the kronos application utilizes single sign-on. a short-cut to kronos will be on your desktop
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Accessing Kronos
The Kronos application utilizes single sign-on.
A short-cut to Kronos will be on your desktop.
Capabilities in Kronos
Enter sign in and sign out time daily Several different methods
Time off Requests Approve Time Cards Check Accrual Balances
Expectations as an Employee
Sign in and out of Kronos daily Enter time off requests Approve time card at the end of the pay
period By 10 am on the Monday after payday
Check accrual balances at the end of every pay period
Signing In and Out
4 Methods to Signing In and Out Web Application Via a PC InTouch Device Teletime Mobile Application
Signing In and Out
Web Application Done via a computer connected to the ODOT
network The most common way for office employees
or employees with an ODOT PC to sign in and out
Kronos has single sign on and there will not be a log in page
Signing In / Out
Confirmation of time stamp
recorded
Click Refresh for the time
stamp to appear on time
card
Signing In / Out
Once you click out of the box where you typed in the
time, the save button enables.
Since the time was manually entered, you must click save for the timecard
to be populated
Signing In / Out
If you manually type in your time, the system will time stamp the entry.
Entered an in punch of 7:00 am for 7/20/13
Date / Time and User
who entered the
in punch
Signing In / Out - Lunch
Everyone is defaulted to a 30 minute lunch deduction. If you take a 60 minute lunch let payroll know so they can move you to the appropriate lunch group.
If you take longer than your standard lunch, sign in and out to override your lunch.
You can cancel your lunch deduction and it will be sent to your manager for approval.
Cancelled Lunch
Kronos is programmed to automatically deduct lunch after 4 hours of work.
Employees working more than 4 hours who do not take a lunch will need to cancel the lunch deduction. This will then have to be approved by their manager.
Rounding
The system is set to round each individual punch to the nearest 10th of an hour 0 stays at 0 1, 2, or 3 rounds back 4 or 5 rounds forward 6 stays at 6
Rounding
Example: In at 6:58 AM, will round to 7:00 AM Out at 3:29 PM, will round to 3:30 PM
Total of 8 hours
In at 7:05 AM, will round to 7:06 AM Out at 3:33 PM, will round to 3:30 PM
Total of 7:54 hours
Kronos will still show your actual in and out times but will calculate total hours based on rounding
Schedules
Kronos is programmed to auto-deduct a 30-minute (or 60-minute) lunch after more than 4.0 hours of work. Once an employee has worked 4.1 hours, his/her lunch will be auto-deducted (unless the time has been transferred to Report Back or Snow & Ice).
An employee’s lunch auto-deduction is NOT dependent on his/her schedule. It is dependent on the in and out punches.
Note: Everyone is defaulted to a 30-minute lunch auto-deduction. If you normally take a 60-minute lunch, let payroll know so they can move you to the appropriate lunch group.
Who Will Be on Schedules?
• Each District or Division will determine whether other employees will be on a schedule.
Employee Overtime
Before an employee can be compensated for Overtime, the Overtime must be approved by the manager.
Approved overtime will default to paid Employees can transfer the Overtime to
Comp Time when they approve their timesheet.
Approving Timecard
Each employee must approve their timecard by 10:00 AM on the Monday after payday. If you need to make changes after approving
your timecard, see your manager
After the employee approves their timecard, it will go to the Manager for final approval before being sent to Central Office Payroll
Approving Timecard
Once an employee has approved his or her timecard, they cannot make any more
changes.
Time Off Requests
Time off requests are submitted by the employee and sent to their manager for approval. In the Future: I want to take November 25th –
29th off.- OR -
For a day in the past: I took a personal day Monday
My Time Off Requests can be found in
Related Items. Click on a
related item to open a new tab
My Time Off Requests
Clicking on a related item opens a new tab. To return to
your time card, click My Information
My Time Off Requests
The days shown default to the first week of the current pay period. To move to the next week of the pay period, click on the forward arrow next to the dates being displayed.
My Time Off Requests
Request Time Off – November 25th - 29th
To view the week of November 25th, click on
the Select Dates Icon next to the down arrow
Use the left and right arrows to go to the month; then select the date.
Request Time Off – November 25th - 29th
Selecting a start date will populate both the start and end
dates.
To change the end date, click on the calendar icon next to the end
date and select the end date.
Request Time Off – November 25th – 29th
Once you have the Start Date and End Date you would like to view,
click OK
Request Time Off – November 25th – 29th
Request Time Off – November 25th – 29th
The drop down now indicates the time frame
available to view.
Request Time Off – November 25th – 29th
The screen changes to the week that includes
November 25th to the 29th.
Request Time Off – November 25th – 29th
Indicates November 28th is a holiday.
This is important when requesting time off.
Request Time Off – November 25th – 29th
Click Request Time Off.
Note: If you click Request Time Off without changing the dates, request dates will
default to the time period listed in the drop down
Request Time Off – November 25th – 29th
The Pay code defaults to
VACLV. If you want to change it to another leave type select from the drop down.
Request Time Off – November 25th – 29th
Click Submit if all information has
been entered correctly,
otherwise click cancel.
Request Time Off – November 25th – 29th
The Pay code defaults to
VACLV. If you want to change it to another leave type select from the drop down.
Request Time Off – November 25th – 29th
Click Submit if all information has
been entered correctly,
otherwise click cancel.
Retract / Cancel A Time Off Request
If you have multiple days in your request, all days requested will be retracted.
Requested days should be within the same pay period.
FMLA All FMLA questions are to be directed to
your local Benefits Coordinator. Employees on an intermittent leave cases
will fill out a form to determine what leave they will be using.
Employees will be able to adjust the hours of the leave in Kronos using the Quick Leave Editor.