“ digital intiatives in archival preservation” by fe angela m. verzosa university archivist,...

“Digital intiatives in archival preservation”

By

Fe Angela M. VerzosaUniversity Archivist, DLSU

Digital initiatives in archival preservation - Fe Angela Verzosa

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This presentation…

Discusses digital archives as an emerging platform for cooperative preservation efforts

Explores local digital initiatives here and through the Internet to view the different frameworks and models

Recommends digital technology as a means towards preservation of original archival materials


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Defining terms…

"Digital preservation" or "digital archiving" means taking steps to ensure the longevity of electronic documents.

documents are either "born digital" and stored on-line or products of conversion

-Alison Bullock


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Defining terms…

"digital archives” are materials that have been converted to machine-readable format, usually for the sake of preservation or to make them more accessible to users.

Also refers to information originally created in electronic format, and preserved for its archival value.


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Digitization…

greatly enhances access (faster and easier)

allows remote access (via Internet/cd networking) by simultaneous users

generates publicity for institutions because it gives them the opportunity to showcase their rare or unique collections online


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More benefits…

if digitized materials serve as surrogates to the originals, it can enhance preservation efforts by reducing handling of original documents, and thereby helps to protect them from loss/mutilation, etc.

low cost distribution of huge data Reduced long-term storage costs

and reduced document storage space


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Digital Preservation…

has an inherent appeal growing amounts of born digital

and born-again digital material now require our attention

primary goal of digital archives is long-term preservation of information in a form that guarantees sustained access and dissemination in the future


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Digital Preservation…

longevity of electronic records increasing obsolescence of

computer hardware and software storage problem for digital

media , or its ‘shelf life’ problem of developing a

continuing program to assure access to preserved information over time


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Digital Preservation issues

Getting the information into digital form

Keeping it in digital form Standards to ensure a high

quality result Copyright/intellectual property

implications Maintaining the integrity of

digitized information over time


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difficulty and expense of preserving digital information digital preservation is largely

experimental and replete with the risks associated with untested methods

digital preservation strategies are shaped by the needs and constraints of repositories with little consideration for the requirements of current and future users of digital scholarly resources. - Margaret Hedstrom

more issues…


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More Issues…

Costs of maintaining digital data What form to keep digital data

in? Technological obsolescence -

migration or emulation? Authenticity Additional information

we need to keep (metadata - description of a digital object or

"data about data")

)


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More concerns….

establish as many websites and encourage cooperation the more participants involved, the better to achieve

efficiency the need to integrate technology

and content is evident outside funding and the commitment of

volunteers in digital initiatives are critical to success.


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Digitization, however, must not be viewed as a substitute for other preservation activities.

Microfilming remains the preferred long-term preservation method in this age of technology.

Preserving the original materials increases the intrinsic value of the original as evidence

More concerns….


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Internet: effective means of networking value and focus is full text rather than

catalog of bibliographic information there is a more urgent need for

content on the Internet carefully explore content as the focus

of cooperative projects


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•includes four private, liberal arts colleges and the Amherst campus of the state university. •web site provides access to digitized versions of archival records and manuscript collections relating to women's history -- particularly women's education at the Five Colleges. •among the collections are official college publications, letters, photographs, articles, oral histories, diaries, and more.

Five Colleges Consortium


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•encompasses 54 online collections•38,000 items•accessible through the website•electronic finding aids on websites of each institution•records in their online catalogs

Five Colleges Consortium


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C e d a r s curl exemplars in digital archives

began in April 1998 and ended in March 2002. objective was to explore digital preservation issues -

acquiring digital objects, their long-term retention, sufficient description, and eventual access.

included a number of "test sites" designed to test different aspects of digital archiving with various types of digital materials

test sites include 3 universities in UK (Birmingham, Exeter, and Univ. College London), the British Library, and Birmingham Central Library

Primary funding provided by the Joint Information Systems Committee (JISC) through its eLib and Digital Preservation Focus programmes.


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Model digitization frameworkCarnegie Mellon University, Pittsburgh

Charette Digital Project

Online access to Charette magazine (vols. 1-54, 1920-1974),

Primary stages of activity Clarify copyright Identify and obtain all issues of Charette Scanning to be done by Digital Library Initiatives Utilize journal delivery and navigation functionality

using the DIVA system (CMU’s library system) Develop web interface

.


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Managed by a group of volunteers working together to provide Internet websites for genealogical research

also sponsors important Special Projects at the national level

One project was developed to present actual transcriptions of public domain records on the Internet

Another project is to make available to genealogists, useful, readable, high quality maps, where both archival maps and newly made maps based on scholarly research are accessible.

.


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brings together historical materials from a variety of California institutionsover 120,000 images; 50,000 pages of documents, letters, and oral histories; and 8,000 guides to collections are availableoffers easy-to-use search and viewing toolsorganizes images into thematic and institutional collections, such as historical topics, nature, places, and technology.

California Digital Library, Oakland, CA


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Digital Projects

•ALA Archives Digital Collections - includes photographs of past ALA conferences and images of library buildings around the country•Art Museum Image Consortium - contains over 100,000 works of art, including paintings, sculptures, drawings and watercolors, photographs, and more available only to those with library accounts..•Digital Cultural Heritage Community - Materials from East Central Illinois local area museums, archives and libraries •Global Cultural memory Project - Integrates materials from collaborating institutions, focusing on the past fifty years of cultural history in Champaign County, Ill.


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Digital Projects

Digital Gateway to Cultural Heritage Materials

• 538,485 metadata records from 32 collections of images, text, sheet music, websites, museums and archives. •Alex Catalogue of Electronic Texts, a collection of public domain documents from American and English literature as well as Western philosophy.•2820 scanned maps representing rare 18th and 19th century North and South American cartographic history from the David Rumsey map collection• 3127 images of coins and other artifacts


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McGill University (Montreal, Canada)

Digital Collections Program (DCP)

digitally captures and provides electronic access to McGill University's unique rare and special collections via the World Wide Web collections include rare books, maps, manuscripts, prints, photographs, sound recordings, and more. has produced more than forty digital projects covering a wide array of subjects including, art, architecture, history and literature, engineering, medicine, maps, music, and urban design.collections range from archival inventories to bibliographic databases which provide access to items in the collection; image databases, and full-text collections


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National Archives - Japan

Asian historical records are from the Meiji Restoration in 1868 until end of WWII in 1945

download and print it out easily

6.5 M images scanned 2 M images every year

will be added documents were

microfilmed/ converted into digital format


25 National Archives - Japan spearheaded by Japan

Center for Asian Historical Records (JACAR)

provides image data of official documents of relationship between Japan and its Asian neighbors

offers "anyone, anytime, anywhere" access

free of charge


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results in a single point of access to digitized archival materials

on evacuation and internment of thousands of Japanese Americans during WWII

Curatorial and digital collaboration was made possible through California Digital Library’s Online Archive of California

a big contribution to academic research.

Japanese American Relocation Digital Archive


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Early efforts at digitization-

Inter-institutional Consortium1998 – Preserving Selected Filipiniana

in Digital Form

Select rare Filipiniana holdings available in

IIC libraries

Develop search engine for management of the digitized information.

To share the digitized collection

with other libraries


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De La Salle University

460 doctoral dissertations in 40 cds 2,224 masters theses in 76 cds 473 born-digital theses born-again yearbook (Green and White) La Salliana articles online


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National Archives (RMAO)

started digitization project in 1998

13 million ++ historic documents

not accessible in the world wide web

How many more such digital projects are ongoing but are not accessible in the web?

?


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…at the RMAO Records Management

& Archives Office

(RMAO)

Consejo Superior de Investigaciones Cientificas

(CSIC)

catalogs of centuries old documents during Spanish colonial period


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1-Cumulative Index to Philippine Periodicals (1995-2000) 2-Harry Whitfield Harnish

Collection (1898-1907)

3-Board of Regents Minutes of Meetings (1925-2006)4-Filipiniana, UP publications, researches, etc. 5-UP theses and dissertations

UP Diliman Libraries


32Philippine eLib Project

govt-sponsored collaborative project Involving core collections from TNL, DOST,

DA, and UP Library System aims to make Philippine materials available in

digital format (24M images) to provide cooperative acquisition and sharing

of expensive online databases to house data center at TNL, with data

recovery site at UP Diliman uses open source/standard tools, which can

be replicated


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Supreme Court eLibrary

•Digitization of library collection began April 2004•Aims to be primary research in the speedy delivery of justice •Serves the entire Judiciary •Available online:

SC Decisions and Resolutions Rules of Court Administrative Matters Circulars and Orders Manuals of Clerks of Courts Memorabilia Section


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Collaboration - an attractive alternative

for poorer nationsbetter endowed

countries extend assistance by providing required funds needed technical expertise

and training, technology infrastructure

or network mechanism


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Collaboration - can initiate

creating digital networks of institutional repositories,matching

institutions with common

interests, needs, andrequirements.


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Solution- require permission

to the digital contents

Focus on works free from copyright

Copyright Concerns -

one of the most serious barriers


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Conclusion

Now is the time…to initiate collaborative programs for the future access to preserved digital andborn-again digital materials for

the sake of posterity.


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Thank you!

“ digital intiatives in archival preservation” by fe angela m. verzosa university archivist,...

Documents

terms digital preservation

digital archives

digital technology

digital archiving

digital intiatives

local digital initiatives

dlsu slide

alison bullock slide