· web viewsalt lake county council. committee of the whole & budget workshop ~minutes~...

Salt Lake County CouncilCommittee of the Whole

& Budget Workshop~Minutes~

Tuesday, November 24, 20159:55:38 AM

Committee Members Present: Jennifer Wilson

Jim BradleyArlyn BradshawMichael JensenAimee Winder NewtonSam GranatoSteven DeBryMax Burdick Richard Snelgrove, Chair

COMMITTEE OF THE WHOLE

Citizen Public Input (10:03:18 AM)

Mr. Max Chang, Zoo, Arts, & Parks Tier 1 Advisory Board, spoke under “Citizen Public Input” regarding Salt Lake County’s $4 million art collection being available for the public to see through a dedicated art website. The website will help with education, economy, and generate movement into the public facilities.

− − − − − − − − − − − − − −

Mr. Billy Hesterman, Utah Taxpayers Association, spoke under “Citizen Public Input” regarding the $9.4 million tax increase that is being considered in the budget. Taxpayers made a deal with Salt Lake County 20 years ago, under the impression that at the end of the bond, the money would go back to the taxpayers. However, that deal has been ignored. The transportation tax increase failed; citizens do not want another tax increase and they need to be listened to.

− − − − − − − − − − − − − −

Mr. Dan Fezzini spoke under “Citizen Public Input” regarding bicycle and active transportation benefits. Salt Lake County subsidizes Utah Transit Authority (UTA) passes for its employees and should approve a bicycle benefit for those who commute to work by bicycle. He encouraged the Council to approve the benefit and continue to be a leader in this field.

− − − − − − − − − − − − − −

Ms. Lizel Allen spoke under “Citizen Public Input” stating she is a year-round bike rider and appreciates the incentive that is being proposed for bike riders. If Salt Lake

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="10:03:18"?Data="2d11e0be"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="09:55:38"?Data="c74dfedd"

Committee of the Whole& Budget Workshop SessionTuesday, November 24, 2015

County can set an example and get other businesses to incentivize bike riding, that would help with the air quality.

− − − − − − − − − − − − − −

Mr. George Deneris, Salt Lake County Bicycle Coordinator, spoke under “Citizen Public Input” stating Salt Lake County has invested in bike trails, bike maintenance stations, and tool stations. The bicycle incentive is another way to support those projects and become a leader. Promoting bike riding would improve air quality, the environment, and reduce health and weight related injuries. Salt Lake County would be a leader and a smart employer that would attract good and productive employees.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

BUDGET WORKSHOP

End of Year Interim Budget Adjustments (10:16:24 AM)

Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following new interim budget adjustment requests: (Additional discussion and votes were taken on bolded requests.)

ORGANIZATION DESCRIPTION APPROVEDADJUSTMENT

General Fund

Recreation Increased Operational Cost(Facilities Charges & Light and Power) $ 450,000Appr Unit Shift (Personnel) $ (450,000)

District Attorney Contract Labor $ 125,000Expert Witnesses $ 40,000Certified Court Transcripts $ 10,000Appr Unit Shift (Personnel) $ (175,000)Revenue from Salt Lake City forManagement of Prosecutors Office $ 53,125

County Jail JRI Assessment Revenue $ 47,500Reclass RequestContracts & Purchasing Manager $ 0

Sheriff Court Services & Security Landfill Security $ 66,800

Grant Fund

Aging & Adult Services Revenue True-up for the VeteransAdministration Direct Home Health Program $ 239,632

2

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="10:16:24"?Data="9cdfaa83"


Contribution to VITA for Tax SeasonOutreach $ 5,000Appr Unit Shift $ (5,000)

Council Member Jensen, seconded by Council Member Granato, moved to approve the new budget adjustments. The motion passed unanimously.

− − − − − − − − − − − − − −

Parks and Recreation Division

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Parks and Recreation Division has requested an appropriation unit shift of $450,000 from what would otherwise be under expend for personnel to the operating budget. He suggested the request be approved and the revenue committee meets to review the appropriation. The Parks and Recreation Division would be allowed to spend the money with the oversight of the County Budget Officer, and would come back in February to present to the Council an update on how the funds were being spent.

Council Member Bradley, seconded by Council Member Jensen, moved to approve the request, have the revenue committee meet to vet the case, and allow the Parks and Recreation Division to spend the money with the oversight of the County Budget Officer and the Mayor to make sure that the expenditures were necessary, and come back in February to update the Council.

Council Member Jensen stated traditionally the Council has allowed line items to flow down to operations, but not from operations to personnel. He believe the Parks and Recreation Division saw this coming and left open allocations on purpose to fund the request.

Mr. Delquadro stated he had concerns about the fund balance being lower than anticipated.

Mr. Darrin Casper, Chief Financial Officer, Mayor’s Office, stated the revenue and expenditures in the General Fund were reviewed line by line, there are no surprises.

Council Member Bradley, seconded by Council Member Jensen, moved to approve the request, have the revenue committee meet to vet the case, and allow the Parks and Recreation Division to spend the money with the oversight of the County Budget Officer and the Mayor to make sure that the expenditures were necessary, and come back in February to update the Council. The motion passed unanimously.

− − − − − − − − − − − − − −

District Attorney

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the District Attorney’s Office asked for an appropriation shift of $175,000. Most of it for contract labor to address case management issues that are being carried over into next year, and the remaining amount is for certified court transcripts and expert witnesses. If the full-time

3


equivalents (FTE) are approved for 2016, it will replace the need for contract labor. It would be in the best interest of the County to request an independent review of the criteria that the District Attorney is using for court filings. The Third District Court is raising concerns about the workload it is confronting. Having the independent review will allow the County to push back and inform the courts that the District Attorney is using a stricter filter to screen cases and show them why caseloads are growing.

Mr. Sim Gill, District Attorney, stated expert witness fees are driven by the nature of the case prosecuted and cannot be predicted. He is open to any type of review. The filing rate currently is between 77 and 83 percent which is down from the former District Attorney’s. Appropriation shifts are necessary and show the ongoing complexity and the needs of the office. He is requesting that he maintain flexibility to run the operation because of the ongoing complexities.

Council Member Bradley stated the District Attorney’s budget affects other parts of the budget, including Legal Defender Association’s (LDA) funding. An independent review showing how the system works and the impact it would have on criminal justice would be valuable for the Council.

Mayor Ben McAdams stated the data as it relates to the District Attorney, human services, and the jail needs to be reviewed to determine what the key drivers are in the criminal justice system so good decisions can be made and understood.

Council Member Jensen, seconded by Council Member Granato, moved to approve the request.

Council Member Snelgrove stated police officers in the field are able to file cases quicker because of automation; therefore, case filings are increasing. There will be a one-time increase in case filing and then the numbers will even out.

Mr. Gill stated automation is one variable in a whole host of variables. It is hard to pinpoint the exact cause of influx in cases.

Council Member Jensen, seconded by Council Member Granato, moved to approve the request. The motion passed unanimously.

− − − − − − − − − − − − − −

Sheriff’s Office

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Sheriff’s Office is requesting a budget adjustment of $66,800 for the remaining year and $350,000 for next year to provide security at the landfill and environmental waste recycling plant. The funds will be used to purchase one truck and four full-time equivalents (FTE) to work 20 hours a day on rotating shifts. The need for security increased when landfill prices were adjusted. The landfill is experiencing theft of chemicals, which are being used to manufacture illegal drugs. This will also protect employees from abusive and hostile patrons, foul language, threats of violence, and racial and sexual based insults and taunts. The Landfill Council approved the enhanced security measures.

4


Council Member DeBry stated the additional cost for security will come from the tipping fees, essentially offsetting the funds needed.

Council Member Wilson stated this is an operational need, and appropriate measures have been made on the revenue side.

Council Member Wilson, seconded by Council Member DeBry, moved to approve the request.

Mr. Russ Wall, Director, Public Works Department, stated the County was paying a private security organization $80,000 a year to do night security. Many times, they did not do their job or did not know what the job was. There have been sufficient incidents to justify having trained police officers on site.

Council Member Jensen stated the Landfill Council has reviewed the budget adjustment and determined that it is an appropriate use of money.

Mr. Wall stated an increase of approximately $750,000 is being anticipated for 2016, by adjusting the tipping fees, and there was a $1 million cut from landfill expenses with those adjustments, there will still be a $300,000 surplus that can go into the unrestricted fund.

Mayor Ben McAdams stated the administration will take a tough look at this budget adjustment to see if the costs are warranted or if there is a better way to do it, and then present the findings to the Council.

Council Member Wilson, seconded by Council Member DeBry, moved to approve the request. The motion passed unanimously.

[Later in the meeting 4:23:39 PM ]

Mr. Delquadro asked if the Council wanted to approve the four additional FTEs and the vehicle allocation for landfill security.

Council Member Debry, seconded by Council Member Granato, moved to approve the four additional FTE allocations and one vehicle for landfill security.

Council Member Bradshaw asked if this was in the recommended budget.

Mr. Darrin Casper, Chief Financial Officer, Mayor’s Office, stated $350,000 has been set aside in the Solid Waste Management budget for this. However, there has been no correlation with the Sheriff’s Office for the adjustment.

Mayor Ben McAdams asked the Council to recognize the fact that before his office proceeds with the allocation, he would like time to evaluate this request to determine if this is the best approach.

Mr. Casper stated the Sheriff’s Office could prepare a revenue neutral adjustment once it is determined what the best method would be. It would come before the Council as a technical adjustment.

5

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="16:23:39"?Data="67cfd1ab"


Council Member Debry withdrew his motion.

− − − − − − − − − − − − − −

Additional End of Year Budget Adjustments (10:49:32 AM)

ORGANIZATION DESCRIPTION APPROVED ADJUSTMENT

Salt Palace Fund

Salt Palace Operations Adjust Salt Palace & EquestrianPark Revenue Projections & Transfer SP excess to EquestrianPark $ 180,000Increase Expenditures to MatchIncrease in Operating Revenue $ 300,000

Salt Palace Capital Purchase a DHCP/Internet Server(SP_LG_EQUIP) $ 30,000SP_SM_EQUIP $ (30,000)

TRCC Fund

Parks & Recreation Capital Projects JL Sorenson Fitness Room Expansion

(PAR15_JLRC01) $ 15,000Taylorsville Rec Center Entrance Doors(PAR15_TVRC01) $ (7,000)Jordan River Trail PlaygroundEquipment (PAR15_JRRW01) $ (8,000)

Equestrian Park Fund

Equestrian Park Adjust Salt Palace & Equestrian ParkRevenue Projections & Transfer SPExcess to Equestrian Park $ (180,000)

Municipal Services Fund

MS Stat & General Fully fund District Attorney’s Officefor Municipal Services Provided $ 155,000

Flood Control Fund

Flood Control Eng Tilt Deck Trailer Capital Lease $ 11,300Millcreek Repairs at Log Haven Project – National Forest Foundation $ 40,000

6

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="10:49:32"?Data="1b400a67"


Library Fund

Library 7 Reclassifications ($24,000 annually) $ 4,161Help-Desk Reclassification ($-2,384 annually) $ (199)

Clark Planetarium Fund

Clark Planetarium Boeing Grant Funding (need to add$30,000 to 2016 expense budget request) $ 30,000

Park Bond Projects

Jordan River Trail Park Jordan River Trail Contribution –National Fish & Wildlife Grant $ 33,851

Council Member Bradshaw, seconded by Council Member Wilson, moved

to approve the new budget adjustments. The motion passed unanimously.

− − − − − − − − − − − − − −

ORGANIZATION DESCRIPTION APPROVED ADJUSTMENT

Capital Improvements Fund

Capital Improvements Welby Regional Park Environmental Study Phase $ 57,400(21JR) $ (35,100)(PAR15_DIVSP01) $ (1,600)(PAR15_MCPK03) $ (20,700)Increase Building Assessments(003SA) – (Needs to be addedto 2016 Budget) $ 185,285076R $ (8,051)077R $ (19,974)09WA $ (28,767)PAR15_AICE01 $ (29,508)PAR15_CICE01 $ (10,298)14HD $ (5,000)297P $ (6,637)54SH $ (29,520)67SH $ (12,761)74SH $ (5,937)CFA_0047CT $ (16,280)PAR15_MJRC01 $ (10,000)PAR15_SLSC01 $ (2,552)

7


Fleet Building Fund

Fleet Building True-up Budget to Available Fundingin Preparation to Close Out Project $ 187,990

Midvale Senior Center

Midvale Senior Center True-up Budget to Available Fundingin Preparation to Close Out Project $ 43,000

Council Member Jensen, seconded by Council Member Wilson, moved to approve the new budget adjustments. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Art Collection Website Design (10:51:45 AM)

Mr. David Delquadro, Chief Financial Manager, Council Office, presented the Council with a list of budget addition requests for a decision on whether or not to fund them.

Council Member Snelgrove stated he is concerned with the art collection website funds.

Council Member Newton stated Information Technology (IT) has critical issues securing the County’s infrastructure.

Council Member Newton, seconded by Council Member Snelgrove, moved to cut the $72,000 for the art collection website.

Council Member Wilson stated she would like to retain the funds until the Council can have a constructive conversation regarding its ideas on the purpose and opportunities of the art collection.

Council Member Bradley stated IT needs are not on the same page as an art collection website. Salt Lake County has a long history of supporting local artists, and its art needs to be shared with the public. The art needs to be curated, protected, and cataloged.

Council Member Burdick asked what situation brought this expenditure forward.

Ms. Erin Litvack, Director, Community Services Department, stated the website was initiated by the Center for the Arts Advisory Board with the goal of providing additional opportunities for the public to learn about the art.

Council Member Bradshaw stated the art collection is a huge investment and the website goes toward maximizing the investment. The Mayor’s recommended budget includes funding for critical IT needs.

8

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="10:51:45"?Data="13e00efd"


Ms. Litvack stated IT already has the capacity to host an additional page to the website. The $72,000 would pay for a professional to categorize, catalog, and photograph the art work for the website.

Council Member Jensen stated Salt Lake County already catalogs and categorizes the art. Other options are available internally to help promote the artwork without funding it this year.

Council Member Wilson, seconded by Council Member Bradshaw, made a substitute motion to retain funding for the art collection website and continue discussions.

Council Member Jensen stated a placeholder is not needed. If Ms. Litvack makes a good reasonable case, then the website can be approved during mid-year budget. If the Council keeps the funds in the budget, it sends the message that funds are approved. If the funds are kept out of the budget, it puts the onerous on the department or division to come to the Council and convince it.

Mayor Ben McAdams stated the funds would come from the Tourism, Recreation, Cultural, and Convention (TRCC) Fund, which is designated for enhancements to the community. Funding for critical IT infrastructure needs has been taken care of.

Council Member Burdick stated to keep the project moving, the Council could fund $24,000 for three years until the project is completed.

Council Member Snelgrove stated he appreciates the importance of the art collection and what it brings to the community. There has not been a need from the community to fund a website for the art collection. After the site is built and the analytics are done, it is probable that the majority of views will come from County government. Regardless, if the funds come from a designated source like TRCC, it is still tax dollars and need to be spent responsibly.

Council Member Wilson, seconded by Council Member Bradshaw, made a substitute motion to retain funding for the art collection website and continue discussions. Council Member Burdick amended the motion to approve funding $24,000 a year for 3 years to continue with the website. The motion passed 5 to 4 with Council Members Snelgrove, Newton, Jensen, and DeBry voting in opposition.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Community Services Department (11:15:40 AM)

Equestrian Park

Mr. David Delquadro, Chief Financial Manager, Council Office, stated included in the Community Services Department budget is a new request of $187,007.

Ms. Erin Litvack, Director, Community Services Department, stated the proposal is to use one-time revenue of $108,000 from the South Towne Exposition Center, which is

9

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="11:15:40"?Data="80bbf45b"


included in the $187,000 new request. If the Council cuts this amount, it would increase the subsidy to the Equestrian Park.

Council Member Newton stated the amount to cut is incorrect, it should be $66,000 for new dirt and $13,000 for a sound system. The County is looking into repurposing the Equestrian Park in the coming year, so it only makes sense to hold off and see what happens.

Council Member Bradshaw asked if it would open the County up to any liability issues, if it did not replace the dirt in the arena.

Ms. Litvack stated it would be more of an issue of not being able to book business versus a safety issue. Sandy City has offered to donate dirt from the excavation of the new Hale Center Theatre. The County is checking to see if the quality of that dirt would work. If the County is looking at a possible new direction for the park, it would make sense to hold off on this expenditure.

Council Member Bradshaw stated he did not want the public to get the impression the County is closing the Equestrian Park by not approving these two items.

Council Member Newton stated sometime in March 2016, the Council will be presented with different options relating to the Equestrian Park.

Council Member Bradley stated if the Council is trying to kill the Equestrian Park this is a good way to start. It is a self-fulfilling prophecy. By not funding improvements in the Park, it will only put the County further behind in maintaining it, which would provide a good reason to move in a different direction. The dirt is a concern to people who want to rent the facility, horses need to be safe. The County may lose revenue because bookings will not happen because of the dirt.

Council Member Burdick, seconded by Council Member DeBry, moved to cut $79,000 from this budget. The motion passed 7 to 2 with Council Members Bradley and Granato voting in opposition.

− − − − − − − − − − − − − −

Urban Farming Coordinator (11:22:37 AM)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Urban Farming Coordinator is a time-limited position. The request is to make it into a permanent position.

Council Member Snelgrove stated this program is of value, and he has been an advocate of expanding the program to include urban orchards. However, he questioned the need to make this a .75 FTE permanent position.

Council Member Snelgrove moved to cut this request for the .75 FTE. The motion died due to a lack of a second.

10

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="11:22:37"?Data="952b35d3"


Council Member DeBry asked for additional information relating to a job description for this FTE. He wanted to know what this person did day in and day out and the service this employee provided to the citizens of Salt Lake County.

Mr. Erin Litvack, Director, Community Services Department, stated this position was created as a time-limited position at the time the County created an urban farming program because there was not a good sense on how this program would work and how it would evolve. This individual manages all the various lands the County contracts out for urban farming, manages all of the County’s open space to ensure that it is maintained correctly according to conservation easements, handles the Farm to School program, and supports the day-to-day initiatives including community gardens.

Council Member Bradshaw stated the Council could continue to fund this position as time-limited for the upcoming year and then review it again next year.

Council Member Bradshaw, seconded by Council Member Snelgrove, moved to fund this position during 2016 as a one-year time-limited position. The Council will review this position again in 2017. The motion passed unanimously. Council Member Granato was absent for the vote.

− − − − − − − − − − − − − −

Hotel Consultant (11:28:26 AM)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated included in the budget is $620,000 to hire a hotel consultant.

Council Member Bradshaw, seconded by Council Member Wilson, moved to approve this request.

Council Member DeBry, seconded by Council Member Snelgrove, made a substitute motion to deny this request.

Council Member Bradshaw stated it would be a waste of taxpayer money to cut this request, since work has already been done on the hotel. Also, the State Legislature has moved the County forward on this hotel.

Council Member Snelgrove stated the County, City, and State solicited an RFP from the marketplace to see what kind of interest was out there. Only one RFP was received back, and that developer felt like he needed an additional $20 million in order to make this hotel viable. The request of $620,000 for an additional consultant is poor use of taxpayer money.

Council Member Bradshaw stated indications show the market will be more willing to accept the hotel this time, so the County should receive more than one bidder. The County needs to continue to move this forward.

Council Member Burdick asked what the directive was from the Legislature regarding this hotel.

11

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="11:28:26"?Data="f1e911da"


Ms. Erin Litvack, Director, Community Services Department, stated legislation was passed two years ago and updated during the 2015 legislative session, which allowed for a post- performance rebate for a hotel developer. The hotel will be privately built and constructed, and will qualify for a public incentive only if it generates the tax. The State, City, and County will be contributorys to that incentive once the hotel is built. The consultant will help the County navigate through the RFP process. Included in the $620,000 is a bonus to incentivize the consultant to negotiate the deal. The loss of a consultant at this point would be detrimental to the taxpayers.

Council Member DeBry asked if the State, City, and County were all contributing one-third of the consultant cost, or if the County was carrying it all.

Ms. Litvack stated different amounts are being reimbursed based on the different phases of the project. For phase one, which was a financial overview of the hotel, the City paid 50 percent. The next two phases the City will not be paying any component of the bonus structure, which is $478,000 of the $620,000. The City will reimburse the County 50 percent of the remaining cost or approximately $115,000.

Council Member Snelgrove stated the consultants are doing well at the expense of the taxpayers.

Council Member DeBry, seconded by Council Member Snelgrove, made a substitute motion to deny this request. The motion failed 2 to 7 with Council Members Snelgrove and DeBry voting in favor of the motion.

Council Member Bradshaw, seconded by Council Member Wilson, moved to approve this request. The motion passed 7 to 2 with Council Members Snelgrove and DeBry voting in opposition of the motion.

− − − − − − − − − − − − − −

Security at County Facilities (11:36:59 AM )

Mr. David Delquadro, Chief Financial Manager, Council Office, stated included in the Community Services Department budget is a request for $30,500 for a car to be used by the Sheriff to provide security at the Eccles Theatre.

Council Member DeBry asked if the County was currently providing security at Eccles Theatre.

Council Member Burdick stated the Eccles Theatre will open sometime in September 2016. This car will help provide security at the facility as well as multiple County facilities downtown.

Ms. Erin Litvack, Director, Community Services Department, stated currently there are three full-time protective service officers at the three existing County venues in downtown Salt Lake City (the Performing Arts Center, Abravanel Hall, and Capitol Theatre); with the opening of the Eccles Theatre, there will be four facilities. The additional vehicle will be used to centralize all security cameras and systems. One officer will monitored the security

12

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="11:36:59"?Data="31e34de8"


cameras, and the other two officers will patrol the four various venues throughout the downtown area in order to better respond to incidents and security issues.

Council Member DeBry, seconded by Council Member Bradshaw, moved to approve this request pending review by the Fleet Advisory Board. The motion passed unanimously.

− − − − − − − − − − − − − −

Days of ’47 Rodeo (11:40:21 AM)

Mr. Brad Kendrick, Budget and Policy Analyst, Council Office, stated this contribution of $75,000 was inadvertently left out of the budget. This was approved as a multi-year contribution during the 2015 budget workshop sessions.

Council Member Wilson, seconded by Council Member Granato, moved to approve this request. The motion passed unanimously.

− − − − − − − − − − − − − −

TRCC Fund

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Council cut $86,500 from Discovery Gateway, but decided to include this amount in a transfer over to the General Fund. If the full amount is transferred, the Council will exceed the 40 percent limit as recommended by the TRCC Advisory Board. He asked if the Council wanted to adhere to the limit, which would accommodate a $45,000 transfer, or if it wanted to exceed that limit.

Council Member Jensen, seconded by Council Member DeBry, moved to approve the Community Services Department budget as amended with the caveat that it not exceed the 40 percent limit of funds transferred to the General Fund as recommended by the TRCC Advisory Board. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

[The Budget Workshop Session was recessed at 11:45:38 AM and reconvened at 1:15:05 PM]

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Human Services Department (1:15:42 PM )

Junior Livestock Council ($28,000)

13

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="13:15:42"?Data="ad1219b3"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="13:15:05"?Data="ab54631c"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="11:45:38"?Data="c0a99b1c"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="11:40:21"?Data="90d4cc77"


Council Member Jensen, seconded by Council Member DeBry, moved to approve the request. The motion passed unanimously. Council Member Granato was absent for the vote.

− − − − − − − − − − − − − −

Contract Quality Assurance Manager ($127,318)

Council Member Newton stated this item should be included in the criminal justice reform discussions in January.

Council Member Wilson asked if funding for this would then be considered out of the $9.4 million for criminal justice.

Council Member Newton stated yes.

Council Member Snelgrove stated while indigent legal defense is a guaranteed right in the Constitution, he wondered if the dollars would be better spent in the Salt Lake Legal Defender’s (LDA) budget.

Council Member Wilson, seconded by Council Member Newton, moved to not fund the Contract Quality Assurance Manager position in this budget, but to review it in January during the criminal justice planning process, at which time, if the Council determines the position is necessary, to fund it out of the $9.4 million remaining funds, or maybe the fund balance.

Ms. Lori Bays, Deputy Mayor, stated this request is for an FTE at the associate director level to oversee all of the contracts with the County’s indigent legal providers, including the LDA. Currently, a fiscal administrator is doing that, but this $18 million division really warrants a fulltime person to ensure proper fiscal management and program oversight. Having this position will enhance the criminal justice conversations later.

Council Member Newton asked if someone with a lower grade could do this job. The $127,318 is a large amount for an FTE.

Ms. Bays stated this is budgeted at a Grade 34, which is the lowest level associate director in the current grade structure. Human Services could consider a slightly lower grade, but the person in this position should have professional expertise and maybe a criminal justice or law background.

Council Member Snelgrove asked how the job had been done to date.

Ms. Bays stated it has not been done as thoroughly as it should be. While the fiscal administrator oversees the payment of those contracts, no one is doing an in-depth oversight of what the County is getting for those services.

Council Member Snelgrove stated anything that gets moved forward invariably ends up being an additional expense. He was not convinced this position was needed.

14


Council Member Wilson, seconded by Council Member Newton, moved to not fund the Contract Quality Assurance Manager position in this budget, but to review it in January during the criminal justice planning process, at which time, if the Council determines the position is necessary, to fund it out of the $9.4 million remaining funds, or maybe the fund balance. The motion passed 8 to 1 with Council Member Snelgrove voting in opposition.

− − − − − − − − − − − − − −

Two Criminal Justice Services Case Managers ($136,548)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated he believed these positions were necessary to satisfy the County’s Justice Reinvestment Initiative (JRI) commitment in terms of doing post adjudication evaluations.

Ms. Karen Crompton, Director, Human Services Department, stated with a change in the law, more people are going to be diverted to the County for services. These positions are necessary for the County to be effective in carrying out the JRI.

Council Member Newton, seconded by Council Member Burdick, moved to approve the request. The motion passed unanimously.

− − − − − − − − − − − − − −

Land Purchase for a New Kearns Library ($2,000,000)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated there are sufficient funds in the fund balance for this expenditure, but it makes sense to see what impact that would have on the budget as opposed to letting a bond. If asked if there was any interest in having the Debt Review Committee do an analysis of that.

Council Member DeBry stated he wanted to stave off any tax increase down the road, so he wanted to make sure the correct procedure was in place to do this project.

Council Member DeBry, seconded by Council Member Jensen, moved to refer this to the Debt Review Committee to determine the best option to finance land for the Kearns Library. The motion passed unanimously.

Council Member Wilson, seconded by Council Member Newton, moved to approve the Human Services Department’s budget as amended by the Council. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

15


Public Works Department (1:29:32 PM )

Council Member Jensen, seconded by Council Member Granato, moved to approve the Public Works Department’s budget as proposed by the Mayor. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Office of Township Services (1:30:09 PM )

Fiscal Officer ($162,318)

Mr. Patrick Leary, Director, Office of Township Services, stated he is okay pulling the request for this FTE. His office needs to figure out the best way to accomplish the fiscal needs, and that may not be with one individual. As he learns more about the scope of the Municipal Services District, he would likely come back to the Council with requests for more resources.

Council Member Newton asked if this funding would go to fund balance.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated yes.

− − − − − − − − − − − − − −

Community Councils

Mr. Patrick Leary, Director, Office of Township Services, stated the Council could divvy out the remaining balance of the $50,000 allocated this year for community preservation proportionally between the community councils. That amount is about $30,000.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated it could be divvied out based on population.

Council Member Snelgrove asked if a portion of that could be allocated to Paulina Flint, White City Community Council, to make her whole.

Mr. Leary stated Ms. Flint billed the County about $1,500 for communication expenses on the community preservation election. Township Services could reimburse the White City Community Council before divvying out the remaining funds based on population.

Council Member Jensen stated he was okay with it as long as it meets legal scrutiny.

Council Member Wilson stated she had mixed feelings about this. This was a situation whereby Ms. Flint went outside the system. She was okay forgiving Ms. Flint’s error, but wondered if this was intentional.

16

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="13:30:09"?Data="eb90897f"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="13:29:32"?Data="ddb51b75"


Council Member Burdick stated he did not think Ms. Flint had any malicious intent, nor did her message cause an issue for the people who read it. This is a case of lesson learned, so he thought the County should reimburse Ms. Flint.

Council Member Newton stated she did not think Ms. Flint had ill intent, nor did her message affect the outcome of the election, which was the concern. However, there was some harm done. Some employees were quite disturbed by the inaccurate information that went out. The Council needs to be clear this cannot happen again. Information must be vetted through Township Services before it goes out to the public. She supported reimbursing Ms. Flint and divvying out the rest of the funds for communication purposes to the community councils.

Council Member Wilson stated she wanted the Council to send a communication along with the reimbursement that there was some reluctance to pay this because there was a negative outcome from this. However, the Council wanted to recognize all the work that went into this; it was a challenging process for everyone.

Council Member Burdick, seconded by Council Member Granato, moved to reimburse the expenses, and to include with the reimbursement a letter to be drafted between Council Members Wilson and Newton, and to divvy out the rest of the funds to the community councils based on population. The motion passed unanimously.

Council Member Jensen, seconded by Council Member DeBry, moved to approve the Office of Township Service’s budget as amended by the Council, and with the exclusion of the Fiscal Officer. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Recorder’s Office (1:38:06 PM )

GIS/Cadastral Technician ($59,274)

Council Member Newton, seconded by Council Member Bradshaw, moved to approve the Recorder’s budget as proposed by the Mayor.

Council Member DeBry asked if the Mayor’s proposed budget included one FTE.

Council Member Bradshaw stated the Mayor’s budget provides one additional FTE, not two FTEs as requested by the Recorder.

Council Member Snelgrove stated he was not in support of this request. He has not heard of any citizens complaining that their needs were not being met. Therefore, he did not feel the creation of this new FTE was needed. Furthermore, he made two phone calls to title companies to see if the public was being served, and both responses were business is being done there.

Council Member Bradley stated just because complaints were not coming in did not mean an FTE was not needed.

17

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="13:38:06"?Data="a024d9dd"


Council Member Snelgrove, seconded by Council Member Wilson, made a substitute motion to approve the Recorder’s budget as proposed by the Mayor, excluding the GIS/Cadastral Technician FTE position.

Council Member Wilson stated the Council needed to hear a defense of the need for the two FTEs requested, as well as an assessment of full functionality of the Recorder’s Office.

Mr. Reid Demman, County Surveyor, stated the GIS Committee was in support of the GIS/Cadastral Technician FTE position.

Council Member DeBry stated he has never known Mr. Demman to be off on his rationale, so he would defer to the committee’s recommendation on his vote. The population is booming in Salt Lake County, and it needs to provide the services. The Council cut one of the requested positions; it is just giving the Recorder one new FTE.

Council Member Snelgrove, seconded by Council Member Wilson, made a substitute motion to approve the Recorder’s budget as proposed by the Mayor, excluding the GIS/Cadastral Technician FTE position. The motion failed 3 to 6 with Council Members Snelgrove, Wilson, and Granato voting in favor.

Council Member Newton, seconded by Council Member Bradshaw, moved to approve the Recorder’s budget as proposed by the Mayor. The motion passed 6 to 3 with Council Members Snelgrove, Wilson, and Granato voting in opposition.

Council Member Bradley stated he would like an analysis of what legislation allows the Council to do in terms of raising the Recorder’s fees.

[Later in meeting]

Tax System FTE and PWRK Software

Mr. Delquadro stated the County Auditor, Treasurer, and Assessor have indicated the analyst FTE for the tax system could be time-limited. There would be no ongoing expense related to this FTE.

Council Member Newton, seconded by Council Member Burdick, moved to approve a one year time limited FTE to help with the tax system.

Mayor Ben McAdams stated the Socrata mitigation and the PWRK software are two items that could use one-time funding as well. These items will need to be funded sooner or later.

Council Member Newton asked if the Council allocated the $413,000 previously cut from the 311 system, and if that would work for the PWRK software.

Ms. Lori Bays, Deputy Mayor, stated yes, there is an additional $440,000 included in the Engineering and Flood Control Division’s budget that is earmarked for this project as well. This money would help get the system off the ground.

18


Council Member Newton, seconded by Council Member Burdick, moved to approve a one year time limited FTE to help with the tax system at a cost of $127,000 and to fund the PWRK software at $413,000. The motion passed 7 to 1 with Council Member Snelgrove voting in opposition. Council Member Jensen was absent for the vote.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Council Office (1:44:43 PM )

Council Agenda Software ($140,000)Council Auditor Position ($100,000)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated $100,000 of the $140,000 request for the agenda software was a rebudget from last year. The $40,000 was added on for other software capabilities.

Council Member Newton, seconded by Council Member Bradshaw, moved to transfer the $100,000 for the auditor position to the agenda software, and to fund the $40,000 from the General Fund using funds from other cuts.

Council Member Newton stated the Council has had the auditor position for a long time, but never filled it. The Council would discourage other departments from keeping funding for an unfilled position.

Mr. Scott Tingley, County Auditor, stated he was supportive of reallocating the funds for the position elsewhere. His office has gotten several assignments from the Council and is committed to continuing that relationship.

Council Member Bradshaw stated this does not close the door on having a legislative auditor in the future. With regard to the software, it will allow citizens the ability to search decades of minutes. A lot of other local governments are ahead of the County in doing that. The Council needs to be more accessible and transparent to the public.

Council Member Wilson stated she did not think anyone would care how far back the minutes could be searched. She was reluctant to support moving forward with the software today. This did not seem to be the highest priority for funding. It is debatable if the Council should expand its role into this area anyway.

Council Member Newton stated it would be helpful to have a system people could search, including the Council’s staff. This is a big transparency piece for the Council.

Council Member Bradshaw stated the Council can and should be a more

accessible body. Its current process for scanning and uploading documents onto the website is time-consuming and antiquated.

Council Member Snelgrove stated he was not convinced the Council needed the software for live streaming, which he believed was a goal the Council was working towards. Then, the auditor position is not needed at this point in time.

19

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="13:44:43"?Data="62cf62f8"


Council Member Snelgrove, seconded by Council Member Wilson, made a substitute motion to eliminate the $100,000 auditor position.

Council Member Jensen asked if the motion was to get rid of the funding or the actual FTE position.

Council Member Snelgrove stated both.

Council Member Snelgrove, seconded by Council Member Wilson, made a substitute motion to eliminate the $100,000 auditor position. Council Member DeBry amended the motion to retain the allocation, but not fund it. Council Member Snelgrove accepted the friendly amendment. The motion passed unanimously. Council Member Burdick was absent for the vote.

Council Member Jensen asked what the software would do.

Mr. Brad Kendrick, Budget and Policy Analyst, Council Office, stated this project originally started in the Clerk’s Office because the minutes are on Mainframe, and need to be moved. The software packages that are available include agenda management. They have workflow capabilities, wherein an agenda item would automatically be created when an office submitted something; voting could be done through an iPad or laptop; it would have video and audio streaming capability; and everything would be indexed as part of the minutes, with links to the agenda items so anyone could go to the item they were interested in. It is a complete package that handles everything to do with the meeting.

Council Member Bradley asked if the Clerk’s Office manually researches requests for items.

Mr. Kendrick stated now if someone needs something researched, they ask the Clerk’s Office to do it.

Mr. Delquadro stated this request was to be able to move off the Mainframe because the tax administration system was expected to go live in 2016. Now it is clear, the tax administration system will not go live in 2016.

Council Member Wilson stated this would be nice to have, but is not a must have.

Council Member Newton stated transparency and the public being able to get information on what the Council is doing is very important.

Council Member Newton, seconded by Council Member Bradshaw, moved to fund the agenda software in the amount of $140,000.

Council Member Wilson stated the Council does not even know the full gamut of priorities with this software. She wanted to take a year to look at the options, find out what the software did, and what the Council would need from it. The Council should also be willing to use it.

20


Council Member Newton, seconded by Council Member Bradshaw, moved to fund the agenda software in the amount of $140,000. The motion failed 2 to 6 with Council Members Newton and Bradshaw voting in favor. Council Member Burdick was absent for the vote.

[Later in the meeting.]

Council Member Newton stated it looks like the Mayor has found a way to live stream the Council meetings. However, she wanted to clarify that the request for Council software was not all about live streaming. It also involved making the Council website and minutes more searchable to the public.

− − − − − − − − − − − − − −

University of Utah Public Policy ($3,000)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated this request is to help fund a policy scholarship at the University of Utah. The University originally asked the Chamber of Commerce to fund this, but it said no. Then, the Council decided it was appropriate to finance that.

Council Member Newton stated she did not think this was the role of County government.

Council Member Newton, seconded by Council Member Bradley, moved to cut the U of U Public Policy from the budget. The motion passed unanimously.

− − − − − − − − − − − − − −

Girls on the Run ($5,000)

Council Member Wilson, seconded by Council Member Granato, moved to approve the request.

Council Member Granato read the following statement about Girls on the Run:

Girls on the Run is taking care of one of our most valuable natural resources – young ladies. I am asking for $5,000, which will allow Girls on the Run to cover $1,350 for park permit fees at Sugar House Park. They have 4,000 runners there each year.

Throughout the state of Utah, Girls on the Run reaches nearly 6,400 people. Their specific reach in Salt Lake County goes well beyond the girls they serve. Girls on the Run impacts 4,000 community members and a coaching staff of over 300 trained community volunteers. In the spring of 2015, Girls on the Run served 820 girls, including 61 teams in Salt Lake County alone. Elementary schools and recreational facilities were used.

21


Girls on the Run have provided underserved girls in Salt Lake County with over 500 pairs of shoes, and total scholarships in the amount of over $68,000. Last spring, Girls on the Run provided scholarship programs at 16 Title 1 schools, including 20 teams in Salt Lake County. Fifty percent of the girls who participated in a program received some kind of scholarship. No girl is turned away for their families’ inability to pay. In 2016, we expect to add 20 more schools to host the program in Salt Lake County, and at least one third of these will be Title 1 schools that require scholarship funding.

Girls on the Run currently is working with Bud Bailey Apartment facility to provide a team for the underserved middle school girls who live there. Girls on the Run has written grants that have provided scholarships for girls with special needs in Salt Lake School District. Girls on the Run has emerged as one of the most respected, physical activity-based youth development programs in the country. We are fortunate to have them within Salt Lake County, and I would strongly urge my colleagues to support this $5,000 request.

Council Member Newton stated Girls on the Run is a great non-profit, but there are a lot of other great non-profits in the community, and the County cannot fund all of them. The County is transitioning to evidence-based programs, so she wanted to see data that backs up the program and how it is impacting the community before putting taxpayer dollars toward it. The Council does have a $15,000 contribution fund, and it might be worth exploring using those funds for Girls on the Run next year.

Council Member Wilson stated she wanted to explain her philosophy for the record. Salt Lake County has a very broad-based mission, and reaches out to the community to form partnerships. Having a good public private partnership with a non-profit organization has the greatest community impact. However, there are differences in philosophies on non-profits. Not one Council Member would say Girls on the Run’s mission is questionable. It is to empower young women through sports, and it affects kids at schools throughout the County. In addition, the facility it uses for its big run is the County’s shared park. This is a very minimal request by a Council Member on a well-intentioned program that has a huge community impact.

Council Member Newton stated she did not want to start picking winners and losers in the non-profit world for Stat and General or General Fund contributions. That is not the right place for it.

Council Member Wilson stated she would prefer reviewing these requests during the budget process because it will allow her to have a broader understanding of the impact an organization will have in comparison with everyone else’s request. Additionally, she did not think it was necessary to have a $15,000 contribution fund. She would prefer that each Council Member make their request during the budget, although if something came up mid-year and the Council had the money to fund it, it could review the request then.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Mayor added this to the Council’s budget in his recommendations. It is not part of the $15,000 contribution fund.

22


Council Member Wilson, seconded by Council Member Granato, moved to approve the request. The motion passed 7 to 1, with Council Member Newton voting in opposition. Council Member Burdick was absent for the vote.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

District Attorney’s Office (2:41:44 PM )

Appropriation Unit Shift ($110,000)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated transferring $110,000 from the District Attorney’s personnel appropriation unit to the operating budget would help ensure they do not have an end-of-year budget problem next year like they had this year. It would afford more flexibility in the operating budget, and it is consistent with managing the contract with Salt Lake City.

Council Member Granato, seconded by Council Member Jensen, moved to approve the request. The motion passed unanimously. Council Member DeBry was absent for the vote.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Administrative Services Department (2:42:37 PM )

Daycare Subsidy for Preschool ($84,000)

Council Member Bradley, seconded by Council Member Wilson, moved to approve the request. Council Member Newton amended the motion to approve funding in the amount of $71,000. Council Member Bradley accepted the amendment. The motion passed unanimously. Council Member Jensen was absent for the vote.

− − − − − − − − − − − − − −

Eliminate Service Credit Match

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the County’s current policy provides for a payment toward individuals who need additional service credits to retire. The Council can discuss this early in the calendar year 2016, since there is a lag between the payment and when the ESR recognizes this charge.

Council Member Bradley asked if the County had to pay this.

Mr. Delquadro stated he did not think the Council would want to deny individuals the opportunity of buying service credits to retire. The Council just wanted to look at this item; it does not need to make a decision right now.

− − − − − − − − − − − − − −

23

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="14:42:37"?Data="004f4d25"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="14:41:44"?Data="e4c86970"


Tuition Reimbursement/Additional Training

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Mayor’s proposal to limit the tuition reimbursement from the Internal Revenue Service maximum of $5,250 to $3,000 is about a $225,000 savings for 2016. Also, included in the Mayor’s budget are additional expenses for enhanced training online for all employees.

Council Member Newton asked what the savings would be if the County grandfathered in those who were already in the program.

Ms. Sarah Brenna, Director, Administrative Services Department, stated the total cost for the online training system is $230,000. Of that, $83,000 would come from the ESR Fund. Then, $147,000 would come from the savings in the reduction of the tuition reimbursement. If current students in the program are grandfathered in, the full impact to the ESR Fund would be $237,000 the first year, and there would be a second year impact depending on how many students were in the program. This year, a lot of new students enrolled so there would be a cost for at least the first few years if they were grandfathered in for the whole time.

Mr. Delquadro stated there is a one-year lag in terms of the costs associated with these programs. A grandfather window would affect individuals who are currently enrolled in the program, so the total impact would not occur until 2017.

Council Member Bradshaw stated he would like to vote on the tuition reimbursement program separately from the online training program. He did not want to provide additional training for current employees at the detriment of employees who want to seek a college education. The tuition reimbursement program is incredibly valuable to those individuals who utilize it, and many employees have received their degrees through the program. Only 2 percent of the County’s workforce is in the program at any given time. Three years ago, the Council increased the benefit from $3,000 to $5,250, recognizing the increase in tuition and the IRS maximum. The $3,000 benefit is worth less than it was then; it does not come close to covering the cost of tuition for most of the programs that County employees are seeking their degree in.

Council Member Bradshaw, seconded by Council Member Jensen, moved to leave the tuition reimbursement program in place as it currently stands at $5,250. Council Member Newton amended the motion to add that proposal to the list of things to consider adding back in, so the Council can make a decision in conjunction with everything else. Council Member Bradshaw did not accept the amendment.

Council Member Bradshaw stated he was suggesting the Council make a decision on tuition reimbursement now, and add the online training proposal to the list. The tuition reimbursement program already exists; the training is the additional program. If both programs were added to the list it would be budget neutral.

Council Member Wilson stated this program is an important benefit to people who are able to utilize it. It also creates longevity and commitment from employees who go through it.

24


Mr. Delquadro stated the training component is an additional $230,000, so this is an addition to the budget only because the savings was going to help fund the training.

Council Member Bradshaw, seconded by Council Member Jensen, moved to leave the tuition reimbursement program in place as it currently stands at $5,250. The motion passed 8 to 1, with Council Member Snelgrove voting in opposition.

[Later in meeting]

Council Member Bradshaw stated the Council still has $700,000 in one-time cuts that it has cut from the budget. He reminded the Council about the $147,000 for the online training program that was cut. This was one-time money.

Ms. Brennan stated it is ongoing cost and covers the cost for licensing.

Mr. Darrin Casper, Chief Financial Officer, Mayor’s Office, stated the funds for this training would come out of the ESR Fund, which is healthy.

Council Member Bradshaw asked what would prevent the Council from funding the entire cost of the online training out of this budget.

Mr. Casper stated ultimately it does have an impact on other operating funds. The ESR Fund is healthy, so he would not have a concern with funding the entire amount from this fund.

Council Member Bradshaw, seconded by Council Member Newton, moved to allocate $230,000 from the ESR Fund towards the online training. The motion passed 8 to 1 with Council Member Snelgrove voting in opposition.

− − − − − − − − − − − − − −

Employee Assistance Program ($30,000)

Ms. Sarah Brenna, Director, Administrative Services Department, stated this proposal is to expand access to the County’s Employee Assistance Program. Administrative Services received a lot of requests to provide a more diverse program. Some people are not comfortable with the current option, as the counselor works at the County. The idea is to provide access to the program at different locations, and have different sex counselors, including in-person and telephonic counseling. This would require going out for a request-for-proposal (RFP) to see what opportunities are out there, and eliminating a County FTE position. There would be an additional cost of $30,000 to do this option. Administrative Services would come back to the Council after sending out the RFP to let the Council know what the response is, and make sure the cost is within what they have requested.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the budget indicates this would cost $30,000 more, but the range he saw in a handout said the annual cost could range from $126,000 to as much as $294,000. The current cost of the program is around $105,000.

25


Council Member Wilson, seconded by Council Member Bradshaw, moved to approve the request. The motion passed unanimously.

− − − − − − − − − − − − − −

Bicycle Commuter Benefit (2:57:56 PM)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the estimated cost for the Bicycle Commuter Benefit would be $48,000, and each organization would absorb the cost. No additional appropriation is associated with this benefit.

Council Member Wilson, seconded by Council Member Bradshaw, moved to approve the Bicycle Commuter Benefit.

Council Member Bradshaw stated there are no savings to be gained by cutting this benefit. It is also a broader benefit than the employee wellness program. This will support the County’s investment in alternative transportation. It would save money on parking stalls and increase clean air.

Council Member Newton stated the impact is more like $9,000 to $48,000 depending on how many employees participate. She is a huge believer in active transportation, and the County has allocated $900,000 for active transportation. However, employees already get such a benefit through the Healthy Lifestyles program. This would be a duplication.

Council Member Burdick stated these funds cannot be reallocated to something else.

Council Member Bradshaw stated this is not a duplication of any other effort. It is a supplement to the Healthy Lifestyles incentive. This benefit is allowed by the IRS code, which is why the Council is being encouraged by the administration to adopt it.

Mr. Delquadro stated this would be a taxable benefit. However, it is still consistent with the IRS rules. The idea was the County did not want to constrain employees from using other forms of subsidized transportation.

Ms. Megan Hillyard, Associate Director, Administrative Services Department, stated this proposal would give an additional $5 to cover what would be incurred as the tax, so that it can be used in tandem with the other alternative transportation benefits already offered to County employees.

Council Member Snelgrove stated he would vote against the motion. The County should not be in the business of subsidizing people’s commutes to work. It is not fair to those who walk to work or who drive electric cars. Even though it is budget neutral, it will still reduce the under expend in each agency’s budget.

Council Member Wilson, seconded by Council Member Bradshaw, moved to approve the Bicycle Commuter Benefit. The motion failed 4 to 5 with Council Members

26

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="14:57:56"?Data="13264e76"


Wilson, Bradshaw, Bradley and Granato voting in favor, and Council Members Snelgrove, Burdick, Jensen, Newton, and DeBry voting in opposition.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Other Benefits as Proposed by the Mayor (3:07:05 PM)

Mr. David Delquadro, Chief Financial Manager, Council Office, stated he would like a vote to approve the other benefits proposed by the Mayor, which are:

A 7.5 percent insurance premium hike The pro-rating of merit increases The 20 percent discount card

There is also a plan afoot to try to go back to a calendar year for health insurance. This is caused essentially by the administration of federal taxes along with the Affordable Care Act. It has become difficult to administer a program that is out of phase with the traditional January through December benefit year. This transition will cause some pain for the employees.

Ms. Sarah Brenna, Director, Administrative Services Department, stated she was aware this is a complicated issue. She will bring some proposals back to the Council; there is more opportunity for discussion.

Mr. Darrin Casper, Chief Financial Officer, Mayor’s Office, stated he wanted to clarify that the insurance rate increase was 5 percent, effective April 1, 2016. It is not 7.5 percent.

Mr. Delquadro stated the 7.5 percent was written in the backup material as the baseline and the ESR Fund would backstop the difference.

Council Member Jensen, seconded by Council Member Bradshaw, moved to approve the other benefits as amended. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

After School Programs (3:10:28 PM )

Council Member Newton stated she wanted to review the following programs, which are funded by Stat & General:

Midvale Boys & Girls Club Sandy Boys & Girls Club Sandy City and Canyons School District After School Program

These three programs cost about $185,000. The Office of Regional Development also funds after school programs, and they have been getting federal grants for them. They also go through a vetting process for each of the after school programs they fund. She would like to see all after school programs under one budget to look at them more holistically.

27

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="15:10:28"?Data="a14eb86a"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="15:07:05"?Data="679596aa"


Council Member Newton, seconded by Council Member Jensen, moved to move $185,000 from Stat & General for the after school programs to the Office of Regional Development’s budget.

Council Member Bradshaw asked if the programs had individual breakdowns in the budget or were just one lump sum.

Council Member Newton stated the programs have individual breakdowns. She asked about the Regional Development vetting process for these programs.

Mr. Carlton Christensen, Director, Office of Regional Development, stated each application is vetted separately. It is a three-year process which comes up for renewal in April.

Council Member Burdick stated he thought the Council should weigh in on this subject. If the funding gets moved to other places, the programs may end up being wiped out. He has a lot of experience with the Sandy Boys and Girls Club and would hate to see it moved so that another elected official is making decisions about the program. The Council needs to be involved in all of these decisions.

Council Member Bradshaw stated he had similar concerns. The County has funded these groups for a number of years at roughly the same level. He was not opposed to changing the process, but the groups involved have probably already counted on the County funding in their 2016 budgets. If the process is changed, the groups could be involved in the discussion.

Council Member Newton stated the groups could end up getting more County funding. She agreed there should be some sort of a transition. She asked if a decision had to be made today or if the Council could wait a few weeks to discuss it with Regional Development.

Council Member Bradshaw stated legislative intent could also be added indicating that before those funds are released, the Council and Regional Development go through that process.

Council Member Newton stated she would like to see all of the after school programs brought together for a cohesive effort. They are a very important part of what the County does.

Ms. Lori Bays, Deputy Mayor, stated the administration is already having those conversations through its Education Steering Committee. They have done a lot of work collaborating with Regional Development on their after school program grant making process. It might be helpful before this is finalized if they made a presentation to the Council.

Council Member Newton, seconded by Council Member Jensen, made a substitute motion to fund the Midvale Boys & Girls Club, the Sandy Boys & Girls Club, and the Sandy City and the Canyons School District After School Program at the same level as 2015. She also added legislative intent that the Council and administration will have some sort of transition to bring all after school programs under one roof and have a process for funding them.

28


Council Member Wilson stated she agreed with taking another look at these programs, but the Council may decide that what is in place is working. After school programs have a strong impact on the community and the County should continue funding them.

Council Member Burdick stated the motion sounds like moving the programs under one roof will definitely be done. He would rather just review the issue first.

Council Member Newton stated her motion was to approve the funding and then explore options.

Mayor Ben McAdams stated his administration will do a rigorous analysis of the programs and go with whatever direction the Council wants.

Council Member Newton, seconded by Council Member Jensen, made a substitute motion to fund the Midvale Boys & Girls Club, the Sandy Boys & Girls Club, and the Sandy City and the Canyons School District After School Program at the same level as 2015. She also added legislative intent that the Council and administration will have some sort of transition to bring all after school programs under one roof and have a process for funding them. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Information Services and Other Add-Ons (3:19:14 PM )

Mr. David Delquadro, Chief Financial Manager, Council Office, asked if the Council had an appetite to add or augment the Mayor’s recommended budget regarding Information Services (IS), the Legal Defender Association (LDA), and the Sheriff’s Office.

He would like to discuss the tax FTE. There needs to be additional capacity to accommodate the migration from the Mainframe to servers and the new tax administration system in 2017, not in 2016. There were original requests for a tax analyst and a tax manager. The one tax FTE that is left is $130,000. The letter that the Council received from the Assessor, Treasurer, and Auditor indicated they were willing to live with this on a time-limited basis. So arguably this is not an ongoing FTE. However, once the tax administration system migrates, that is sort of a new environment and IS will have to figure out staffing from that point onward.

There are FTE requests for the PeopleSoft project. Information Services is only one person deep in several areas. Human Resources and the Finance & Budget staff have a need for FTEs as well. He asked why the request was for three FTEs and not two.

Ms. Beth Overhuls, Chief Information Officer, information Services, stated the original request was for five FTEs: one programmer, two business analysts, and two system analysts. Information Services is one person deep in all areas. They have gone to consulting services on several occasions in order to address critical issues. This is one of the items that is highest on their list. The list is ranked in risk versus opportunity from a cost perspective.

Council Member Bradshaw stated there was an anticipation that IS could wait until next year on some of these, but he would like to hear the other side of the argument.

29

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="15:19:14"?Data="91195eb6"


Ms. Sarah Brenna, Director, Administrative Services Department, stated the Mayor had pages and pages of requests from IS. Things included in the Mayor’s budget are truly the most at risk. In addition, the County needs to get off the Mainframe, but this will be a multi-year process. Since the migration could wait until next year, it was not included in the original list of requests. Anything that could be put into Mainframe migration this year would be helpful, but it was not at the same level of risk as the items requested.

Mr. Delquadro stated the Council had a budget adjustment this year to fund Socrata. The County had an opportunity to move data and store it at with the State. The Mainframe is located in the basement of the Government Center where broken water pipes could damage it. Since this risk is rampant, he asked why there was a start and stop approach to migrating off the Mainframe.

Ms. Overhuls stated Mainframe migration is at the bottom of the list because it is more of a cost opportunity rather than a risk. If the County does not move its data by the end of the next year, the State will start charging for new data. The requests above the Mainframe – GIS, tax, PeopleSoft – are ones that put the County at risk by not doing them.

Council Member Bradshaw stated it was his understanding that it is not a guarantee that the State will start to charge for data storage at the end of the year. Theoretically, they could extend the opportunity for an additional year or two for that migration, and it behooves it to do so.

Ms. Overhuls stated from what she has been told by the State and Socrata at this point is that there will be a cost incurred. They have not said what the cost will be and it is not in their best interest to charge a fee if they want more public data out there. So the likelihood of them changing their minds is relatively high.

[Later in meeting]

Council Member Newton stated Mainframe migration and Socrata are both one-time funding. She asked Ms. Overhauls, which project should be funded in order to help with the Mainframe migration.

Ms. Overhuls stated Socrata is a subset of Mainframe migration, so funding for the Mainframe would be helpful.

Council Member Newton stated the Mainframe would be the top priority with Socrata as number two.

Ms. Overhuls stated Socrata is part of the Mainframe migration.

Council Member Newton asked if $1.4 million was the cost for the Mainframe migration.

Ms. Brenna stated that is the estimated cost. This will be a multi-year process. There are multiple RFPs and processes to go through to get the remaining customers off the Mainframe. So any money budgeted for this purpose would be helpful.

30


[Later in meeting]

Council Member Newton, seconded by Council Member Wilson, moved to fund the Mainframe migration as a one-time cost at $600,000. The motion passed 6 to 3 with Council Members Snelgrove, Jensen, and DeBry voting in opposition.

− − − − − − − − − − − − − −

PeopleSoft FTEs

Council Member Wilson stated she has been told that PeopleSoft is high- intensity in terms of the transition, but once it is up and running and the bugs are worked out, it will work very well. She asked if the PeopleSoft FTE requests were a one-time need to get through the implementation process.

Ms. Beth Overhuls, Chief Information Officer, Information Services Division, stated PeopleSoft will continue to be a process by which it enhances, improves, maintains, and supports. IS has a list of 162 PeopleSoft items that need attention today and they will probably always have a list of 100-plus items. As people start to use it more, there will be more requirements for how to operate the system more effectively and expand its functionality within the business.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the money is fungible with regard to the LDA and IS. He asked what the Council viewed as the greatest and first need.

Council Member Wilson asked if the County had $1 million to put into IS, how that would be allocated, and what the priorities would be.

Ms. Overhuls stated she would put two people into PeopleSoft at $255,000; one for tax at $127,000, $518,000 for the Mainframe, and $100,000 for GIS upgrades.

[Later in meeting]

Council Member Newton stated the Information Services Division has asked for two FTEs to help with PeopleSoft. She asked if there was any danger to the payroll or other issues if this request was not funded.

Mr. Darrin Casper, Chief Financial Officer, Mayor’s Office, stated included in the Mayor’s recommended budget are funds for hosting PeopleSoft, which freed up existing FTEs. The additional FTEs are not needed at this time.

− − − − − − − − − − − − − −

Budget requests

Council Member Wilson asked for a tally of the modifications that have been made to the budget’s bottom line for the General Fund, TRCC Fund, and any other impacted funds.

31


Mayor McAdams stated the budget is finely-tuned and it is important to keep it well-balanced. He is concerned that one-time cuts versus ongoing sources will throw the budget out of structural balance. That could have a negative impact on the County’s bond rating.

Council Member Wilson stated those areas should be identified.

Mayor McAdams stated funding ongoing FTEs, cutting areas from TRCC, and shifting to ongoing FTEs is causing problems.

Council Member Jensen stated the Council should go down the list of add-ons to the budget. If someone wants to make a motion to add the item, it can be discussed. It not, the Council will move to the next item. Most of the money on the table is from the TRCC Fund, which cannot go to other funds. It will be a stretch for him to add things to the budget, but he wants to look at it holistically. He will not even consider using the TRCC Fund money because it would just go back to the TRCC Fund balance.

Council Member Snelgrove stated he is also opposed to adding anything to the Mayor’s budget. Barring anyone making a motion to a particular item, those items will die for lack of interest. If a Council Member has a compelling interest in an individual item, he or she should make a motion.

− − − − − − − − − − − − − −

Early Retirement

Council Member Burdick stated he asked Mr. Casper if there was anything to gain by offering another early retirement.

Mr. Casper stated that is a very complicated question. The answer depends on assumptions about how many people would be incentivized to retire and how many would have retired within two years anyway. Based on data from Human Resources, it is projected to not save the County any money. However, it is a worthwhile exercise, and he will continue to look into it.

− − − − − − − − − − − − − −

Cultural Core

Council Member Burdick asked if the County could save $400,000 by cutting the funding for the Cultural Core.

Mr. Casper stated that money is encumbered in the Community Services budget, but it would only be a one-time cut.

Mayor McAdams stated that funding is part of an agreement with Salt Lake City to promote cultural facilities in the downtown area. It would be penny wise and pound foolish to cut those. Revenue could ultimately be lost if the facilities were not marketed properly. It is a

32


commitment the County made that should be honored and it is in the County’s best interest to do so.

Council Member Snelgrove stated the Mayor advised the Council to proceed with caution. Every dollar spent takes the budget closer to imbalance.

− − − − − − − − − − − − − −

Legal Defender Association (LDA) & Sheriff’s Budget

Council Member Wilson stated the General Fund cuts total $1.4 million. Many Council Members have concerns about the LDA budget and its increased caseload.

Council Member Wilson, seconded by Council Member Bradley, moved to add $366,066 to the Legal Defender Association’s budget.

Council Member Jensen stated before voting he would like to hear from the Sheriff and all those who want their items added to the budget.

Council Member Wilson stated she would be willing to pull her motion for later if the Council wanted to proceed in that direction.

Council Member DeBry asked for clarification on the Sheriff’s budget.

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Sheriff cut six FTEs from his budget for the revised compensation package. In addition, the Sheriff came up with sufficient funds to satisfy the increase in the contract with the Unified Police Department (UPD). That was a total of $900,000 he came up with. The District Attorney came up with $100,000, and the Mayor came up with the balance to finance the pay increase and 401(k) changes.

Ms. Carrie Hackworth, Fiscal Manager, Sheriff’s Office, stated the Sheriff’s Office originally asked for $2.9 million in new funding - $200,000 for a bus, and $2.5 million for operating costs. They cut $900,000, bringing the budget down to $1.6 million in new funding. Then, there was an additional $463,000 for the UPD contract.

Council Member DeBry stated that leaves $500,000, so he wondered where the money was.

Ms. Hackworth stated the $500,000 was used for the UPD contract.

Mr. Casper stated this was a complicated transaction. The net real cut was $465,000, minus $200,000.

Mr. Delquadro stated it was a very fluid approach, but the bottom line is the money the Sheriff realized by moving from a 2.5 percent to a 3.0 percent pay raise to help provide his sworn officers with pay increases, which he wanted to be sure they received. Then, he was able to shoulder the additional cost for the UPD contract of nearly $500,000. The six FTEs reductions are responsible for nearly $466,000 of anticipated savings.

33


Council Member Wilson stated since the Council is now moving to discuss several items, she withdrew her motion.

[Later in the meeting 4:28:00 PM]

Mr. Delquadro asked Ms. Hackworth which of the six FTEs would be the highest priority.

Ms. Hackworth stated the Mental Health FTE is the top priority for the Sheriff’s Office.

Council Member Wilson stated before the Council starts approving additional requests, it needed to be aware that it has captured a lot of one-time money due to cuts in the proposed budget, it has not captured a lot of ongoing money.

Council Member Jensen asked for the total spending for both one-time and ongoing money.

Mr. Darrin Casper, Chief Financial Officer, Mayor’s Office, stated the Council has approximately $350,000 in ongoing money, and $1.1 million in one-time funds. This included the $75,500 from the Chambers, $127,318 for the indigent legal FTE, $100,000 for the Council FTE, $3,000 for the University of Utah Policy cut, and $44,900 from the TRCC increase to an even 40 percent.

Council Member Snelgrove stated any additional items approved by the Council would get the budget further away from structure balance.

[Later in the meeting 4:35:17 PM]

Council Member DeBry stated he would like to go back and revisit the mental health FTE for the Sheriff’s Office. This FTE would fit hand-in-hand with the Council’s vision for criminal justice reform and is vital to what is happening in the Sheriff’s Office.

Council Member DeBry, seconded by Council Member Newton, moved to fund the mental health FTE for the Sheriff’s Office. Council Member Wilson amended the motion to increase the LDA budget by $300,000.

Council Member DeBry stated he thought this would be addressed next month with the $9.4 million.

Council Member Wilson stated not necessarily. The LDA case load is up as well. The Council could add the $300,000 to the LDA budget while adding the $79,000 for the Mental Health FTE.

Council Member DeBry, seconded by Council Member Newton, moved to fund the Mental Health FTE for the Sheriff’s Office. Council Member Wilson amended the motion to increase the LDA budget by $300,000. Council Member DeBry accepted the amendment, but changed the amount to $270,000 instead of $300,000. Council Member Wilson accepted this change.

34

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="16:35:17"?Data="5c633bbb"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="16:28:00"?Data="64b31778"


Council Member Newton stated the reason for changing the amount to $270,000 is because the Council previously cut $350,000 for ongoing costs. If the Mental Health FTE is funded at $79,000, that leaves $270,000 for this request.

Council Member Bradley stated the budget will not be structurally imbalanced if the Council spends more than it has cut. The LDA has asked for a lot more than the $300,000 and has made a compelling argument for the request. The County has the responsibility to provide indigent defense. If the Council was to fund the LDA fully and provide funds for the Sheriff’s Office FTE, it would not cause a structural imbalance within the budget.

Council Member DeBry stated there are legal limits for fund balances, which the Council cannot go below.

Council Member DeBry, seconded by Council Member Newton, moved to fund the mental health FTE for the Sheriff’s Office. Council Member Wilson amended the motion to increase the LDA budget by $300,000. Council Member DeBry accepted the amendment, but changed the amount to $270,000 instead of $300,000. Council Member Wilson accepted the change. The motion passed 6 to 3 with Council Members Jensen, Burdick and Snelgrove voting in opposition.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

The Council recessed at 3:53:52 PM and reconvened at 4:23:37 PM.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Administrative Services Department

Council Member Bradshaw, seconded by Council Member Granato, moved to approve the Administrative Services budget as amended. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Capital Projects 4:56:26 PM

Mr. David Delquadro, Chief Financial Manager, Council Office, presented the following list of 2016 Capital Project new requests for the Council approval:

Project Name Cost Estimate

General FundIT Projects -

Salt PalaceIndirect Costs $ 49,205SPCC Small Equipment $ 300,000SPCC Large Equipment $ 150,000

35

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="16:56:26"?Data="66413093"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="16:23:37"?Data="8710a698"

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="15:53:52"?Data="3bc7e8ca"


Upgrade Cooling Towers 1-4 $ 425,040Air Wall Re-Alignment $ 129,250Partial Roof Replacement – Phase 1 $ 355,089

TRCC FundIndirect Costs $ 81,577P$R Division – ADA Self-Evaluation $ 250,000Oquirrh Park – Skate Park Parking lot $ 620,000Magna Rec Center – Roof $ 35,000Tanner Park – Restroom $ 225,000Canyon Rim Park – West Restroom $ 280,000Big Bear Park – Replace Concrete $ 15,000Hunter Park – Heaved Concrete $ 25,000Olympus Hills Park – Heaved Concrete $ 15,000Southridge Park – Heaved Concrete $ 20,000Tanner Park – Heaved Asphalt $ 100,000Union Park – Irrigation Wiring $ 50,000Valley Regional Park – Softball Complex $ 77,000Big Cottonwood Park – Softball Complex $ 77,000County Ice – Carpet $ 22,000Dimple Dell Rec – Restroom, Locker Rm Flooring $ 150,000Dimple Dell Rec – Locker Rm Counter Tops $ 35,000Magna Rec Center – Flooring $ 25,000Taylorsville Rec Center – Locker Rm Floors $ 48,000Taylorsville Pool – Locker Rm Floors $ 70,000Hunter Park – West Parking Lot $ 95,000Olympus Hills Park – Water Feature $ 20,000Tanner Park – Irrigation System $ 240,000P$R Division – Energy Audit $ 140,000Off Leash Dog Park – Implementation Plan $ 250,000Holladay Lions Rec Center – Shower Fixtures $ 45,000Gene Fullmer Rec Center – Entrance Doors $ 35,000Magna Rec Center – HVAC Controls $ 12,500Redwood Rec Center – Parking Lot $ 200,000Central Irrigation Control – Phase 1 $ 425,000SLC Sports Complex – Replace Zamboni $ 100,000Dimple Dell Rec – Roof $ 250,000Gene Fullmer Rec Center – Locker Rm Floors $ 40,000Redwood Rec Center – Roof $ 225,000JL Sorensen Rec Center – Multipurpose Field $ 415,000Fairmont – Replace Water Heater $ 30,000South County Pool – Deck Lighting $ 30,000Dimple Dell Rec – Pool Lights $ 72,960Parks Equipment Replacement $ 579,441Recreation Equipment Replacement $ 729,545Indirect Costs $ 20,559Indirect Costs $ 20,455

South TowneSTEC Small Equipment $ 100,000

36


STEC Large Equipment $ 50,000Cooling System Coil Replacement $ 48,939Asphalt Slurry Seal – Phase 1 $ 44,438Indirect Costs $ 56,575

Fine ArtsCT – Historic Terra-Cotta Façade Phase III $ 400,000CFA – 2 Way radio systems upgrade $ 273,125AH-Lobby Renovation $ 505,050CFA – Equipment Replacement $ 111,500PFF-CT Grand Drape replacement $ 222,300PFF-RW Grand Drape Automation Phase II $ 49,563Indirect Costs $19,402

Equestrian ParkArena Footing Upgrade $ 66,000Sound System Expansion $ 13,000Equipment Replacement $ 25,000Indirect Costs $ 672

Municipal ServicesUnincorporated Storm Drain Inspection and GPS/GIS Location $ 125,000UPDE Stormwater Monitor Sites $ 25,0003500 S Toolson Detention Removal $ 100,0003100 S Patrick Dr Detention Removal $ 125,000Unincorp Bicycle Tip $ 25,000Concrete Replacement and Maintenance $1,000,000Storm Drain Repairs $ 125,000Trip Hazard Saw Cutting $ 125,000Public Works Operations New Facility $ 607,200Interest $ 5,000Indirect Costs $ 134,830Contingency $ 50,000Loder Park – Playground $ 64,000Magna Mantle Park – Irrigation System $ 15,000Magna Mantle Park – Parking Lot $ 10,000Valley Center Park – Restroom $ 43,000

Flood ControlIndirect Costs $ 108,344Interest $ 1,000Other Professional Fees $ 600Midvale Channel – Principal $ 145,000Midvale Channel – Interest $ 23,388Midvale Channel – Other $ 5,000Bingham Ck Improvements 1300 W – 1700 W $ 50,000Little Dell Dam Maint $ 60,000Bingham Ck Improvements 1300 w – 1700 W $ 150,000Hidden Hollow Staging Area $ 200,000Copper Creek Channel Realign $ 100,000

37


Willow Ck Channel below 11150 S (Audubon Property) $ 100,000Emigr Ck Ovewrflow at JSL Canal (SLC Project) $ 50,000Mill Ck Overflow at JSL Canal (SLC Project) $ 50,000NJC Channel Improv Projects (NJ Projects) $ 200,000Remove JR/Surplus 2100 S Struc (catwalk) $ 50,000Flood Control Small Projects $ 50,000Misc Right of Way and Settlements $ 100,000Surplus Canal Deficiency Rehabilitation $ 50,000Coon Ck/Harkers Crk SD Project (Piped System 3500 S) $ 640,000

Class B RoadsInterest $ 2,000Indirect Costs $ 238,512Miscellaneous $ 10,0001950 East Culvert at Mill Creek $ 1,000Achilles Dr. Culvert at Neffs $ 70,0007200 West Bridge at USL Canal $ 150,000Miscellaneous $ 10,000Miscellaneous $ 10,000Rose Canyon Rd $ 428,3364700 South $ 92,8982300 E I-80-3900 S $ 131,000Magna Livable Streets $ 1,000Misc Traffic Studies $ 50,000Little Cottonwood P&R Lease $ 400Little Cottonwood P&R Lease $ 1,10072090 W (SR 201-3500 S) $ 44,063

LibraryKearns – Land Purchase $2,000,000Whitmore – Upgrade elevator $ 125,000Whitmore – Parking Lot resurface $ 131,250Lighting Projects $ 138,500Bingham Creek – Children’s Area $ 35,000Smith – Carpet/Consultant/Children’s Area $ 105,000Sandy – Roof Shingle Replacement $ 53,500Taylorsville – Roof Shingle Replacement $ 53,500Viridian – Reseal Floor $ 10,000Whitmore – Security Cameras $ 10,800Holladay – Consultant to explore expansion $ 50,000Indirect Costs $ 40,458

HealthReplace the HVAC Unit $ 300,288

PlanetariumSecurity System Modernization $ 104,874Customer Service Counters Remodel/Relocation $ 57,175Insulation & Carpet (lower-level) $ 34,269Insulation & Carpet (lower-level) $ 22,500

38


Public Restroom Overhaul $ 177,970

Capital ImprovementMetro Jail Control Room/Security Electronics Upgrade $2,710,965EOC UPS Replacement -SL CGC Kitchen Rennovation $ 311,077EOC – HVAC Remodel $ 896,989Washer and Dryer Replacement $ 238,660Liberty HVAC Replacement $ 170,375Roof replacement: Admin Counselling Boys Juvenile Rec’g Ctr $ 217,534Ah-Ceiling Tile Replacement Phase II $ 123,620AH-VAV Box Replacement Phase II $ 153,946Consultant for CJS Building $ 70,000ADC UPS Replacement Phase 2 $ 76,923Evap Tower – Cooling/Heating coil replacement $ 64,750Community Corrections/Receiving Center Programming Study $ 128,500Kearns Senior Center Remodel $ 54,450CGC AHU Damper Replacement $ 56,431Exterior Lighting Replacement $ 125,000Dust collector for carpenter shop $ 22,500Parking Structure Waterproofing PH 3 $ 100,000Renovate Public Restrooms (Phase 3) $ 82,500Carpet Hallways and offices 3rd floor south building $ 128,000Carpet 3rd floor north building $ 127,958Phase 4 – Government Center wall overlays $ 25,000CGC General Door Repair $ 28,375Magnetic Door Lock Repair $ 25,000Overhead Roll up Door Replacement $ 18,000Interest $ 5,000Warranty $ 10,000Construction Contingency $ 100,000Roofing Contingency $ 75,000Paving Contingency $ 25,000HVAC Contingency $ 20,000Electrical Contingency $ 50,000Indirect Costs $ 155,866

Parks & Public Works Ops CenterPark Operations Center $8,912,378

TRCC Bond ProjectsKearns TRCC Bond Project $4,000,000

GolfMountain View GC – Cart Path Repair $ 40,000Old Mill GC – Repair Stair $ 25,000Old Mill GC – HVAC $ 50,000South Mountain GC – HVAC $ 50,000Meadowbrook GC – HVAC $ 50,000Meadowbrook GC – Repair Tee Box $ 20,000

39


Riverbend GC – Landscaping $ 45,000Riverbend GC – Clubhouse, Restroom Repairs $ 20,000South Mountain GC – Bunker Sand $ 20,000Indirect Costs $ 4,138

Solid WasteLitter Fence Repairs $ 100,000Gas Line Repairs $2,000,000Landfill Asphalt Repairs $ 100,000Module 8 Design $ 500,000

Council Member Bradshaw, seconded by Council Member Burdick, moved to approve the capital project list. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Fund Balance Transfers

Mr. David Delquadro, Chief Financial Manager, Council Office, stated the Council’s fiscal staff working with Mayor’s administration will review the fund balance transfers to make sure that fund balances are appropriate and adequate. The Council will have an opportunity to review those transfers before the public hearing on December 8, 2015.

Council Member Newton, seconded by Council Member Granato, moved to direct the Council’s fiscal staff to work with the Mayor’s administration to make sure the fund balances are appropriate and adequate. The motion passed unanimously.

Council Member Bradshaw, seconded by Council Member Granato, moved to approve the fund balance transfers as amended. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Legislative Intent 4:59:15 PM

Mr. David Delquadro, Chief Financial Manager, Council Office, reviewed the following two legislative intents that were adopted during the 2015 budget workshop sessions:

1) Countywide Hiring Review.It is the intent of the Council to continue, during the 2015 Committee of the Whole meetings, the review process for filling vacant positions. Positions that are vacant or become vacant may only be filled after the Council’s review. In addition each month, the Human Resources director or his designee, will report to the Council regarding compensation-related issues, including:

A general update on the pulse of the County’s job market; Salary and turnover pressures and their effects on recruiting and the pace at which

vacancies are being filled; Progress reports for the Hay Study on SLCO pay and benefits; and Other relevant issues.

40

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="16:59:15"?Data="036bb65e"


2) Restrict Certain Appropriation Unit ShiftsIt is the intent of the Council to restrict appropriation unit shifts between personnel and operations, and between personnel and capital. The justification for any and all such requests shall be vetted by the County Budget Officer, and then brought to the Council for review and direction. The Council extended this restriction, which was effective January 1, 2014, to include budget year 2015.

Mr. Delquadro stated he would change the year from 2015 to 2016 on both on these legislative intents if the Council would like them to continue. The updated lists of legislative intents will be presented to the Council during the Committee of the Whole meeting on December 8, 2015, for final review before it is adopted at the public hearing for the budget.

Council Member Jensen, seconded by Council Member Bradshaw, moved to approve the changes. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

Other Items

Proposed meetings relating to the $9.4 million process (5:01:14 PM )

Council Member Wilson stated she has been working on a schedule for the Council to work through the $9.4 million process. The first step will be to hold a pay-for-success briefing to bring the Council up to speed regarding this proposal. This meeting is scheduled the afternoon of December 15, 2015. In early January, she would like to schedule a couple of days for a retreat where all the stakeholders, including the Sheriff, District Attorney, representatives from mental health will meet with a facilitator to discuss what the Council wants to do.

Council Member Jensen stated he wanted to make the Council aware that he has requested Darrin Casper, Chief Financial Officer, Mayor’s Office, and David Delquadro, Chief Financial Manager, Council Office, look at the property tax increase and let him know how much the County would bring in if it adjusted the increase from $2.28 per house down to $0 per house. This report will be brought to the Council on December 8, 2015.

Council Member Burdick asked Mr. Casper to figure out what the average amount of tax increase would to take to raise $2.8 million instead of the $9.4 million.

Mr. Darrin Casper, Chief Financial Officer, Mayor’s Office, stated he would look into that.

− − − − − − − − − − − − − −

Assistant Chief Administrative Officer

Mayor Ben McAdams asked the Council for permission to proceed with the hiring of an Assistant Chief Administrative Officer if funding for this position can be found prior to July 2016. He would like flexibility within his budget to move between Mayor’s Operation and Mayor’s Administration funds. Funding might be found by holding open some positions and

41

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="17:01:14"?Data="9ecb774e"


allowing the flexibility to move funds between the two personnel line items. This would be a budget neutral request, and he would let the Council know when he was ready to proceed.

Ms. Lori Bays, Deputy Mayor, stated instead of waiting until mid-year to hire an Assistant Administrative Officer, the Mayor’s Office is asking to use any under expend from other positions within the Mayor’s portfolio so this person can be hired before midyear. No new funding would be necessary.

Council Member Jensen, seconded by Council Member Bradshaw, moved to acknowledge that the Council will allow the Mayor flexibility between Mayor’s Operation and Mayor’s Administration personnel funds as it relates to the Assistant Administrative Officer position, and allow the Mayor the flexibility to find under expend in his personnel line items so this position can be filled. The Mayor will need to report to the Council when he is ready to hire for this position. The motion passed unanimously.

− − − − − − − − − − − − − −

Mayor’s Recommended Budget as a Default

Mr. David Delquadro, Chief Financial Manager, Council Office, stated if there is any question relating to what the Council did on the budget, that the Mayor’s recommended budget be the default.

Council Member Bradshaw, seconded by Council Member Jensen, moved to approve the Mayor’s recommended budget as the default should a question arise on what was or was not adjusted in the Mayor’s recommended budget. The motion passed unanimously.

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

The meeting was adjourned at 5:12:04 PM.

___________________________________Chair, Committee of the Whole

___________________________________Deputy Clerk

♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦ ♦♦♦

42

ftr://?location="COW"?date="24-Nov-2015"?path=""?position="17:12:04"?Data="25055387"

· web viewsalt lake county council. committee of the whole & budget workshop ~minutes~...

Documents