{Please Sign In

Club Funding 2015-2016

Workshop TopicsEligibility for Funding

Club Funding Procedures

Requesting Club “6” Account Funds

Requesting Co-Curricular Activities Funds

Requesting Club Activities

Point System Guidelines

Eligibility for FundingIt’s as EASY as 1 … 2 … 3

1. Attend Club Funding Workshop2. Turn in Annual Forms

Advisor Agreement Officer List Club Charter Renewal Constitution Updates

Due by 4 pm, Friday, Oct. 16, 2015. Bld. 130, Rm. 113, Inbox on back counter-

3. Earn Points and Submit All Requests on time.

Two Sources of Money

Club Funds (“6” Account) Money raised through bake sales, car washes,

donations, etc.

Co-Curricular Activities Funds

Money requested from the Co-Curricular Activities Department

Club Fund 6 Accounts Making Purchases:

Contact our office for vendor choices Complete an All in One Request Form before purchase Attach Minutes showing approval for purchase Attach Price Quote

Clubs NOT tax exempt

Getting Reimbursed for Purchases: Complete an All in One Request Form before purchase Attach Minutes showing approval for reimbursement Submit original receipt after purchase

• Deposits: Use Deposit form Checks made out to Daytona State College

Driver’s License written on check

Making Purchases: Contact our office for Vendor Choices Complete All in One Request Form Attach invoice or price quote. *College IS Tax Exempt

Getting Reimbursed for Purchases: Prior to Purchase: Complete All in One Request Form Return original sales receipt to our office

Co-Curricular Activities Funds

• Set Up a Travel Authorization Meeting with the Co-Curricular Activities Staff

• Request for Travel: Complete All in One Request Form Attach necessary documentation Hotel Stay:

Rooming list with Student Names and ID #s Conference:

Student List with ID #s Registration Forms

Complete Student Travel Agreement form Include in packet Advisor’s Travel Information for pre-

approval 30 days advance notice for in-state travel 60 days advance notice for out-of-state travel See Club Handbook for details

Student Travel

Advance planning always pays off! Break down event into smaller

tasks Assign people to each task Complete All in One Request Form At least 10 business days prior to

event Use form for on or off campus

events

Planning Events

Where Can You Find the Club Handbook & Forms?

www.daytonastate.edu Student Life

Co-Curricular Activities

http://www.daytonastate.edu/student_act/

on the Portal- Co-Curricular Activities

Advertise Your Event

Messages must be submitted at least two weeks prior to date you would like your message to air.

Please send this broadcast request to Steven Pruitt:

pruitts@daytonastate.edu or news4u@daytonastate.edu Messages will be updated once per week, with the exception of emergency messages. If you would like a specific image to appear with your message, please email it along with this form.

Co-Curricular Activities In-house Broadcast System Request

Date: Requestor: Extension: Email Address: Message Title: Message Description: Who? What? When? Where? Brief description of event or activity (20 words or less)

Dates to be broadcast

Begin Date: End Date: Contact Information:

• New student recruitment efforts

• Visible activities on campus • Activities that support student success • Opportunities for developing leadership/organizational

skills • Community service learning opportunities 

Goals of Points SystemTo encourage club involvement with :

Points System Success Stories

41 Clubs Participated in

2014-2015

Community service hours

–

1,970 hours-13-14

2,468- 14-15

Money raised for local

organizations – approx.….

$33,500

22 clubs participated in

both Spring and Fall

Welcome Back events

How does the Points System Work?

Points Needed per Semester- 50

Earning 50 points in Spring = $500.00 for Fall

After reaching 50 Points – May apply for more $

Newly Chartered Clubs= $200.00 contingency until points reached for the next semester

May apply for more $ after reaching 50 points

Points are awarded to clubs that engage in certain activities and report their participation to Co-Curricular Activities. Club Funding is tied to points…

{

Updates to Funding System

Once per Semester

Updated Report

Form

Flyer to Serve as

Back Up- No

Attendance

Verification

Needed

Poin

t C

ate

gori

es

Locating OpportunitiesSchedules and Flyers posted on Campus

Monthly Advisor Email

Building 130: Hall Lobby: Set of Bulletin Boards on the right

• College Engagement Events• Co-Curricular Activities Community

Projects/ Events• Up-and-Coming Volunteer Events/ Service

Projects• Chart of Club Point Standings

College Sponsored Opportunities

Open Houses: 5-7pm• Deland – Tuesday, October 20 • New Smyrna Beach – Thursday,

October 22 • Flagler/ Palm Coast – Tuesday,

October 27 • Daytona Beach – Thursday, October

29• Deltona – Tuesday, November 3Hispanic Heritage

DayDaytona Campus

Oct. 7 11-1pm Student Landing

Italian Heritage dayDaytona Campus

Oct. 14 11-1pm Student Landing

Abilities AwarenessDaytona Campus

Wed. Oct. 14 11-1pm

Courtyard

Collegiate Alcohol Awareness Day

College Wide Wednesday, Oct 28 N/A

Native American Heritage Day

Daytona Campus

Tues. Nov. 3 11-1pm Student Landing

International Cultural Festival

Daytona Campus

Wed. Nov 4 11-1pmECHO Plaza/

Landing

Veteran’s DayDaytona Campus

Wed., Nov 11 11-1pm

Student Landing

Basket Brigade Collections

College Wide M-F Nov. 16-20 SGA Offices

Basket Brigade Deliveries

Daytona Campus

Sat Nov 21st SGA Office

Great American Smoke Out

College Wide Nov. 19 N/A

Don’t Cram for the Exam

Only 1 Region Left 11/4

Guatemala

Reserve A Club Bulletin Board for a month

October 15th- Fall Festival 5-7PM

studentactivities@daytonastate.edu

Report Guidelines

• Turned in reports will be reviewed on the last Friday of the month

• Inbox 130/154, studentactivities@daytonastate.edu

• Once the award is determined the Advisor will receive an email with semester point totals.

• No Club Meetings or Fundraisers listed on reports 

Since December is a short month due to finals, end of classes, and the holiday break; all forms for events held during or after finals

week in December must be included in the first January submission. As such, these events will count toward the Spring

Semester totals.

After reaching 50 points for the semester• Submit requests for funding for trips, activities,

and events that are in excess of original funding amounts…

• Activity reports are reviewed to determine total hours for recognition at Annual Club Banquet

• Points in excess of the 50 will roll into next semester totals

• Deficits do not rollover. Clubs that did not get 50 points in previous semester must get 50 points in order to request funding.

CO-CURRICULAR CONTACTS

Assistant Dean of Co-Curricular Activities: Bruce Cook

• cookb@daytonastate.edu • 506-4417

Senior Staff Assistant & Paperwork Guru: Jennifer Thomas

• thomasje@daytonastate.edu • 506-3131

Co-Curricular Activities & News4U In-house Broadcast System:

Steve Pruitt• pruitts@daytonastate.edu • 506-3366

Supervisor Co-Curricular Activities & Intramural Sports:

Lori Lemoine• lemoinl@daytonastate.edu • 506-3486

DeLand, Deltona & NSB Co-Curricular Activities & Social Media:

Philip Rogers• rogersp@daytonastate.edu • 785-2202

studentactivities@daytonastate.edu

TurboVote Opportunity

studentactivities@daytonastate.edu

200 New Users by Dec 4th- All clubs

who attended workshops to get 5 points

Questions???