Dear Applicant,

Thank you for your interest in becoming a trustee of Wiltshire Creative. If, having read all the information included in this pack and on our website, you are interested in taking this further, please complete the application form and return it to me, together with a CV and a covering letter (no more than two sides of A4) explaining why you are interested in joining the board.

The deadline for completed applications is 12pm, Monday 16 July 2018. The Board Recruitment Sub-Committee will consider all applications and then invite shortlisted candidates to interview w/c 30 July 2018. Following the interview, successful applicants will be co-opted on to the board until the following AGM, due to be held in November 2018, when – if the co-option process has been mutually acceptable – successful applicants will be put forward for election by Members of the company.

Successful applicants will be expected to attend four board meetings per annum, which include the November AGM. On average, a further fifteen Opening Nights are programmed which trustees are actively encouraged to attend and support.

If you are interested in the post of trustee but have questions or would like an informal chat, please do not hesitate to contact me via Assistant to the Directors, Victoria Laker on 01722 345807 or victoria.laker@wiltshirecreative.co.uk.

Thank you for your interest in Wiltshire Creative.

Yours sincerely

Sebastian WarrackExecutive Director

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BOARD RECRUITMENT PACK2018

Up Down Man–2015

Jigsaw: Salisbury Youth Dance Company Circus Geeks as part of City Encounters

Ageas Salisbury International Arts Festival 2017

MISSION

Wiltshire Creative’s mission is to be a pan-arts organisation that commissions, creates and presents work across all art forms, underpinned by a commitment to diversity and an extensive programme of research and development.

VALUES

These values define the way that we work and how we relate to our colleagues, collaborators, supporters and audiences. They are:

Excellence and creativity in everything we do Confidence in our work and our potential Accessible, diverse, inclusive and welcoming in our working practices Respect for the individual Environmentally responsible Celebrating our team’s achievements

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STRATEGIC AIMS

To embolden the artistic programme across the full range of art forms, balancing our desire to produce and present new, diverse and original work with our commitment to the classic repertoire

To act as a hub of talent development for the South West To build on and broaden the diversity of audiences experiencing the work

of Wiltshire Creative To operate within a financially sustainable business model and balance

financial prudence with calculated artistic risk To improve the experience of our customers and the working conditions of

our staff and revitalise our buildings, ensuring they sit at the cultural heart of Salisbury and Wiltshire and are more sustainable and accessible

To be a cohesive and outward facing organisation, well connected and with a high local, regional and national profile

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ARTISTIC VISION

We will be a pan-arts organisation that celebrates both the distinctiveness of each art form and the opportunities afforded to explore the interaction between them. Our work will be rooted in and will draw inspiration from Wiltshire within which we will stand re-positioned as the leading cultural organisation, delivering work and engaging audiences across the county. Within the South West the merged organisation will be recognised as a beacon for artists of all kinds, a place where work can be created and presented and that gives voice to the unique perspective of our region. We will also be an exemplar on the national stage, with a reputation for collaboration, innovation and excellence. Through our international festival, we will forge international links, bringing the world to Wiltshire and showing off our county to the world. We will commission and create work across all art forms, which will sit at the heart of the newly merged organisation, underpinned by an extensive programme of research and development.

Alongside our home produced programme, we will present the very best touring theatre, music, dance, circus and visual arts, plus a growing literature and film programme, to create a coherent and balanced year-round offer. Our produced and presented programme will be seen in our two buildings as well as across the city and into its surrounding landscape. Elements of our programme will also travel around the wider county, country and internationally through a wide range of partnerships within the subsidised and commercial sectors.

From the artists with whom we work, to the audiences with whom we connect, we will support, nurture and rejoice in learning at all levels. We will seize the opportunity to engage with a greater range of socio-economic groups, including military families, those living with disabilities and those living in rural isolation.

Our work will act as a catalyst for cultural development and investment within the City and will be a powerful and defining part of the Wiltshire identity.

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CONTEXT

Wiltshire Creative is, in essence, a brand new organisation, following radical changes to the arts infrastructure in Salisbury over the last few years, which resulted in the merger of Salisbury Playhouse (SPH), Salisbury International Arts Festival (SIAF) and Salisbury Arts Centre (SAC). This merger was completed on 1st

February 2018.

During autumn 2015, in the context of diminishing public funding and increasing pressure on leisure spend, the trustees of the SPH, SAC and SIAF agreed to explore a variety of collaborative approaches, aware of the fact that the continued existence of the individual charities as separate entities could no longer be guaranteed. They commissioned Caroline Felton Consulting Ltd to produce an Options Appraisal of a new business model, comparing status quo with full merger and various options in between. In short the report concluded that the financial models of all three organisations were, in varying degrees, unsustainable, which prompted a radical re-think. This led to a decision by all three boards to merge.

In autumn 2016, Arts Council England invited all three organisations to apply for NPO funding, on the proviso that one application was submitted on behalf of all three organisations, led by SPH. The collective amount of funding for all three organisations was awarded, resulting in NPO funding to Wiltshire Creative of £1,277,944 per year over four years. This funding began in April 2018. Wiltshire Council and Salisbury City Council also offered to maintain funding, approximately equivalent to that offered to all three legacy organisations. Whilst this was all extremely welcome news and ensured that Wiltshire Creative was able to launch from a stable financial base, it is worth noting that funding from Arts Council England has remained at standstill over the last few years, which is a real term’s cut and Wiltshire Council funding continues to be salami-sliced by approximately 10% per year.

Our ambition is for Wiltshire Creative to be a truly outward-facing organisation, which acts as a cultural hub, both serving the region and celebrating it. We consider this merger a unique opportunity to do the following:

To increase artistic ambition To ensure a fully integrated arts programme To offer audiences and participants a wide number of entry points To promote and champion the work of Salisbury and Wiltshire at a

regional, national and international level.

The newly formed board of Wiltshire Creative is currently made up of trustees from the three legacy organisations. The merger plans, however, also prioritised the election of new trustees, who would bring important skills and experience to the board. Current priority areas are finance, diversity, HR and education.

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4 YEAR SUMMARY BUDGET

Budget Budget Budget Budget2018/19 2019/20 2020/21 2021/22

NON ACTIVITY INCOMEArts Council Grant 1,277,944 1,277,944 1,277,944 1,277,944Wiltshire Council Grant 189,389 170,450 153,405 138,064Salisbury City Council 40,000 40,000 40,000 40,000International (Festival) 0 1,530 1,561 1,592Development/Fundraising 377,525 500,000 510,000 520,200Hires 94,000 95,880 97,798 99,754Theatre Tax Relief 158,640 161,813 165,049 168,350Bank Interest / Commission 36,000 36,720 37,454 38,203Miscellaneous 15,606 17,413 17,761 18,117

TOTAL NON ACTIVITY INCOME 2,189,104 2,300,220 2,299,412 2,300,632

ACTIVITY CONTRIBUTIONSalisbury Playhouse Activity

Income 1,957,138 1,868,397 1,782,730 1,835,970Expenditure 1,603,740 1,557,748 1,431,369 1,460,133Net Surplus / (Deficit) 353,398 310,649 351,361 375,837

Salisbury Arts Centre ActivityIncome 119,277 148,722 151,696 156,227Expenditure 95,187 112,182 114,425 116,714Net Surplus / (Deficit) 24,091 36,540 37,271 39,513

Festivals ActivityIncome 72,603 286,403 292,131 300,895Expenditure 125,894 383,078 390,739 398,554Net Surplus / (Deficit) (53,291) (96,675) (98,608) (97,659)

Research and DevelopmentIncome 30,000 30,600 31,212 31,836Expenditure 30,000 30,600 31,212 31,836Net Surplus / (Deficit) 0 0 0 0

Take Part ActivityIncome 223,264 251,661 264,974 266,709Expenditure 157,765 181,947 191,915 191,554Net Surplus / (Deficit) 65,498 69,714 73,058 75,155

TradingIncome 389,013 411,329 419,556 427,947Expenditure 231,808 237,046 241,787 246,623Net Surplus / (Deficit) 157,205 174,283 177,769 181,324

TOTAL ACTIVITYIncome 2,791,295 2,997,111 2,942,299 3,019,583

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Expenditure 2,244,394 2,502,601 2,401,449 2,445,414NET SURPLUS / (DEFICIT) ACTIVITY 546,901 494,511 540,850 574,169

OVERHEAD EXPENDITUREWages and Salaries 1,702,455 1,736,504 1,771,234 1,806,659Communications 214,650 246,943 250,497 254,106Take Part 6,000 6,350 6,431 6,513Development 22,800 23,256 23,605 23,959Building R&R 84,725 86,140 87,222 88,320Technical R&R 52,750 55,641 56,476 57,323Utilities 168,053 170,077 172,487 174,327Administration 234,016 239,829 242,100 244,406Depreciation / Amortisation 58,140 59,303 60,192 61,095Bank Charges / Interest 39,991 41,505 42,128 42,759Miscellaneous 2,040 2,081 2,112 2,144

TOTAL OVERHEADS 2,585,620 2,667,628 2,714,483 2,761,610

TOTAL INCOME 4,980,399 5,297,331 5,241,710 5,320,216TOTAL EXPENDITURE 4,830,014 5,170,229 5,115,931 5,207,024

General Contingency 50,000 50,000 50,000 50,000

Year to Date SURPLUS /(DEFICIT)-General Reserves 100,385 77,103 75,779 63,192

General Reserves Brought Forward 351,281 451,666 528,769 604,547TOTAL GENERAL RESERVES 451,666 528,769 604,547 667,739

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EQUALITY AND DIVERSITY POLICYIntroductionWiltshire Creative values people’s differences and their present and potential contribution and is committed to providing a working environment in which employees are able to realise their full potential and to contribute to the theatre’s business success, irrespective of what might mark them out as ‘different’ to another. We have referred to the equality and diversity objectives of our principal funder, Arts Council England and, specifically, The Creative Case for Diversity, reflecting the creative potential and the ways in which equality and diversity can contribute to our long-term resilience. As an organisation we also believe in and abide by the Equality Act 2010 and this policy takes into account areas covered under the above act referred to as “protected characteristics.” Wiltshire Creative is opposed to discrimination on the grounds of:

Age Disability Gender reassignment Marriage and civil partnerships Pregnancy and maternity/paternity Race Religion and belief Sex Sexual orientation Socio-Economic status

This is a key employment value, which refers to all aspects of employment, including conditions of recruitment, pay, training, promotion and redundancy.

In order to create conditions in which this goal can be realised, Wiltshire Creative is committed to identifying and eliminating unlawful discriminatory practices, procedures and attitudes throughout the organisation. Wiltshire Creative is developing an Equality and Diversity Policy, which acknowledges the benefits to the organisation of encompassing a variety of different groups in our one organisation.

Our Diversity and Equality Policy is based on the following principles:

Every individual will have equal access to employment opportunities, training, programmes and services and that no applicant or employee is disadvantaged by conditions or requirements that cannot be reasonably justified by the needs of the post or the organisation as a whole

We are committed to finding ways of ensuring that Wiltshire Creative’s activities and services are accessible to all members of the theatre community and that the whole community benefits from its work

We believe that all people should have access to theatre and that diversity and equality of opportunity within the art form makes a positive contribution to its artistic health and vitality. To do this Wiltshire Creative successfully seeks to be representative of, to reflect and to be linked to the UK’s diverse community.

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Wiltshire Creative is committed to being supportive of, and working with organisations to promote equality of opportunity for audiences and artists alike. It is currently engaged in a series of partnerships and strategic alliances with a range of professional and community organisations to promote, encourage and support equality and inclusion. This policy has a specific focus on:

Recruitment Employment Governance Physical environment External services and activities Imagery and language Responsibilities for implementation, monitoring and review

Equality and diversity practice is developing constantly as social attitudes and legislation change. Wiltshire Creative will keep all its policies under review and will implement changes where these could improve equality of opportunity. This commitment applies to all Wiltshire Creative’s employment policies and procedures, not just those specifically connected with equal opportunities.

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ROLE OF THE BOARD MEMBERS

We have an active and engaged voluntary and non-executive Board led by a Chair with nine other trustees. Trustees serve a three year term and can be re-elected a maximum of two more times (i.e. a maximum of nine years). Our current board is made up of the following nine Trustees (in alphabetical order):

Kate Barker Head of Destination for Parterre, Keyneston MillHelen Birchenough Trustee and Chair of Wiltshire College

Trustee of the Wiltshire Community FoundationDoric Bossom Global Account Director at J. Walter ThompsonTim Crarer (Chair) Senior Partner of Salisbury solicitors, Parker Bullen LLPKate Dalton Freelance therapistNick Frankfort Theatre Producer with the Michael Grandage Company.John Perry Trustee in the voluntary sectorRosemary Macdonald CEO of Wiltshire Community Foundation

(Chair of the Finance sub-committee)Pauline Scott-Garrett Cultural Consultant

We are seeking to recruit additional trustees, with a particular focus on finance, diversity, human resources and education. We particularly welcome applications from Black and Minority ethnic and disabled candidates as we strive for broad representation on our Board. Support and training will be provided to all new trustees and some expenses can be covered.

Primary Responsibilities of Board

To take legal responsibility for ensuring that the assets held on trust are applied to the charitable objectives.

To take responsibility for the success of the organisation, setting the strategic aims of the organisation, ensuring that necessary resources are in place to meet its objectives and monitoring performance.

To define the values and standards of the organisation, including the mission statement and artistic policy. Once the Board has agreed on strategy and policies, it will defer responsibility for execution to the Joint Executive and will assume a monitoring and supporting role.

To scrutinise the performance of management in meeting agreed goals and objectives, ensuring that the organisation’s controls and systems are robust.

To assist with the integration of the three legacy organisations. To be a welcoming and inclusive board.

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Secondary Responsibilities of Board

To appoint the Executive and Artistic Directors - this responsibility may be executed by the Chair and up to two Trustees on behalf of the board.

To ensure transparency and accountability in the organisation’s activities, being mindful of the support from public funds.

To review and approve the Risk Management Policy once a year to ensure that it reflects changes inside and outside the organisation.

To review and approve the Governance Code once a year, to ensure it adheres to best practice, including relevant charity, company and other legislation.

To review and approve the Mission Statement once a year. To review and approve the artistic programme proposed by the Artistic

Director.The legal requirements for all charity trustees can be found in ‘The Essential Trustee’ document on the Charity Commission’s website www.charitycommission.gov.uk

Board Trustee Duties

The Chair and all the Board trustees must be willing to:

Attend and contribute to 4 board meetings each year, normally held at Salisbury Playhouse or Salisbury Arts Centre at about 6.00pm.

Attend approximately 15 press, VIP or participatory events a year Support the staff within their particular area of expertise Support the artistic vision of Wiltshire Creative, with specialist

knowledge, if appropriate Understand the legal and financial responsibilities of Trustees Understand Wiltshire Creative’s financial accounts and other

management tools Act as an ambassador for Wiltshire Creative Maintain and use personal knowledge of the corporate and individual

networks in Wiltshire Creative’s catchment area and beyond Use professional business and / or arts networks to the benefit of

Wiltshire Creative

Essential skills, experience and qualities

The Chair and all the Board Trustees must:Page 12 of 20

Have an active interest in and commitment to the performing and visual arts and, in particular, the work of Wiltshire Creative

Have the ability to think and plan strategically and a commitment to the successful delivery of Wiltshire Creative’s Business Plan

Be a team player with excellent interpersonal, communication and presentation skills and comfortable appearing in a wide range of public fora

Have leadership and visionary skills that complement the Executive Director’s and Artistic Director’s skills

Provide access to a range of people of means and influence in areas relevant to Wiltshire Creative and the willingness to use these networks to advocate for and promote the interests of Wiltshire Creative

How to apply

To apply, please complete the application form and return it, together with a brief CV and a covering letter (no more than two sides of A4) explaining why you are interested in joining the board.

Please send your application by email to victoria.laker@wiltshirecreative.co.uk or by post to Victoria Laker, Wiltshire Creative, Salisbury Playhouse, Malthouse Lane, Salisbury, Wiltshire, SP2 7RA.

The deadline for receipt of applications is 12noon on 16 July 2018.

Data ProtectionThe information given on this form will be used to create a shortlist for interviews. Any data about you will be held securely with access restricted to those involved in dealing with your application in the recruitment process. This application form will be kept on file for a maximum of six months and then destroyed. Signature of the application forms indicates your consent to the data being used in this manner.If you are interested in the post, but would like to speak to either the Chair or the Executive Director, please contact Victoria Laker on 01722 342807 or Victoria.laker@wiltshirecreative.co.uk who would be happy to arrange this.

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WILTSHIRE CREATIVEBOARD APPLICATION FORM

NAME OF APPLICANT

ADDRESS

TELEPHONE NUMBER

E-MAIL ADDRESS

PLACE OF WORK(if applicable)

AGE (please tick range) 18 – 25

26 – 35

36-45

46 – 60

Over 60

FEMALE

MALE

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ETHNIC MAKE UP(tick box as required) WHITE:

BRITISHIRISHANY OTHER WHITE BACKGROUND

ASIAN OR BRITISH ASIAN:ASIAN BANGLADESHIASIAN INDIANASIAN PAKISTANIANY OTHER ASIAN BACKGROUND

BLACK OR BRITISH BLACK:BLACK AFRICANBLACK CARIBBEANANY OTHER BLACK BACKGROUND

CHINESE

DUAL HERITAGE:ASIAN AND WHITEBLACK AFRICAN AND WHITEBLACK CARIBBEAN AND WHITECHINESE AND WHITREANY OTHER BACKGROUND FROM MORE THAN ONE GROUP

ANY OTHER ETHNIC GROUP

Do you consider yourself disabled? YES NO(Tick as required)

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Please indicate what skills and experience you have in the following areas, whether this is specialist or general, and giving details. Please leave sections blank in which you have no expertise.

(Suggested definitions: Specialist = something in which you have considerable expertise, is a major part of your current or very recent job or a major part of a voluntary activity that takes up the majority of your time. Generalist = something in which you have some expertise, is a minor part of your current or very recent job, was a major part of a job you had at some time in the past, is part of a voluntary activity that takes up a small proportion of your time.)

Please note: We don’t expect applicants to have experience or expertise in every area.

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Experience General

Specialist

Details

Administration

Artistic

Business

Finance

Fundraising

Legal

Marketing

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Planning

Press/PR

Training/Education

InformationTechnology

Personnel/HR

Organisational experience (please specify)

Private

Public

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Voluntary sector

Awareness of diversity & equal opportunities (please specify)

Membership of any other committees or boards (please specify)

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Referees (either professional or personal)Name:Address:

Tel No:NameAddress

Tel No:

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