' ' .fnstructions to Firms

Expression of Interest (EOl) is invited from the reputed Firms' -"n:::t":

' :::

,rr" "on-il'irl;;onn|

o, uu, pog Firm Monolayer/ Murti Layer in the state i.e. ( Jammu Divisio:r)

Janmu' Kattiua, Rajouri, Poonch, Doda, Udhampur, Kishtwar, Ramban, Reasi, samba and (for.Kashnir

Division)i.e. Srinagar, Baramulla' Pulwama' Sho

Kulgam, Bandipora, Leh and Kargil and supply of 1

Districts of ]ammu, Kathua' Rajgurl Poonc\' Dgda

empanelment is valid for a period of 01 YEAR from I

The application form along with Epl scl

Manager, Ptant Protection Workshop & Stores'

of Rs. 1000/: (Non- refundable) by way of DD it

W o r k s h o p & S t o r e s , U d h e y w a | | a J a m m u f r o m 2 3 - 1 2 - 2 0 1 5 1 o 1 2 - 1 - 2 0 1 6 ( 1 5 0 0 - | l ' , ' . . , ' ' .rded from the official website hortijmu'jk'got;o 3nd filled

Applications can also be downloaded rrom rne orrrurcr - . . '.

. . , i + h ^ ^ ^ l r ^ a t l n n T F P l l l K S - I U V V r - I r t

apprication form w*h a, necessary documents arong with apprication fee of Rs. to00/- ( Non- refundable)

and Earnest Money Eeposit for Rs. 10000 (Rupees Ten thousand onry) (Refundabte) by way of

coRyroR pledged to Divisiopal Manager, Plant Protection llvorkshop & stores' udheywalla Jammu'

App| ica t iohswi thoutEMDforRs.10000thousand(RupeesTenthousandson|y )a |ongwi thi . requ i reddocumentse tc . ,can , tbecons idered i fo rempane. . "n . l .

The fi||ed app|ication along w*h EMD etc', is to be'submitted in the o/o DiVisiona| Manager, P|ant.

Protect ionworkshop&stores,Udheywal laJammubefore3'O0P'M'on'12'01-2Ol6andthesame

shafl be opened on the 14-i-2016.t 1i.00 A.M. in the presence of representative of'the concerned

Firm, who maY wish to Present'

' i l : : ln"r"wittbeimptementedairin:ry20t15'1612016-17'

' I, ' , , ; ' ' , i ' '

ll. : HOW TO APPLY

III. SELECTION CRITERIA

: APPtication is at Annexurerl;

: Ptease see terms &' conditions

for emPanetment at Annexure'll'

A. SELECTION OF FIRMS/BIDDERS

1. The firm shatt be invited for the technicat and financiat proposats and shatt be setected based on

the evaluation of their prequatification criteria in technical and financial bids.

Z. fhe setection.witt be done by the Committees constituted by the Govt. of Jammu & Kashmir.

B. ELIGIBILITY CRITERIA FOR TENDERER.

. : . ' : . .1, Company / firm shoutd have at least Annuol turnover Of above Rs.1 crore per year in [ast'five years

in the manufacturing of UVS Poly FiLn Monolayer/ Multi Layer and lining Pond with required

technical man power for suppty of UVS Poly Film Monolayer/ Multi Layer and Poly Lining for

Pond and its installation for pond.

2. The company I firm shoutd submit their audited batance sheets for the tast preceding three

years and atso submit turnover for business duly signed by Chartered Accountant. lT return for'

tast 3 years shoutd be furnished. :

3. The company shoutd have ISO cer:tification. The technicat bid and financiat bids are to be

submitted separatety in a sealed cover duty super scribing Technicat quote "EOl schedute for

suppty of UVS Poly Film Monolayer/ Multi Layer and lining pond & installation of Lining Pond &

price quote". Both the technicat bid and financiat bid seated covers are to be placed !n; a third

cover along with the covering letter and EMD in the form of CDR ptedged to Divisionat'Malager,' Plant Protection Workshop and Stores, duty super subsct'ibing "EOl schedute for suppty of UVS

poly Fitm Monolayer/ Multi Layer and Poly tining for Pond and its instatlation" technical quote

and price quote along with name and address of the bidder

c. bENEul coNDtloNs

1.o t re rw i t tuecons iderCd inc [us iveofa [ [ taxes /chargesFoRDest ina t ion . : j :

' 2. Any EOI which is not on the proper EOI form and received tate shatt not be considered.

3. ln case the date of opening fatts on Hotidays, gazetted or subsequentty dectared, the EOI witt be

opened on the next working day fottowing the ctosed day.

4. ffre firm shatt have to suppty the material at District Headquarter with technic ally qualifie'a staff .

Firm has to install the poly lining film in the p

5. ffre offers shoutd be typed or written in ink. O1

6. ffre firm shatt possess and have to provide test

of purchase by Department of ,Horticutture, Govt. of Jammu & Kashmir test report is mandatory

with the delivery of material. ,

' '7. The Director Horticutture, Jammu witl have the right of rejecting atl or any o,f the quotations

withoutassigningreasons. , , r ,' 8. pre-bid meeting is proposed to be held ori go'tz-zots. ,'. ': '

9. fne original bid documents, EMD and doiuments constituting of the technical bids must be delivered

to the office of Divisional Manager, Plant Protection Workshop & Stores, Udheywalla Jammu.

for pond.

I Name of the firm

2 Year of'Registration of the firm and

Registration Nurnber and certificate as

business entityrregistered with any of

Govt. of India registration authority.

3 Firm Profite with office address,

Name of proprietor/ Director/ Partner

with photocoPY of PAN nuTbel-

4 Detaits of distribution network

atong with fut[ address

5 Address of Unit hotder' l

6 Deed of partnershiP, if aPPticabte

7 Approved design, specifications, test

reports and component'wise break up

of att type ofr item the firm is

interested in

8- l

Experience of 'firm iitn tne tist of

Works compteted.

I Detaited.report of R&D team and

company

1 0 Brochures of the Company, if any, to be

enctosed

11 CDR particutars (CDR No & Date,

Drawn Bank) forr Rs.10000/- as

EMD (Edrnest Money OgPq!

ANNEXURE-IDEPARTMENT OF HORTICULTURE, :r :

" .. JAi MU & Kashririr Government, JAlvlMU'

' : . ' .

, . , . ' r '

APPLICATION FORM FOR EMPANELMENT FOR

suPPLY OF UVS Poly Fitm Monolayer/',Multi Layer and Poly Lining for Pcnd and its instollstion

12. Price quoted per sq.mt of UVS Poly Fitn Monolayer/ Mutti Layer/Lini'g Pond and its

installation.

ItWe 'hereby declare thnt, llWe hove read and undqrstood the Terms ond.

conditions'of Eol relevont t:o Notificotion dated:-tJ2o1- and ltwe have submitted all

10

the prescribed 'Annexures' in occordance with the Terms and COniditlons of the abo;ue

Notificotion ond the prices (inclusive of alt taxes oi delivery site) offered :ore in

iccordonce with the technical specification of EOI and the prices quoted by our firm ttls

is as follows,

: ;: I I I : : l :

I. uVS Poly fitm tionotaYer : r i I

(a) ;ointless, Seamless UV stabilized LDPE filn for Geeen Horrse:nade out-of V.ifgih raw' '

material (90"/o of 22FA OO2 and 1S7" UV additives) trimsparent and conlorming to the

specificati.onslaidvideIS:2508of7984asmentionedbelow'

(b) Th" fiftn shall be uniform in colour, texure and finish, The material shal[be free from

pin-holes and un-dispersed raw materials, sbeaks and particles of foreign malter:

There shall be no other visible defects such holes, tears or blisters. The edges shall be

free from nicks and cuts visible to naked eyes. l

il. Multilayer UVS poly film with above specification with antistatic agent, lightddusing additives and antifogging additives. , r'

l l l. Lining Ponds: 1

COMPRESSEDffEXTURED LDPE/HDPE GEO MEMBRANE OF lOOO MICRONS AND750 MICRONS WITH WIDTH OF ATLEAST 5 METERS AND'CIJ-STOMISEO TC!QJ!:BESIDES GEO MEMBRANE RATES OF GEO TEXTILE OF 250 GSM BE OUOTED.THE PRODUCT MUST MEET ISO NORMS. 1Installation thereof lining of pondb.

Place:Date:

Signature with seal

Sr.No.

Property Test Method Unit VaIue

't : Thickness IS:2508 Microns 200) Tolerance in

thicknessIS:2508; o//o +/-70

Tensible strength atbreak

IS:2508 Kg/cm2 180 (MD)160 ffD)

4. Elogation at break IS:2508 o//o 5oo (MD)

600 ffD)5. Dart Impact strength

.at 152qm height with38 mm dart (F 50)

IS:2508 Gm ?30

6. Haze ASTM:1003 o//o 20

7, Luminoustransmittance

ASTM:1003 o/lo 80

(Last date for submission of filled-in application is on or before 12'1-2015 by'3.00 P.M.)

l l

ANNEXURE-II

. TERMS & CONDITIONS FOR EMP'ANELMENT OF FIRMS FOR UVS POIY FiIM MONO1AYCT/MU1ti

Layer and,Poly Lining for Pond and its instollation for pond'

has to submii uha"rtur.ing on nr. 1oo stamipaper duty notarized to this effect that he is abiding by the''

rotio*ini tJtti uno conoitions of em panetrirenti

A. ELIGIBLE CONDITIONS FOR OFFERER(S) i '

1) Mere futfitting of the requirements of Department does.not entitte the firm to empanet.in-the

state of laminu and Kas'hmir or empanelment for suppty of UVS PolyrFitm Monolayey' Multi

Layer and poty Lining for Pond and its installation for pond'

2l The Department is free to check the firm's antecedents and verify firm claims. S,lYP"^tflfjtime, ii any, discrepancy is noticed, then Depart1.gnt.is flee to.cancel empanetment of the

1 . f i t . m a n d t h i : , s e c u r i t y a m o u n t s h a t t b e f o r f e i t e d a n d I i a b I e f o : r I e g o I o c t i o n . .

3) The firm is empanetted subject to inspection of unit of firm. ln case.,9f,1Y^*lffi!t^1' deficiency/ disliepancies found during inspectio.n, the- empanetment rrvitt be cance[ted, no

subsidy witt ;;;;t!;"J in tf'ut .ui", "Ettto'shatt be forfeitei and the lirm is liable for legal'act iqn. i

The supptier. shoutd suppty the material as per the standards mentioned in annexure for UVS

Polv Film Monolayer/'Multi Layer and Poly Lining for Tond, the.?uPptier shoutd,have

.ir6"r"-ri ;iih- th6 manufacturers for minimum peiiod of 3 years. At[ the test data sheets

doS) shoutd be inctuded in the technical bid'The supptier has to instatl the tining.

The supplier should have minimum 5 yeafs of experience and should submit the

e*perierrc. letters from the competent authority of the Governrnent agencies cQncerned'

submit both in soft and hard copies and Quote prices separately

Any SSL,nit ,.giltered in J&K State shall produce a certificate' from the Directorate of

Industries stating the running of said unit for the last consecutive three y-earsl -Th"Directorate of Horticulture Jammu will check the status of the unit for theii production

capacity, manpower etc. if needed'

Thq firm shoutd furnish copy of VAT (TlN)/ CST Registration certificate and PAN card and Sates

Tax assessment returns.

B : | N s T R u c T | o N s F o R s U B M | s s l o N o F E o | S C H E D U L E :

l. The offerer (s) shatt submit in their Eot schedute with att documents indicated in Annexure'll l in a

separate seated cover duty super scribing

,,EOl Schedute for UVS poly Film Monolayey' Multi Layer and poly Lining for Pond and itl

instollation for pond. , ' . l,i , -, ..- .,price quotes as per indicative specification in a separate seated cover duty super scribing "Price

quote with name and address of the offerer(s). Both covers are to be ptaced in a third cover ato19

with covering tetter and EMD /CDR ptedged to Divisionat Manager, as stiputated:under the

4l

5)

6)

7l

8 )

12

Instructions for Submission of EOI Schedute duty super scribing "EOl Schedute for uvs poly FilmMonolayey'Multi Layer and poly Liningfor Ponc

2, Earnest Money Deposit (EMD) for an amount of Rs,

in the shape of COR/fOR Ptedged to Divisional

Udheywalla Jammu, atong with a c6vering ,tet'

schedute EOI Schedute without EMD witt be reJecte

3. The Offerer(s) shatt submit duty notarized declaration atong with EOl, as per the proforma furnishedlunder Annexure-lV, with Rs.100/- Non-Judjciat stamp paper.

4. The authorized person representing the fir:m, who is signing on the EOI documents and dtso, , '

participating in the EOI opening shatl invariabty attach a copy of authorization from the competent

au thor i tyo f the f i rmasper theBye. tawsof the f i rm/Company.

5. tfre last date for submission of EOI schedute is 12-01.2016 upto 3:00 P.M. The technical quotations

witt be opened on 14-1-2016 at 11:00 A.M.

6 .TheEMD,amountw i I tbere turnedtoun.success fu to f fe rer (s )on f ina l i za i t : iono fEo ls i , .e . , i f t . i , ,

" agreementlprice',acceptancewithin3monthsfromthedateof opening. t ' ,: : ,,, .

, i r ' l l

7. The EMD of successfut Offerer(s) shatl be retained by the Department and refunded onty,after

satisfactory comptetion of the contract. This deposit will not carry any interest.

8. The supptiers who are witting to appoint deaters in Jammu are onty etigibte to participate in the

EOt.

C. GENEML TER\ S AND CONDITIONS :

l ' r . l :

1. The Offerer(s) have to quote the prices as per the technical specifications given in the EOI schedute.

2. The Offerer(s) have to qu6te the prices FOR Destination ( various Districts).

3 .Thepaymentonaccounto fsupptyo fmater ia [ .shoutdbecoveredunder theCSSschemeM|DH.

4. The Price quotes of only those Firms whose EOI Schedutes are qualified for acceptance witt be

opened with due intimation to them. I '

' ' ' '

' r ' ' l '

5. Negotiations witt,be hetd as per the decision of the State Levet Purchase Committee appointed by :

the Government of Jammu & Kashmir. Thb aim is to reach agreement on att the points and sign a

contract. I

6. The agreement period witt be up to 01 years from the date of signing the agreement. The successful

Offerer(s) have to submit their price acceptance letter, agreement etc., within 10 days from the

date of receipt of draft agreement. No Escalation

the agreement period. lf the contractor 9r firm r' period without obtaining prior permissionrfrom tf

When a firm or contractor indulges in fraud, mischief, representation in obtaining the contract such

firm or contractor shatt be btacktisted.

13

7: The suppties made shatt be invoiced on VAT invoice with ,seriat No. of invoice printed on !t: No

invoice other than Tax invoice witt be accepted; VAT appticabte, !f any, shatt be ct-ealtf mentione-d ,

in the Tax involce. ' ' . , l

8. The Supptiers of uvs poly Film Mgnotayey' Mulri Layeq and poly 11l*?forlPond

s:nd lti'

installatign for pond who iS participating in the EOI shoutd tndicate fhe detaits bf autfiorlzed;

deaters in the EOI Schedute.

The authorized deater / distributor of the

numbers. The name of the firm once inctuded in

of the financiat'year untess fett by the EOI agenc

g. The responsibitity of quatity and quantity (eg. Misbranding / Substandard materiat) of the material

supptied ties with suPPtier ontY'

' 11. Warranty: For poty fitm/tining is 3 years' , '

12. Att those manufacturers, who had fited vatid Eol and are witting to suppty the Materiat at the,.

accepted rate witl be given opportunity to suppty the Materiat for which they havq offered subject

r to the acceptance of the terms and conditions ' . ' ' r '

,

13.Fortest ingofmater iaI , thefeeshalIbebornebythef irmasandwhenrequired.

14. PenaltieS:: Penatty witt be imposed for the betow mentioned reasons other than departmental

faitures at fotlowing rates.

15. lf the supptying firms fait to suppty the materiat within the scheduted time i e',2] days from the

date of receipt of purchase order, the'firm/ contractor shatt seek extension of time (EO-T) from

the authority duty exptaining the reasons for EoT. lf the firm faits to suppty the material within

the stjputated time without, getting EOT from the authority the contract is liabte to be

terminated. In gase of any eventuality such as, naturat catamities and things which ar:e beyond

the.control of the firm/contractor, such cases may be brought to the notice of the authority for

consideration and obtaining prior written permission. otherwisel the penatty witt be levied as

indicated above.

16. Schedute of PaYment:

l. Assistance amount witt be reteased by the Department to the empanetted firm at the time. .o fcomp[e t ionofsupptyo f themater ia [ incaseofUVSf i tm.

ll. Assistance amount witt be reteased by the Department,tg the empane[ted flrm ontV afl;

--tn". rut"riat shatt be reptaced as, per the

specifications of the EOI by the toncerned'contractor '

firm on their own cost within a period of 30 days fron

the date of comptaint received from tl

of isub'standard MateriaI

s u c c e s s f u l i n s t a t l a t i o n o f p o t y L i n i n g f i t m . : ' , , , , , . , ' , 1 . ; ; : : , ' . , i

17. Jhe acknowtedgement (Proof of Delivery) atong with photograph and other required doctlments for

the materjat detivered shoutd be .s!$ned by the

Horticutture officer and Chief HortiEutture Off

detivered without vatld purchase order/ Indent

, rfor the flrm to instatt Poty tinlng fitm at:the Distr

18. The loading, un'loading, handling charges and d

supptier onlY.

19. Random inspection, if needed, of att materiat distributed under subsidy sthemes witl be conducted j I

by suitabte committee / team appointed by the Director Horticutture, Jammu before / after the

materiat is supptied to the beneficiaries , l ' "

' "' ' :

' :

20. The assistance shatt be released as per guidelines or as decided by competent authority. Dirqctor',,

I Horticutture, Jaqmu may add or detete or mqdify any term E condition as,per 1'equirgmenf anp tn,.l

pubtic interest and as recommended by the committees constituted by Govt. of Jammu & Kashmir

21. Director Horticutture, Jammu reserves the right to award the Eol eithqr in pait or futt:or to '' I

empanet on rate contract or follow any otl

Horticulture, Jammu at his sote discretion and w

reject any or att bids at any stageright to accePt /

27. ln case of any dispute or difference arisirlg out of

to any aspect of the agreement, the parties shor

and amicabte discussions. : '

23. lt is further to be agreed by bothlthe parties that att differences and disputes if hot resotved ai

above, shatt be got remedied through the Court of Law of Jammu jurisdiction onty. '

214,. the Eotlschedute can be rejected if at any' stage o

that any Offerer(s) is invotved in any fraudutent 1

to inftuence the selection process or indutged in a

25. The agency shatt submit an affidavit attested by the authorised notary that "the agency has not' ,

been btacktisted,by any Government of India / state Government or its iiepartment ind no legat" -- r a - - - - ) . - - t -. i ssuesregard ingdnyworks ispend ing inar lycour to f Iawdur ing the tas t th reeyears .

- . . . . ' . :The Firm/Contractor is tiabte for prosecution and atso blacklisting, when he de[ileralety, ?ld.

jrnation in the, in,an,ionatty suppress the facts' and ptays fraud or mischief and gives fatse''infl

affidavit submitted by the Firm/contractor, in such event; the Firm/contractor shatt:be tiabte for

prosecution and btacklisting.

Member Secfeta.ryf'ril SLPCI r v t \\-/' r I

{d

1 5

J;

ANNEXURE-IIILtsr oF DocUMENTS TO BE ENCLOSED (CHECK LIST);

sl.No.

I

EMD for Rs.Apptication Format - Annexure-l atong with detalts of

bearlng DD.NO. with date arid'drawee Ba4k .;,

10000 (Rupees Ten thbusand:onty)

2

3

Brief Profite of the Firm

code et!.)

l ' Bank cPde and |FSCBank particutan for online transfer of amounts ( l'e. Bank name r SB A/c No' ; Brancl .. ... i r ,. :,. 1

4 Whether the firm is having vatid manufacturlng license from

the competent authority (copy to be enclosed)

Detaits of dealer network ln JammU E Kashmtr State and Operatlng,DlstrlEts ii: i'i ' " " , : ::'-5

6 Documents pertalning to VAT Registration, CST No' SSI

D^^.-+,- l {^^ ora rc rnnl l rahla

7 TlN, PAN etc. having vatidity , ' ' , .' 'i ir '.r i

Annuat Turl Over of the flrm foi the:tast (3) yearsI

9 Whether the Company is l5O certified or not (lf 'yes' copy to

be enctosed)

1 0 Authorlzation tetter from the Competent authority as per

the rutesrof the firm ln case of authorlzed,person

-^^- aan+ma rh6 f l rm -Annavttre - Vl

Audited accounts batance sheet,for the tast (3) years1 1

12 IncomeTaxassessmentCert l f icateforthqlast(3)years : , , . ' , , ', , , , r , , , : ' : " : , , , " t " '

: ' ;

13 Declaratlon: Annexure - lV

t4 Declaration for not Black Llsted - Annexure j V

On Rs. 100/: Non Judlclal stamp PaPer

l r ,

: 1 6

er-^i+r,'a ^f fhe aDD[lCant .' . Slgnature oJ !lt" aPPtlcant '

PLACE: ;, ;ifi;ilJiirt ' ' '''' ; r' 'r ,"i

'

W|TNESSES SIGNATURE wlrH FULL ADDR!S!:

. t ; .

1 .

l-l

:+*

I

ANNEXURE.V

I

t

been banned or btacktisted by any Governmept organization / Financial Institutions /'court'/ Fubtic

Sector Unit / Centrat Gbvernment' , ,

PLACE:

DATE: Narne : :

Deslgnation :

l 8- !

Annexure VIAuthorization letter

Slgnature bf Authorized signatory

Name

Deslgnatlon

Permanent address I i

ContactiNo: i :

E-mal l ' lD , : ' r ,

Seal of the flrm

r l

Dated

a

** rhe above specifications are indicotive *tv !!7!i!*!!:!:t:!!:i,l:,'^t-oy!,!fl"noo,o'*, The above specrlrcaEtons are t,r.)tLuLt f s v"" e"a - - -. l puotic.,intgrest,gnd rl5 . .:,' ,

a"iii";;;Jtti "iv,term & condition !: ?eli11:':?!"^2t,:y:, E unoh^ir,: ,r, , , , : ,:, ,,:

i:::;;##Z:r"ir"ii|'Z;;;lriiisconstituiiaovtao't'erJammu&Kashmir'

lmportant actlvltieg and Dates:

20