pickard oaks homeowners’ association, inc. annual meeting december 1, 2014
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Pickard Oaks Homeowners’ Pickard Oaks Homeowners’ Association, Inc. Annual MeetingAssociation, Inc. Annual Meeting
December 1, 2014December 1, 2014
Meeting Agenda
Introductions
2014 Year in Review
Financial Report and Budget
Property Manager’s Report
Election of Three Directors
Other Business
Introduction
Board Members:
Art Sherwood - President Tarek Azhari George George Hua Liu
Property Manager - CAS: Todd Petherbridge AMS ® CMCA ®
HOA Mission
The mission of the Pickard Oaks Homeowners Association is to maintain and improve the value of our real estate investment, within a friendly and comfortable upscale neighborhood.
Landscape Service
John Sands 919.730.5954
2014 Projects: Installed plantings to define property lines
near the barn areaFertilized signature oak trees at entrance Installed plant barrier along Bluefield Rd.
Maintenance Activities - 2014
Removed Barn and prepared initial recreation area Ongoing roof and gutter repairs Continued to replace rotted bottom risers of front
steps with PVC Mailbox maintenance and inspection Volleyball court maintenance Cleaned gutters
Management Plan - 2015
Home inspection service (porch, steps, mailboxes, pickets, screens, entrance lighting)
Improve driveway separator appearance - MUST BE WATERED BY OWNER
Painting of “A” units Community Rules – Educate and enforce
homeowner obligations Begin Phase 2 of Barn project Gather homeowner suggestions for barn area Improved access to homeowner accounts
=== pickardoaks.org ===
The Board
Expiring Directors – Thank You! Tarek Azhari George George Open
Nominations for Board of Directors
(3 positions) George George Shi Yilun Nominations from the floor
Election
Dues Status & Sales
As of November 31, 2014 the total delinquencies were $857
This is less than .007% of total annual dues.
There have been 2 sales in 2014 and 2 units are currently for sale.
Financial Report
2014 Monthly Expenses, Per Unit:
2014
Budget
Projected Actual
Admin/Prof. Expenses $ 4 $ 4
Landscaping and Grounds $ 65 $ 67
Insurance and Termites $ 24 $ 34
Management Fees $ 17 $ 17
Repairs and Maintenance, Utilities
$ 17 $ 17
Sinking Fund Obligation $ 40 $ 44
TOTAL $167 $183
2015 Budget
Monthly Expenses, Per Unit:
Admin/Professional Expenses $ 4
Landscaping and Grounds $ 65
Insurance and Termites $ 29
Management Fees $ 17
Repairs/Maintenance/Utilities $ 16
Sinking Fund (Privacy fences, painting, roofs & gutters, and barn)
$ 40
TOTAL $171
Committees
Seeking Volunteers for:Garden StewardSocialNeighborhood WatchFacebook Editor
Homeowner Expectations
Troublesome activities or trespassing: Call 911 Help your neighbor by moving/protecting
newspapers, packages Keep both trash cans OUT OF SIGHT Keep recycling trash clean, and put out
once/twice monthly, or when full Water the driveway separators and “fragile”
bushes, plants, & trees Keep your property neat No exterior changes without approval
Friendly Reminders
Trash/Recycle Cans - Put away out of sight, by end of pickup day
Dogs – Clean up after your pet. Carry away waste to YOUR trash can
Window Screens are required Insurance Agent - Arthur J Gallagher For certificate of Insurance call:
704.602.3806
Neighborhood Watch
We need active neighborhood feedback for property value improvement
Specific advice is posted on the Pickard Oaks Website – pickardoaks.org
Be alert, insure your home contents and betterments. Leave an inside light on
Keep your doors, windows, and cars locked Trouble? – CALL 911
Communication
Safety and Security – CALL 911 Frequently, talk with your neighbors Update your e-mail address with CAS E-Mail Todd at CAS [email protected]
Call if you don’t have e-mail919.403.1400 ext. 1204
Todd will communicate with the Board 24 Hour CAS Emergency number
919.403.1400 option 3
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