Republic of the PhilippinesDAVAO DEL NORTE STATE COLLEGE

New Visayas, Panabo City, Davao del NorteZip Code – 8105

Telefax: 084-628-4301Website: dnsc.edu.ph

LEARNING AND INFORMATION RESOURCE CENTER (LIRC)

MANUAL

Revised Edition, 2015

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I INTRODUCTION

This manual establishes the basic information, principles and guidelines that shall provide guidance/direction to the administration, faculty, staff, and students of the Davao del Norte State College Learning Resource and Information Center in the evaluation, selection, acquisition, and maintenance of LIRC materials in all formats. This guides the Head Librarian, who is responsible for developing the disciplinary collections and promoting library resources and services to faculty, students, staff, and other LIRC users. Through the use of this LIRC manual, the Head librarian, the Library Staff, Faculty, and Students evaluate and select materials based on clearly identifiable objectives and parameters, thus assuring a collection that best supports the LIRC and the College’s teaching and learning missions.

The distinctive role, and the added worth, of the Learning and Information Resource Center has always been the ability of the Head Librarian to bring together an understanding of the publishing world with an understanding of the academic enterprise and the local institution, and then to acquire relevant materials and make them available. The developments in electronic information systems can make it possible for libraries to make vast amount of information available for use. Integrating access as a part of the collection development policy is a modern necessity that can provide advantages to the LIRC as an information provider. On the other hand, the finances of access can be an increasingly crucial issue. Momentarily however, the new technologies cannot yet change the very basic nexus of academic information through print materials, but rather help to extend the LIRC’s reach, for its primary users.

II MANDATE, CORE VALUES, VISION, MISSION, GOALS, AND OBJECTIVES

A. DAVAO DEL NORTE STATE COLLEGE

Mandate of the College

The envisioned development paradigm of Davao del Norte State College is anchored on RA 7879 DNSC Charter Section 2 stating that the College shall primarily provide higher professional, technical and special instructions for special purposes and promote research and extension services, advanced studies and progressive leadership in education, engineering, arts and sciences, fisheries, and other fields that may be relevant.

Core Values

Excellence

Integrity

Innovativeness

Stewardship

Love of God and Country

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Vision

We envision the Davao del Norte State College to be a premier institution of higher learning that is imbued with its core values for the development of human resources, and generation and utilization of knowledge and technology for a productive, sustainable, just, and humane society.

 Mission

As an institution of higher learning and teaching excellence, informed by research and empowered to carry out extension and production services, DNSC shall:

 1) provide equitable access, quality, relevant, and environment-friendly programs in instruction, research, extension;

2) promote good governance and adopt mechanisms to continuously upgrade institutional standards enhance capabilities and work ethics of the workforce of the institution; and develop appropriate linkage and network in the implementation of College programs

LIRC Goal

To provide the students excellent avenues/services and environment that will further develop their physical, psychological, social, political, cultural, spiritual, moral, and intellectual aspects as well as academic potentials geared towards holistic growth and development.

LIRC Objectives

Students can:

1. Exhibit updated and in-depth knowledge and information in various disciplines through library access and utilization;

2. Submit and comply academic-related requirements or assignments excellently using library resources.

III LIRC COLLECTION DEVELOPMENT OVERVIEW (HISTORICAL BACKGROUND)

The LIRC started from its humble beginnings during the later part of 1975, after a budget was appropriated for the operation of RA 5876 known as the Davao del Norte School of Fisheries. It started building its collections through book donations housed in a multi-purpose room, which was also utilized as the office of most of the staff of the school. During that time, it catered secondary school fisheries students who were to content themselves reading any type of materials available just to satisfy their reading needs.

In the early part of 1976, the Department of Education, Culture, and Sports embarked in a massive Fishery Education Development Program. The then Davao del Norte School of Fisheries was included as one of the “Seven Fishery Schools” throughout the country, chosen as recipient of the implementation of the International Bank Rehabilitation Development Program (IBRD) loan, the 6 th World Bank Education loan released to the Philippine government. Along with its implementation was the construction of a multi-million peso worth of library building

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and audio-visual center, furnished with a multi-million peso worth of fishery books, equipment, and facilities.

In November 29, 1979, the school was upgraded to offer a Post-Secondary Program. It was converted into a Regional Fishery Institute of Technology for Region XI with its new name as Davao Regional Institute of Fisheries Technology (DRIFT). The library this time catered both the secondary and post-secondary fishery students with majors in Fish Culture or Aquaculture, Fish Processing, and Marine Fisheries or Fish Capture.

The conversion of the fishery school into a state college on February 14, 1995 under Republic Act 7879 had greatly contributed to the collection development of varied library instructional materials since the school started to offer more degree programs like BSE majors in Fisheries, Mathematics and TLE; BS in Information Technology; Computer Secretarial and Office Management; Bachelor of Science in Marine Biology, Bachelor of Science in Food Technology, Bachelor of Science in Aquatic and Resource Engineering, and Bachelor of Science in Fisheries. It also offered automotive course. The library was given a budget allocation taken from the MOOE for the purchase of the necessary instructional materials to answer the needs of the various curricular offerings of the College.

Minimal library fees were collected from the students to sustain the library operations. Book foundations were tapped to donate materials needed by the College.

Towards the end of 2001, one of the priorities of the administration was the building of library collections of print, non-print and electronic materials. The e-library was established, the audio-visual center was rehabilitated and additional audio-visual equipment was purchased. The new administration allocated a budget for books in order to purchase technical and professional materials needed.

Through the library advisory committee formed to serve as advisory body and liaison between the library and administrative official, the Follett software was purchased for library automation to make it possible for the user to use the On-Line Public Access Catalog (OPAC) in locating print and non-print materials.

Due to diverse collections of print and non-print media; integration of library technology like the e-library; the audio-visual center; and the Library Integrated System (LIS), it is deemed high time to change the name library or DNSC academic library into DNSC LEARNING AND INFORMATION RESOURCE CENTER (LIRC) upon the approval of the first publication of this LIRC Manual by the Board of Trustees on August, 2007.

On the years 2008 up to 2011, the LIRC experienced scarcity of budget to acquire more information materials and needed equipment thus, relying on book foundations and individual donors to donate books and other references for the library.

A proposal of a 5-year progressive library fee increase applied to incoming first year enrollees was approved by CHED on the year 2012, increasing the library fee from a very meager collection of Php40.00 pesos/student/semester to Php600.00 per student per semester after the 5-year term, to augment the library needs

On the year 2012, a 3-Million budget funded by CHED was released to DNSC, 2 Million of which was allocated for the renovation of the library; installation of mezzanine floor and fabrication of shelves for the book stacks; other furniture and fixtures like circulation counter, OPAC workstation/displayer, entrance/exit counter, periodical displayer and sala sets; and painting of walls and ceilings. A .7 Million was taken from the College development fund in order to finish the project. Another 150T pesos was taken from the library fiduciary for the purchase of air conditioning units placed at the reading area of the library and at the technical section/staff lounge and office of the librarian.

The e-library that was placed inside the library was temporarily transferred to the Staff Cottage No. 6. Repair and repainting of the cottage were done in order to make the area conducive to learning. Acquisition of additional IT facilities like sets

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of computers, headphones and other needs was made. IT equipment no longer serviceable were returned to the Supply Office.

The management of the e-library that was formerly under the Dean of the Institute of Information Technology was turned-over to the librarian on the same year.

On February 13, 2013, on the occasion of Charter Day Celebration of the College, a blessing of the newly renovated library was held. It was on this same year that the Audio-Visual Hall was also renovated, courtesy of a portion of the tourism financial assistance that was given to the college.

On the year 2014, additional financial assistance was allocated to the library for the purchase of the needed references and textbooks to be used by the different institutes and programs of the College in compliance to CHED and AACCUP accreditations: 1M from the SG-PPA fund, 50T from the development fund of the College, 150T from the DNLI/Graduate School/IMAGOCS, 120T from the NAFES for the purchase of fisheries references and 300T from the library fiduciary. All available materials that were delivered and served were right away technically processed to be of use to the library customers. At present, there is still an on-going requisition/acquisition of additional book and journal references per subject area.

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IV DNSC LIRC ORGANIZATIONAL CHART

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Note: The items with a * sign means the personnel is not yet available but needed and are to be recommended for future inclusion.V LIRC PROFESSIONAL AND NON-PROFESSIONAL STAFF TERMS OF

REFERENCE

A. LIRC Advisory Committee

The LIRC Advisory Committee (LIRCAC) is composed of the Vice-President of the Academic Affairs, Deans, Directors, Head Librarian, Faculty Representative, and Student Representative of the College.

The LIRC Advisory Committee assists the College Librarian in establishing broad and general policies. This group functions in an advisory capacity with administrative duties and powers and also acts as a liaison between the LIRC and other administrative officials. The College Librarian serves as the secretary and the spokesperson of the LIRC staff to the Committee.

VICE-PRESIDENT FOR ACADEMIC AFFAIRS

HEAD LIBRARIAN

ASSISTANT LIBRARIAN

LIRC ASSISTANT(CIRCULATION IN-

CHARGE)

PHOTOCOPIER IN-CHARGE

E-LIB ADMINISTRATOR

AUDIO-VISUALIN-CHARGE

STUDENT LABOR

SUPPORT STAFF

PRESIDENT

D N S C L I R C C U S T O M E R S(Faculty, Staff, Administrators, Students, Researchers, Alumni and Outside

Users)

LIRC ADVISORY COMMITTEE

FRIENDS OF LIRC

SUPPORT STAFFSUPPORT STAFF

E-LIB ASSISTANT/ENCODER

LIRC ASSISTANT(READING

AREA/PERIODICAL IN-CHARGE)

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Other Functions:

1. Advises, supports, and guides the librarian in the implementation of the library program and operation;

2. Provides the link between the library’s clientele and its management;3. Serves as advisory committee for innovations and as an advocate for

implementation of new technologies;4. Reviews annually the status of the library, its physical aspect, utilization, collections and holdings, circulation and expenditures;5. Recommends improvements of library facilities and library operation;6. Receives recommendations or suggestions which may aid in the development, promotion of efficient service and encouragement of increased use of the library.

B. Head Librarian

The College Head Librarian shall be designated by the President of the institution with the approval of the BOT, while the members of the professional and non-professional LIRC staff shall be recommended by the College Librarian to the Vice-President of the Academic Affairs for approval of the College President.

Qualifications:

1. Must have passed the Librarians Licensure Examination (RA 1080)2. Master’s Degree holder

Functions: (as per approved terms of reference of the College, Resolution No. 33, Series 2011, 66th Board of Trustees Meeting)

1. Caters to the information needs of students and faculty, e.g. books, journals, etc.;

2. Keeps and maintains the AVR, student publications, thesis, research; manuscripts and non-print reference materials ensuring its propitious utilization;

3. Develops and reviews policies and procedures for a cogent library operations;

4. Establishes linkages with other College/University libraries to enrich library holdings and information repository; and,

5. Organizes and monitors individual performance of library staff, thereafter, generate quarterly accomplishment report and annual inventory report.

C. Assistant Librarian

Qualifications:

1. Must preferably be a graduate in Master of Science in Library and Information Science. or Master in Library and Information Science.

2. Passed the Librarian’s Licensure Examination (RA 1080)

The Assistant librarian assists the Head Librarian in the different library functions (professional duties):

1. Provides simple information and reference service using print, non-print and online sources;

2. Does technical processing of library resources including print, non-print, electronic resources, unpublished materials, and etc.;

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3. Collates and updates cataloging data of the Follett System Anglo-American Cataloging Rules (AACR) to Resource Description and Access;

4. Conducts library instruction. Provides instruction to customers on the LIRC policies, and how to use reference sources, card catalogs, indexes, and automated information systems;

5. Maintains library bulletin board display and monthly display of important information. Disseminates updates of new arrivals, programs and services to the different Institutes;

6. Makes recommendations related to improving procedures;7. Maintains and updates CHED/AACCUP/ISO documents;8. Represents the library in meetings in the absence of the head librarian;9. Solicits book donations and other forms from the different foundations and

acknowledges receipt of items donated;10.Gathers recommended/needed titles of information materials to be

acquired from the different institute deans/program chairs;11.Safeguards LIRC properties; 12.Does other related functions.

D. LIRC Assistant (Admin Aide 1/Circulation In-charge)

Qualifications:

1. Preferably passed the Librarians Licensure Examination (RA 1080).

The LIRC Assistant assists the Head Librarian in the different functions in the circulation desk, other related duties:

1. Provides a full range of circulation services, including customer registration and transactions. Registers new customers and issues borrower identification cards that permit customer to use the library and borrow books and other materials;

2. Checks-out and checks-in borrowed materials. Inspects returned books for condition and due-date status, and compute any applicable fines, issues payment slip and records official receipts of payment. Files library ID’s of students borrowing materials in the filing tray and issues library ID’s of students when cleared of borrowed materials;

3. Provides information assistance to the customers needing help;4. Maintains circulation transaction records and door count statistics;5. Checks customers at the exit passage for security control, making sure

that all library properties are properly recorded when borrowed out of the library;

6. Checks returned items if complete in number, makes follow-ups of unreturned items to avoid overdue;

7. Assists in the technical processing of new arrivals like stamping of property stamp, accessioning, assigning accession number of every book, unpublished materials, etc., assigning of barcode labels, printing and printing of call numbers, entering cataloging data in the Cataloging application of the Follett System, filing of shelflist cards, etc.;

8. In-charge of the reservation/booking of the Audio-Visual and E-Library, and keeps reservation forms;

9. Assists/serves the Graduate Students during Saturdays;10. Initials clearance of students, faculty and staff if cleared of library

accounts;11.Supervises the support staff and student labor in their work assignments;12.Safeguards LIRC properties;13.Does other related functions.

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E. LIRC Assistant (Reading Area and Periodical Section In-charge)

Qualifications:

1. Preferably passed the Librarians Licensure Examination (RA 1080).

The LIRC Assistant assists the Head Librarian in the different library functions particularly in the Reading Area, Periodical and Technical Sections:

1. In-charge of the reading area:a. Supervises student labor(s) in their duties and functions in the reading area;b. Provides assistance to customers in searching for information materials in the

OPAC and in the different sections of the library;2. In-charge of the periodical section of the library:

a. Records periodical materials and maintains periodical indices;b. Identifies/checks long-lasting newspaper articles for clippings;c. Maintains current events file of the library;

3. Other functions:a. In-charge of the Library during off periods of other library staff;b. Assists the librarian in organizing e-books, audio-videos available in the e-

library, non-print/AV materials, and books according to the DDC Classification System, and unpublished materials according to Hegis Code;

c. Assists the librarian in updating/editing information of materials encoded in the Cataloging Application of the Follett System from Anglo-American Cataloging Rules (AACR) to Resource Description and Access (RDA);

d. Helps in maintaining/updating monthly statistical reports of the LIRC;e. Safeguards LIRC properties;f. Does other library functions.

F. Library Support Staff

Functions:

1. In-charge of the log-in counter. Requires faculty and students to log-in before entering the library for statistical record;

2. In-charge of the baggage counter. Identifies belongings of faculty and students to be left inside the depository counter and to be brought inside the reading area;

3. Inspects/checks belongings of faculty and students upon going-out of the library premise and issues belongings left in the baggage counter;

4. Maintains proper arrangement of books, periodicals and other information materials. Shelves used library resources and shelf-reads books in the shelves to make sure they are properly arranged according to call numbers;

5. Mends damaged materials;6. Covers books and other materials with a cellophane;7. Assists the librarian in the Patron Maintenance Registration/issuance of

library ID’s.8. Assists in the technical processing of new arrivals;9. Maintains cleanliness and orderliness of the library area;10.Does other library functions as assigned.

G. Library Student Labor (4)

Qualifications:

1. Must be a bona fide student of DNSC.

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2. Must have no failing grades.3. Must render three (3) consecutive hours of duty every day.

Functions:

1. Shelve and shelf-read the books and other library materials;2. Supervise the activities of customers inside the library.

3. Assist users in locating for information;4. Record usage of library resources for statistical report;

5. Safeguard library properties by inspecting the users’ belongings when they go out of the library;

6. Assist in the technical processing of new arrivals. 7. Keep the LIRC clean and orderly; 8. Do other LIRC non-professional duties and functions.

H. Audio-Visual Hall In-Charge

Qualifications:

1. Preferably a graduate of Bachelor of Library and Information Science;2. Preferably a passer of librarian’s licensure examination;

Functions: 1. Assists the librarian in performing the audio-visual activities of the College; 2. Plans audio-visual programs and activities that would benefit to the Audio- Visual customers;

3. Builds collections of needed non-print materials and hardware;4. Assists customers in the selection, acquisition of AV materials and

receives recommendations for purchase of materials;5. Submits narrative/statistical reports on the use of the AV services to the

head of the LIRC;6. Encourages the faculty to utilize the AV facility and resources;7. In-charge of booking and reservation of Audio-Visual Hall usage;8. Organizes collections of non-print materials;9. Operates Audio-Visual facilities whenever there are Audio-Visual activities

requested;10.Takes charge of all audio-visual equipment, materials and facilities;11.Repairs damage AV equipment and accessories;12.Regularly checks-up and keeps materials and equipment functional and

ready for use;13.Keeps the AV center clean and in proper order;14.Safeguards all AV resources;15.Does other related activities.

I. Audio-Visual Hall Support Staff

1. Prepares the Audio-Visual Hall before every activity conducted, cleans the mess and fixes the fixtures after every activity held;2. Keeps the Audio-Visual Hall clean and in proper order;3. Assists the AV Hall librarian/in-charge in the facilitation of different AV activities;4. Safeguards the facility, equipment and other holdings;5. Does other related functions.

J. E-lib Administrator

Qualifications:

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1. Preferably a graduate of Bachelor of Science in Information Technology or in any related course. 2. Preferably a Civil Service eligible;

The e-Lib administrator assists the librarian in the different LIRC functionsparticularly in the e-Library. He/she submits reports to the LIRC Head regarding the technical aspects, management, and services of the e-library.

Functions:

1. Makes program of e-Lib activities that would benefit the customers;2. Makes E-Lib Annual Procurement Plan, Work and Financial Plan out of the e-Library

fiduciary;3. Submits reports to the LIRC Head regarding e-lib activities, accomplishments,

statistics, inventory and others; 4. Makes available all electronic resources in the E-Lib;5. Makes Purchase Request of needed e-Lib materials and resources based on the

APP/WFP;6. Assists students, faculty and staff in any computer-related activities;7. Controls/Monitors the users’ schedule;8. Trouble-shoots damaged computers in the e-lib;9. Maintains the usability of equipment in the e-Lib;10. Organizes all the resources at the e-Lib and make them accessible to the customers;11. Records the names and time of students users of the e-Lib;12. Conducts yearly inventory of e-Lib resources and keeps inventory record;13. Safeguards all the e-Lib equipment and resources;14. Acts as the technical support of the Follett system of the LIRC;15. Does other related functions.

K. Assistant to the E-lib Administrator

Qualifications:

1. Preferably a graduate of Bachelor of Science in Information Technology or in any related course;

2. Preferably a Civil Service eligible.

Functions:

1. Assists the e-Lib Administrator in the submission of reports to the LIRC Head regarding the technical aspects, management, and services of the e-library and other tasks;

2. Takes charge of the e-library in the absence of the e-Lib Administrator during Saturdays and during noon time;

3. Assists the LIRC customers in looking for the right information materials;4. Compiles open-source journal issues, e-books, audio-videos, etc. from the

net for storage in the e-library;5. Collects e-copies of unpublished materials from the different institute deans to

be placed in the e-Library;6. Distributes/disseminates important information/reports to the different Institute

Deans of the College for posting;7. Maintains posting of important LIRC updates on the LIRC Bulletin board

found at the lobby of the Library and the e-Library;8. Updates bibliolisting of new arrivals per program based on the prospectus;

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9. Encodes inventory of periodicals, list of repaired books, weed-out books, statistical reports, and other needed LIRC reports;

10.Keeps the LIRC clean and in proper order;11.Safeguards all LIRC resources;12.Does other related functions.

L. E-library Support Staff 1. Assists the e-lib administrator in the different e-lib functions; 2 .Assists students, faculty and staff in any computer-related activities;

3. Records the names and time of student users of the e-lib;4. Safeguards the e-lib equipment and materials.5. Maintains cleanliness and orderliness of the e-library and outside

surroundings;6. Does carpentry job when needed;7. Does other e-library functions.

M. Photocopier In-charge

The Photocopier In-Charge must have the knowledge and skills in the operation of any photocopying machines.

Functions:

1. Takes charge of the photocopying section; 2. Does photocopying of books and other materials needed by the students, faculty, staff and other clientele; 3. Maintains orderliness and cleanliness of the photocopying section; 4 .Submits reports of income; 5. Does other related activities.

VI THE DNSC LIRC

The Learning and Information Resource Center or LIRC of theDavao del Norte State College is a place where books and other instructionalMaterials (print, non-print and electronic) are kept and organized for study,leisure reading, research and consultation. It is considered the heart of the Collegeor the center of learning because it is where the faculty get information they needfor classroom instruction and where the students find information for theirassignments and research activities.VII LIRC CUSTOMERS

The DNSC LIRC serves the following clientele:

A. Members

1. Registered students, undergraduate and graduate; 2. Faculty; 3. College officials and staff members.

B. Non-members

1. Alumni, former faculty members and students of the College who were honorably discharged.

2. Students, professionals, and other researchers not connected with the College, but with recommendations from their respective officials/librarians.

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3. Community users.

VIII LIRC FUND SOURCES

1. Library fee collected from the students 2. Fines/penalties for overdue books; 3. Budget allocation for books from the GAA 4. Regular/annual and realistic budget given by the college; 5. Income from sale of old newspapers; 7. Income from lost LIRC identification cards. 8. E-Lib fee 9. 20% charge from the net income of any fund raising activity/IGP conducted by any organization using the facilities of the Audio-Visual Center.

IX THE THREE (3) COMPONENTS OF THE DNSC LIRC

The Library

Here you can find all forms of print materials like books, periodicals(newspapers, magazines, journals, etc.), Vertical Files (pamphlets, clippings, leaflets, modules, brochures, etc.), unpublished materials (dissertations, theses, feasibility studies, narrative reports, etc.), novels and other forms. Some furniture and fixtures available in the library are the following: long shelves and low shelves (single-faced), carrels, sala set, card and shelf list catalogs, reading tables, office and OPAC computer units, printers, air con units, office tables, air con units, filing cabinets, dictionary stands, fire extinguishers, chairs, photocopier, storage cabinets, cork bulletin boards with and without glass cover, web cam, bar code readers, and others.

The Audio-Visual Hall

The Audio-Visual Hall is a place for multi-media/non-print resources. It is used for film showing, demonstration, and other activities related to classroom instruction using the facilities available. It is also a venue for the conduct of seminars, conferences, meetings, workshops, and other activities of the College. Some furniture and fixtures available in the Audio-Visual Hall are the following: TV, karaoke, VHS player, overhead projector, microphones, sound system, opaque projector, DVD/CD player, LCD projector and screen, digital video camera, air con units, VHS and VCD cabinets, computer units, chairs, etc.

The Electronic Library (E-lib)

The E-library is situated at the Staff Cottage No. 6 in front of the Research, Extension and Production (REP) Office of the College. This facility uses computers for online searching of credible materials like online databases, e-book searching, video viewing, encoding, printing, and others. The e-lib services that you can avail are the following: off-line and on-line electronic library systems, e-encyclopedia, encoding, printing, and e-mailing. Some furniture and fixtures available in the e-Library are the following: computer sets (with LAN and internet access), air con units, laser jet printer, head phones, white board, tables, chairs, etc.

X THE DIFFERENT TYPES OF LIBRARY MATERIALS

A. Print Materials - the following are the types of print materials:

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1. Fiction books - deals with fictitious or non-factual information such as novels, that only come from the imagination of the author;

2. Non-fiction books – deals with factual information like sciences, history, languages, religion, geography and others;

3. Periodicals – includes newspapers, magazines, journals, bulletins, newsletters, and other forms which are published periodically like daily for newspapers, weekly, monthly, bi-monthly, semestrally, annually, and other frequencies for magazines or journals;

4. Government publications and documents like annual reports, proceedings, and others;

5. Unpublished materials like dissertations, theses, feasibility studies, narrative reports, and others;

6. Vertical Files – these include clippings, pamphlets, leaflets, hand-outs, brochures, catalogs and others;

B. Non-print Materials - these include maps, globes, charts and other forms of visual aids, and audio-visual hardware and equipment with its software partners like:

Hardware Software

VHS player VHS tapeVCD player VCD DVD player DVDOverhead projector Transparency, acetateComputer CD ROM, diskette

Daylight/LCD Projector USB, CD-Rom, Diskette, online resources, etc.

XI DIFFERENT SECTIONS OF THE LIBRARY AND ITS SERVICES

1. Reference Section – this is a section for materials that belong to the 11 General and Specific References that are imported such as the encyclopedias, dictionaries, gazetteers, atlases, handbooks, bibliographies, indexes, biographical dictionaries, directories, almanacs and yearbooks. Other materials having 2 or more volumes and are special or big-sized materials are also placed in this section.

2. Circulation Section – the circulation section is a section of imported books that do not belong to the eleven (11) general and specific reference materials. The circulation books are displayed in an open-stack system that gives the customers a free access of the materials.

3. Filipiniana Reference Section – this is a section for materials that belong to the 11 General and Specific References that are Filipiniana in nature or the contents of the materials are intended for the Filipinos or discuss about the Philippines and the Filipinos. It is also a section for voluminous collections and special Filipiniana

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materials.

4. Filipiniana Section – a section of Filipiniana materials which contents are intended for the Filipinos or that talk about the Philippines. These materials are authored by Filipinos or non-Filipinos and published either in the Philippines or abroad.

5. Periodical Section – a section for periodicals like newspapers, magazines, journals, etc. Newspapers are periodical materials that are published daily like the Philippine Daily Inquirer, The Daily Mirror, and others. These materials present news or daily events, etc. The magazines are periodical materials that are published either weekly, monthly, bi-monthly, etc and present miscellaneous information that are intended for general readers. The journals are periodical materials that are published by a particular group of professionals and contain research and scientific findings about their field of specialization. Other types of materials placed inside this section are the National Statistics Office and other government publications.

6. Unpublished Materials Section - a section for unpublished materials like dissertations, theses, narrative reports, feasibility studies and others.

7. Fiction Section – a section for novels used for leisure reading. This section is placed in closed-shelves inside the Circulation Counter for safekeeping since most of these materials are small-sized.

8. Reserve Section - a section for reserved materials. Reserved materials are those that are recommended by the faculty to be placed on Reserve for these are used daily in the classroom for a particular period. These materials are placed inside the circulation counter or inside the charging desk located in the reading area, near the Online Public Access Catalog workstations.

9. Vertical Files (Pamphlets) – an area inside the circulation counter for pamphlet collections. These are placed inside the circulation counter for easy access and for security purposes for these are small-thin-sized materials.

10. Other services and areas:

a. Charging Desk/Circulation Counter – this is the area where check-in and check-out activities take place, like borrowing out of materials for home use or classroom use.

b. New Arrivals Area – this area displays the just processed new arrivals for browsing in a given time before finally placed into circulation.

c. Current Awareness – selective dissemination of information of relevant articles from recent periodicals in different areas of disciplines which are gathered together and disseminated to the different deans of the institutes, and posted in the library bulletin board.

d. Bibliography Making Services and Online Surfing Lecture – students who undergo research studies are given a lecture on Bibliography Making so that they are guided of the right bibliographic procedures and format. Also, students are taught on how to surf credible materials via open-source online databases for their references.

e. Photocopying Service – this provides photocopying services to customers (to be established).

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f. Customer Service – this provides assistance and guidance to the library customers to be able to meet his information needs.

g. Library Orientation – this provides information to the students about the rules and regulations, procedures, resources available, services, and other important LIRC processes so that they will be guided when they are going to use the library.

h. Current Events File – this provides information on current events taken from the newspapers written on a 3x5 p-slips and arranged alphabetically according to subject.

i. Library OPAC and Web OPAC – these enable the customers to search the materials they need through the On-line Public Access Catalog (OPAC). The customers can also view about the DNSC LIRC holdings, circulation transactions, LIRC profile, bulletin of information, activities and others through the DNSCLIRC Web OPAC by accessing this information in the internet.

j. LIRC Online Bulletin – provides latest updates about the LIRC, new arrivals, advisory, announcement, links to online databases, policies, etc. through online @dnsclirc.wordpress.com.

XII CATEGORIES OF MATERIALS ACCORDING TO PUBLICATION/ COPYRIGHT DATE

1. Latest Edition - the materials that belong in this category are those with publication or copyright date within the last 10 years for example: 2014 down to 2005. These materials include Filipinina, Filipiniana Reference, Reference, and Circulation, and they are grouped by section. Unpublished materials included here are those with dates within the last five (5) years for example: 2015 down to 2010. The dates of the materials placed in this category vary every year provided that the dates are within the last ten (10) years for published materials and within the last five (5) years for unpublished materials.

2. Archives - the category of materials that belong here are those with publication or copyright dates below the “within the last ten (10) years” bracket for published materials and below the “within the last five (5) years” bracket for unpublished materials for example: for published materials, if the “within the last ten (10) years” bracket is from 2014 down to 2005, the archive materials are those with dates 2004 and below, and for the unpublished, if the bracket is “within the last five (5) years, it should be from 2009 and below.

XIII THE ELEVEN (11) GENERAL REFERENCE MATERIALS

1. Encyclopedia – a book or set of books giving information on many subjects or on many aspects of one subject and typically arranged alphabetically. It gives an overview of a topic including definition, description, background, bibliographical references and covers all branches of knowledge. It is a voluminous material.

2. Dictionary – provides information about words – meaning, derivation, usage, spelling, pronunciation, syllabication and others.

3. Handbook – contains miscellaneous items of information; a guidebook or manual for use as a guide or reference.

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4. Almanac – a collection of miscellaneous facts and statistical information; a publication containing astronomical and meteorological data arranged according to the days, weeks, and months of a given year and often includes a miscellany of other information.

5. Atlas – a volume of maps, plates or charts without explanatory text, a bound collection of maps.

6. Gazetteer – a dictionary of place names with information about their pronunciation, location, population, description and statistics; a volume which provides geographical information and data about places.

7. Index – points out where the information can be found, indicates where periodical articles and book topics can be located.

8. Biographical Dictionary – a collection of sketches of varying lengths about the lives of individuals presented in dictionary form.

9. Bibliography – a list of books and other materials which have some relationship with each other; a list of references.

10. Yearbook – often called annuals, presents the events of the past year in brief and concise form.

11. Directory – a list of names and addresses of persons, organizations or institutions.

XIV PARTS OF THE BOOK

1. Frontispiece – a full-page illustration which relates to the subject of the book. It appears before the title page.

2. Title Page – one of the most important parts of the book. It contains the following items:

a. the complete title of the book and its parallel and sub-title if there is any b. the name of the author, editor, compiler, or translator c. the name of the illustrator, if the book has one d. the imprint which includes the name of the publisher, the place of publication and the date of printing. e. the number of the edition or the edition statement f. the series of the book, if it is a part of a series

3. Copyright Page – the page at the back of the title page or at the verso of the title page that presents the exclusive privilege or right to the publication, production, or sale of a literary, musical or artistic work. It contains the following:

a. the copyright dateb. the copyright owner’s namec. the country where the book is printedd. a statement whether permission is granted to reproduce any part of the work

4. Dedication - it usually follows the title page and contains the name or names of

the person or persons to whom the author dedicates his work.

5. Preface – precedes the table of contents and contains the author’s aims in writing the book. It may contain the author’s recognition of any assistance which

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may have received from other people, or any suggestion he may wish to give his readers in connection with his book.

6. Introduction – acquaints the reader with the general subject discussed in the book. It may also state the author’s purpose and give any information he feels essential for the readers in connection with his book. 7. Acknowledgement – the author or publisher acknowledges indebtedness to certain persons or sources for contributions to the book. Sometimes the acknowledgement are incorporated in the preface, foreword, or introduction.

8. Table of Contents – is a list of the titles of the chapters or sections of the book with specific page references arranged in the order in which they appear. It proceeds the body of the book.

9. List of illustrations, Maps or Charts follows the table of contents and is a guide to the drawings, diagrams or sketches in the book.

10. Body or Text - the main portion of the book which is made up of the numbered chapters or sections.

11. Appendix – contains supplementary or added materials referred to in the text, placed at the end of the text.

12. Glossary – is a section of explanatory vocabulary placed at the end of the book. It contains definitions of uncommon words, foreign, technical or scientific terms used in the text.

13. Bibliography - a list of references to which the author has referred or which he suggests to the reader for further reading on the subject. It maybe found at the end of each chapter, or of the book, or of an article in a reference book.

14. Index - an alphabetical listing of all the important topics, terms and names discussed in the book with corresponding page references. Located at the end of the book the index provides the easiest means of finding out whether the book has information about a particular subject.

15. Footnotes– are notes of references or comments which may give supplementary explanation, indicates sources of certain information, or directs the reader to other parts of the book. Usually, at the bottom of a page in the text, they may also be at the end of each chapter or of the body of the book.

XV CLASSIFICATION SCHEME

The classification system adopted by the Davao del Norte State College Learning and Information Resource Center is the Dewey Decimal Classification System (DDC). This system is invented by Melvil Dewey in 1876 in order to classify and organize books, ebooks, and non-print materials according to the decimal numbers for easy location.

The Ten Major Divisions of the DDC

000 - General Works100 - Philosophy/Psychology200 - Religion300 - Social Sciences400 - Languages

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500 - Pure Sciences600 - Applied Sciences/Technology700 - The Arts/Amusements800 - Literature900 - Geography, Biography, History

The Second Summary: The Hundred Divisions

000-099 – General Works / Generalities 010 - Bibliography 020 - Library and information sciences 030 - General Encyclopedic Works 040 - (None) 050 – General Serials and their Indexes

060 – General Organizations & Museology 070 – News Media, Journalism, Publishing 080 – General Collections 090 – Manuscripts and Rare Books

100 – 199 – Philosophy and Psychology110 – Metaphysics120 – Epistemology, Causation, Humankind130 – Paranormal Phenomenon140 – Specific Philosophical Schools150 – Psychology160 – Logic170 – Ethics (Moral Philosophy) 180 – Ancient, Medieval, Oriental Philosophy190 – Modern Western Philosophy

200 – 299 – Religion210 – Natural theology220 – Bible230 – Christian theology240 – Christian moral and devotional theology250 – Christian and orders and local church260 – Christian social theology270 – Christian church history280 – Christian denomination and sects290 – Other & comparative religions

300 – 399 – Social Sciences310 – General statistics320 – Political science330 – Economics340 – Law

350 – Public administration360 – Social services, association370 – Education380 – Commerce, Communication, transport390 – Customs, etiquette, folklore

400 – 499 – Language410 – Linguistics420 – English and old English430 – Germanic languages; German 440 – Romance languages; French

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450 – Italian, Romanian, Rhaeto – Romantic 460 – Spanish and Portuguese languages470 – Italic languages; Latin 480 – Hellenic languages; Classical Greek490 – Other languages

500 – 599 – Pure Sciences / Natural Sciences510 – Mathematics 520 – Astronomy and Allied Sciences530 – Physics540 – Chemistry and Allied Sciences 550 – Earth Sciences560 – Paleontology; Paleozoology570 – Life Sciences580 – Botanical Sciences590 – Zoological sciences

600 – 600 – Technology / Applied Sciences610 – Medical sciences, medicine620 – Engineering and Allied Operations 630 – Agriculture640 – Home economics and Family Living650 – Management & auxiliary services660 – Chemical engineering670 – Manufacturing680 - Manufacture for specific uses690 – Buildings

700 – 799 – The arts / Amusements710 – Civic & landscape art720 – Architecture730 – Plastic arts; sculpture 740 – Drawing & decorative arts750 – Painting and paintings760 – Graphic arts; Printmaking and prints770 – Photocopy & photographs 780 – Music790 – Recreational & performing arts

800 – 899 – Literature and Rhetoric810 – American literature in English820 – English and Old English830 – Literatures of Germanic languages840 – Literatures of Romance languages850 – Italian, Romanian, Rhaeto – Romanic 860 – Spanish & Portuguese literatures870 – Italic literatures; Latin 880 – Hellenic literatures; Classical Greek890 – Literature of Other languages

900 – 999 – Geography, Biography and Travel910– Geography & travel920 – Biography, Genealogy, Insignia 930 – History of Ancient World

940 – General history of Europe950 – General History of Asia; Far East960 – General History of Africa

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970 – General History of North America980 – General History of South America990 – General History of other areas

For the classification of unpublished materials like theses, dissertations, narrativereports, feasibility studies, the Library is adopting the Hegis Classification Systemor the Hegis Code that can be accessed @ http://www.highered.nysed.gov/ocue/documents/hegis.pdf

XVI THE CALL NUMBER

The call number is a mark or a code, on the spine of a library book, or listed in the library's catalog, indicating the book's location in the library. It is an alphanumeric that uniquely identifies and indicates the location address of an item in a library's collection. It contains the following information: the location symbol of the different sections of the library, DDC number/class number, book number, copy number, volume number, publication or copyright date.

Example:

Location Symbol of the Section DDC Class Number

Book Number (Either Author or Title)Volume Number/Copy NumberPublication/Copyright Date

The Location Symbol

The location symbol is the symbol of the section where the book belongs like the

following:

1. Fil - Filipinina Section2. Ref. - Reference Section3. Fil ® - Filipiniana Reference Section4. F - Fiction Section5. Cir. - Circulation Section6. T.R. - Technical Room7. VF(P) - Vertical File (Pamphlet)8. NP - Non-Print9. UGT - Undergraduate Thesis10.GT - Graduate Thesis11.D - Dissertation12.NR - Narrative Report13.FS - Feasibility Study

The Class Number

The class number is the decimal number used in classifying books according to the Dewey Decimal Classification System (DDC) for books, e-books and non-print but for the unpublished materials, Hegis Code is used.

The Book Number

Fil.959.9Ag57v.1 c.12005

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The book number is the number assigned to every author/title based on the C.A. Cutter’s Three-Figure Table.

The Volume Number/Copy Number

The volume number is stated in the call number if the book has two or more volumes, it is important that the volume number is placed for identification while the copy number is also stated if the book acquired has two or more copies for identification.

The Copyright Date/Publication Date

The latest copyright date or publication date is considered if the book has twoor more copyright or publication dates. The copyright date is the date when theauthor is given the right to publish a book while publication date is the date whenthe book is being published.

XVII LIBRARY SYSTEM

The library is using the Follett CirCat Library System. It is an integratedLibrary System, a commercial software that has eight (8) applications namely:System Set-Up, Patron Maintenance, Circulation Desk, Cataloging, Reports,Inventory, Back-Up and Restore, OPAC and WEB OPAC.

The System Set-Up

It is one of the applications of the Follett System that enables the library toset-up tasks: name of the library, country, first month in statistical year and otherimportant information, setting-up of barcode symbologies, setting-up of passwordsto all applications for protection, setting-up of library policies, etc. that haveinterconnectivity with other applications.

The Cataloging

Cataloging application is where the librarian encodes the bibliographic data ofthe material based on Machine-Readable Catalog Format (MARC).

The Online Public Access Catalog (OPAC/WEB OPAC)

There are four (4) workstations for Online Public Access Catalog (OPAC)located at the center of the library. The OPAC is a directory of all the books and other resources available in the LIRC. It is the soft version of the card catalog. It has a search button for the customer to fill-in either the author, the title, the subject, the call number, and other information of the book, then select and click among the icons below the chosen bibliographic information to get the desired information.

The Circulation Desk

The Circulation Desk is the application of the Follett System where circulation activities like check-out and check-in of the materials take place. A customer must present his/her barcoded Library ID so he can avail of the circulation privileges. A barcode scanner is used to swipe the barcode of the customer’s library ID and the book barcode to record the information in the system.

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The Patron Maintenance

The Patron Maintenance is an application of the Follett System wherein the customer’s personal information are recorded like the name, address, course, year, birth date, etc. Names of all the library customers must be registered in the system so that they can avail of the library privileges especially the services in the circulation desk.

Student registration in the Patron Maintenance of the Follett System is done during enrolment time, in Step 5 of the enrolment flow. Each student is required to submit a 1 x 1 I.D. picture for library ID, and fill-in Patron Maintenance Information sheet.

The Inventory

This application lets the librarian know exactly the status of the materials either available, missing or just misshelved.

The Reports

This application lets the librarian use information collected during the daily circulation and cataloging activities to create an assortment of reports, lists, and notices. Using these reports the librarian can determine which copies are being heavily circulated, identify materials with incomplete MARC records, examine lists of missing copies or patrons with outstanding fines, and much more.

Reports divides the reports, lists, and notices into two groups:

a. Cataloging Reports are designed to help the librarian maintain the library collection. They include reports for sorting the collection, identifying deficiencies in MARC records, and printing spine and pocket labels.

b. Circulation Reports are designed to help you manage and track transactions. They include statistics reports, patron cards, barcode lists and labels, and patron notices fort overdues, fines, and items on hold.

The Back-Up and Restore

This application lets the librarian conducts back-up or saves Follett System activities every after library hours to ensure that all the System transactions done during the day are saved. To conduct back-up and restore, the librarian must close first all Follett Applications in the different workstations to allow this application to function.

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XVIII LIRC SERVICES FLOW CHARTS

LIRC GENERAL SERVICES CHART

READERS SERVICES TECHNICAL SERVICES

ORGANIZATIONPROCESSING OF NEW PRINT/NON-PRINT

ARRIVALS

SELECTION/ACQUISITION

LIRC INSTRUCTION

DNSC LIRC SERVICES

PHOTOCOPYING

CIRCULATION SERVICEREFERENCE SERVICE

PRINT

MATERIALS

CIRCULATION SECTION

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A. READER’S SERVICES

1. LIRC INSTRUCTION FLOW CHART

HEAD LIBRARIAN

ALL NEW STUDENTS, TRANSFEREES, RETURNEES

ORIENTATION

FACULTY FACULTY

SCIENTIFIC WRITING INSTRUCTION(Bibliography making)

STUDENT RESEARCH WRITERS

RESERVED SECTION

PERIODICAL SECTION

UNPUBLISHED MATERIALS

REFERENCE SECTION

FILIPINIANA SECTION

OPAC

LINKAGES/NETWORKING

FICTION SECTION

E - LIBRARY

FILIPINIANA REFERENCE SECTION

PR TO FRIENDS OF LIRC

POSTERS AND DISPLAYS

LIRC HANDBOOK

FOLLETT OPAC/WEB OPAC

PUBLIC RELATIONS

AUDIO VISUAL CENTERNON-PRINTMATE-RIALS

LIRC ANNUAL REPORT

PRESERVATION AND CONSERVATION

WEEDING AND DESELECTING

LIRC MANUAL

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2. PATRON MAINTENANCE REGISTRATION FLOW CHART

(Step 5 of the College Enrolment Flow)

ENGLISH 1 CLASS FILIPINO 1 CLASS

CLASS INSTRUCTION CLASS INSTRUCTION

Present 1x1 ID Picture to the librarian

Fill-up Patron Maintenance Information Sheet

Record Name and sign in the Logbook for Statistics Purposes

Encode Customer Information in the Patron maintenance Application

Generate Barcoded Library ID

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LIBRARY HOLDINGS IN A DATABASE READY FOR SEARCHINGOPAC SEARCH TERMINAL

OPAC ready for searching

SEARCH PROCESS

3. ON-LINE PUBLIC ACCESS CATALOG (OPAC) SEARCHING FLOWCHART(LAN)

Take Picture of Customer via Web Cam Before Releasing the Library ID

Record Name of Student who Claims a Library ID

Require Student to Present Approved Enrolment FormUpon Claiming the ID

Release the Library ID

Browse menu for students to select

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Search title, author or subject of the book

Search for keyword

Bibliographic information generated

Copy the call number of the book

INFORMATION RETRIEVAL

TYPE DNSC-LIRC ONLINE BULLETIN URL @ dnsclirc.wordpress.com TO REACH THE HOEMPAGE OF THE BULLETIN

LOCATE THE LINK OF THE WEB OPAC AT THE RIGHT SIDE BAR OF THE BULLETIN

CLICK THE LINK TO ENTER THE WEB OPAC HOMEPAGE

4. DNSC-LIRC WEB OPAC SEARCHING (VIA INTERNET)

Information retrieval

TYPE & CLICK THE PREFERRED BIBLIOGRAPHIC INFORMATION OF THE MATERIAL (AUTHOR, TITLE, SUBJECT, KEYWORD)

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INFORMATION RETRIEVAL

BIBLIOGRAPHIC INFORMATION GENERATED

CHECK AVAILABILITY OF THE MATERIAL AND COPY THE CALL NUMBER

5. REFERENCE SERVICE FLOW CHART (Providing Right Materials According to Users’ Needs)

Customer’s Inquiry

Identification of Customer’s Needs(Librarian’s conduct of reference

interview)

Recording of Customer’s Needs for Assistance

Utilization of Available Reference Sources

BIBLIOGRAPHIC INFORMATION GENERATED

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Getting hold of the reference resources from the book shelf(Open shelf system)

Presenting updated DNSC-LIRC ID card at the circulation counter for identification of user in the LIRC System patron maintenance file

6. CIRCULATION SERVICE FLOW CHART (Borrowing and Returning of Books)

Locating the reference resources to be borrowed through the card catalog or through OPAC

Future Acquisition of Non-Available Reference Sources

Customer’s Feedback

Scanning of the book barcode for recording in the System patron maintenance file and for printing (hard copy file)

Checking of reference resources for damages before shelving Updating LIRC System patron maintenance file

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7. AUDIO VISUAL HALL RESERVATION/BOOKING SERVICES FLOW

Returning of reference resources borrowed by clientele at the circulation counter (Same LIRC System process as borrowing)

Checking with the Head Librarian the availability of the Audio Visual Hall

Filling up of application to hold an activity form and seeking approval from concerned authorities

Filling up and signing of AV Hall Booking/Reservation Terms and Conditions Form

Seeking signature of approval of Head Librarianonce terms and conditions are carefully read,

understood, and agreed

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8. E-LIB SERVICES FLOW CHART

Submitting a copy of booking/reservation form to the AV Hall Staff In-charge/Librarian

Checking with the Head Librarian and Staff In-Charge in cases of any changes, postponement,

or cancellation of schedule

Filing of Approved Application/Reservation

Form

Sign-in the Log Sheet before entering the E-library for statistics purposes

Approach the E-lib In-charge to use computer/access to the internet

Check availability of computer unit

Allow the customer to use a computer and access to the internet if unit is still available

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B. TECHNICAL SERVICES FLOW CHART

1. SELECTIONS AND ACQUISITION FLOW CHART

Assist the customer in using the computer and accessing to the net

Recommend credible sites/references that are useful in their research needs.

Allow printing of documents up to forty five (45) pages only per student for a semester

Shut down computer after every use.

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Making purchase request of materials requested and approved

Asking certificate of exclusive distributorship, SEC registration and mayor’s permit as requirements for items that are exclusively distributed to be attached to the purchase request

Compiling all titles requested by different institutes which are not yet available in the library and making requisition letter for approval by concerned authorities (Deans/Accountant/President)

Providing faculty list of available LIRC materials requested

Inspecting materials for acceptance upon delivery

Gathering/compiling of updated selection tools like pricelists and catalogs from the different publishers/bookstores/booksellers

Distributing selection tools and faculty LIRC material purchase requisition form (LIRC Form No.4 to the faculty through the deans for examination and selection

Gathering recommended list of LIRC materials not found in selection tools

Checking/verifying request against the shelf list, and acquisition and standing order file, to avoid duplication of acquisition

2. PROCESSING OF NEW PRINT/NON-PRINT ARRIVALS FLOW CHART

Disseminating information to faculty of new acquisitions

Receive New Arrivals from the Supply Office

Collate Books from Cover to Cover if there are Damages

Notifying vendors when items do not arrive, for immediate action

Reporting to vendors items that do not match the purchase order and invoice for necessary replacements

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XIV LIRC SERVICES DESCRIPTION

A. READER’S SERVICES DESCRIPTION

Label Books with Call Number

Reinforce Call Numbers with Plastic Varnish

Paste Books with Date Due Slips, Book Pockets for Book Cards

Encode & Catalog Books in the Follett Software

Paste Barcode Number/Protector

Paste Color Code for Professional & Reference Materials

Cover Books with Cellophane

Catalog/Classify Using the Dewey decimal classification

Encode/Produce Complete Set of Cards

Check Cards for Clerical Errors

Group Cards According to Author, Title, Subject, & Shelf list

File Cards in the Card Catalog/Shelf list Cabinet

Send Books to the New Arrival Area

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1. LIRC INSTRUCTION

Of the various readers’ services, the LIRC instruction is the primary service extended to provide information concerning library collections and to provide the clientele proper direction about the different LIRC services, procedures, policies, and other guidelines.

LIRC instruction is carried out every beginning of the school year during a general orientation program facilitated by all the heads and chairpersons comprising the different sub-units under the Office of the Student Services. It is also extended to the faculty of the language department (both Filipino and English) for their respective class instructions with LIRC tour when necessary, which is usually covered during the first few weeks of the semester. Mostly, at the middle of the semester, instruction about bibliography making is further discussed with students preparing research proposals.

Reference Service

The reference service is one of the two components of the LIRC instruction that caters to the customer’s inquiry related to the kind of materials that will suit his/her particular requirements. This is properly carried out through the Librarian’s conduct of reference interview for proper identification of the needed reference resources to guide the librarian in providing the customer with the right materials.

Circulation Service

The Circulation Service is the other component that caters to the customer’ needs of borrowing and returning of materials for inside reading, photocopying, overnight and three-day take home use coming from the following sections of the library:

a. Circulation Section

b. Reserve Section

c. Filipiniana Section d. Fiction Section

e. Unpublished Materials Section

f. Periodical Section

g. Reference Section.

h. Filipiniana Reference Section.

i. Audio-Visual Hall/Multi-Media Center

j. Electronic Library (e-lib).

Services Provided:

1. Encoding and printing;

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2. Saving of files in the diskette/USB, CD, etc.;3.. E-mails and surfing;

4. Off-line and on-line electronic library system;5. Computer encyclopedia;6. Other related e-library services.

2. PUBLIC RELATIONS

Public Relations is another of the reader’s services that is utilized todisseminate information to the academic community as well as the neighboring communities about the LIRC program, resources, services, policies, and other guidelines through the LIRC manual, handbook, posters and displays, PR to friends of the LIRC, Follett Web OPAC, Annual Reports, and DNSC LIRC online bulletin.

a. LIRC ManualThis contains the LIRC Collection Management Policy

Statement and other processes.

b. LIRC Handbook This contains the user’s guidelines.

c. Posters and Displays These are LIRC informative materials posted/displayed in

bulletin boards

d. PR to Friends of the LIRC This is establishing Linkages both locally and internationally for

the following purposes:

1.) Book donationsBook donations are availed by consulting lists and

sending correspondence to identified local and international book donors.

2.) Financial assistanceBy the CHED and other funding Institutions and other

benefactors

3.) Equipment/Facilities assistanceFrom private Organizations NGOs other benefactors

4.) Net workingFor accessing available resource materials thru Follett/

WEB OPAC and DNSC LIRC online bulletin.

5.) Resource SharingNo library can provide all of the resources needed by the

community it serves. Therefore, the DNSC aims to enter into cooperative agreements with other libraries to supplement collections.

e. Follett OPAC/Web OPAC This provides information on the availability of the materials in the LIRC. This also provides access to resource sharing.

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f. Annual ReportThis is an annual publication of the LIRC, that contains

accomplishment reports, acquisition of resources, services rendered, etc.

g. Library Orientation/Instruction

h. LIRC Online Bulletin

B. TECHNICAL SERVICES DESCRIPTION

1. Selection and Acquisition

The Head Librarian gathers and compiles updated selection tools like pricelists and catalogs from the different publishers/bookstores/booksellers. These selection tools are distributed to the faculty through the deans for examination, selection, and requisition reflected in the faculty LIRC material purchase requisition form. Lists of recommended LIRC materials not found in the selection tools are also required. All these lists and requisitions are checked / verified against the shelf list, and acquisition and standing order file to avoid duplication of acquisition. Lists of available LIRC materials requested are provided to the faculty and a requisition letter for titles compiled that are not available are forwarded to the concerned authorities (Deans, Accountant, and President) for approval. A purchase request is forwarded to the supply office with a certificate of exclusive distributorship, SEC registration, and mayor’s permit for items that are exclusively distributed.

2. Organization/Processing of New Print and Non-Print Arrivals

a. Collation This is the process of checking the books from cover to cover if

there are missing or damaged pages.

b. Sorting/Grouping of Books as to Nature and Type of MaterialsThis is the process of grouping the books according to subjects

and courses offered by the College.

c. Bibliographic Listing of Received BooksThis is the process of listing new arrivals with complete

bibliographic information according to subjects and courses offered by the College.

d. Sending of Lists of Acquisition to the different InstitutesLists of acquisitions of new arrivals are sent to the different

institute deans for information dissemination. These are also posted in the bulletin boards and the LIRC Web OPAC (DNSC-LIRC URL) for internet dissemination.

e. Stamping of Ownership (on Books, and other Print Materials)Every material bears a DNSC-LIRC ownership stamp for DNSC

LIRC property identity. Each is stamped in eight (8) areas such as, the top portion of the back of the front cover, the title page, the secret page, the last page number, the front of the back cover, and the three (3) edges of the book.

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f. Accessioning

This is the process of entering book information in the accession record. As soon as the book arrives in the technical section, accessioning process is immediately commenced. Book information needed for the process are the following: accession number, date received, class number, author, title of the book, edition, volumes, pages, source of funds, cost/price, publisher, publication date, and remarks. Assigning of accession number in every book is based on the number where the information is listed in the accession record following a chronological order as it appears in the accession record. This accession number is marked in five (5) different areas of the book such as: the top portion of the back of the front cover, title page, secret page, last page number, and front of the back cover. Accessioning is important for every volume to have its own identity and uniqueness.

g. Cataloging

This is the process of describing each title in bibliographic terms, according to cataloging rules (ex. Anglo-American cataloguing rules, 2nd ed.)

Subject analysis

This is identifying the contents of each title and representing these by appropriate subject headings.

Classification

A symbol is applied to each title to represent its place in a

classification scheme designed to arrange books systematically in the library shelves. The DNSC LIRC uses the Dewey Decimal Classification (DDC) System in classifying the book and Hegis Code for classifying unpublished materials.

h. Book Labeling

To facilitate systematic arrangement and location of books in the library shelves, call numbers are printed on the lower part of the spine of the book. If the spine of the book is too narrow, its call number is placed on the lower left-hand corner of the front cover of the book. A white sticker is used for printing call numbers cut into one-inch square.

i. Reinforcing Book Labels

To reinforce call numbers so that erasures and removal can be avoided, scotch tape is used to cover and protect the call numbers..

j. Pasting of Date Due Slips

Books which can be circulated for home use have date due slips pasted on the back fly-leaf. These are the reserved, circulation, fiction and Filipiniana materials.

k. Encoding and Cataloging of the Books in the Follett System

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This is the process of encoding and cataloging the data of print and non-print materials in the Follett database for LIRC automation.

l. Barcoding

A barcode number for every book was previously pasted at the middle portion of the front cover of the book usually below the title which is always protected with a barcode protector. But for books acquired starting 2014 and above, barcode label is already placed in a safe portion of the book, at the middle part of the back of the front cover of each book. Just like the accession number, a barcode number is a unique number assigned to every book being cataloged for easy location of the material through the use of a library software with a bar code scanner.

m. Color coding

Books placed in every section must have a unique color different from the other sections for easy identification and location on the shelves.

n. Cellophane Covering

Books are covered with cellophane for protection.

o. Production of Catalog Cards

1). Every title acquired by the LIRC is copied first in the shelf- list catalog from the master processing slips (p-slips) before it is typed in a set of cards called the catalog cards.

2). Through these catalogs, various approaches to locate a book are made possible ( i.e., by author, title, subject or by added entries for editors, illustrators, compilers, translators, and others.)

p. Checking of Cards for Clerical Errors and Missing Cards

The librarian proof-reads the encoded entries in cards for clerical errors or missing cards.

q. Grouping of Cards According to Author, Title, Subject and Shelf list

Catalog cards are grouped according to author, title, subject and shelf list before being filed in the catalog trays.

r. Filing of Catalog/Shelf list Cards

1). The ALA Rules are followed for filing catalog cards.

2). Shelf list cards are filed in the shelf list cabinet while catalog cards are filed in the card catalog.

s. Sending Books to the New Arrival Area

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After having undergone technical processing, the books are sent to the New Arrivals Area for browsing before being shelved in the different sections of the LIRC according to the books’ location symbols.

t. Archiving

Books are grouped into two categories, Latest Editions and Archives. For books with copyright/publication

dates within the last ten (10) years are placed in the Latest Editions Area and for books that do not belong in the above bracket having older editions are placed in the Archives Category. Unpublished materials are archived if the dates are below six (6) years or older while those that are within the last five (5) years are placed on Latest Dates.

3. LINKAGES AND NETWORKING

This technical service includes establishing and maintaining good relationship with friends of the LIRC both locally and internationally for the purpose of book, financial, equipment, and facility assistance.

This also provides establishment of affiliation/membership in the networking and resource sharing activities of other libraries so that the college users can have access to the collections of other libraries through Web OPAC or any other databases.

4. PRESERVATION AND CONSERVATIONPreservation and Conservation includes handling, repairing, binding

and replacing the collections that have been built so carefully. (refer to the

preservation and conservation policies for the type of materials to be preserved and

conserved)

5. WEEDING AND DESELECTION

This service includes the participation and cooperation of the librarian and the faculty members according to discipline who are familiar with the curricular, research and other resource material needs of the College. They are responsible in weeding out and discarding obsolete and worn out materials from the collection.

6. CARD CATALOG/OPAC/WEB OPAC

This service is the output of the organization and processing of new print and non-print arrivals.

The Card Catalog serves as the directory or guide to the users as to the availability of the materials and its proper location on the shelves. It

has three (3) types, namely: the author card, the title card, and the subject card that are filed separately inside the trays of the card catalogcabinet. If the user does not know the author of the book he/she has toconsult either the title or the subject card, or vice versa.

The Online Public Access Catalog (OPAC) is the soft version of the Card Catalog wherein the users can access the availability of the

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information and its location through the database called Follett. The userscan also access information on library collections in the internet evenoutside of the campus through the use of Web OPAC by accessing the Web

OPAC http://192.168.0.177/ webopac/main linked in the DNSC LIRC Online Bulletin at dnsclirc.wordpress.com.

7. PHOTOCOPYING SERVICE

The LIRC shall provide photocopying service to the customers inside the ibrary to provide convenience and to speed up their research activities.

XV DNSC LEARNING AND INFORMATION RESOURCE CENTER SERVICE PLEDGE

Table 1. DNSC LIRC Service Pledge

SERVICES PROCESSING TIME

ACCOUNTABLE STAFF

FEE

A. Readers Services1. LIRC instruction a. General orientation 1 hour Head Librarian b. Classroom instruction 1 hour Faculty of English

and Filipino 1 subjects

c. Scientific writing instruction (Bibliography making) 1 hr. Head librarian

2. Issuance of LIRC ID and borrower’s cards 1 hr.

Head Librarian, LIRC staff Php 35.00

3. Validation of LIRC ID and borrower’s cards every semester (College)/student

10 seconds Head librarian

3. Signing of Clearance 2 min.

Head librarian and LIRC staff

4. Reference and information services

5 min.LIRC staff in the readers services

5. Circulation service (borrowing andreturning of books) 5 min.

LIRC staff in the readers services

6. Processing of library fee for outsideUsers

3 min. Head librarian & library staff

Php30.00/ day/user

7. E-library services (includes internet searching, printing, etc.)

3 min. E-lib administrator, e-lib SA’s and students

Php250 per sem for 15 hours utilization

8. Audio-visual booking/reservation 5 min.OSS Dean, librarian, audio-visual in-charge & requesting party

9. Audio-visual equipment installation services (ready for viewing)

3 min. Audio-Visual in-charge/operator

B. Technical Services

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1. Selection process

1 week

Head Librarian, Lib Staff, Student Rep and Faculty

9. Requisition process 1 weekHead Librarian, Lib Staff, Student Rep and Faculty Head Librarian

10. Acquisition process 3 mos.Head librarian, LIRC staff, faculty, supply officer, PBAC & accounting office

2. Organization/processing of instructional materials (includes cataloging and classification)

10-15 books/dayHead librarian and LIRC staff

3. Acquisition list (in bibliographic format and according to

institutes/program)

as soon as there are new LIRC acquisitions/arrivals

Head librarian and LIRC staff

4. Correspondence with friends of the library and acknowledgment of book/financial assistance.

Asia Foundation & Darien Book Aid Plan, Inc: Other foundations: once a year only

Head librarian

5. Binding and mending of loose and damaged instructional materials

Summer time or as needed – 10-15 books/day

LIRC staff

6. Weeding/deselecting of outdated/damaged instructionalMaterials

Summer time – depends on the number of IM qualified for weeding

Head librarian, LIRC staff and faculty concerned

7. Follett OPAC Searching 30 seconds

LIRC staff in the readers services and LIRC users

8. Follett Web OPAC Searching

30 seconds (or it depends on

the internet speed)

Users

9. Card catalog searching 5 min.

LIRC staff in the readers services and LIRC users

10. Photocopying service 3 min.

Photocopier operator/in-charge

Php2 (long);1.50(short)

LIRC SERVICE HOUR

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(Library, E-library and Audio-Visual Hall):

Monday to Friday:

7:00 AM - 8:00 P.M. - Open for Service

Saturday:

8:00 AM - 6:00 PM - Open for service

WITH NO NOON BREAK

CONTACT:

College Telefax: (084)-628-4301(084)-628-6341

DNSCLIRC Online Bulletin: dnsclirc.wordpress.com

College Website: dnsc.edu.ph

XVI DNSC LIRC POLICIES

A. GENERAL COLLECTION MANAGEMENT AND DEVELOPMENT POLICIES

COLLECTION MANAGEMENT POLICY STATEMENT

The DNSC-LIRC aims to develop and provide informative, instructional, recreational, research, and general collections that will serve and support the present and future needs of the College.

It is the responsibilities of the LIRC to select, collect, organize, preserve and serve quality information needs of its customers.

This CMPS is developed to establish formal guidelines to ensure consistency in the selection and management of materials to be acquired and developed, to ensure optimum usability.

1. Policies on selection/acquisition

In providing the LIRC with a well-rounded collection, the following are the criteria for selection:

a. The Faculty shall participate in the selection by recommending titles of all the materials needed in their particular areas of discipline.

b. The LIRC shall collect materials based on the curricular offerings of the College, may it be print or non-print.

c. The materials to be collected shall answer to the informational, instructional/ curricular, recreational, research, and general needs of the customers.

d. The materials should be selected according to their timeliness, permanence, quality content, format, and the credibility of the author.

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e. The contents of the materials must correlate with the vision and mission of the College.

f. The contents of the materials must be comprehensive and readable.

g. The materials shall be usable for at least two or more courses.

h. The physical aspects of the materials should also be considered. For instance, “deformed” materials should not be selected.

i. The collection should not be discriminating on controversial issues. It should present two or more views on issues as much as possible in an objective manner.

j. The books must be durable when it comes to paper, printing, and binding.

k. The contents of the materials must be factually accurate and objective in its presentation.

l. Materials should be selected according to the content and emphasis of the entire work.

m. Authors must be competent and qualified in the field.

n. Materials should be contributory to literary appreciation and should have aesthetic value.

2. Policies on types of collection

a. The resources/collection should provide the needed information of DNSC customers that would support the various courses offered.

b. The collection should include reference books for general topics.

c. It should contain general, popular, and professional periodicals that will support the customer’s search for relevant and current information.

d. The collection should include non-book or non-print materials (audio-visual, electronic and digital formats) to enable the customers to seek other sources of information as well as advancement in technology.

e. The collection should give priority to Latest IT tools and equipment.

f. The collection should also include recreational, popular, and fiction materials such as classics, novels, etc. to meet the reading interest of the college population.

g. Collections should not be excluded because of the race, nationality, or religious views of the author.

h. Pornographic materials must be excluded in the collection.

i. Technical and professional materials must be given priorities. j. Local and national government publications should be collected.

k. Unpublished materials such as thesis, dissertations, feasibility

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studies, narrative reports, and others should also be collected.

l. Vertical file materials like pamphlets, clippings, leaflets, etc. must also be part of the collection. m. Technical papers must be included in the collection.

n. Periodicals like newspapers, magazines and journals should be included in the collections.

o. Yearbooks and NSO materials are included in the collections.

3. Specific Guidelines on the Forms of Materials to be Collected or Excluded

a. General Reference Materials

The LIRC reference collection is designed to meet the academic, research, verification, location, and information needs of the academic community. All materials must be accurate and authoritative, factual and informative

1). Encyclopedias. Most recent editions of encyclopedias appropriate for the college and graduate level must be included in the collection. New editions are to be ordered regularly. The titles selected include general undergraduate and graduate level works, and subject encyclopedias in areas relevant to the undergraduate and graduate curricula/programs.

2). Dictionaries. Dictionaries include the best of English language dictionaries for undergraduate and graduate levels, a selection of major foreign language dictionaries, and a wide array of subject field dictionaries. Also included in this category are the Filipino and Tagalog dictionaries, the Thesaurus, Synonym finders, including usage guides and dictionaries of the different dialects of the Philippines. Thesaurus, abridged and unabridged dictionaries should be updated on a regular basis to provide access to current terminologies.

3). Handbooks. Important handbooks in all subject areas must be included in the collection of reference materials.

4). Indexes and Abstracts. Indexes of particular titles of reference materials are usually located at the end part. For voluminous reference sources like the encyclopedias, indexes are usually assigned in the last volumes. For abstracts, collection should depend on the needs of the academic community. Indexing and abstracting activities of all LIRC collections (not only for general references) are done in the Follett software as it is one of the required information in the cataloging activities of the system.

5). Bibliographies. General and national bibliographies are included in the reference collections. Emphasis should be placed on bibliographies general enough to provide access to major subject areas. Bibliographies of individual author’s works or those dealing with narrow subtopics are included more especially if they are part of larger series. Bibliographies should be chosen not only on the basis of their subject content and importance but also on the nature of the materials cited and the availability of such materials in the LIRC collection.

6). Directories. The reference collection must include selection of current directories both general and subject oriented in scope. Directories should be kept up-to-date as much as possible because of their current nature, so that the customer

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is updated of the current or the change of mail and e-mail addresses, telephone, cell, and fax numbers of certain organization, individual, and others.

7). Biographical Dictionaries. The reference collection includes comprehensive works dealing with professional, national, and international biography of famous people, including both retrospective and current biography.

8). Almanacs and Yearbooks. Reference collection includes current editions of major publications for the Philippines, the United States and selected foreign countries.

9). Geographical Sources. The reference collection include geographical sources like atlases and gazetteers. Authoritative atlases covering local and all areas of the world in topographical, geographical and tropical maps. Authoritative description of places is also considered in collecting gazetteers.

10). Guides. The reference collection includes major reference guides or manuals in subject areas needed in the College program as well as guides to English language usage, paper writing techniques and laboratory manuals.

11). Statistical Sources. The reference collection includes a wide range of statistical compendiums or monographs; the latest editions of statistical annuals, the current year statistical journals, and recent editions of census publications. It includes local national and international data of important value.

12). Compilations. The reference collection includes a variety of compendiums of documents, pronouncements, legislation, public law, government publications, and others. Such sources are included on the basis of complementary usage with other reference materials.

b. Fiction

Fiction offers an almost limitless variety of styles, subjects, types, levels, author’s ability, command of language and so forth because of its very nature. Works of current popular authors, classics, “light” fiction or short stories, and best sellers are acquired on the basis of local demand and usage in literature subjects.

Fiction is collected on the following types and formats: humorous, satiric, mystery, adventure, cultural, science, romance, historical and classical.

Fiction materials with pornographic contents are excluded in the collection.

c. Non-Fiction

000 – Generalities/General Works Bibliographies of certain subjects are purchased where there is a

demonstrated need for further resources beyond the LIRC holdings. Encyclopedias for general and specific references are selected based on its criteria for selection.

Collections also include updated research and computer-related/IT materials which are needed in the undergraduate and the graduate programs.

100 – Philosophy/Psychology

The LIRC selects materials under this classification that include the following: metaphysics, epistemology, causation, humankind, paranormal phenomena, specific

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philosophical schools, persons in philosophy, logic, ethics or moral philosophy, ancient, medieval, oriental, modern, and western philosophy.

Psychology books include general psychology, intelligence, intellectual and conscious mental processes, subconscious states and processes, child, developmental, adolescence, comparative and applied psychology.

200 – Religion

In the field of religion, the library’s selection must be broad and tolerant. The selection of materials in this field must be consistently directed towards the choice of the best as regards to authority, timeliness, and good literary quality. An impartial recognition of all religions, with an equal emphasis on all, is the selection goal.

Personal religious convictions of individual, or groups, or staff members should not influence the selection of materials in this area.

Since the college is a non-sectarian, collection of religious materials is least priority.

300 – Social Sciences

The LIRC collects materials of interest to the general public reader on population statistics, sociology, political science, economics, law, public administration, social services, and customs.

As many viewpoints as possible are represented on both controversial and non-controversial subjects. Popular and standard reference materials on the subject of different social sciences are collected.

400 – Language

This includes collections on languages and linguistics in Filipino and English. A heavy emphasis on history, study, and use of the language, and a wide variety of dictionaries are collected for reference use.

500 – Pure Sciences

The LIRC collects pure science materials needed by the college such as mathematics, astronomy, physics, chemistry and allied sciences, earth sciences, paleontology, biology or life sciences, botanical sciences, and zoological sciences.

600 – Applied Sciences

In this classification, the LIRC collects materials needed by the college like: inventions and patents, health and nutrition, aquaculture, marine fisheries, home economics and family living, management and auxiliary services, some subjects under chemical engineering like food technology, fish processing, beverage technology, metallurgy, manufacturing, and manufacture for specific uses.

700 – The Arts

Collection to this classification must answer with the needs of the college. Particular materials on drawing and decorative arts, plastic arts, sculpture, painting and paintings, graphic arts, print making and prints, photography and photographs, music, recreational and performing arts must be collected.

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800 – Literature

Literary collections on essays, poetry, drama, short stories, speeches, satire and humor, other miscellaneous literary works and literary criticisms are collected. Collections on techniques of communication such as professional writing and public speaking are included.

Heavy preference is given to Philippine, American and English literatures, but representative literary works of other countries with translation to some extent are also collected.

900 – Geography, Biography and History

The LIRC collects works on all periods of history with heavy emphasis on Philippine history. Books about local places, events, famous and important people are acquired.

Political, geographical and historical maps and atlases are to be collected for reference. Biographies of well-known personalities are included.

d. Periodicals/Serials

Periodical collections include newspaper, magazines, professional magazines or journals, news bulletins, and others. Local and national newspapers and magazines containing miscellaneous information are highly recommended in the collection. Professional magazines or journals needed by the different program are strongly required for professional updating.

e. Vertical File Collections

The LIRC collects very important and long lasting articles from newspapers for clippings. The emphasis of the collection is geared towards collecting articles needed for the different programs of the College, same with pamphlets, leaflets, modules, technical papers and other forms.

f. Unpublished Materials

Collections include thesis, dissertations, narrative reports, feasibility studies , project proposals and other forms. These materials are collected through CHED, the college faculty, undergraduate and graduate students.

g. Audio-Visual Materials

1). Non-print collections. Software materials Include VHS, VCD’s, CD’s, CD-ROM’s, DVD’s, DVDRW, DVDR, transparencies/acetate, cassette tapes, and other, educational software that are needed by the different programs of the college in order to reinforce classroom instruction. Collection of these materials depends on the availability of equipment needed.

Other forms to be collected are globes, maps, charts, and others.

2). Audio-Visual Equipment (Hardware). Hardware materials to be included in the collection are the following: digital video cam, overhead projector, LCD projector, opaque projector, computer units with CD ROM Drives and CD Burner, television sets, DVD video cam recorder with mini DVD, micro-cassette recorder, VHS/CD/VCD/DVD players, scanners, and other forms.

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h. Information Technology Tools/Electronic Materials/Resources

Collection includes computer sets with LAN and internet access, CD ROM drives, speakers, CD burners, head phones and other important features. Laser printers are included to speed up printing services. Other important electronic materials are included in the collection like Open-source online databases, starbooks included, e-books, audio-videos, etc.

i. Exclusions

Materials featuring indecent or immoral items of sensational in nature such as sex, crime and violence are excluded in the collection.

j. Language Used

Preferably materials written in English, Filipino, and Visayan are included in the collection. Important and relevant materials written in other languages are collected provided that there are Filipino, English or Visayan translations.

4. Donations

a. The library welcomes donations of useful materials or financial assistance and there are no restrictions as to their disposition or location;

b. Donations should also be assessed according to their physical nature;

c. Acceptance of donations that require special facilities should be subject to the importance of the material and the availability of facilities and space;

d. Donations as memorials to deceased individuals are welcome and accepted;

e. Donations must not bear special conditions of favors. It does not bear a “string attached”. The donor enjoys the same privileges and services as the other customers.

5. Weeding or Deselecting, to keep the collection alive and growing.

a. Conditions of books that are subject for weeding or deselecting:

1). Copies of books that are seldom used;

2). Outdated books which offer inaccurate information; 3). Printed materials that are physically destroyed’

4). Books with superseded editions;

5). Books that are worn out, badly marked, dirty, shabby, and ruined;

6). Idle materials not utilized for about 5 years;

7). Books/textbooks that may have been used for more than ten (10) years;

8). Books with very fine print;

9). Books which paper have become yellowish;

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10). Newspapers that have been compiled for a year or more and have been subjected to cuttings for clippings;

11). Books far beyond the comprehension of prospective readers;

Specific Guidelines

1. Books

000 – Generalities/General Works

Encyclopedias, computer and research titles with copyright dates below ten years are candidates for weeding.

100 – Philosophy/Psychology

Seldom used titles or titles left untouched on the shelves are candidates for weeding.

200 – Religion (Not applicable)

300 – Social Sciences

These requires frequent revisions because much of the materials deal with problems to temporary interests which can be replaced later by historical coverage of these topics. Economics need careful evaluation for dates of publication or copyright date.

Superseded almanacs and yearbooks should be discarded. Retain standard works such as costumes, folklore and customs.

400 – Language

Discard old grammar, abridged or ordinary school dictionaries, retain unabridged dictionaries except for badly worn-out.

500 – Pure Sciences

Discard materials with obsolete information or theories. All general works which have been superseded, unless they are classics in their field, all ordinary textbooks can usually be discarded after ten (10) years. Materials in this classification should be evaluated carefully before discarding.

600 – Applied Sciences/Technology

Materials below ten years of publication are candidates for weeding in order to give space for new technologies especially in the field of fisheries, food technology, technology and livelihood education, computer engineering, and other important fields.

700 – The Arts

Discard unimportant and obsolete materials in this classification.

800 – Literature

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Keep literary history, unless it is superseded by a better title; keep collected works unless definitely superseded; discard poetry and dramas no longer regarded in literary history and no longer read. Discard the works of minor novelists whose works have not been reissued and which are no longer of interest to readers.

900 – Geography/Biography/History

Discard inaccurate or unfair interpretation, such contemporary writing which is now recorded in basic histories (as World War II materials), historical works which are only summaries and not authoritative, and works of travel over ten years old, unless distinguished by the style and the importance of the author. Keep histories which have become literary classics.

Keep collected biography, but individual lives of persons whose importance are no longer great may be discarded after ten (10) years.

2. Periodicals

a. Discard periodicals below 10 years of publication. b. Discard unimportant titles or bound volumes.

3. Vertical Files/Government Publications/Annual Reports

Discard files with copyright dates below ten years and no longer in use.

4. Unpublished Materials

Discard only those which are badly damaged.

5. Audio-Visual Materials

a. Non-Print Software

Discard software which audio-video projection is already blurred due to damage, breakage and overused, and materials which contents are already obsolete. CD’s, DVD’s, VCD’s have life expectancy of five (5) years only, these materials if still useful must be duplicated before reaching its life-span. VHS and cassette tapes have lesser life-span than the former.

b. Audio-Visual Equipment/Hardware

Discard hardware/equipment which are no longer functioning and beyond repair and those equipment which are already superseded with new technologies and inventions which usage are already irrelevant.

6. IT Tools/Electronic Materials

Condemn damaged and outmoded units which are not compatible with the new IT features, gadgets, and other current IT inventions.

B. ORGANIZATION (CATALOGING AND CLASSIFICATION) POLICIES

1. Cataloging Policies

a. Descriptive and Subject Cataloging

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1). To ensure uniformity in the bibliographical and physical description of a book, the Anglo-American Cataloging Rules, 2nd, and Revised 2nd Editions (AACR2R) are followed for all materials.

2). In the assignment of the subject headings for every title, the Sear’s List of Subject Headings, 14th Edition is consulted and used.

2. Classification Policies

a. The Dewey Decimal Classification (DDC) system is used in the organization and classification of the following materials:

1). Books

2). Audio Visual Software/Non-Print

3. E-books

Sample call number:

Location Symbol Class Number Author’s Number

Copyright/Publication DateVolume/Copy Numbers

*Location symbol is the symbol of the section where the book belongs like the following:

1). Fil. - Filipiniana2). Ref. - Reference3). Fil(R) - Filipiniana Reference4). F - Fiction5). Cir. - Circulation6). T.R. - Technical Room7). VF(P) - Vertical File (Pamphlet)9). NP - Non-print10).UP - Unpublished Materials

Class number is the decimal number used in classifying books according to the Dewey Classification System (DDC).

Book number is the number assigned to every author/title based on the C.A Cutter’s Three-Figure Table.

b. Exception:

1). Fiction Collection, which are composed of works by authors with minor or no literary value are not necessarily organized/classified according to the DDC System. This is arranged by assigning Cutter’s number to each author/title.. On top is the location symbol F for Fiction.

Sample call number for Fiction materials:

Fil.330V7142015v.1 c.1

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Location Symbol Book Number Copyright/Publication Dates Copy Number

c. The Hegis Classification System or the Hegis Code is used to classify unpublished materials such as thesis, dissertations, narrative reports, etc.

C. PRESERVATION AND CONSERVATION POLICIES

Preservation and Conservation includes handling, repairing, binding and replacing the collections that have been built so carefully.

1. Binding and Mending

a. Useful books should be mended if they are damaged.

b. Damages to books should be detected as early as possible to avoid total repair or discarding.

c. Damaged books and complete issues of periodicals should be scheduled for binding as soon as possible for immediate circulation.

2. Duplicating

a. A single-copy book which is of utmost need to the customers should be duplicated so that it would be available to them especially if this book is in the reserved section.

b. Materials should be duplicated if the demand for it is high. Their value to the collection shall be considered.

c. Filipiniana materials that are less costly or affordable, and reserved materials or professional titles that are even expensive, should be duplicated if the demand is high.

3. Replacing

The LIRC follows the following criteria for replacement of lost, damaged, or worn out materials:

a. Books that show signs of wear and tear, but still significant

b. Highly in demand materials that are lost

4. Retaining

a. Classics are rare archival important materials and shall be retained.

b. Fiction books like novels and short stories shall be retained.

c. Local, National, and International History books are to be retained.

d. Literature materials may be retained also.

e. Arts materials may be preserved especially those illustrated ones, etc.

FAn2342015c.1

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XVII LIRC CUSTOMERS’ GUIDELINES

A. Issuance of Library ID:

For Incoming First Year Students, the Library ID’s are issued upon presentation of the following during the enrolment, Step 5 of the enrolment flow:

1. enrolment form2. 1 pc. 1x1 ID photo 3. filled-in Patron Maintenance Information4. picture taking via web cam

Note: The Library ID is non-transferable. It should be used by the owner only in every library transaction.. B. LIRC Customers must be guided by the following requirements upon entrance to and upon exit from the Library:

1. Upon entrance

a. Wearing of proper or appropriate attire; b. Proper safekeeping of bags, bulky belongings in the depository counter;

c. Bringing inside for safekeeping allowed things as: cell phones, wallets, sets of jewelry, and other valuable things;

d. Presentation of a validated school ID.

e. Logging of name and other required data in the Library entrance Log sheets.

2. Upon exit

a. Showing of personal things to the Library door keeper before leaving.

b. Presentation of Library borrowed materials for take home purposes.

C. When using the Library

1. Observing silence is the basic rule in any library management. Idle conversation, loud laughter and other unnecessary noise must be avoided;2. Smoking, drinking, and eating are strictly prohibited inside the Library;3. Keeping the Library clean and in proper order is expected of any user. Throwing or leaving pieces of paper, candy wrappers and other garbage materials on the floor, tables, carrels and shelves must be avoided. Chairs must be returned to its proper places every after use. 4. Making of industrial arts projects/visual aids inside the Library is not allowed;5. Willfully tearing, defacing, mutilating, putting writings, tracing the drawings or stealing library books and other properties are strictly prohibited.

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Anybody caught shall be subjected to the disciplinary actions stipulated in the student handbook. 6. Books are arranged and organized according to the Dewey Decimal Classification System (DDC). Everybody should read labels on the shelves to be guided in getting the materials;7. Reading or browsing of books/other library materials provided for each section is encouraged. Bringing out of any material to the section where it does not belong is prohibited.8. Vandalism inside the Library is strictly prohibited based on the provision

stipulated in the student handbook;9. Cell phones, beepers, pagers and the like should be in silent mode upon entering the Library;10. Borrowing of any Library material is not allowed unless a user has a bar coded library ID;13. At the end of every library period, the Library is expected to remain clean

and orderly.

D. Circulation Guidelines

Schedule of loaning out of library materials for home use is from Monday to Saturday, at 3:00 PM to 6:00 PM. A borrower can borrow two (2) books with different titles at a time from the reserve, circulation, Filipiniana and fiction sections. 1. Requirements for borrowing privileges: a. Library ID Note: Library is non-transferable or cannot be borrowed or used by another borrower when borrowing materials from the library. It should be surrendered to the Circulation desk in-charge every time a customer borrows any library material for home use or for photocopying outside of the Library in case there is no available photocopier inside the Library. The borrower must claim the ID after returning the book(s) borrowed.

2. Materials for Inside Reading Only:

All materials classified for inside reading only should be read inside the library reading area only. a. Periodicals such as: bound and loose issues of newspapers, magazines, journals, etc. placed inside the periodical section. b. Reference Materials such as: general and specific and Filipiniana references that belong to the eleven (11) General Reference Materials as dictionaries, encyclopedias, yearbooks, biographical dictionaries, handbooks, bibliographies, directories, indexes, gazetteers, atlases and directories, placed inside the reference section. c. Unpublished Materials such as: doctoral dissertations, thesis, narrative reports, feasibility studies and others, that are as a rule reserved for users engaged in research. d. Vertical File Materials such as: clippings, pamphlets, leaflets, brochures, manuals, pictures, etc., filed vertically in a cabinet (vertical file cabinet).

e. NSO Materials - materials issued by the National Statistics Office.

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4. Materials For Home Use:

a. Any reserved book can be loaned out for overnight use only.

b. Fiction Books can be borrowed for three (3) days, and renewable for another three (3) days unless wanted by another user.

c. Books in the general circulation and Filipiniana Sections can be borrowed for overnight use only and are renewable on the next schedule of borrowing for home use unless another user shall request for its use.

E. Fines and Penalties for Overdue/Damaged/Lost Books

1. Reserved Books, Circulation, Filipiniana, and Fiction

If not returned on time on the due date, the book shall be paid by the borrower a penalty charge of Php. 1.00 per hour the book is overdue including, Saturdays Sundays and holidays.

2. Lost/Damaged Books

a. The borrower who reports a badly damaged or lost book shall be given one (1) week to search for a replacement of the damaged or lost book with the same title and author. Fines shall be charged from the overdue period until the time the book is reported missing.

b. The borrower must replace the badly damaged or lost book with the same title and author of the current edition. If the book is not available in the local bookstores, the borrower shall pay the exact amount of the book plus a processing fee to the cashier’s office.

3. Lost Library ID

a. In cases when a borrower is unable to find his/her lost Library ID, he/she shall secure for a replacement in order not to lose his/her continuous privileges on the use of the library.

b. The borrower shall be required to pay the same amount as previously incurred for the replacement of his/her LIRC ID.

4. Procedure of Payment of Fines/Penalties

a. The borrower must secure a signed “payment slip” from the circulation counter/charging desk in-charge before paying fines/penalties to the cashier.

b. The official receipt of payment must be presented to the circulation counter/charging desk in-charge for recording before claiming his/her library ID.

5. Non-payment of Fines/Penalties

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a. Borrowers with unsettled Library accounts temporarily lose borrowing privileges.

b. Names of borrowers with unsettled amounts shall be posted in the weekly publication of overdue notices in the Library bulletin board.

F. Guidelines for Reservation of Library Materials by the Faculty

Any library material, be it a periodical, a reference, a circulation, a Filipiniana, a vertical file, and others can be recommended by a faculty member to be shelved in the Reserved Section if it serves as direct reference of the faculty subject load for a particular period/semester. If the reservation is not renewed after the semester, the material shall be withdrawn from the Reserved Section and be shelved back in the former section it was taken from.

Every beginning of the semester, faculty members must fill-in the Faculty Reservation Form (Academic Library Form No. 6) for reservation of the materials needed for classroom instructions.

G. Specific Provisions for Faculty/Staff Users

Regular faculty and staff members only are allowed to borrow any library materials from the Circulation, Filipiniana, Reserve and Fiction Sections.

A faculty is allowed to borrow a maximum of ten (10) titles of books in a semester depending on the type of materials needed and the number of copies available on the shelves.

A staff can borrow a maximum of four (4) books at a time only.

1. Circulation/Filipiniana materials not placed on reserve

Materials with single copy can be borrowed only for three (3) days and can be renewed for another three (3) days unless no other user needs it. It is necessary to leave at least a single copy of every book title on the shelves so that any other user can have access on the material. Only books with two or more copies left on the shelves can be borrowed for a period of one (one) semester per faculty on a first come first served basis.

2. Reserved/Professional Books

Reserved/Professional books with multiple copies can be borrowed for a semester on a condition that a single copy or two shall be left in the shelves for other users. Books with only one copy left can only be borrowed for overnight use only, or according to the specified due date.

3. Fiction Books:

For a single copy of fiction books, a faculty can borrow this material for three (3) days and renewable for another three (3) days if not needed by another user. For multiple copies, a material can be borrowed for a semester provided that one copy is left on the shelves for other users.

Note: *Faculty members must observe returning of books before or on the

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due date so that other faculty members or students can also make use of the books. *All borrowed books/other materials must be returned to the library

upon signing of clearance.

H. Specific Provisions for Outside Users

1. Any user not connected with the Davao del Norte State College who wants to avail of the services of the Library is required to pay a library fee as approved by the LIRC Advisory Committee. He/She must present the following:

a. Validated School I.D.

b. Request/Recommendation Letter from the librarian of the school he/she is presently enrolled (if user is a student.

2. He/She can freely use all the Library resources for inside reading but is not allowed to borrow books for home use. For photocopy of the material, only the library student assistants are allowed to bring out the material using his/her library ID. The user shall shoulder the cost of photocopy and the fare of the student if the photocopier is not available inside the library.

I. Referrals to Other Institutions

Students or Faculty who needs to consult other libraries may request the Head Librarian for the issuance of referral/recommendation letter(s) to the institution(s) of their choice.

J. Terms and Conditions on the Use of AVC Facility/Equipment

1. Any person/organization that would like to avail of the use of the Audio-Visual Hall shall be responsible for the cleanliness, preparation, and restoration of the hall before and after its use.

2. The user shall be liable of any damage or loss of property incurred during the conduct of any activity inside the Audio-Visual Hall.

3. Booking for schedule must be done one week ahead of the scheduled activity, in a first come, first served basis, so that it will be included in the monthly calendar of activities. However, for emergency cases, approval of the booking shall depend on the availability of the center.

4. The requesting party must inform the Head Librarian for any changes, postponement, or cancellation of Audio-Visual Hall booking.

5. Any technical trouble that may occur while using the facilities of the Audio-Visual Hall must immediately be reported.

6. The Audio Visual Hall shall not be used as an ordinary classroom for instruction except in cases when non-print materials such as TV, LCD Projector, and other Audio Visual materials are needed for purposes of instruction. Other activities like the conduct of seminars, conferences, meetings, workshops, lecture presentation and other activities of the College shall be allowed.

7. Academic, extra-curricular activities and campus organization activities shall be allowed with free of maintenance charges.

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8. Fund raising activities/IGPs shall be charged 20% of the net income for the maintenance of the Audio-Visual Hall.

10. Outside user(s) who would like to avail of the services of the Audio-Visual Hall shall be charged a rental fee of Php450.00 per hour or as recommended and set by the Committee on Rentals, and shall furnish the security office a copy of approved reservation and other needed documents for security and records purposes.

Rules and Regulations In the Use of the Audio-Visual Hall

1. Cleanliness and orderliness in the use of the Audio-Visual Hall are encouraged. Dispose garbage properly and arrange the chairs after using.2.. Vandalism is discouraged. Always keep the walls and ceilings of the Audio- Visual Hall free from writings, scratches and dirt.3. Smoking inside the Hall is not allowed.4. Do not bring out from the Audio-Visual Hall any property without asking permission from the Librarian or from the Audio-Visual In-charge.5. AV Hall equipment and other properties should be taken care of. Avoid destroying any property inside the Hall.6. Do not turn on or manipulate the air-conditioning units or any equipment if you are not authorized to do so. 7. Always close the door when air cons are on.8. Always turn off the lights and air cons after using.8. Inform the librarian or the Audio-Visual In-charge after the conduct of any activity.

K. Internet and Network Policies (Internet Library)

1. Twenty five (25) Internet hours per semester is given to the students per semester;

2. Internet access is provided for educational use only. Visiting sites (viewing or printing) of inappropriate nature or that may be considered offensive by other individuals is not considered as an acceptable use of this service at DNSC.

3. Sending/Posting harassing messages or repeatedly sending/posting unwanted messages (electronic or paper) to others is prohibited).

4. Users are prohibited to connect any personal computer equipment to the college network without prior authorization from the College.

5. All storage media brought into the lab must be checked for viruses before being used.

6. Printing Policies

a. Laser printing is available in the Internet Laboratory. Students may print from a black and white laser printer and pay the corresponding amount of printing equivalent to market price. Unused internet hours can be converted to printing services, one (1) hour of internet surfing is equivalent to three (3) pages for a maximum of forty five (45) pages only or fifteen (15) hours equivalent per student per semester.

b. Since graphics and word art requires a lot of toner/ink, a corresponding amount of printing per page shall be charged an equivalent of two pages for every page printed.

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7. Other E-Lib Users’ Requirementsa. Signing in the logbook before use of any computerb. Observance of at least one (1) hour per week use of an e-lib computerc. Immediate consultation with the e-lib administrator in case a unit malfunctions

- Prohibition of changing computer’s configurations such as:- Changing wall papers- Putting screen savers- Renaming icons- Changing the settings- Getting into control panel- Removing the devices from the device manager

d. Prevention of doing other jobs not related to e-library work which may cause malfunctioning of computer(s).e. Prohibition of unauthorized bringing of CD’s (VCD/DVD/Audio CD) and other

computer peripherals inside the e-library. Permission must be sought first.f. Observance of silence. g. Observance of cleanliness and orderliness of the e-lib is encouraged.

L. Discipline

Student users who fail to observe the LIRC guidelines shall be referred to the Guidance Office or directly to the Chairperson of Student Discipline for necessary actions.

XVIII. COLLECTION INTENSITY CODES

The DNSC-LIRC adopts in its collection management policy statement, the following six (6) levels of Collection Intensity Codes as key to the understanding of the Existing Collection Strength (ECS), Current Collecting Intensity (CCI) and the Desired Collecting Intensity (DCI):

A. Out-of-Scope Level This is a specific classification range of subjects which the Institution has no

interest or mission of supporting or acquiring.

B. Minimal Level

This is a subject area in which few selections are made beyond very basic works that support the users’ needs.

C. Basic Information Level

This is a highly selective collection that serves to introduce and define the subject (introductory subject level) and to indicate the varieties of information available elsewhere. It includes circulation books, reference works, journals, and other materials. These collections are not sufficiently intensive to support courses for independent and senior level research in the subject area.

D. Instructional Support Level

This a collection that is adequate to support the course work of undergraduate and graduate level programs, (but not post-graduate level research) or sustained independent study, e.g., a collection that is adequate to maintain knowledge of a subject required for limited or generalized purposes, of less than research intensity.

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It includes complete collection of important writers, basic bibliographies, major reference works and selected works of secondary writers.

E. Research Level

This is a collection that includes the major published source materials required for dissertation and independent research, including materials containing research reporting new findings, scientific experimental results, specialized reference tools, conference proceedings, professional society publications, multiple editions, bibliographies, important foreign language materials and at least 65 % of available periodical titles, and other information useful to researchers. It also includes all important reference works, extensive collection of journals and major indexing and abstracting services in the field, and older and superseded materials retained for historic research.

F. Comprehensive Level

This is a collection that endeavors, so far as is reasonably possible, to include all significant works of recorded knowledge (publications, manuscripts, other forms) for a defined field. This level of collecting intensity is that which maintains a "special collection"; the aim, if not the achievement, is exhaustiveness (a collection that has everything on the topic no matter what the language, age, level, or format may be).

XIX EFFECTIVITY

The Provisions stipulated in this LIRC Manual shall take effect after approval by the Board of Trustees.

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