.org (referral) 14 2.96%

Keywords Visits % visits

lebanese collegiate network 27 40.30%

lcn convention 2 2.99%

lebanese collegiatenetwork.org 2 2.99%

lebanese committee collegiate 2 2.99%

lebanese social network 2 2.99%

3 Google Analytics


Map OverlayNov 9, 2008 - Dec 9, 2008

Comparing to: Site

Visits

1 434

473 visits came from 11 countries/territories

Site Usage

Visits473% of Site Total: 100.00%

Pages/Visit4.05Site Avg: 4.05 (0.00%)

Avg. Time on Site00:04:04Site Avg: 00:04:04 (0.00%)

% New Visits35.73%Site Avg: 35.73% (0.00%)

Bounce Rate32.35%Site Avg: 32.35% (0.00%)

Country/Territory Visits Pages/Visit Avg. Time onSite

% New Visits Bounce Rate

United States 434 4.26 00:04:10 32.49% 29.49%

Lebanon 15 2.33 00:07:01 80.00% 46.67%

Canada 5 1.60 00:00:11 80.00% 60.00%

United Kingdom 5 1.00 00:00:00 60.00% 100.00%

India 4 2.25 00:00:25 75.00% 25.00%

Germany 3 1.33 00:01:17 33.33% 66.67%

France 3 1.00 00:00:00 66.67% 100.00%

Finland 1 1.00 00:00:00 100.00% 100.00%

Indonesia 1 1.00 00:00:00 100.00% 100.00%

Greece 1 1.00 00:00:00 100.00% 100.00%

4 Google Analytics

1 - 10 of 11

5 Google Analytics


Content OverviewNov 9, 2008 - Dec 9, 2008

Comparing to: Site

100

200

100

200


Pageviews

Pages on this site were viewed a total of 1,918 times

1,918 Pageviews

1,425 Unique Views

32.35% Bounce Rate

Top Content

Pages Pageviews % Pageviews

/ 360 18.77%

/home.php 302 15.75%

/index.php 116 6.05%

/event_11-09-08.php 107 5.58%

/ulc_award.php 68 3.55%

6 Google Analytics

08 12 10 lcn meeting minutes - mylcn.org nasr, lcn secretary ... k. khoury to draft a thank you...

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