????? … setting the path for ut’s erp future fyi session june 14, 2006
TRANSCRIPT
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????? …Setting the Path for UT’s ERP Future
FYI session
June 14, 2006
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Agenda
• Current Environment
• Industry Trends
• Purpose
• Project Details
• Next Steps
• What Can You Do?
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Current Environment
• Many other UT Institutions are considering ERP purchases
• UT System’s interest in Shared Services
• Leadership Changes
• Increased pressures to save $$$
• Increased need for security
• Best Practices
• Knowledge Sharing
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Industry Trends
• Shared Services– Data Centers
– Governance
– Applications• Financial
• HR
• SIS
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Purpose of Project
Comparatively analyze UT Austin Administrative IT systems, environment, dependencies, & strengths with major off-the-shelf ERP software packages and recommend a 5-10 year strategy to optimally posture the university's future administrative systems.
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Who’s Who
• Project Manager – Dana Cook
• Steering Committee– Mary Knight, Brian Roberts,
Julien Carter, Renee Wallace, Fred Friedrich, Randy Ebeling, Floyd Self, Cathy Lester, Sheila Ochner, Shelby Stanfield
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Guiding Principles for Project
• Open
• Fact-driven
• Fluid
• Non-threatening
• Objective
• On-time delivery
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Project Flow
• Review off-the-shelf ERP packages– PeopleSoft, SCT Banner
• Develop material for each area at UT Austin that is to be compared to ERP package
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What’s In?
• If it is a feature or function found in one of the ERP software packages, it is in.
• Examples include Budget, Payroll, HR, Purchasing, Accounting, Student Information Systems, Contracts and Grants and more!
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What’s A Maybe?
• There are many areas that are automated at UT Austin but it is not clear yet if they are present in the off-the-shelf ERP’s
• Example of services that *may* be included are auxiliaries – i.e. Parking and Transportation
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What’s Not In?
• Some things we know are not going to be present in the ERP’s
• Examples include General Libraries, College Administration, Instructional Technology, Innovation and Assessment and more…
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What’s needed for UT Austin Administrative Systems?
• Analyze and view our Financial, HR and SIS systems as a single UT Austin offering
• Document the costs, savings, benchmarking, features etc. for the existing UT Austin Administrative ERP
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Groups who will be involved
• IT developers and leaders• Business area specialists/leaders• UT leadership• UT System• Other UT Institutions• Other peer Universities and
University Systems
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Timeline• July 21st – Have initial draft of UT
Administrative Systems Functionality completed; there will be a lengthy time period where this draft can be edited!
• November 21st – Comparative Analysis report due– What will it look like?
• Early December – Draft of Strategic Plan
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Next Steps
• Project website• Start ERP analysis & interviews• Talk to other institutions / research
their experiences and gain knowledge from them
• Start meetings with each area at UT Austin to develop comparative materials
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What Can You Do?
• Stay informed
• Talk about the project within your business area to raise awareness
• Begin to think about what features, reports, etc. your business area offers and work with your business area experts to begin cataloging these
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Questions and Comments