033110 nhs planning meeting minutes

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    Newport High School Classes 95 98 Reunion Planning Committee Meeting Minutes

    Date: Wednesday, March 31, 2010 Time: 6:30 pm

    Location: Perkins Restaurant Highland Heights, KY

    Name Graduation Year Kevin Newman 97

    Melissa Herald Newman 97

    Lisa Wagner

    97

    Naomi Sorrell James 96 Nicole Walz Phillips 98 Susan Hubbell Noel 97

    1. Reunion Guest Premium i. Melissa Newman displayed a variety of samples as guest premiums

    attending the reunion including the following: shot glass, backpack, key

    chain, coffee

    mug,

    beer

    glass,

    etc.

    b. Of all samples viewed, the committee voted and decided to opt for the beer glass (budget permitting).

    c. Beer glass, as all premiums, will contain the Newport High School logo.

    2. Alumni Contact Efforts

    a. Although great strides have been made via word of mouth, phone, and social networking sites, a list of alumni have still have not been notified of the reunion.

    b. Dwayne Luttrell donated the printed invitations to send to individuals that have

    yet to

    be

    contacted.

    i. Formal notifications of this event will be sent via USPS to address

    gathered through an Intelius on line people search. ii. Susan Noel will send out formal invitations in the upcoming week.

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    3. Alumni Sport Events

    a. Success of recent alumni basketball and football events served as the catalyst for

    a reunion sporting event tied to the program offering. b. Lisa Wagner graciously offered to accept the responsibility to take the initial

    inquires for

    facilities.

    c. Discussion and vote as to whether or not to include alumni sporting events

    during reunion weekend will be discussed during the next meeting.

    4. Class Gift Fund

    a. Nicole Phillips brought a variety of solicited items received from local businesses for the raffle which will be held during the reunion.

    i. Although not in attendance, due to a schedule conflict, Angel Musk gave several items to Nicole for the raffle.

    ii. Melissa Newman brought several UK items for the raffle.

    b. Susan Noel will maintain an inventory and the physical ownership of raffle items received from business solicitations for the raffle.

    c. A jewelry party will be hosted by Melissa and Kevin Newman at their home

    residence. i. Portion of proceeds from jewelry revenue will be deposited to the class

    gift fund. d. The possibility of a cornhole tournament was discussed. e. The second Applebees Dine to Donate fundraiser will be held on April 25, 2010.

    i. Ten percent of all revenues from guest checks who dine at Applebees with the flyer will be deposited in the class gift fund.

    ii. All Northern Kentucky and Cincinnati locations are participating in the

    April 25 dine to donate.

    5. Class Gift a. Contingent on final revenues, several class gift ideas were discussed. b. The current decision for the class gift will be landscaping and concrete

    renovation of the Newport High School main entrance. i. Decision was made based upon the projected fund growth, need, and

    overall value added contribution to the alma mater.

    6. Reunion Program Discussed the logistics and agenda which will serve as the reunion program. Committee outlined a tentative program schedule as follows:

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    7:00 7:05 Welcome & Introduce Special Guest 7:05 7:15 Special Guest 7:15 7:25 Memorial & Military Presentation 7:25 7:35 Roast 7:35 7:45 Awards

    7:45 7:50 Champagne Toast 7:50 8:20 Eat 8:20 8:30 Raffles

    7. Budget Review a. Detailed budget and current standing of the reunion budget was reviewed by the

    planning committee. b. Current and projected budget is in excellent fiscal condition.

    c. All funds held in the Newport High School Reunion non profit account. i. Fifth Third bank is the financial institution where all monies are deposited

    and held.

    Next Meeting: TBD

    Minutes Prepared by: Kevin Newman