( certifying authority )...d) scv1 & scv2/wb2 (where appropriate) completed as an example e) a...

SECTION 11 ( Certifying Authority )

Changes made to the IIMS Certifying Authority procedures manual from 1 October 2015

11.3 Authorising Examiners onto the Certifying Authority

This procedure has been amended to remove reference to the suspension or removal of a

CA examiner, now shown in 11.13a (see below)

11.3a Suspension and Removal of an Examiner from the CA Register

This is a new procedure with the content having been split out from Procedure 11.3 –

Authorising Examiners onto the Certifying Authority.

All new content and procedures in 11.3a are highlighted in yellow.

11. 8 Transfer to and from another Certifying Authority

Amendments to the procedure are highlighted in yellow

11. 9a New managing agent appointed by existing owner

New procedure added and highlighted in yellow

11.18 Role Responsibilities of CA Examiners

Amendments to the procedure are highlighted in yellow

IIMS Operating Procedures Manual

CONTENTS

11. CERTIFYING AUTHORITY

11.1 Management

11.2 Organisation


11.3a Suspension and or Removal of a CA Examiner from the Register

11.4 Procedures for Examining Vessels to the Standard of the MCA

11.5 Procedures for the Management of the CA Administration System

11.6 Administration Procedures and Certification for Vessels Examined to the Standard of the MCA

11.7 Coding Deficiencies, Refusals and Appeals against Coding Decisions

11.8 Transfer to and from Another Authority

11.9 Transfer of Ownership

11.9a New Managing Agent Appointed by Existing Owner

11.10 Procedure When a Vessel Sinks

11.11 Complaints

11.12 MCA and MAIB Notices

11.13 MCA Meetings & Audits

11.14 Certifying Authority Committee Meetings

11.15 Certifying Authority Training Days

11.16 Role Responsibility of the Chairman of the Certifying Authority

11.17 Role Responsibility of the Scrutineer

11.18 Role Responsibility of the Examiner

11.19 Carrying out Tonnage Measurements

11.20 Administration Procedure for Approved MLC2006 Inspection Reports

11.21 Vessel Name Change

APPENDICES:

A Register of CA Examiners

B Register of Scrutineers

C Register of Approved Signatories

D Application for Coding – Running Sheet

E Scrutineers Check Sheet

F Transfer of Vessel Record Sheet

G SCV1

H SCV2

I WB2

J Heel Test Form

K MCA Report Procedure

L MLC Annual Certificate – Bareboat Charter

M MLC Annual Certificate – MLC Compliant

N MLC Annual Certificate – MLC Not Compliant

O MLC 5 Year Certificate – MLC Compliant

P MLC 5 Year Certificate – MLC Compliant Bareboat

Q MLC 5 Year Certificate - MLC Non applicable

R MLC 5 Year Certificate - No MLC endorsement

S Tonnage Registry List

IIMS OPERATING PROCEDURES MANUAL


Section 11 CERTIFYING AUTHORITY

IIMS Operating Procedures Manual

T BVI Certificate of Tonnage form

U Cayman Islands Certificate Tonnage Form

V Guernsey Certificate of Tonnage Form

W Isle of Man Certificate of Tonnage Form

X Jersey Certificate of Tonnage Form

Y MLC Inspection Report

Z IIMS CA Surveyor Declaration Form

Distribution List for the IIMS Procedure manual

1. IIMS CEO

2. IIMS CA Administrator

3. CA Chairman and Committee

4. IIMS Chairman of Standards

5. MCA Policy Department.

6. All CA Examiners (ONLY Abridged Version)

7. Committee Members

Issue No: 11

Last updated: October 2015



11.1 MANAGEMENT ORGANISATION

11.1 Management

The IIMS as a Maritime Coastguard Agency (MCA) authorised

Certifying Authority will be organised as follows:

The Management Board will appoint a senior member of the

Institute to act as Chairman of the Certifying Authority (CA)

committee.

The Chairman of the CA committee will seek to form a committee

from amongst the members of the authority.

The committee will consist of six members including the chairman

The members of the Certifying Authority must be Full Members of

the Institute

ACTIONED BY

Management

Board

Chairman CA

committee

Issue No: 09

Last Updated: Feb 2015



11. 2 Organisation

11.2.1 Organisation

The Appointed Chairman of the Certifying Authority (CA) will

Have overall responsibility for the management of the IIMS CA

organisational procedures as follows:

a. The Chairman will appoint volunteer members onto the

committee (See Para 11.2.2 below)

b. The committee will hold regular meetings (See para 11.2.5

below)

c. The committee will appoint surveyors as Examiners for the

Certifying Authority (See Procedure 11.3)

d. The committee will act as a Disciplinary Panel in matters of

complaint (See Procedure 11.11)

e. The committee will organise training and education

programmes for all examiners (See procedure 11.15)

f. The Committee will be responsible for the Management of a

QA system to ensure quality of inspections (See para 11.5.1

below)

g. The CA Administrator is to maintain a Register listing:

a. The chairman of the CA

b. Scrutineers of the CA

c. The Examiners of the CA

d. The Stability Approved Surveyors

e. The authorised Signatories of the CA

11.2.2 The CA Committee. The Chairman of the CA will seek

volunteers from the CA Examiners list to serve as Committee Members.

Members will be senior surveyors with experience of carrying surveys as

examiners and will include Technical and administrative representatives.

11.2.3. Members of the Committee may be appointed as Scrutineers by

the Chairman to carry out responsibilities as listed at 11.17.

11.2.4. Members of the Committee may have other roles within the

Institute.

ACTIONED BY

CA Chairman CA Chairman CA Chairman CA Committee CA Committee CA Committee CA Chairman CA Committee CA Administrator CA Chairman CA Committee CA Chairman CA Committee CA Administrator CA Chairman CA Administrator

11.2.5. Committee Meetings. The Chairman of the CA is to call a meeting

of the Committee at least once a year and more often if required. All

meetings will be minuted and actions listed.

11.2.6. QA Audits. Apart from Vertical audits requested by the MCA the

CA Committee may require audits of new examiners or of unusual vessels

or if there is a problem with a vessel and a dispute has arisen between an

examiner and a client.

11.2.7. In the event that an audit is required, the chairman of the CA is to

seek financial approval from the IIMS CEO to proceed.

11.2.8. The CA Administrator is to maintain a listing of Stability approved

surveyors who may sign off Stability books and information.

Issue No: 09

Last updated: Feb 2015




11.3.1. The CA Committee is responsible for the appointment and removal of Examiners

working on behalf of the IIMS CA. 11.3.2. The CA Committee set the requirements and standards for applicants. 11.3.3. The CA committee is responsible for acting in accordance with the IIMS

Disciplinary Procedures for the removal of Examiners from the IIMS CA Examiners Register.

11.3.4. Upon contacting the Institute, the Certifying Authority Administrator will carry out

the following checks:

a) Confirm that the Applicant is full member b) Is active as a Small Craft surveyor c) Has the required number of CPD points for the year.

11.3.5. Providing the above at 11.3.4 a – c are confirmed, the CA Administrator will

forward the following documents:-

a) An application form for registering b) An SCV 1 & SCV2 for completion c) Guidelines for applying to the CA to be an Examiner.

11.3.6. The member completes the documentation and forwards to the CA Administrator with the following documentation:

a) Application form b) Full CV showing surveying experience c) Reports (for different hull construction materials they wish to apply to

survey) d) SCV1 & SCV2/WB2 (where appropriate) completed as an example e) A cheque for joining fee £50 thereafter £120 per annum

11.3.7. Providing the application form and associated documents meet the requirements

of Paragraph 11.3.6 the application should be passed by the CA Administrator to a nominated member of the CA Committee for review.

11.3.8 Providing the Committee Member considers that the applicant demonstrates an

understanding of the MGN and the certification procedure within the MGN 280, the Chairman will be advised to accept the applicant for interview. The chairman will nominate two committee members to interview the applicant, either in person or by video link. (preferably in person)

11.3.9 If required, the applicant may need to provide additional survey reports on the

different construction materials they wish to be authorised to survey. i.e.:

a) GRP Vessel b) Steel/Aluminum c) Wood

11.3.10 Following the interview the full Committee will consider the applicant and make

the following decisions:

a) The applicant may be approved to carry out examinations as listed in the Examiners Matrix. (See Appendix A).

b) The application is refused.

ACTIONED BY

CA Committee CA Committee CA Committee CA Administrator CA Administrator Applicant CA Administrator Nominated CA Committee Member Nominated CA Committee Members CA Chairman Applicant CA Committee

Applicants will be notified in writing of the decision by the Certifying Authority Committee. Successful applicants are placed on the Certifying Authority Register. Unsuccessful applicants should be offered assistance to meet the required standard.

11.3.11 On approval by the CA Committee, the CA Examiner’s name will be added to the

“Examiners Approval Categories” spread sheet. Their personal record on ACT will be updated in order to automatically receive notifications issued by CA Administrator. A copy of the approved categories will be emailed to them and a copy placed in the examiners CA file along with the following information:

a) Date of approval b) Types of vessels authorised to survey (see Appendix A) c) Any restrictions d) Any conflicts of interest (i.e. registrations with other CAs)

11.3.12 When advised of an approval, the CA Administrator is to send to the Examiner

an information pack including the following:

a) CA examiner notified of how to find the supporting material on the password protected page (Examiner Resources) on the web site.

b) A “CA Surveyor Declaration Form” for signature (see Appendix Z)

to include:

1. The Examiner agrees to work to the IIMS Code of Conduct to be found on IIMS web site.(see iims.org.uk/membership/code-of-conduct/ )

2. The Examiner confirms they will only survey vessel that they are

authorised for. 3. That they will declare any conflict of interest that may occur in the

course of their work for the CA. 4. That all information of vessel surveys carried out in connection with the

work of the CA and the MCA will remain confidential in so far as they are required to disclose such information to a court or other legal entity.

Applicant CA Administrator CA Committee CA Administrator CA Administrator Applicant

Issue No: 11


http://iims.org.uk/membership/code-of-conduct/



11.3a Suspension and/or Removal of an Examiner from the CA

Register

11.3a.1 The procedure for the suspension or removal of an examiner from the CA

Register will be managed through the Certifying Authority Committee. 11.3a.2 Examiners may be suspended or removed from the Register for many reasons

But not exclusive to: Resignation/Retirement/Disciplinary/Death

11.3a.3 Examiners who breach the Code of Conduct or who may be subject of a

complaint or disciplinary procedures may be suspended by the CA Committee

whilst actions are taken. In the event that a CA examiner is found to be incompetent, or deemed unsuitable for whatever reason, the CA Committee may suspend and/or terminate his/her authority.

11.3a.4 When advised of such a situation, the CA Administrator must inform the CA

Chairman immediately. The CA Chairman is to consult with another member of the CA Committee to

confirm that suspension or termination may be appropriate and may confer with the IIMS Chairman of Standards.

If agreement is made, the Examiner must be notified in writing that they are

suspended or their right to operate as a CA examiner is terminated The notice should include:

a) The reason(s) for the suspension b) The actions that will be taken by the CA Committee c) Notice that the Examiner may appeal

11.3a.5 Once the reason for the suspension has been concluded, the CA

Committee will be required to either approve lifting the suspension or to confirm the removal of the CA Examiner from the Register. If the outcome is not detrimental to the continuance of the Examiner’s authority to survey on behalf of the CA, the Examiner should be advised in writing of the lifting of the suspension.

If the outcome of the reason for the suspension provides the CA Committee with

a cause for cancelling the Examiners authority to survey vessels, a notice must be sent in writing to the Examiner notifying the cancellation of their authority to survey on behalf of the CA. The notice is to include: a) The reason for the cancellation of the authority to survey. b) The procedure for appealing against the decision

ACTIONED BY

CA Committee CA Committee CA Administrator CA Chairman CA Committee CA Committee CA Committee CA Chairman

Issue No: 1




11.4 Procedure for the Examination of Vessels to the Standard of

the MCA

11.4.1. When requested to carry out an MCA Coding survey the examiner must:

a) Ensure that there is no conflict of interest that may hinder the surveyor or

certification of the vessel before accepting the survey. b) Ascertain if the vessel has already been coded. If yes, then the original

unique number must be used. If no then the Examiner must obtain the Vessel’s information and complete an SCV1: (Note: The SCV1 may be completed by the vessel owner or the Examiner, but MUST be signed by the vessel owner).

c) The SCV1 should be forwarded to the CA Administrator with the registration fee which is dependent upon the size of the vessel – (Fees available from the CA Administrator and on the IIMS Website)

d) The Examiner must ensure that the information given on the SCV1 is correct and signed or this may delay the paperwork.

11.4.2. The Examiner must ensure that a unique number has been obtained from the CA

Administrator before the vessel is surveyed and this number must appear on all documentation.

11.4.3. Before commencing the survey, the Examiner must ensure that suitable clear photographs of the vessel have been taken:

a) Photographs to include the vessel name on the bow. b) The photographs should also show the vessel out of the water.

11.4.4. Following completion of the survey, the Examiner must ensure that the SCV2

has been completed in full and that the “declaration Page” has been signed by the Owner/Client/Managing Agent or Vessel Skipper. The examiner must also sign the SCV2 declaration page.

11.4.5. All completed documentation i.e. (SCV1, SCV2, appropriate Stability information, photographs, MLC Inspection Report and any other supporting information) must be forwarded via email to the IIMS CA Administrator, as separate documents/attachments, the originals must then be forwarded to the CA Administrator by post via recorded delivery or other secure means.

11.4.6. The CA Administrator will inform surveyor when all documents have been

received. The CA Administrator will check the Scrutineer’s Approved Categories Register (see appendix B) and forward the following documentation to an appropriate CA Scrutineer listed as able to carry out this scrutineering:

a. SCV1 b. SCV2 c. Stability Information d. OOW photographs. e. MLC inspection report (if appropriate) f. Any other supporting documents

ACTIONED BY

CA Examiner Vessel owner CA Administrator CA Examiner CA Administrator CA Examiner CA Examiner Vessel owner CA Administrator CA Examiner CA Administrator CA scrutineer

11.4.7. In the event that the Scrutineer has questions about the vessel documentation,

the Examiner must respond immediately to ensure that the certification process is not held up.

11.4.8 The Examiner should also ensure that the Owner/Client/Managing Agent or Vessel Skipper fully understands that the vessel will only remain certificated (coded) if the annual reviews are carried out, by signing the declaration page of the SCV2 and then forwarding this to the CA Administrator within the annual time frame.

11.4.9 The Examiner should also remind the Owner/Client/Managing Agent or Vessel

Skipper of the following:

a. The SCV2, the 5 year certificate and the annual/one year certificate must be kept on the vessel at all times and that the annual/one years’ certificate should be visible at all times.

b. In the event of any change of contact details (address, telephone number or email address) owner or CA Examiner must notifiy the CA Administrator immediately so that the vessel register can be updated accordingly.

c. Any problems, accidents, or changes in the vessel circumstances ie sale etc or damage taking the vessel out of the water must be notified to the CA Administrator immediately.

11.4.10 For annual or midterm examinations where there have been minor changes to

the vessel, the surveyor should complete an SCV2/WB Amendment Form (see appendix T) and return to the CA Administrator. This will not require scrutineering.

11.4.11 If there have been major or significant changes to the vessel, a new

SCV2/WB2 should be completed, keeping the same initial survey and certificate expiry dates; and should be signed by Examiner/Owner/Managing Agent. This document should be returned to the CA Administrator and must undergo scrutiny.

CA Administrator CA Examiner CA Examiner CA Administrator CA Examiner Vessel Owner CA Administrator

Issue No: 09

Last updated Feb 2015



11.5 Procedures for the Management of the CA Administration

system

11.5.1 Authority to Issue Certification

Only the CA Administrator is authorised to raise vessel Certification.

In the absence of the CA Administrator, the IIMS CEO will make

arrangements for these duties to be carried out with the agreement of the

CA Chairman.

11.5.2 Security of Documentation

The CA Administrator is required to maintain the security of the CA

system. This is to include:

a. Security of the CA Database.

b. Security of vessel files

c. Security of the vessel archives

d. Security of the CA system of certification.

11.5.3 The CA Administrator will manage the IIMS CA Administration under

the supervision of the IIMS CEO as follows:

a. The main database will be the ACT database system.

b. Additional records stored using Excel Spreadsheets in the CA

Folder of the Public drive on the computer system.

c. Paper systems maintained for original documents only.

d. A register of Approved Examiners will also be maintained on the

computer system and also in file format.

11.5.4 The CA Administrator will be a member of the CA Committee and will

act as Secretary for all meetings including minute taking.

11.5.5 The CA Administrator will manage the system using procedures

11.6. Certification

11.7 Tonnage

11.8 Transfer from anther CA

11.9 Transfer of Ownership

11.10 Procedure When vessel sinks

11.11 Complaints

ACTIONED BY:

CA Administrator

11.5.6 When a vessel file is to be ARCHIVED - the CA Administrator

will:

a. Mark record on ACT as archived and give reason why in quick

note field and date vessel was archived.

b. Mark ARCHIVE on vessel file in red biro and date file was

archived

c. Notify MCA – (Rebecca Debono) via email -

([email protected]) that the vessel’s coding has

been cancelled asking her to remove it from the IIMS Vessel

register

d. Send standard letter to owners officially notifying them of the

cancellation of the coding.

e. Put copy of email to MCA and letter to owner in file and

place file in archive drawer.

11.5.7 The CA Administrator is responsible for the maintenance of the

CA Archive and retrieval of archived files when necessary. Vessel

records are to be retained for a minimum period of seven (7) years from

the date of expiration of the vessel coding. Vessel records are to be

recorded as Archived and a listing is to be maintained in each Archive

Box of the vessels filed.

11.5.8 The CA Administrator is to carry out an audit of archived files at

the beginning of each year. All vessel files found to be over seven (7)

from the date of coding expiration shall be shredded using IIMS

Disposal procedure.

11.5.9 A record of destroyed vessel files is to be maintained by the CA

Administrator on the Vessel Archive Register.

Issue No: 09


mailto:[email protected]



11.6 Administration Procedure and Certification for

Vessels Examined to the Standard of the MCA

11.6.1 The Certifying Authority Administrator is required to maintain the Examiner and Scrutineer’s matrices that provide information regarding their authority to carry out inspections and scrutineering

11.6.2 The CA Administrator is to check that the Examiner has the appropriate

authorisation to carry out inspections before issuing a unique number. The list of approved Examiners is at Appendix A.

11.6.3 On receipt of a request for a Unique number from an approved Examiner,

the CA Administrator will use the listing on the Unique Number Register in the public drive in the CA Folder. The CA Administrator is to obtain the following information before issuing the number.

a) Name of vessel b) Date of Survey c) Place of survey d) Owner / Managing Agent name e) Owner / Managing Agent address

The Unique number comprises the following:

a. The IIMS CA Designator C b. The year C15(i.e 2015) c. The type of vessel C15MV/WB/SV/RIB d. The lengthC14MV15 (in metres) e. The breadthC14MV1508 (in metres) f. The next register number C15MV1508666 (last four digits)

Vessel types are designated as: Motor Vessel MV - Sailing Vessel SV - Work boat WB - Rigid Inflatable boat RIB

The vessel information is logged onto the Unique Number Register. If the vessel Has already been registered for Commercial or leisure purposes the original unique number is to be retained.

11.6.4 SCV1 Form – The examiner or Owner/Managing Agent must send the original

SCV1 by post to the IIMS CA. The SCV1 form must be completed and signed

with all the correct details. In some circumstances, payment may be received with the initial SCV1 application form. The payment amount depends on the size of the vessel. If payment not received with SCV1 an invoice will be raised.

11.6.5 On receipt of the SCV1, the CA Administrator will make up a blue vessel file and

running sheet (Appendix D). The SCV1 is scanned and a copy uploaded into ACT and a copy saved in the SCV1 folder on the z drive, the original SCV1 is placed in the vessel file (once the invoice has been raised and paid).

11.6.6 When the examiner has completed the coding survey, they must send all the coding documents to the CA Administrator asap (see list of required documents below 11.6.7) The original SCV2/WB2 declaration page must be

sent by post, however a pdf version of the other pages can be forwarded via email along with all the required coding documents. Payment must be received before the SCV2/WB2 is actioned.

ACTIONED BY

CA Examiner CA Administrator CA Administrator CA Administrator CA Examiner CA Administrator

CA Administrator CA Administrator CA Examiner

11.6.7 Coding Documents:

SCV1 SCV2/WB2 Stability information appropriate for the vessel MLC2006 Inspection Report (if applicable) Boat Photos. Out of Water photos and with vessels name clearly shown Any other information which will assist the scrutineer 11.6.8 If documentation is received incomplete or sent incorrectly to the Certifying

Authority, or does not have a unique number, the CA Administrator must contact the Examiner immediately to obtain the missing information. All documents must be copied onto the ACT Vessel Database.

11.6.9 The CA Administrator must check the Scrutineers matrix to confirm which scrutineer may review the vessel. Once a Scrutineer has been identified, the CA Administrator is to send via email the completed SCV2/WB2 to the Scrutineer for checking. The Scrutineers matrix is attached at Appendicies B.

11.6.10 If the stability information has a Stability Book (SIB), The CA Administrator must check the Scrutineers matrix to confirm which scrutineer may review the vessel. it must be forwarded for approval.

11.6.11 When the scrutineer has reviewed the stability book (SIB) the following action need to be taken:

a. If approved, complete the necessary documentation as per para d below.

b. If the scrutineer has not approved the documents, forward the “not

approved” check sheet to the Examiner for their action. But do not advise the Examiner of the identity of the Scrutineer.

c. When examiner has addressed outstanding issues raised by the scrutineer

and approval is given the CA Administrator is to take action as per d below.

d. The CA Administrator will inform the Examiner that approval has been given and take the following action on receipt of approved Scrutineer’s check sheet: NOTE: For Work Boat Procedure see below: 1. Ensure copies of the SCV1 & SCV2 are filed in the vessel folder on

zdrive. 2. Photocopy the SCV2 ready to send to the vessel owner/manager. 3. Check that electronic copies of the SCV1 & SCV2 are held on ACT

vessel database 4. Complete the 5 year certificate, (signed by approved person -Register

at Appendix C) 5. Complete the Annual Certificate (signed by approved person – register

at Appendix C). 6. Where a stability book is prepared, ensure the front page is properly

endorsed and a stability label is place on the front page and (signed by the approved person listed on the Scrutineers Register at Appendix B)

7. Laminate the 5 year certificate and prepare the annual 8. If vessel required to be MLC2006 compliant, scan and copy MLC

Report to ACT and z drive and hard copy in vessel fie. 9. Prepare a letter for the vessel owners 10. Ensure a copy of the letter is saved onto the vessel database 11. Send the completed documentation to the Surveyor for transmission to

the owner. To include: Letter to owner SCV2/WB2 Five Year Certificate One Year Certificate Stability information / Heel test MCA Stability Guidance booklet (motor vessels or Sail) MLC 2006 inspection report (if applicable)

CA Administrator CA Examiner CA Administrator CA Administrator IIMS Approved Naval Arch CA administrator

12. Check that the Vessel database has been updated with all relevant dates and

information. 11.6.12 When approval has been given to certificate a vessel with a workboat Certificate, the following action is to be taken:

1. Follow procedure 11.6.11.d using a WB2 Certificate in place of the

SCV2.

2. On completion of procedures 11.6.11.d (1to 10) the CA Administrator is to confirm with the CA Chairman that the vessel documentation may be forwarded to the MCA for clearance.

3. The CA Administrator is to submit the SCV1/WB2, stability information

and photos to the MCA Business Improvement and Assurance Branch for review.

4. The CA Administrator should not wait for approval from the MCA

Business Improvement and Assurance Branch before issuing the certificates. A copy of the MCA BIAB approval should be placed in the vessel file with the certificates. Any comments from the MCA must be forwarded when received to the Chairman/committee for response or action.

11.6.13 Vessel Certification Only the CA Administrator is permitted to raise vessel certification.

a. Template certificates for all types of vessels are held in the CA Admin Folder on the IIMS Computer system.

b. Certificates may only be signed by authorised personnel. c. The CA Administrator is ensure that certificates are only raised when

approved by the appropriate CA Committee Scrutineer.

11.6.14 Other Administration Actions to be carried out by the CA Administrator

a. Annual Examinations and Certification (11.6.15) b. Renewals (5

th year) (11.6.19)

c. Suspension of vessel codes (11.6.20) d. Vessel out of code applying for re-instatement 11.6.22) e. Cancellations of Coding (11.6.23) f. Notifications to MCA (Monthly Reports) (11.6.24) g. Vessels out of code (Archive) (11.6.25)

11.6.15 Annual Examinations and Certification

When declaration page of the SCV2/WB2 is received from the Vessel Owner/Managing Agent or Vessel Skipper (midterm the Surveyor), the CA Administrator is to take the following action:

a. Check that the inspection has been carried out by an authorised person. b. Check that the date of the inspection is within + or - three months of the date of renewal, except for the third and fifth year (see para g below). c. Check that the correct annual examination has been carried out for the vessel. d. Where a Surveyor is required to carry out the survey that this has happened. e. Where an out of water survey is required that this has taken place. f. Where there have been significant changes to the vessel and the surveyor has submitted the SCV2/WB2 amendment forms this must be appended to the current SCVC/WB2 in the file. g. For the third and Fifth year surveys, the date of inspection must be before the annual renewal date. h. Pass to Accounts to raise invoice

11.6.17 If satisfied that all is in order, the CA Administrator will raise a new annual

CA administrator CA scrutineer CA administrator CA Administrator

certificate and send it to the Vessel Owner/Managing Agent or Vessel Skipper, as required. A copy of the annual certificate is to be stapled to the declaration page and filed in the vessel file.

11.6.18 Before certificate is issued payment MUST be received. Once payment has

been made the annual certificate can be despatched

11.6.19 If not satisfied that all is in order, the CA Administrator is to contact the Vessel Owner/Managing Agent or Vessel Skipper to clarify the position. If still not happy, the CA Administrator should contact the nearest CA Examiner to request their assistance in resolving the problem.

11.6.20 At the conclusion of the actions, the CA Administrator is to ensure that all documentation has been saved onto the vessel Documentation History. The declaration page of the SCV2 with a copy of the annual certificate should be filed in the vessel folder.

11.6.21 The 5

th year renewal is a repeat of the original inspection regime and the CA

Administrator should follow the procedure laid down at 11.6.1 to 11.6.11. The important factor is to ensure that the renewal has taken place prior to the 5

th year

renewal date as there is no period of grace.

11.6.22 Suspension of Vessels

If during the course of a vessel 5 year certification period , there is need to suspend the certification, the following action is to be taken: a. Write a letter to the owner confirming the suspension and putting a “TO”

date calculated as follows: for a period of six (6) months or the next annual inspection whichever comes first.

b. Notify the MCA (Rebecca DeBono) that the vessel is suspended. c. Amend the Vessel status to Suspended on ACT and give a reason why in

the certificate suspended reason field on ACT . In Outlook place a diary action for six months or the next annual inspection date to either lift the suspension or to cancel the coding

d. Issue standard letter informing owners of suspension and suspended to date e. Place file in “Pending Drawer”

11.6.23 Action to Lift a Suspension

a. When notified that a vessel is to come out of suspension, an IIMS Examiner

is to be requested to visit the vessel to confirm that the vessel is once again compliant with the MGN 280. Confirmation in writing is required from the Examiner.

b. Notify the Owner that the suspension is lifted. c. Notify the MCA d. Amend the vessel status to active and place the written confirmation into the

vessel file.

11.6.24 Vessels Out of Code Who Apply for Re-Instatement

When notification is received that a vessel out of code wishes to be re-instated, the CA Administrator will locate the vessel records. A CA Examiner will be required to carry out a formal survey of the vessel to ensure that it still meets the requirements of the MGN280. If the Original SCV2 is available, the CA Examiner should re-sign declaration page at the missing examination date and forward to the CA Administrator. If no documentation is available, the vessel will require a full inspection as per 11.6.1 to 11.6.11

The CA Administrator will forward details to the MCA Registry as usual.

11.6.25 Cancellation of coding

When a vessel certification is withdrawn for whatever reason, the MCA is to be informed immediately via email and a copy of the email is to be placed in the vessel file. A letter is to be sent to the owner/managing agent or vessel captain informing them of the cancellation via recorded delivery to ensure receipt.

CA Administrator CA Administrator CA Examiner CA Administrator

Refer to 11.7.1 & 11.7.2 for actions.

11.6.26 Monthly Reports

The CA Administrator is to carry out the following tasks on the first working day of the month: a. Interrogate the Act Database to identify all vessels due for annual renewal

Within the next eight weeks. Send a notification of renewal to the designated person to advise of requirements to renew.

b. Interrogate the Act Database for any vessels that have not been renewed and are beyond their renewal date. Send a notification of cancellation of coding to the designated person and to the MCA.

c. List all vessels registered on the Act database and transfer to an Excel spreadsheet in the format agreed with the MCA Register. Forward by email the Excel spreadsheet with the information as required by the MCA (see appendix K)

d. Where changes take place directly after the MCA has been advised of the

monthly changes as normal, the CA may contact the MCA Register by email to advise of the change. This is especially important where a vessel may have been involved in an accident or is the subject of a police enquiry.

e. Distribute an occasional news bulletin to all CA examiners.

11.6.27 Vessel out of code

When a vessel goes out of code for whatever reason, the CA Administrator is to Archive the documentation to the IIMS Archive. The CA Administrator is to ensure the following actions take place:

a. When a vessel goes out of code for whatever reason, the following

documentation is to be held on record for a period up to seven years in the

IIMS Archive. These documents may be called for at any time by the MCA or on re-instatement of the vessel either by the IIMS or another CA. SCV1 (for each max five year cycle) SCV2/WB2 (for each max five year cycle) Evidence of declarations (by authorised persons and or self declaration) SCV Certificate(s) Evidence the vessel meets a construction standard listed in the code (including the example ISO12215 certificate. Plan Approval documents or scantlings Calculations conducted by the CA). Records of visits – for example examination reports and inspections. Evidence and correspondence relating to any accidents/incidents in which the vessel has been involved. Stability information Book (as required) Evidence of review and approval of the Stability Book as required Evidence of stability heel tests or calculations as appropriate. Other information about the vessel during the time that it was coded by the IIMS CA. Copies of all documents, emails and letters are to be saved into the appropriate vessel history on the database and filed in the vessel file.

b. The file is to be marked Archive and dated. (see 11.5.6)

c. The ACT record is then marked as archived.

CA administrator

Issue No: 09




11.7 Coding – Deficiencies, Refusals and Appeals against Coding

Decisions

Action to be Taken when Deficiencies are Observed on a Coded Vessel 11.7.1 When an IIMS examiner becomes aware of deficiencies on a Coded

vessel, they are to bring it to the attention of the CA Committee with immediate effect. This may occur during a routine inspection or by chance whilst inspecting another vessel.

11.7.2 When notified of a vessel with deficiencies, the CA Administrator is to

inform the Chairman of the CA immediately. If the vessel is an IIMS Coded vessel, the CA Chairman may take the

following actions:

a. Notify the owner that the vessel is suspended and not to be used until such time as an IIMS examiner re-visits the vessel to confirm compliance.

b. Notify the MCA of the suspension and the reason. If the vessel is not an IIMS Coded Vessel, the CA Chairman is to take the following action: a. Notify the CA who has the vessel coded. It is the CAs

responsibility to take the necessary action. Actions to be Taken when a Vessel is refused Certification 11.7.3 In the event that an IIMS CA Examiner decides to refuse a coding for whatever reason, they are to inform the CA Committee immediately. The CA Administrator is to record the Refusal on the vessel file and notify the MCA immediately. 11.7.4 In the event that the refusal occurs after the vessel inspection and

during the scrutineering process, the CA Administrator is to advise the CA Chairman of the refusal, record the refusal on the vessel file and then inform the MCA.

Appeals against Coding or Notification of Deficiencies Decisions. 11.7.5 If an owner/managing agent or competent harbour authority is

dissatisfied with the findings of an examination and agreement cannot be reached with the authorised person who carried out the examination, the owner/managing agent or competent harbour authority may appeal to the Certifying Authority to review the findings.

11.7.6 At this review, the owner/managing agent or competent harbour authority may call a representative or professional adviser to give opinions in support of the argument against the findings of the examiner. Should the above procedures fail to resolve the disagreement, the Owner/Managing Agent or competent harbour authority may refer the disagreement to the Director of Standards Division of the MCA.

ACTIONED BY

Owner/Managing Agent CA Examiners CA Chairman CA Administrator CA Administrator CA Chairman CA Committee CA Chairman Coding CA CA Committee CA Committee CA Chairman CA Chairman CA Committee

Actions by IIMS CA Committee 11.7.7 When advised by the IIMS CA Administrator of an appeal against a

coding decision, the CA Administrator will advise the CA Chairman who will appoint two members of the CA Committee to review the paperwork and the decisions made to determine if there is a case to answer. The two committee members' should not include the scrutineer involved in the vessels application. On completion of the review, the committee members are required to put in writing their findings to the Chairman of the CA.

The CA Chairman may decide:

a. An additional inspection b. A hearing to obtain further information c. A decision that the original decision was correct.

The CA Administrator is then to convey the findings of the CA Chairman to the complainant. In the event that the appeal is upheld, a review should be carried out to determine why the original decision was made. Any lessons learnt should be distributed to all IIMS CA Examiners.

CA Administrator CA Chairman CA Committee

Issue No: 06

Last updated: Dec 2014



11. 8 Transfer to and from another Certifying Authority

Transfer of Vessel Files to IIMS from another CA 11.8.1 The owner or managing Agent must request in writing that a vessel’s documents be sent to the IIMS. 11.8.2 On receipt of a vessel file from another CA the CA Administrator is to check the following information: (Use Appendix F - transfer of vessel record sheet)

a. Overdue examinations b. Outstanding certification actions c. A complete history of the vessel including the following records:

i. SCVI (for each max. 5 year cycle) ii. SCV2 (for each max. 5 year cycle) iii. Evidence of declarations (by authorised persons and self- declaration) iv. Certificate (s) v. Stability record information vi. Evidence relating to outstanding examination and certification actions vii. Evidence relating to any accidents in which the vessel has been involved viii. Other relevant information to enable the receiving CA to establish the status of the vessel ix. Plans of the vessel (if available) 11.8.4 If any information is missing, the CA Administrator is to contact the losing CA to expedite the paperwork. In the event that this is not forthcoming, CA Administrator should report to the MCA (External Improvement and Assurance). 11.8.5 The CA Administrator will inform the surveyor that the vessel file has arrived and confirm with him when the inspection will take place. 11.8.6 The CA administrator is to add the vessel details to the ACT database and create a blue vessel file. 11.8.7 On receipt of all items at 11.8.2 above. Dependent upon the advice of the CA examiner the following actions may be required: a. A full SCV2/WB2 inspection including out of water. b. A review of the SCV2/WB2 to ensure that the vessel is still compliant.

c. Confirmation from the CA examiner that the vessel is compliant without examination.

ACTIONED BY

Owner/Managing Agent CA Administrator CA Committee to assist where necessary CA Administrator CA Administrator CA Administrator

11.8.8 In the event of a or b above, the process will be as per the usual inspection regime for all vessels applying for certification in 11.6.1 to 11.6.11. The original vessel unique number is to be retained. If C above, the CA Administrator may issue certificates as usual. 11.8.9 When certification takes place, the losing CA is to be notified. The vessel will be added to the IIMS CA Register and placed in the alphabetical file cabinet. The MCA will be advised via the next monthly report. Transfer of a Vessel to another CA 11.8.10 On receipt of a request from an Owner (NOTE: owner must request in writing) to transfer a vessel from the IIMS to another CA, the CA Administrator is to take the following actions using the IIMS Transfer Record Sheet (Appendix F): Record on the sheet:

a. Overdue examinations b. Outstanding certification actions c. A complete history of the vessel including the following records: d. SCVI (for each max. 5 year cycle)

e. SCV2 (for each max. 5 year cycle) f. Evidence of declarations (by authorised persons and self- declaration) g. Certificate(s) h. Stability records (as required by the vessel, see below at xi) i. Evidence relating to outstanding examination and certification actions j. Evidence relating to any accidents in which the vessel has been involved k. Other relevant information to enable the receiving CA to establish the status of the vessel l. Plans of the vessel (if available) 11.8.11 The CA Administrator is to prepare the vessel file for transfer, include all documentation as listed above and ensure copies are kept electronically or in hard copy. 11.8.12 All actions are to be completed as soon as possible. The documents should be sent to the gaining CA by recorded delivery. 11.8.13 On receipt of notification from the gaining CA that certificates have been issued, or within one month of transfer whichever is the earlier, the CA administrator will cancel the certification. 11.8.14 On cancellation, the vessel file is to be Archived as per procedures detailed in 11.6.23

CA Administrator CA Administrator CA Administrator CA Administrator

Issue No: 10

Last Updated: October 2015



11. 9 Transfer of Ownership – when a vessel is sold

11.9.1 When a vessel is sold, the certificate issued by the Certifying

Authority is to be cancelled immediately. The certificate is NOT

TRANSFERABLE

11.9.2 The selling owner or managing agent should be instructed to return the

certificate to the CA for formal cancellation and records.

11.9.3 If the new owners wish to code the vessel, a new certificate may be

issued to the new owner on completion of an (SCV1) and an

examination by a CA Examiner.

11.9.4 The CA examiner should decide the extent of any examination (if

any), of the vessel which may be required before a new certificate is

issued.

11.9.5 The MCA Code Vessel Safety Branch should be informed, by the CA

Administrator when a certificate is issued, renewed, cancelled or

modified following transfer of ownership.

11.9.6 If new owners do not intend to code the vessel, the CA Administrator

will update the ACT database and mark the record as Archived and

put a note in the “quick notes” field that the vessel has been SOLD

and the date sold.

11.9.7 The vessel blue file is to be marked SOLD and the date the vessel was

sold marked on the front and the file can be placed in the archive

drawer of the filing cabinet

ACTIONED BY

CA Administrator CA Administrator Owner/Managing agent CA Administrator New Owner/Managing agent CA Examiner CA Administrator MCA CA Administrator CA Administrator

Issue No: 09




11. 9a New managing agent appointed by existing owner

11.9a.1 When the owner remains the same but changes the managing agent, a

new coding is not required.

11.9a.2 The IIMS CA Administrator requires confirmation in writing or by

email from the owner of the vessel to say that they are still the owner

but the managing agent has been changed.

11.9a.3 The CA Administrator requires confirmation of the name, address and

full contact details of the new managing agent.

11.91.4 The CA Administrator will issue a new SCV1 form for the new

managing agent to sign.

11.9a.5 The new managing agent is required to countersign and date the

declaration section of the existing SCV2/WB2 form to indicate the

change.

11.9a.6 The CA Administrator will send an Amendment Record Form to the

new managing agent to get them to sign and return it.

11.9a.7 The CA Administrator will issue a new 5 year certificate on receipt of

the new SCV1, countersigned existing SCV2 form and signed

Amendment Record Form.

ACTIONED BY

CA Administrator Owner CA Administrator CA Administrator Managing Agent CA Administrator CA Administrator

Issue No: 01

Last Updated: October 2015



11. 10 Procedure when a Vessel Sinks

11.10 The owner must notify the Certifying Authority to confirm that

the vessel has sunk. On the Database, mark the Vessel as “Sunk”

and the date it sunk.

11.11 The CA Administrator must advise the CEO and the Chair of the

committee of the situation

11.11 The CA Administrator is to advise the MCA Code Vessel Safety

Branch that the vessel has sunk.

ACTIONED BY

CA Administrator Owner/Managing Agent CA Administrator CEO Chair of Committee CA Administrator MCA

Issue No: 09




11. 11 Complaints

11.11.1 Any complaints received from the Marine Accident Investigation

Branch (MAIB) or the MCA will be dealt with directly by the Chairman of the Certifying Authority Committee

11.11.2 Complaints received from the public against an IIMS Examiner

will be put into the IIMS Disciplinary Procedure. The complainant must put in writing the nature of the complaint and all relevant documentation relating to the complaint to the CEO. The IIMS CEO will write a letter to the surveyor informing them that a complaint has been raised against them and that they will have fourteen days in which to respond. (As per the IIMS Disciplinary procedure at Section 8 of this manual).

11.11.3 Procedures for the suspension of Examiners during a period of

complaint are detailed in 11.3.13 onwards. 11.11.4 Documents relating to this complaint are to be scanned and

emailed to the Chairman of Standards for his attention and hard copies will be kept on file. The IIMS Disciplinary Procedure will be used at all times.

11.11.5 Appeal Against the Findings of an Examination

If an owner/managing agent or competent harbour authority is dissatisfied with the findings of an examination and agreement cannot be reached with the authorised person who carried out the examination, the owner/managing agent or competent harbour authority may appeal to the Certifying Authority to review the findings. At this review, the owner/managing agent or competent harbour authority may call a representative or professional adviser to give opinions in support of the argument against the findings of the examination. Should the above procedures fail to resolve the disagreement, the owner/managing agent or competent harbour authority may refer the disagreement to the Director of Standards Division of the MCA.

ACTION Chairman Complainant CEO Chairman of Standards Chairman

Issue No: 10

Last Updated MARCH 2015



11.12 MCA & MAIB Notices

11.12.1 Periodically, notices of updates will be sent through from the MCA, these must be passed onto the Chairman of the CA who will advise if distribution to all CA members and to all Small Craft Surveyors is required. 11.12.2 Confirmation of the issue of MGNs, MINs MSNs, OANs and SANs will be uploaded onto the IIMS Website. 11.12.2 MCA Notices along with MAIB notices are available on the MCA, MAIB. All members are to be encouraged to review all notices.

ACTIONED BY

CA Administrator CA Chairman CA Administrator CA Examiners Small Craft Surveyors

Issue No: 09




11.13 MCA Meetings & Audits

11.13.1 The Chairman and the CA Administrator may be required to attend meetings called by the MCA. The Chairman is to decide who will attend. 11.13.2 The CA Administrator is required to advise all IIMS Examiners of the contents of these meetings if advised by the CA Chairman. 11.13.3. The MCA will carry out an annual monitoring visit to the IIMS CA. The visits will include:

a. Reviews of vessel files b. Review of procedures c. Follow actions from previous meetings d. Discussions on authorisations etc.

11.13.4 If necessary the MCA may request reviews of files outside of the annual monitoring visits. The CA Administrator will forward vessel files under secure procedures as requested. 11.13.5 The CA Chairman is to be notified of all vessel files sent to the MCA for review.

ACTIONED BY

CA Administrator CA Chairman CA Administrator CA Examiners

Issue No: 05

Last updated Oct 2014



11.14 Certifying Authority Committee Meetings

11.14.1 The CA Committee will meet at least annually or more often

if required.

11.14.2 The Chairman will provide Agenda items to the CA

Administrator. Committee members may submit items for the

Agenda.

11.14.3 A representative of the MCA is to be invited to meetings.

11.14.4 Decisions may only be taken if a quorum is present. The

number of member representing a quorum is 50% or two

whichever is the greater. .

11.14.5 The chairman of the CA may be selected from within the CA

Committee. However, if no decision can be reached, a

chairman maybe imposed by the Executive Board of the

Institute in accordance with the IIMS Constitution.

11.14.6 Committee members are to declare any conflicts of interest at

the beginning of meetings as defined in 11.18.6.1

11.14.7 Applicants for consideration as CA Examiners may be

interviewed at the end of a meeting.

11.14.8 Minutes of the CA Committee meetings will be taken by the

CA Administrator. Actions to be carried out are to be listed

and recorded for review at the next meeting. These minutes

may be distributed to CA Examiners when approved by the

Committee.

ACTIONED BY

CA Chairman CA Administrator CA Chairman CA Administrator CA Chairman CA Administrator CA Committee IIMS Board CA Committee CA Administrator CA Committee CA Administrator

Issue No: 05




11.15 Certifying Authority Training Days

11.15.1 The Chairman of the CA will advise the Certifying Authority

Administrator of the date of the Certifying Authority Training

Days. These will be held twice a year in the UK and in

other locations when authorised by the CA Committee.

11.15.2 This information is posted on the IIMS website and an email is

sent to all Certifying Authority members informing them of

the next training session. One training session should be

attended per year.

11.15.3 The venue and all other arrangements are made by the

Certifying Authority Administrator who will also contact the

Principal Surveyor/Technical Manager from the MCA to

attend this meeting.

11.15.4 An email is sent out to all members at least two weeks prior to

the date of the meeting to include an agenda, which has been

approved by the Chairman of the Certifying Authority

Committee, a contact address and location map of the venue.

Invoices are posted for payment on the CA examiner’s secure

web page on the IIMS web site.

11.15.5 The CA Administrator is to maintain a register of attendance

at Training Days.

11.15.6 Training Day attendance is to be reviewed at each CA

Committee meeting.

11.15.7 When advised that a CA Examiner has not attended at least

one training day in a calendar year, the CA Committee may

suspend the Examiner until attendance at the next training day.

See suspensions and removal procedures in 11.3.13

ACTIONED BY

CA Administrator CA Administrator

Issue No: 06

Latest update Oct 2014



11.16 Role Responsibilities of CA Chairman

11.16.1 The Chairman of the CA will be appointed by the Management Board of

the Institute and will serve for a period of five years. Re-Appointment to

the position will be allowed providing the Chairman remains a member

so the Management Board.

11.16.2 The Chairman is responsible for reporting to the Management Board of

the institute on all matters concerning the CA.

11.16.3 The Chairman is responsible for the management of the CA in all matters

and must ensure that the CA meet the standards set by the MCA.

11.16.4 The Chairman is responsible for the maintenance of the Disciplinary

standards of the CA and should use the Disciplinary Procedures laid out

at in the Institute Disciplinary procedures within this manual.

11.16.5 The Chairman is responsible for the appointment of scrutineers, but does

not have to be a scrutineer themselves.

11.16.6 The Chairman must ensure that all CA Examiners are properly trained,

mentored and audited throughout the year.

11.16.7 The Chairman must work closely with the CA Administrator to ensure

the proper systems are maintained. The CEO has overall responsibility

for the CA Administrator.

11.16.8 The Chairman may be required to attend MCA meetings but may send a

deputy if not available.

ACTIONED BY

Management Board CA Chairman CA Chairman CA Chairman CA Chairman CA Chairman Scrutineers CA Chairman CA Chairman CA Administrator CEO CA Chairman CA Committee

Issue No: 09

Last updated October 2014



11.17 Role Responsibilities of CA Scrutineers

11.17.1 CA Scrutineers will be appointed by the Chairman of the CA to

carry out the role and must be an experienced and certified CA

Examiner and must possess a sound working knowledge of the

MGN 280

11.17.2 Stability scrutineers will be selected on the basis of

qualifications, experience and interviewed by a senior

Committee member and may be IIMS CA or not

11.17.3 Scrutineers will be members of the CA Committee.

11.17.4 Scrutineers are required to declare any conflict of interest when

scrutineering a vessel.

11.17.5 Scrutineers will carry out a review of CA inspections and

critique all documentation forwarded by the CA Administrator:

a. SCV1

b. SCV2

c. Out of Water Photographs

d. Stability information within their area of expertise

e. Certificates

f. Tonnage Documentation

g. MLC2006 Inspection Report

11.17.6 Scrutineers will complete a Record Sheet for the Initial and Five

Year Inspections giving authorisation to the CA Administrator

to issue certificates as appropriate.

11.17.7 Scrutineers reviews of CA Inspections are to be completed and

the Scrutineers Check Sheet returned to the CA Administrator

as soon as possible. All follow up action is to be dealt with

promptly to ensure certification can be completed satisfactorily.

11.17.8 Scrutineers will be required to grade each SCV2 during

scrutineering. When a Scrutineer’s report shows excessive

amendments required to the SCV2, (more than 3 or 4 mistakes)

the CA Administrator is to pass the scrutineers report to the

Chairman of the CA for review. A record is to be kept in the

Examiners file.

ACTIONED BY

CA Chairman CA Scrutineers CA Scrutineers CA Committee CA Scrutineers CA Scrutineers CA Administrator CA Scrutineers CA Administrator CA Administrator CA Scrutineers

CA Chairman CA Scrutineers

11.17.9 At Committee meetings the Scrutineering of vessel will be an

Agenda item for discussion. The CA Administrator is to

provide list of all vessels scrutineered since the last meeting.

11.17.10 Scrutineers will be responsible for carrying out audits of the CA

System and vertical audits of vessel examinations as required.

11.17.11 Scrutineers are required to attend at least one training day per

year.

11.17.12 Scrutineers will be responsible for checking and approving

Certificates of Tonnage Surveys. The CA Administrator will

forward any Tonnage Surveys submitted to the Scrutineer. The

scrutineer will review the calculations to ensure accuracy and

send to CA with a check sheet indicating approval/non

approval. All follow up action is to be dealt with promptly to

ensure certificate is posted to registry asap.

11.17.13 MLC 2006 Inspection reports will be sent to scrutineers to be

approved. When approval received, a copy of the check sheet

will be attached to the Inspection Report and placed in vessel

file. A copy of the original inspection report will be sent to the

vessel owner/manager with a covering letter with instructions to

place on vessel.

CA Scrutineers CA Scrutineers CA Administrator CA Scrutineers CA Scrutineers CA Administrator CA Scrutineers CA Administrator

Issue No: 06

Last updated Dec 2014



11.18 Role Responsibilities of CA Examiners

11.18.1 CA Examiners will be appointed by the CA Committee to carry

out inspections and must have a sound knowledge of the MGN

280 Code.

11.18.2 Examiners will be members of the CA Authority.

11.18.3 Examiners will carry out CA inspections in accordance with

the procedure set out in Procedure 11.4.

11.18.4 Examiners are required to attend at least one training day in a

12 month period organised by the IIMS Certifying Authority. A

record of attendance at training will be maintained by the CA

Administrator. At the discretion of the CA Committee if an

Examiner provides satisfactory and documented evidence of

other relevant CA training carried out by a competent third

party organisation, or demonstrates clear long standing

expertise in the subject of a specific training day, this may be

accepted in lieu of attendance. Review of attendance will be

carried out within one month of each training day. At the

discretion of the CA Committee failure to attend within the

above prescribed time limits may mean being suspended or

terminated from the IIMS CA.

11.18.5 Examiners have a duty of care to the clients they serve and

must provide the client with advice on the preparation of the

vessel as well as ensuring the vessel meets the standards of the

MGN 280.

11.18.6 Examiners will ensure that when engaging in work under the

terms of the IIMS/MCA agreement that a conflict of interest

does not exist with the authorised person or the CA as an

organisation.

11.18.6.1 Conflicts of interest may be determined as but not exclusive to

the following:

a. Responsibility for the vessel’s design or construction.

b. Responsibility for the operation of the vessel, or a sister

vessel in production and,

c. Any financial ownership purchase or commercial

management interest in the vessel.

11.18.7. IIMS Examiners will at all times abide by the IIMS Small Craft

ACTIONED BY

CA Committee CA Examiners CA Examiners CA Examiners CA Committee CA Examiners CA Examiners CA Examiners

CA Examiners CA Examiners

Code of Conduct as published on the IIMS website.

11.18.8 When requested by the CA Committee, Examiners may carry

out audits of CA vessels. Expenses will be paid for such audits.

CA Examiners

Last reviewed October 2015

Issue No: 06

Date: October 2015



11.19 Tonnage Measurements

11.19.1 Only IIMS approved surveyors may submit Tonnage measurements

for action.

11.19.2 The measurement of vessels for tonnage must be submitted on the

appropriate form and latest versions for the Registry where the vessel

is to be registered. (See approved list of registries below and in

Appendix S), the most up to date versions of the various tonnage

survey forms can be viewed in the appendices and downloaded from t

the IIMS website.

IMPORTANT NOTE: There can be no errors or amendments to the forms

they must be on the latest version of the form and the Registry will only accept

originals by post. To aid in speeding up the process surveyors need to ensure

the original tonnage survey form is completed correctly before submission.

11.19.3 When the vessel has been measured the surveyor is required to submit

the following documentation:

For UK Registration at Cardiff: Application for Measurement

Certificate of Measurement

The Surveyor is to inform the CA Administrator of who is to be

invoiced for payment of the fees for processing the tonnage survey.

The forms will not be submitted to the registry without payment.

11.19.4 On receipt of the Application and Tonnage Survey, the CA

Administrator is to check that the form has been completed correctly

then forward to a scrutineer for approval.

11.19.5 When approval is given by the scrutineer, the CA Administrator is to

complete the Excel Spreadsheet including the calculation section.

Only when everything is complete, should the Certificate be stamped

ready for signature by the CA Administrator.

11.19. When the approved tonnage measurement survey has been signed, a

copy is then placed in the Tonnage Register folder along with the

Tonnage Application and approved scrutineer checksheet.

11.19.7 As soon as payment has been received, the completed certificate of

measurement should be sent to the Registry immediately, by recorded

delivery post. The date of despatch, the Registry where it is sent is to

and the tracking number are to be recorded on the Excel spreadsheet.

ACTIONED BY

CA Chairman

CA Surveyor

CA Surveyor

CA Administrator

CA Scrutineers

CA Administrator

CA Administrator

11.19.8 Each Registry has their own Tonnage Survey Forms, the latest

versions are down loadable from the IIMS

11.19.9 Where the IIMS does not have an agreement to carry out tonnage

measurements for other registries, the CA Administrator is to liaise

with the IIMS Committee Chairman and make an application for

authority for the IIMS Surveyors to carry out the measurement before

the work is commenced.

11.19.10 LIST OF REGISTRIES

United Kingdom (Cardiff) Approved

Red Ensign Group:

Bermuda Not approved

British Virgin Islands Approved

Cayman Islands Approved

Gibraltar Not approved

Isle of Man Approved


Anguilla Not approved

Falkland Islands Not approved

Guernsey Approved

Jersey Approved

Montserrat Not approved

St Helena Not approved

Turks & Caicos Islands Not approved

CA Administrator

CA Chairman

Issue No: 09




11.20 Administration Procedure for Approved MLC2006

Inspection Reports

11.20.1 A CA approved Surveyor will attend the vessel and complete an MLC 2006

Inspection Report making sure that all fields in the report are completed and

none left blank. N/A (not applicable is to be used instead of leaving a blank

entry). The declaration page must be signed by both the surveyor and the

owner/manager, the report will not be approved without both signatures.

The Completed report (preferably a typed version) must be sent to the CA

Administrator either by post or by email attachment, along with the fee of

£95.

11.20.2 Upon receipt of the completed Report the CA Administrator will:

Check the front page is fully completed and that the declaration page has

been signed by both the surveyor and owner/manager of the vessel.

11.20.3 The report will emailed to a scrutineer for approval. If not approved the

scrutineers check sheet comments must be forwarded to the surveyor for his

prompt action.

11.20.4 When approved the CA Administrator will:

Go to ACT database and input the date the report was carried out in the

“MLC Report Approved” field and tick if the report was completed at the

initial coding or mid term

Endorse the report by placing a red seal on the front page and using the IIMS

official stamp on the front page and sign it.

The endorsed report will be scanned and a copy saved to the ACT vessel

database and in the MLC Report folder on the Zdrive.

Two copies are printed and one placed in the vessel file the original and the

second copy are posted to the vessel owner.

A revised annual certificate and a revised 5 year certificate are produced

which state that the vessel is now “MLC2006 compliant” and the revised

copies are to be uploaded into ACT. Copies of the revised annual and 5 year

certificate are to be posted to the owner/manager along with the 2 endorsed

copies of the MLC Report and covering letter.

ACTIONED BY

CA Surveyor CA Administrator CA Scrutineer CA Surveyor CA Administrator

Issue No: 09

Last Updated Feb 2015



11.21 Change of vessel name

11.12.1 Upon notification of a vessel name change the CA Administrator will

ensure copy of the notification is placed in the vessel file and Inform vessel owner of the admin fee of £50 to process the revised certificates.

11.12.2 The following steps will be taken:

a) A new label is to be printed for the vessel file b) A revised annual Certificate is to be produced c) A revised 5 year certificate is to be produced d) The SCV2 front page is to be amended indicating vessel new

name e) A note is to be placed on the front cover of the vessel file

folder indicating the date of the name change and a note of the previous name is to be recorded.

f) A copy of the SCV2, the annual certificate and 5year certificate is to be posted to the owner/manager upon receipt of payment.

ACTIONED BY

CA Administrator

Issue No: 09

Last Updated Feb 2015

APPENDIX A

IIMS Examiners Approval Categories

IIMS CERTIFYING AUTHORITY - Examiners Approval Categories Updated 14/10/2015

SurveyorsGRP & FRP

K1

STEEL &

ALLY K2

WOOD

K3

Sport

Pleasure

Motor

Sport

Pleasure

Sail

Simple WB

Cargo ˂

1000kgs

Complex WB

Cargo ≥

1000kgs

Pilot &

Police

Boat

Tug

(towing > 2

x Displ.)

RIBSimple

Heel Test

Inclining

Experiment

for SIB

Check

Draughts vs

SIB

TonnagesMLC Insp

Report

Aylott, Jeffery Y N N Y Y N N N N N N N N Y Y

Bailey, William Y N N Y Y N N N N N N N N Y Y

Barnett, Mike Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

Bartlett, Darren Y N N Y Y N N N N N N N N Y Y

Biles, Ian Y Y Y Y Y Y Y Y Y Y Y N N Y Y

Caselton, William N N N N N N N N N N N N N Y N

Curry, Eugene Y N N Y Y N N N N N N N N Y Y

De Roock, Paul Y Y Y Y Y Y N N N Y Y Y Y Y Y

Dorrington-Niblett, Mark Y N N Y Y N N N N N N N N Y Y

Duffy, Capt. Phil Y Y N Y Y N N N N N Y N N Y Y

Elder, Tom Y Y Y Y Y Y N N N N N N N Y Y

Evans, Simon N N N N N N N N N N N N N Y N

Excell, John Y N N Y Y Y N N N Y Y N N Y Y

Favro, Srecko N N N N N N N N N N N N N Y N

Folkes, Matthew Y N N Y N N N N N Y N N N Y Y

Gilmore, Robin Y N Y Y Y N N N N N N N N Y Y

Heath, John Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

Myrefelt, Per Hendrik N N N N N N N N N N N N N Y N

Hoghton, Peter Y Y Y Y Y Y N N N N Y Y Y Y Y

Holmes, Christopher N N N N N N N N N N N N N Y N

Homer, Paul N N N N N N N N N N N N N Y N

Kerr, Bernard N N N N N N N N N N N N N Y N

Kessel, Christopher D Y N Y Y Y N N N N N N N N Y Y

Levy, Derek Y N N Y Y Y Y Y Y Y Y Y Y Y Y

Ljunggren, Capt. Rolf E N N N N N N N N N N N N N Y N

Lumley, Ian Y Y N Y Y N N N N N N N N Y Y

McGrail, Anthony Y N Y Y Y Y N N N N y N N Y Y

McIlraith, Jim Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

Moffatt, Steve Y Y Y Y Y Y N N N Y Y N N Y Y

Moody, Christopher Y N Y Y Y Y N N N Y Y N Y Y Y

Nicolle, Christopher Y Y Y Y Y N N N N N N N N Y Y

Noble, Fraser Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

Olsen, Christopher Rolf E N N N N N N N N N N N N N Y N

Ortchison, Donald Y Y Y Y Y Y Y N N Y Y N N Y Y

CONSTRUCTION MATERIAL STABILITY ASSESSMENTVESSEL TYPES

Appendix A Examiners Approval Categories Issue 10 - 14 Oct 2015

IIMS CERTIFYING AUTHORITY - Examiners Approval Categories Updated 14/10/2015

SurveyorsGRP & FRP

K1

STEEL &

ALLY K2

WOOD

K3

Sport

Pleasure

Motor

Sport

Pleasure

Sail

Simple WB

Cargo ˂

1000kgs

Complex WB

Cargo ≥

1000kgs

Pilot &

Police

Boat

Tug

(towing > 2

x Displ.)

RIBSimple

Heel Test

Inclining

Experiment

for SIB

Check

Draughts vs

SIB

TonnagesMLC Insp

Report

CONSTRUCTION MATERIAL STABILITY ASSESSMENTVESSEL TYPES

Pritchard, Jim Y Y Y Y Y Y N N N Y Y Y Y Y Y

Proudlove, Mike Y Y N Y Y Y N N N Y N N N Y Y

Rapp, Richard Y N N Y Y N N N N Y Y N N Y Y

Ross, John A M Y Y Y Y Y N N N N N N N N Y Y

Rowles, Joe Y N N Y Y N N N N N N N N Y Y

Scalvini, Roberto Y N N Y Y N N N N N N N N Y Y

Shaw, David N N N N N N N N N N N N N Y N

Skov-Nielsen, Kim Y Y N Y Y Y N N N Y N N N Y Y

Soygur, Haluk N N N N N N N N N N N N N Y N

Thalassetis, Constantinos N N N N N N N N N N N N N Y N

Tubridy, Eugene Y Y Y Y Y Y N N N N N N N Y Y

Vass, Nick Y Y Y Y Y N N N N N N N N Y Y

Vawter, Capt Trip Y Y Y N N N N N N N N N N Y N

Venner, John N N N N N N N N N N N N N Y N

Waddington, Geoff Y Y Y Y Y Y N N N Y Y Y N Y Y

Wartlier, Lee N N N N N N N N N N N N N Y N

Wiater, Mark Y N N Y Y N N N N N N N N Y Y

Willis, Keith Y N N Y Y Y N N N Y Y N N Y Y

Appendix A Examiners Approval Categories Issue 10 - 14 Oct 2015

APPENDIX B

IIMS CA Scrutineers Register

IIMS CERTIFYING AUTHORITY - SCRUTINEERS REGISTER Iss 8. Oct-15

APPROVAL CATEGORIES

F Noble J Heath C Moody J Excell K Willis D Levy I Darley

HULL CONSTRUCTION

GRP / FRP - K1 Y Y Y Y Y N/A N/A

Steel / Ally - K2 Y Y N N N N/A N/A

Wood - K3 Y Y Y N N N/A N/A

VESSEL TYPE

SCV Motor - Sport + Pleasure Y Y Y Y Y N/A N/A

SCV Sail - Sport + Pleasure Y Y Y Y N N/A N/A

Workboat + Cargo <1000kgs Y Y Y Y N N/A N/A

Workboat + Cargo >1000kgs Y Y N Y N N/A N/A

Pilot Boat Y Y N N N N/A N/A

Tug (towing over 2 x Displ.) Y Y N Y N N/A N/A

Rigid Inflatable Boat (RIB) Y Y Y Y N N/A N/A

STABILITY INFORMATION

Stab Information Booklet Y Y N N N N/A N/A

Simplified - Heel Test Y Y Y Y N N/A N/A

ISO 12217 Y Y Y Y N N/A N/A

STIX Y Y Y Y N N/A N/A

STOPS Y Y Y Y N N/A N/A

MLC Inspection Report Y Y Y Y Y N N

Certificate of Tonnage's Y Y Y Y Y N N

Y = Authorised to scrutineer construction material, vessel type, stability information or approval of MLC Reports

N = Not authorised to scrutineer construction material, vessel type or stability information

N/A = Not applicable or assessed, scrutineers recruited for SIB's only

SCRUTINEER

Z:\Certifying Authority\Procedures Manual\Appendices\Appendix B IIMS CA - Scrutineers Register Iss 8 - 14 Oct 2015.xlsx

APPENDIX C

IIMS Authorised signatories

IIMS Certifying Authority Approved Signatories

Name Position

Fraser Noble CA Chairman

John Heath Dep CA Chairman

John Excell CA Committee

Chris Moody CA Committee

Keith Willis CA Committee

Tania Bernice CA Administrator

Samantha Legg (Tonnage Surveys only) Administrator

Mike Schwarz IIMS CEO

Current from: 14th October 2015

APPENDIX D

IIMS Vessel Running Sheet

Updated: SEPTEMBER 2014

APPLICATION FOR CODING – RUNNING SHEET

Vessel Name:

Unique Number:

Item Date Completed Notes

Name of Surveyor

Receipt of SCV1 Make up file

Make up Database

Pass to Accounts for invoicing

Receipt of SCV2

Name of Scrutineer

Date Documents sent to Scrutineer

Response from Scrutineer APPROVED / NOT APPROVED

Sent to Surveyor for action (if not approved)

Response from Scrutineer

APPROVED / NOT APPROVED

Sent to surveyor for action (if not approved)

Response from Scrutineer

APPROVED / NOT APPROVED

Database made up

Certificates – 5 year

Certificates – 1 year

SCV2 Duplicate raised

MLC Inspection Report endorsed and copied

Letter raised

Database made up with copies of certificates/ etc

Certificates posted to :

APPENDIX E

IIMS Scrutineers Check Sheet

INTERNATIONAL INSTITUTE OF MARINE SURVEYING

CERTIFYING AUTHORITY SCRUTINEERS CHECK SHEET

Name of Vessel:

Name of Surveyor:

Official No:

Unique No:

Documents seen: SCV1 SCV2 OOW Photograph

Stability Info: ISO Heel Test Cert Stix/Stops Stability book

MLC 2006: MLC Inspection report Tonnage Survey

Queries/Discrepancies:

Is Vessel approved: please select one Date of approval (for records):

Name of Scrutineer: Date of Signature:

Signature of Scrutineer:

UPDATED: Feb 2014

APPENDIX F

IIMS Vessel file Transfer Check Sheet

Transfer of Vessel to or From Another CA

1 Overdue Examinations

2 Outstanding Certification Actions

3 A complete history of the vessel including the folowing documentation:

4 SCV1 (for each max 5 year cycle)

5 SCV2 (for each max. 5 year cycle)

6 Evidence of declarations (by authorised persons and self-declaration)

7 Certificate(s)

8 Stability records (as required by the vessel, see below at xi)

9 Evidence relating to outstanding examination and certification action

10 Evidence relating to any accidents in which the vessel has been involved

11 Other relevant information to enable the receiving CA to establish the status of the vesel

12 Plans of the vessel (if available)

VESSEL NAME: UNIQUE NO:

Document Found/Included Date Actioned By

Certification:

SCV1

SCV2/WB2

Stability Information

Out of Water Photographs

Documents from other Cas

RCD/ISO/Code of conformity

UPDATED: Feb 2014

APPENDIX G

SCV1 Document

INTERNATIONAL INSTITUTE of MARINE SURVEYING Certifying Authority Administrator

Administration Office: Murrills House, 48 East Street; Portchester, HANTS PO16 9XS [email protected] - www.iims.org.uk | Tel: + 44 (0) 239 238 5223

Version date: SCV1 DEC 2013

APPLICATION FOR EXAMINATION

OF A SMALL COMMERCIAL VESSEL

The Committee of the IIMS Certifying Authority

The Safety of Small Craft Commercial Motor and Sailing Vessels – Codes of Practice

All sections of this form must be completed before despatch to the IIMS

Vessel Unique Number: (Vessel Unique Number to be obtained from office or surveyor before despatch)

(mark one below as appropriate)

New Coding Change of Information Change of Ownership Change of Certifying Authority

Section 1: Vessel Details

Vessel Name:

Vessel Type: (mark one as appropriate) Pilot Boat

Workboat + < 1000kg Workboat + > 1000kg

RIB Tug Towing > 2 x Displacement

Motor Sail Motor/Sailing Catamaran

Builder:

Location:

Builders Make or Model:

Hull Construction Material: (mark one as appropriate)

GRP Wood Steel Aluminium Alloy

OTHER (describe):

LOA: m Beam: m

Load Line Length (if over 24m LOA): m

Call Sign: Year Built:

MMSI No:

Hull ID No. (HIN):

Official No. or SSR:

REGISTERED: YES NO (mark one as appropriate) (if YES, complete Flag and Registration Details):

Maximum number of Persons Onboard:

Passengers: Crew:

Sea Area Category Requested: (mark one) 0 1 2 3 4 5 6

Port of Registry:

Base Port:

Nominated Departure Point for Cat 5 or Cat 6:

Name of Nominated Marine Surveyor:

Section 2: Owner Details

Name:

Address:

Tel No:

E-Mail:

Section 3. Managing Agent Details (if different)

Name:

Address:

Tel No:

E-Mail:

Where should certificates and correspondence be sent:

Owner Managing Agent (mark one as appropriate)

Section 4: Declaration by Owner / Managing Agent

4.1. I, the Owner / Managing Agent of the Vessel described above apply to have the Vessel examined and accepted under the appropriate Code of Practise for Small Commercial Vessels and agree to pay all charges in respect of the Certification of the Vessel to IIMS Certifying Authority and for the survey of the Vessel. I also declare that I have not applied to certify this vessel with any other Certifying Authority.

If you have state the name of the Certifying Authority:

Name of vessel if different from above:

4.2. The requirements of MLC 2006 are / are not (select one)

applicable to this vessel. I, the Owner / Managing Agent, confirm that I will notify the IIMS if the vessel's circumstances change. (If MLC 2006 does apply complete SCV2 MLC appendix.)

Signature of Owner or Managing Agent: (select as appropriate)

Print Name:

Date:

Send the completed form with the Application Fee to IIMS Certifying Authority at the address below.

SCV1

APPENDIX H

SCV2 V2 Document



Version date: SCV2 DEC 2013

SCV2 COMPLIANCE DOCUMENT

SMALL VESSELS IN COMMERCIAL USE FOR SPORT OR PLEASURE (USE FORM WB2 FOR WORKBOATS – PILOT BOATS – LIFTING & TOWING)


This document follows the paragraph numbering in MGN 280 as indicated in the margin.

The IIMS Examiner should complete all sections relevant to the vessel, mark non-relevant sections as such, confirm the statements made by initialling in the appropriate columns and complete the section dealing with the material condition of the vessel. Both Owner / Managing Agent and Examiner must sign the Declarations Section. The Examiner must forward the completed form to the IIMS for checking prior to issue of a Certificate. The information on the form is the property of IIMS and is not to be used for any purpose other than for the issue of a Certificate for the Code of Practice. Please note that change of ownership invalidates the certification.



Vessel Name:

Vessel Type: (mark one as appropriate) RIB

Motor Sail Motor/Sailing Catamaran

Builder:

Location:




OTHER (describe):

LOA: m Beam: m



MMSI No:

Hull ID No. (HIN):


REGISTERED: YES NO (mark one as appropriate) (if YES, complete Flag and Registration Details):

Maximum number of Persons Onboard:

Passengers: Crew:

Sea Area Category Requested: (mark one) 0 1 2 3 4 5 6

Port of Registry:

Base Port:



MLC 2006 Compliance Required: Yes No

If 'Yes', complete SCV2A and attach to this document.

Section 2: Operating Restrictions

(To be shown on certificate)


Name of Owner:

Address:

Tel No:

Owners Email address:

Vessel Email address:

SCV2

of 30 SCV2/12/13

Code DETAILS Surveyor’s Use

Para 11 STABILITY CRITERIA

Surveyors must indicate which stability assessment method has been used.

Is there a MCA A5 stability guidance booklet on board? (All vessels)

YES NO N/A

11.1.1.2 Does the Vessel require a Stability Information Booklet (Cat 0 or 1; carrying > 16 persons; Sailing multihull >6m)

YES NO N/A

If yes has the SIB been submitted to IIMS CA for approval? YES NO

11.4 Motor Vessels (complying with 11.1.1.3)

Has a heel test been witnessed by the surveyor? YES NO

Has a heel test certificate been issued? YES NO N/A

Has the ISO 122217-1 been used in lieu of Heel Test? YES NO N/A

Have any davits / cranes (personnel recovery devices) been included in test?

YES NO

11.8 Sailing Vessels: Full stability booklet (Non ISO / Cat 0 / Cat 1 / Sailing Multihulls)

ISO122217-2 (Builders Certificate and Declaration) STIX number STOPS number

11.5 RIBS. ISO 6185 certificate or swamp test.

A COPY OF THE SELECTED STABILITY

INFORMATION MUST BE ATTACHED

of 30 SCV2/12/13


Para 4 CONSTRUCTION & STRUCTURAL STRENGTH

Vessel Type: (tick one as appropriate)

Watertight Weather Deck - Stepped, Recessed or Raised

Watertight Weather Deck - Continuous Open Boat RIB

4.2 Structural Strength

4.2.1 Does the vessel fully comply with CE build certification rules? YES NO

Is a valid certificate attached? YES NO

4.2.2.3 Surveyed and Certificated by UK Load Line Assigning Authority YES NO

4.2.2.5.1 In accordance with Small Vessel Hull Certification Standards of an Assigning Authority / Classification Society

YES NO

4.2.2.5.2 Vessel has ≥ 5 years safe operation in sea and weather no less severe than likely to be encountered

YES NO

4.2.2.5.3 In general accord with the standard of a Vessel with ≥ 5 years safe operation in sea and weather no less severe than likely to be encountered (this option requires documentary evidence)

YES NO

4.2.2.6 Structure specially considered by Certifying Authority (requires calculations / drawings / details / materials information)

YES NO

4.3 DECKS, RECESSES & COCKPITS

4.3.1.1 Does a watertight weather deck extend from stem to stern? YES NO

4.3.1.2 If the deck is stepped, recessed or raised - is the stepped, recessed or raised portion of watertight construction?

YES NO N/A

Measured Volume of Recess or Cockpit (Sail & Motor) cu cm

4.3.2.1 Motor Vessel

Minimum Drain Area = (20sqcm for each cu. m of Volume) sq cm

Measured drain area sq cm

4.3.2.2 Sailing Vessel

Maximum Volume = (L x B x Freeboard abreast cockpit x 0.10) cu cm

Measured drain area(Cat 0 & 1. 20 sq cm remainder 10 sq cm) sq cm

Recess drains efficiently at up to 30 degrees heel angle YES NO

4.3.2.4 Are cockpit lockers and deck recesses weather tight & secure? YES NO

of 30 SCV2/12/13


4.4 WATERTIGHT BULKHEADS

Monohull Vessels carrying 16 or more persons or operating in Area Category 0 or 1 with 7 or more persons require to survive flooding of any one compartment - See 11.2.1. This may be achieved by fitting watertight bulkheads. If watertight bulkheads are required state number, positions, watertight door details if relevant:

Number Position WT Door Details Comment

4.5 RIBS and Inflatable Boats

For RIBs & inflatable boats operated as workboats contact IIMS CA for Form WB2-R

5.1 HATCHES (All Types)

List position, size and function Lockable? NONE SOME ALL

Position Area m2 Off CL m Hinged Height Open at Sea?

“TO BE KEPT SHUT AT SEA” marked as appropriate? YES NO

5.1.1.3 Hatches with aft hinges, fitted in forward portion of vessel supplied with suitable blanks

YES NO N/A

5.1.1.4 Escape hatches openable from both sides? YES NO

5.1.1.5 Hatches in recesses or stepped deck giving access to hull valves have access openings at least 300mm above minimum freeboard height required at 12.2.2

YES NO N/A

5.1.2 Hatches Open at Sea

5.1.2.1 Not more than 1m² in plane area at top of coaming YES NO

5.1.2.2 Located on centreline or as close thereto as possible YES NO

5.1.2.3 Opening at least 300mm above adjacent weather deck at side YES NO

of 30 SCV2/12/13


5.2 DOORWAYS

5.2.1.1 Doorway above weather deck and giving access to spaces below is:

Weathertight YES NO

Of efficient Construction YES NO

Permanently attached YES NO

Opens outwards YES NO

Overlaps the opening on all sides YES NO

Efficient closure operable from both sides YES NO

5.2.1.2 Doorway as close as possible to centreline YES NO

If hinged and on side of house, hinges on forward edge YES NO

5.2.1.3 Doorway on house side or front has 300mm or higher coaming YES NO

List area accessed, door position, construction material, size and hinge position and coaming height:

Function Position Material Size Hinge Coaming

5.2.2 COMPANIONWAYS

5.2.2.1 A companion hatch from recess or cockpit to below decks must have a coaming or washboard with its top at least 300mm above the cockpit / recess sole.

List top of coaming / washboard height: mm

5.2.2.2 If a washboard is used, is it securable? YES NO N/A

5.2.2.3 Companionway should not be wider than 1 metre. List width: mm

5.3 DECK SKYLIGHT(S)

of 30 SCV2/12/13


5.4 HULL PORTLIGHTS

5.4.3 Hull portlights should be non-opening or non-readily opening. Diameter of glazed area should be not more than 250mm = 490cm

2 or 400mm = 1256cm

2 with due

regard to vertical and horizontal position.

5.4.5 Portlights below weather deck and not fitted with an attached deadlight should be supplied with sufficient blanks for half the number of each size of portlight.

List positions, size and material and whether blanks are onboard

Position Size Frame Glazing

Are portlights of equivalent strength to hull? YES NO N/A

If no, are blanks provided? YES NO N/A

5.4 WINDOWS

Indicate, position, sizes, glass & frame description


Are blanks provided? (50% required for Categories 0 & 1) YES NO N/A

Surveyors Comments on adequacy of Windows

of 30 SCV2/12/13


5.5 DECK VENTILATORS

Indicate No, position, compartment served and means of closure.

5.5.3 ENGINE SPACE VENTILATION

Detailed description;

5.5.5 ENGINE EXHAUST

If the exhaust is below the weather deck show the means of preventing back flooding. (tick one as appropriate)

Swan neck Transom flap

Valve Water trap Silencer

Other notes:

5.6 AIR BREATHER PIPES

List tank and Exit location.

Tank Location Off CL Height Dia Closure

If over 10mm diameter indicate the means of closure:

of 30 SCV2/12/13


5.7 SEA INLETS AND DISCHARGES

5.7.1 All above waterline discharges require a means of emergency closure.

5.7.2 Inlets or discharges below the waterline require a seacock, valve or effective means of closure that is readily accessible.

List function, position and type.

No System Above or Below WL

Valve or Closure

Type Material

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

5.7.4 TOILET PIPE WORK & FITTINGS

Is the rim of the heads bowl 300 mm or more above W/L? YES NO N/A

If below, describe anti siphon measures:

5.7.5 WC pipes looped to the underside of the deck (sailing vessels)

YES NO N/A

If closed system describe:

5.8 MATERIALS FOR VALVES AND ASSOCIATED PIPING

5.8.1 Valves in Engine Space to be Steel, Bronze, Copper or other non-brittle fire resistant material?

YES NO N/A

5.8.2 Where used, plastic piping to be good quality and suitable for purpose?

YES NO N/A

5.8.3 Can the inlet valves be operated from outside the engine space?

YES NO N/A

Or is the pipe work adequately lagged, metal or to ISO Standard 7840?

YES NO N/A

of 30 SCV2/12/13


Para 6 WATER FREEING ARRANGEMENTS

6.1 Does vessel have bulwarks that may trap shipped water? YES NO

6.2 Motor Vessels

Area of bulwark behind which water might be trapped (measure both sides but not transom or back of house)

sq m

Total area of freeing ports (minimum = 4% of bulwark area) sq m

6.2.2 Motor Vessel under 12m, in Cat 2 to 6, with Well Deck aft

Are two (port and starboard) freeing ports fitted in the transom each of not less than 225 sq cm?

YES NO N/A

6.3 Sailing Vessel

6.3.1 Freeing ports at least 10% of bulwark that extends 2/3ds of vessel length amidships?

YES NO N/A

Freeing ports in lower 1/3

rd of bulwark height and as close

to deck as possible? YES NO N/A

6.4 All Vessels

6.4.1 If vessel has only small side deck areas in which water may be trapped, smaller freeing ports may be accepted. Refer to MGN280 for correction formula.

6.4.2 If non-return shutter flaps are fitted:

Clearance to be adequate to prevent jamming YES NO N/A

Hinge pins or bearings to be of non-corrodable material YES NO N/A

6.4.4 If freeing ports cannot be fitted are alternative arrangements acceptable to the Examiner?

YES NO N/A

Describe arrangements:

6.4.7 Does Vessel operate where ice accreditation may occur? YES NO N/A

If Yes, describe special considerations made:

Para 7 MACHINERY

7.1 Engines, Make and Model:

Generator, Make and Model:

Engine and Generator Location:

7.1.2 Motor Vessel machinery operable at 15 degree heel and 7.5 degree trim?

YES NO N/A

7.1.3 Sailing Vessel machinery operable at:

15 degree static heel YES NO N/A

22.5 degrees dynamic heel YES NO N/A

7.5 degree trim YES NO N/A

of 30 SCV2/12/13


7.2 / 7.3 Fuel (If petrol only outboard type engine permissible):

7.3.1.2 Permanently Installed Tank? YES NO N/A

Any spillage during filling drains overboard? YES NO N/A

Fuel tank location (describe):

7.3.2 If petrol tank installed in hull or locker is hydrocarbon gas detector fitted?

YES NO N/A

7.3.3 Is fuel tank capacity adequate for area of operation? YES NO N/A

7.4 Machinery Installation

7.4.1 Machinery, piping and fittings adequate for service and minimise danger to persons during normal operation

YES NO N/A

Guards fitted to moving parts, hot surfaces and other hazards?

YES NO N/A

7.4.2 Fuel valve or cock to be as close to tank as possible and to be operable from outwith the engine space

Describe position of fuel shut off valves:

7.4.3 Fuel filling and venting pipes fuel compatible, non kinking, adequately supported and of sufficient dimensions to prevent spillage during filling?

YES NO N/A

7.4.4 Fuel vent pipes lead to atmosphere and terminate higher than fuel filler?

YES NO N/A

fitted with gooseneck or similar? YES NO N/A

for petrol or risk of flame ingress have a gauze? YES NO N/A

7.4.5 Flexible piping to be fire resistant / metal reinforced or otherwise protected from fire?

YES NO N/A

Describe fuel pipe / hose material:

Secured by metal hose clamps? YES NO N/A

With pipe end having bead, flare or annular grooves? YES NO N/A

Or swaged sleeve of sleeve and threaded inserts? YES NO N/A

7.4.6 Fuel filters with glass bowls to be located where easily seen and protected against heat and accidental damage?

YES NO N/A

of 30 SCV2/12/13


7.5 ENGINE STARTING AND STOPPING

7.5.1 Two means of starting: HAND AIR ELECTRIC

7.5.2 If starting is electric only batteries should be in duplicate and have a change over or parallel switch such that either battery can start engine.

YES NO

Describe battery bank layout:

7.5.3 Secure means of remote stopping engine(s) from outside engine space

Describe engine stop arrangements:

7.5.4 Inflatable boats, RIBS and other open planing craft are to have “kill cords” fitted. Confirm “kill cords” fitted and working.

YES NO N/A

7.6 PORTABLE EQUIPMENT

7.6.1 Portable , petrol powered equipment stored on deck YES NO N/A

Or in a protective enclosure to CA satisfaction and meeting:

Vapour tight to vessel’s interior? YES NO N/A

Not openable from vessel’s interior? YES NO N/A

Adequately drained overboard and vented to atmosphere?

YES NO N/A

7.6.1.2 Safety sign displayed with precautions when filling fuel tank?

YES NO N/A

7.7 STOWAGE OF PETROL

7.7.1 Spare petrol onboard in portable containers for any purpose is:

Kept to a minimum quantity? YES NO N/A

Clearly marked? YES NO N/A

Stowed on weather deck where easily jettisoned? YES NO N/A

And where any spillage will drain directly overboard? YES NO N/A

7.7.2 In a small vessel where 7.7.1 not practical:

One 5 litre container stowed in a deck locker meeting 7.6.1.1

YES NO N/A

of 30 SCV2/12/13


Para 8 ELECTRICAL INSTALLATION

8.1.1

Do electrical arrangements minimise risk of fire & electric shock tanks and other metal objects that do not have good electrical continuity with the water to have special arrangements?

YES NO N/A

8.1.2 110V / 240V / 440V Systems if fitted meet applicable standards?

YES NO N/A

8.2.1 Wiring systems to be 2 conductor other than engine circuits that may return to engine itself?

YES NO N/A

8.2.3 Single pole switches are only used in “live” (+) conductor? YES NO N/A

8.2.4 All circuits except main supply from battery to starter have fuses or circuit breakers?

YES NO N/A

Rating of fuses or circuit breakers should not exceed current capacity of the conductor?

YES NO N/A

Short circuit protection suitable for total rated current of the consumers in the circuit protected?

YES NO N/A

Single outboard fitted with fuse protection has facility to enable starting if fuse has blown?

YES NO N/A

8.2.5 Steering circuits that would cause steering failure if a fuse or circuit breaker blew to have alarm in lieu of overload protection but be protected against short circuit?

YES NO N/A

8.3 Lighting

8.3.1 Is general lighting within vessel from a centralised electrical system?

YES NO N/A

If yes emergency lighting is required, which may be from battery operated lamps, sufficient to:-

enable persons to make their way to open deck YES NO N/A

illuminate survival craft launching and embarkation YES NO N/A

illuminate man-overboard rescue equipment and rescue areas

YES NO N/A

permit work on essential machinery YES NO N/A

Describe emergency lighting arrangements:

8.4 Batteries

8.4.1 Is the battery capacity & charging adequate for the radios fitted? YES NO

8.4.1.2 Battery terminals should be protected, in box or rubber covers?

YES NO N/A

8.4.1.3 Battery charging requires prevention against over charging?

YES NO N/A

8.4.1.4 Battery cut-out or isolator required either double pole or single pole in the positive conductor. Describe battery isolation:

8.4.1.5 Batteries for emergency lights, steering, nav comms to be high enough not to flood in normal vessel operation, e.g. not in bilge?

YES NO N/A

8.4.1.6 In a sailing vessel batteries to be sealed type to prevent fluid loss in the event of a knock down?

YES NO N/A

of 30 SCV2/12/13


8.4.2 Battery Stowage

8.4.2.1 Batteries secured against acceleration, deceleration, large heel or trim and for a sailing vessel knock-down?

YES NO N/A

8.4.2.2/3/4 Battery charging capacity < 0.2Kw - batteries may be in any space

Battery charging between 0.2 and 2.0 Kw – batteries to be in machinery space or other well ventilated box or locker

Maximum battery charging power exceeds 2 Kw – batteries to be in suitably ventilated compartment in vessel or a locker on open deck, space to be for batteries only

8.4.3 Ventilation

8.4.3.1 Battery spaces vented out at top and in at bottom? YES NO N/A

8.4.3.2 Battery Fans, if fitted, must not be a source of ignition? YES NO N/A

Describe Battery Stowage and Ventilation Arrangements:

8.5 Cables

8.5.1 Cables to a recognised small marine vessel standard? YES NO N/A

8.5.2 Cables to be single core with insulation and outer sleeve? YES NO N/A

8.5.3 Cables to be suitable for local environment e.g. No PVC with polystyrene?

YES NO N/A

8.5.4 Cable terminals to be adequately secured, preferably ring terminals with lock washers?

YES NO N/A

8.6 Hazardous Spaces

8.6.1

No electrical equipment in a space where petroleum vapour or hydrocarbon gas may accumulate or equipment complies with recognised standard for prevention of ignition?

YES NO N/A

8.6.2 Compartment fitted with gas consuming device (e.g. cooker) has detector and alarm complying with recognised standard been fitted?

YES NO N/A

8.7 Lightning Protection

Where high risk of lightning strike exists suitable attention to be paid. See ISO 10134

YES NO N/A

of 30 SCV2/12/13


Para 9 STEERING GEAR, RUDDER AND STERNGEAR

9.1.2 Is there adequate visibility from all steering positions? YES NO

9.1.3 Describe Emergency Steering Arrangements:

9.2 Rudder, Stock, Materials, Tiller Attachment, Bearings, Pintles and Supporting Structures to a recognised standard to satisfaction of CA?

YES NO

9.3 Propeller, Shaft Line, Brackets, Bearings, Sterntube and Supporting Structures to a recognised standard to satisfaction of CA

YES NO

Para 10 BILGE PUMPING

10.1.1 Suction pipes to all compartments? YES NO

10.1.3 Can all pumps be operated with all hatches closed? YES NO

10.1.4 Are strum boxes fitted where appropriate? YES NO

10.1.8 Pump capacities meet following minimum requirements:

6m in length or less 10 litres / min YES NO

Between 6m to 12m in length 15 litres / min YES NO

12m in length or greater 30 litres / min YES NO

10.2 16 + Persons or in Cat 0 or Cat 1 YES NO N/A

10.2.1 At least 1 hand pump and 1 engine driven or electric pump situated in 2 separate spaces. Can pump all spaces with each pump

10.2.2 Motor Vessels can pump bilge at heel angle up to 10 degrees

10.3 15 or Less Persons in Cat 2 to Cat 6 YES NO N/A

10.3.1 Vessel has at least 2 Pumps in 2 separate Spaces situated in 2 separate spaces. Can pump all spaces with each pump

10.4 RIBs, Open Boats and Inflatables

10.4.1 Open boat over 6m length has bailer / bucket as well as Pump

YES NO N/A

10.4.2 Vessel under 6m length has 1 Hand Pump or Bailer / Bucket

YES NO N/A

10.4.3 Buckets here may be the Fire Buckets required at 15.

10.5 Bilge Alarms

Bilge Alarms required in Engine Compartment and other Space with Hull Fittings and not normally seen. Alarms to be Audible and Visual at Helm.

Provide details of Bilge Alarms:

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10 BILGE PUMPING

Provide details of Bilge Pumps complying with above:

Pump Model /

Capacity Hand / Engine / Electric / Auto

Compartment Served

Control Position

Para 11 Paragraph 11 details are found on page 2

Para 12 FREEBOARD AND FREEBOARD MARKING

12.1 Sailing Vessels (those not conforming with ISO 12217-2 only)

Measured at mid length of the longitudinal centre of flotation.

Stability book required freeboard. mm

Marked freeboard mm

12.1.2 Freeboard Mark Size and Position is Correct YES NO N/A

12.2 Motor Vessels

12.2.2.1 Vessels carrying less than 1000kg Cargo and not Lifting or Towing

Open or Partially Open Vessel

What is the required clear height of side? mm

Marked clear height of side: mm

Continuous Watertight Weather Deck

What is the required freeboard? mm

Actual measured freeboard: mm

Stepped, Recessed or Raised Watertight Weather Deck

What is the required minimum freeboard? mm

Available minimum freeboard: mm

What is the required average freeboard? mm

Actual measured average freeboard: mm

Details of freeboard measurements are to be recorded on the IIMS Heel Test Form.

5.5.4 MOTOR VESSELS WITH HULL SIDE AIR INTAKES

Height of air intakes above loaded waterline when upright: mm

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12.2.4 RIBS and Inflatable Boats

Freeboards are to be measured in Full Load Condition.

12.2.4.1 Freeboard not less than 300mm to top of buoyancy tubes YES NO N/A

Freeboard not less than 250mm at lowest part of transom YES NO N/A

12.2.4.3 RIB in Cat 6 only has transom lower than 250mm but is self draining when moving ahead and has substantial reserve buoyancy

YES NO N/A

Record Details here:

Para 13 & Annex 1

LIFESAVING APPLIANCES

13.2 Life rafts, capacity / manufacturer / certificate expiry dates.

1. Capacity: Manufacturer: Expiry:



Type: SOLAS A SOLAS B ORC ISO 9650 (& pack type)

If fitted, does grab bag contain a sea anchor and line, first aid kit, signalling mirror, whistle, DOT approved radar reflector, 2 rocket and 3 hand held flares, buoyant orange smoke signal, thermal protection aids for all and a SOLAS No 2 table. (see annex 2, note 1.5 / MSN 1676)

YES NO N/A

Are life rafts the subject of a hiring agreement? YES NO

Describe stowage method and position:

GRP containers OR Valise type YES NO

Is the life raft entirely float free? YES NO

Expiry date of hydrostatic releases (if fitted.)

13.3 Lifebuoys

Number of Circular: Horseshoe: Inflatable Horseshoe:

Number of lifebuoys fitted with drogues.

Number of lifebuoys fitted with buoyant lines.

Number of approved lifebuoy lights.

Is a Danbuoy carried (sailing vessels only) YES NO

If Inflatable Horseshoes &/or Danbuoy used, are they within service date?

YES NO

Are Lifebuoys marked with Name of Vessel and second form of ID?

YES NO

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13.4 Lifejackets

DOT approved / BS EN396 / MED fitted with whistle, retro-reflective tape and light. Note that when lifejackets are inflatable and additional 10% or 2, whichever is the greater are required.

Adult size total inflatable:

Total non Inflatable:

Child size:

Total number:

Within service dates? YES NO

13.5 Thermal Protective Aids

13.5.1 Are TPAs stowed in the “Grab Bag”? YES NO N/A

Number of thermal protective aids:

13.6 Portable VHF Radio

List Make and model:

13.7 406 MHz EPIRB. (categories 0 and 1 only)

13.7.1 List Type:

Is EPIRB Float Free? YES NO N/A

Expiry Date of EPIRB Hydrostatic Release:

Confirm Function Test YES NO N/A

13.7.2 On Vessel with less than 16 Persons is EPIRB stowed accessibly and ready to place in Liferaft

YES NO N/A

13.7.3 EPIRB serviced as per manufacturer and registered

YES NO N/A

13.8 SART. (Categories 0 and 1 only)

Make and Model. (See annex 2, note 8)

SART mmsi number

13.9 General alarm. (Vessels carrying 15 persons) YES NO N/A

13.10 Pyrotechnics

Flares, Smoke Signals and Pyrotechnics MED approved (wheelmarked) or comply with MSN1676 (does not apply to hand held smoke signals)

YES NO N/A

Distress flares. All in date? YES NO N/A

Category (list

quantities under Area Cat) 6 5 4 3 2 1 0

Parachute Flares

Red hand Flares

Buoyant or hand smoke Signals

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13.11 Training Manual. Containing the following information?

Donning and use of lifejackets YES NO N/A

Launching and boarding of life raft YES NO N/A

Use of flares YES NO N/A

Use of the life raft radar reflector YES NO N/A

Use of the portable VHF radio, and EPIRB and SART (if carried)

YES NO N/A

Use of the life raft drogue YES NO N/A

Hazards of exposure and use of warm clothing YES NO N/A

Use of life raft equipment YES NO N/A

Helicopter rescue, including the use of strop and stretcher

YES NO N/A

Garbage disposal plan YES NO N/A

13.12 Instructions for On-Board Maintenance of Lifesaving Appliances

(Required for vessels on bare boat charter)

Manual containing the following?

Check list for use when carrying our inspections YES NO N/A

Maintenance and repair instructions YES NO N/A

Log for records of inspection and maintenance YES NO N/A

SOLAS tables. 1 copy No 1 or 2 copies No2

Para 14 STRUCTURAL FIRE SAFETY

14.1.1 Describe the means to retain fire extinguishant in the engine space:-

Describe Fire Flap Arrangements:-

Machinery Space Fans can be stopped from outside the Space

YES NO N/A

If Fan have Auto Shut Down confirm Manual Override YES NO N/A

14.1.2 If no Machinery Space confirm Enclosed Box to Requirements

YES NO N/A

14.1.3 Are combustible liquids or materials stored in the engine space

YES NO

14.1.4 Confirm there are no Portlights or Windows in Engine Space Boundary

YES NO

Or if an Observation Port fitted it is no more than 150mm dia, fixed, with metal frame, fire rated toughened safety glass and has a permanently attached steel cover

YES NO N/A

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14.2 Vessel Cat 0 or 1 or Total Power over 750Kw or carrying 16+ Persons

14.2.1 Steel Construction with no insulation has Class 1 Surface Spread of Flame Coating to opposite sides of Bulkheads

YES NO N/A

14.2.2

GRP / FRP Construction: Engine Space Boundaries prevent Passage of Smoke or Flame for 15 Minutes (Insulation, WR finish, Resin Additives or Intumescent Resin Finish acceptable – Solvent borne Intumescent Paint not acceptable)

YES NO N/A

14.2.3 Aluminium or Wood Construction: Fire Protection Equal to GRP

YES NO N/A

14.3 Is insulation material within the engine space non combustible?

YES NO N/A

14.4 CLEANLINESS AND POLLUTION PREVENTION

14.4.1 Drip Tray or other Provision to retain oil leakage within confines of engine space.

YES NO N/A

14.4.2 In Wood Vessel means to prevent oil absorption into structure

YES NO N/A

14.4.3 If engine bearers used to form Drip Tray they are high Enough and have no limber holes

YES NO N/A

14.4.4 Pump and Container or similar means to collect oil Residues for discharge to shore facilities

YES NO N/A

14.4.5 Engine space is clean, tidy and clear of oily waste or Combustible materials

YES NO N/A

14.5 Annex 5

OPEN FLAME GAS APPLIANCES

14.5 None Fitted or list Make and Models of all gas appliances fitted:

14.5.2 Gas installation comply with ISO 10239 or equivalent standard

YES NO N/A

14.5.3 Are materials in the vicinity of open flame cooking or heating non-combustible or faced with Class 1 Surface Spread of Rated Material

YES NO N/A

14.5.4 Combustible materials at safe distances from the cooker?

400mm vertically above cooker for horizontal surfaces YES NO N/A

125mm horizontally from cooker for vertical surfaces YES NO N/A

14.5.5 Curtains or suspended textiles not within 600mm of Open Flame

YES NO N/A

14.5.6 Is ISO 9094 used to confirm 14.5.4 and 14.5.5 YES NO N/A

of 30 SCV2/12/13


Annex 5 Non Fitted or Describe the gas bottle stowage, draining & venting arrangement:

2.1

5.3 Are flame failure devices fitted on all burners? YES NO

6. Describe ventilation:

7. Are gas detectors fitted in all compartments with gas appliances? YES NO

8. Is the emergency action card displayed? YES NO

14.6 FURNISHING MATERIALS

14.6.1 Are upholstery foams Combustion Modified High Resilient? (recommended)

YES NO N/A

14.6.2 Do Upholstery Covering Fabrics satisfy Cigarette and Butane flame tests of a recognised standard?

YES NO N/A

Or have Coverings been sprayed with a Fire Protection? YES NO N/A

14.7 FIRE DETECTION

14.7.1 If totalled installed horsepower (engines and generators) is greater than 750Kw are fire detectors fitted in engine space

YES NO N/A

14.7.2 If Vessel carries 16 + Persons or operates in Cat 0 or Cat 1 are Fire detectors fitted in:

Engine Space YES NO N/A

Spaces containing Open Flame Devices (e.g. Cooker) YES NO N/A

14.7.3 Is Fire Detection fitted in any Space identified by the CA as posing a Fire Risk to Passengers or Crew (e.g. Galley or Sleeping Cabins)

YES NO N/A

14.7.4 Fire Detectors, where fitted, give warning audible in both the protected space and at the control position

YES NO N/A

14.8 MEANS OF ESCAPE

14.8.1 2 Means of Escape are required in:-

Accommodation spaces for sleeping or rest YES NO N/A

Other accommodation spaces affected by fire risk YES NO N/A

Manned Machinery Spaces unless with 5 metres of Single Entrance

YES NO N/A

Describe escape routes from above Spaces:-

of 30 SCV2/12/13


14.8.2 If single means of escape from accommodation is accepted are fire detectors provided to give early warning

YES NO N/A

Describe Accommodation Fire Detectors:-

14.8.3 Means of Escape clearly marked on both Sides YES NO N/A

Escape function demonstrated to satisfaction of CA YES NO N/A

14.8.4 Sailing Multi-Hull over 12 metres Length has suitable Escape Hatches above upright and inverted waterlines

YES NO N/A

Para 15 FIRE FIGHTING APPLIANCES

15.2 Vessel less than 6 metres in Cat 6 Waters YES NO N/A

15.3 Open Vessels / RIBS up to 8 metres with no Deckhouse YES NO N/A

15.4 Under 15 metres with 15 or Less Persons not 15.2 or 15.3 YES NO

15.5 Vessels 15 metres or more or 16 or more Persons YES NO

List Portable Extinguishers by Compartment:

Compartment Extinguisher Type Fire Rating

15.6 Fire Extinguishing in Machinery Spaces

Describe the machinery space extinguishing system:

of 30 SCV2/12/13


Para 16 RADIO EQUIPMENT (fitted, portables are listed later)

List Makes and Models Fitted:

Radio Type Cat

Required Make Model

DSC Yes / No

VHF Fixed 0 to 5; R6

VHF Portable 0 to 6

MF SSB with DSC 0 and 1; R2

MF / HF Trans-ceiver with DSC

R 0 and 1

Navtex Receiver 0 and 1; R 2 to 5

16.1.2 Confirm DSC facility on Vessel built since Feb 2005 or if equipment has been renewed since then

YES NO

16.2.3 Is an emergency aerial carried? YES NO N/A

Is vessels operating in Categories 0, 1 & 2 where there is a low density of shipping?

YES NO N/A

If yes, describe the additional radios carried;

16.2.5 Battery for Radio Equipment has adequate Capacity for effective use of GMDSS Installation

YES NO N/A

Charging Facility to Batteries used for Radios Adequate YES NO N/A

16.2.6 Radios marked with Vessels Call Sign, any relevant Codes and MMSI number.

YES NO N/A

Confirm Position updating system used (e.g. manual input or GPS interfaced) Describe:

Emergency Action Card Displayed YES NO N/A

Brief and Clear Operating Instructions for Hand-Held VHF YES NO N/A

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Para 17 DOT APPROVED LIGHTS, SHAPES ETC

Lights, shapes and sound signals carried (select those carried)

Lights: Port Starboard Steaming Stern

Bi-colour Tri-colour Anchor N U C (over 12m)

Shapes:

Anchor 1 Ball YES NO

Motor Sailing 1 Cone YES NO

N U C over 12m 2 Balls YES NO

Aground over 12m 3 Balls YES NO

Diving A Flag YES NO

Sounds: Bell Sound signal (If over 20m to be DOT approved)

Describe:

Para 18 NAVIGATIONAL EQUIPMENT

18.1.1 Efficient Magnetic Compass Fitted YES NO N/A

18.1.1.1 Valid Deviation Card Fitted (validity 2 years) YES NO N/A

18.1.1.2 In Steel Vessel Compass corrected for Co-efficients B, C and D and Heeling Error

YES NO N/A

18.1.1.3 Is the steering compass visible to the helmsman? YES NO N/A

For Cat 0 to 3 is the compass adequately lit? YES NO N/A

18.1.1.4 Hand bearing compass or Pelorus? YES NO N/A

List Make / Model:

18.2 Fluxgate Compass

18.2.1 Is a Fluxgate compass fitted in lieu of Magnetic YES NO N/A

If yes, confirm suitable back up Power Supply YES NO N/A

18.2.2 Does Fluxgate Compass have a Calibration routine able to measure Magnetic Deviation

YES NO N/A

18.3 Other Equipment

Confirm Echo Sounder Fitted YES NO N/A

or other means to measure Depth YES NO N/A

18.3.2 For Cat 0, 1 or 2 confirm fit of:-

Receiver for Global Navigation Satellite System YES NO N/A

Or Terrestrial Radio Navigation System YES NO N/A

And Distance Measuring Log (unless using GPS) YES NO N/A

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List radio navigational aids, log and echo sounder fitted:-

Item Make Model

Para 19 MISCELLANEOUS EQUIPMENT

19.1 Nautical Publications

Vessels under 12 metres length

Up to date charts for the area of operation corrected regularly

YES NO N/A

Nautical Almanac with: YES NO N/A

Tide Tables; Tidal Stream Atlas; List of Radio Signals; and International Code Signals

YES NO N/A

Vessels over 12 metres length

Up to date charts for the area of operation corrected regularly

YES NO N/A

Tide tables YES NO N/A

Tidal stream atlas YES NO N/A

Sailing directions YES NO N/A

List of radio signals YES NO N/A

19.2 Signalling lamp or searchlight YES NO N/A

19.3 Radar reflector (complying with M Notice 1638 or as amended)

YES NO N/A

19.4.1 Barometer (other than dedicated pilot boat) YES NO N/A

19.4.2 Inclinometer for Sailing Monohull in Cat 0 or 1 or with 16 Persons

YES NO N/A

19.4.3 Anemometer for Sailing Monohull in Cat 0, 1, 2, 3 YES NO N/A

19.5 Searchlight for Cat 0, 1, 2 or 3 YES NO N/A

19.6 Wire cutting equipment (sailing vessels only) YES NO N/A

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Para 20 ANCHORING EQUIPMENT

20.1.2 Is anchor stowage adequate YES NO N/A

20.2.5 Is anchor rigged ready for use YES NO N/A

20.2.6 Describe design / type of anchors (e.g. Bruce, Plough etc.)

Main: Kedge: Other:

Anchor cable form, material and attachments satisfactory YES NO N/A

20.3.4 Anchor cable bitter end secured to structure YES NO N/A

20.3.5 If cable is wire rope are thimbles fitted both ends YES NO N/A

20.3.6 Is a windlass fitted? (Compulsory if anchor over 30kg) YES NO N/A

20.5.1 Is foredeck strong point adequate YES NO N/A

20.5.2 Is a Bow Roller or Fairlead fitted YES NO N/A

Para 20 ANCHOR AND CABLE SIZES

Length for determining anchors and cable =

LOA + LWL = metres

2

Note that anchor cables for vessels under 15m may be of chain and warp but there must be a minimum of 10 metres or 20% of chain (whichever is the longer). The total length of the anchor cable should not be less than 4 x LOA or 30 metres, whichever is the longer, for each of the main and kedge anchors

Anchor Mass Anchor Cable Diameter

Main Anchor (kg)

Kedge Anchor (kg)

Main Chain Rope (mm)

Kedge Chain (mm)

Towline or Rope & Chain (mm)

Req. Size

Fitted Size

Length Req.

Length Fitted

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Para 21 ACCOMMODATION (General)

21.1.1 Are there adequate handholds and grab rails? YES NO N/A

21.1.2.1 Is all heavy equipment secure? YES NO N/A

21.1.2.2 Storage lockers with heavy items have secure lids / doors YES NO N/A

21.1.4 Is there adequate ventilation to all accommodation spaces YES NO N/A

21.1.5 Hot water systems suitable for the operating pressure YES NO N/A

21.2.1 Vessels on Long International Voyages – 6 Air Changes / Hour

YES NO N/A

21.2.2 Electric Light to all Accommodation and Working Spaces YES NO N/A

21.2.3.1 Adequate FW Tankage and Piping YES NO N/A

2 Litres Emergency Fresh Water per Person YES NO N/A

21.2.4 Bunk or Cot for each Person onboard YES NO N/A

50% of Bunks fitted with Leeboard or Leecloth YES NO N/A

21.2.5 Galley has cooker, sink and working surface YES NO N/A

21.2.5.2 Is the cooker secure? YES NO N/A

Is cooker gimballed? YES NO N/A

Is gimballed cooker able to be locked off? YES NO N/A

If yes, is a strap or bar fitted to secure the Cook YES NO N/A

21.2.6.1 Adequate toilets with washbasins YES NO N/A

21.2.6.2 1 Flushing Marine Toilet and 1 Washbasin for every 12 Persons?

YES NO N/A

21.2.7 Adequate stowage for personal effects for all on board? YES NO N/A

Para 22 PROTECTION OF PERSONNEL

22.1 Deckhouse of Adequate Strength YES NO N/A

22.2 Bulwarks, Guardrails and Handrails

22.2.2

Bulwarks or 3 Courses of Rails or taut Wires with top of Bulwark or top Course 1000mm above Deck. Distance between lowest Course and Deck not less than 230mm and between other Courses not less than 380mm

YES NO N/A

If proper working of Vessel would be impeded or there are not Persons frequently on Deck are alternative measures considered – see ISO 15085

YES NO N/A

If yes, Describe arrangements:

22.2.3 If cockpit is open aft to sea are additional guardrails fitted so that no opening is wider than 500mm

YES NO N/A

22.2.4 Are alternative arrangements made for Vessel in Cat 6 where it is impractical to fit guardrails? If yes Describe:-

YES NO N/A

22.2.5 Adequate handrails for stairwells, ladders and decks without Bulwarks or Guardrails

YES NO N/A

22.2.6 Adequate Handgrips, toeholds and handrails fitted in a RIB to Ensure Safety of all in worst Weather conditions likely

YES NO N/A

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22.3 Sailing Vessels

22.3.1 600mm High Bulwarks or 2 Courses of Rails or taut Wires around Working Decks supported at intervals of not less than 2200mm

YES NO N/A

22.3.2

For Vessel under 9 metres length where crew do not leave the cockpit Bulwarks or a single Course of taut wire not less than 450mm high with no vertical opening greater than 560mm

YES NO N/A

22.3.3 For vessel with a headstay a fixed or drop nose Bow Pulpit at least as high as guardrails, except in way of a substantial bowsprit, and with closure at guardrail height

YES NO N/A

22.3.4 Where Pulpit is open at centre for access to a Bowsprit Is there and efficient means of closure

YES NO N/A

and Jackstays fitted YES NO N/A

22.4 Safety Harnesses (Sail all, Motor 2 required)

Number fitted - Adult

Number fitted - Child

22.4.3 Jackstays required on exposed Decks for attaching Harnesses

YES NO N/A

22.4.4 Harness Fastening Points close to Companionway and at both sides of Cockpit

YES NO N/A

22.4.5 If Guard Rails or Wires not provided or do not meet 22.2 or 22.3 Jackstays to be fitted full length of Decks

YES NO N/A

22.4.6 Jackstays for Sailing Vessels in Cat 0, 1, 2, or 3 YES NO N/A

22.4.7 For Motor Vessels with Guard Rails at less than required height suitable signage to delineate Crew Only Deck Areas and alternative arrangements for Crew Protection

YES NO N/A

22.4.8 With Open fronted Pulpit Jackstays extend right forward YES NO N/A

22.5 Toe Rails

For Sailing Vessel Toe rail not less than 25mm high around Working Deck

YES NO N/A

22.6 Safe Location

Safe Location for all Persons in a RIB or Non-Decked Vessel YES NO N/A

of 30 SCV2/12/13


22.7 Surface of Working Decks

22.2.5 Surface of Working Decks to be Non Slip (select option fitted)

22.2.6 Chequer Plate Unpainted Wood Moulded in Pattern Non Slip Covering

22.7.3 Hatch Lids and Flat Coachroof Sides adequately Non Slip YES NO N/A

22.7.4 Upper Surface of RIB Buoyancy Tubes has a Non Slip finish YES NO N/A

22.8 Recovery of Persons from Water

Overside Boarding Ladder YES NO N/A

or Scrambling Net YES NO N/A

extending from Weather Deck at least 600mm below water YES NO N/A

Or other means; Describe;

22.9 Personal Clothing

Owner advised of responsibility to ensure:

22.9.1.1 Clothing for each Person appropriate to sea and air temperature

YES NO N/A

22.9.1.2 In sea temperature under 10 degrees Dry Suits or Immersion Suits for All

YES NO N/A

22.9.1.3 Footwear for each Person with Non Slip Soles YES NO N/A

22.10 Noise

Vessel meets Noise Level Req’ts as listed in Section 22.10 YES NO N/A

Para 23 & Annex 2

MEDICAL STORE. Select type provided. (see latest M Notices which supersede the requirements in the Code)

Category 0 Vessels Category 1 Vessels Category 2, 3 & 4 Vessels or Bare Boats

Category A Medical stores Category B Medical stores Cat C Medical stores

Para 24 TENDER (If fitted)

Marked with carrying capacity & max number? YES NO N/A

Para 25 REQUIREMENTS SPECIFIC TO THE USE OF THE VESSEL

25.1 Taut Luff Storm Jib YES NO N/A

Adequate facility to attach or hank on Storm Jib YES NO N/A

Tri-Sail Deep Reef Main (60% hoist)

YES NO N/A

of 30 SCV2/12/13

Surveyor’s Use

REPORT BY THE SURVEYOR ON THE MATERIAL CONDITION OF THE VESSEL.

1.This vessel is a new build 2.This vessel has been used at initial survey 3.This vessel is a re-coding inspection (5

th year or due to cancellation)

4.This vessel is inspected on transfer from another CA 5.This vessel is an overseas vessel operating in UK water under

SI [1998/1609 or 1998/2771] (Surveyor to select whichever is appropriate)

A current out of water photograph must accompany this survey.

The surveyor is to SELECT the appropriate entry to indicate the condition of the vessel when seen out of the water. The headings below are for guidance and may not be applicable to the vessel concerned. The Surveyor is at liberty to add as seen fit. Should the Surveyor find deterioration sufficient to preclude the issue of a Certificate they are to refer the matter back to the Owner/Managing Agent and is not to sign the form until repairs are completed to their satisfaction. Each section to be classed as either:- A. Condition satisfactory, no sign of significant deterioration at present. B. Deterioration evident, but not to an extent which will immediately compromise the safety of the vessel. The Owner/Managing Agent is to be informed and is to initial the entry to confirm his awareness of the problem.

EXTERNAL EXAMINATION

1. Keel and keel to hull joint A B

2. Rudder blade and hangings A B

3. Shaft, propeller and associated stern gear A B

4. Skin fittings A B

5. Underwater hull A B

6. Cathodic protection A B

7. Topsides A B

8. Deck A B

9. Deck fittings A B

10. Chain plates and shroud anchorages A B

11. Windows A B

12. Steering gear A B

13. Mast and rig (general condition views from the deck) A B

A B

A B

INTERNAL EXAMINATION

14. Skin fittings including pipe work and toilets A B

15. Structural bonding, including bulkheads, framing, floors and longitudinals. Engine bearers and deck joint

A B

16. Shroud attachment and reinforcement A B

17. Engine mounting A B

18. Engine pipe work A B

19. Stern glands, stern tube and propeller shaft A B

20. Cathodic protection A B

21. Electrical wiring A B

22. Keel attachment and surrounding area A B

23 Steering gear and emergency steering A B

24. Tanks A B

A B

A B

A B

of 30 SCV2/12/13

DECLARATIONS A. By the Surveyor I have examined the Vessel Unique Number at (OW) on and (IW) on (out of water photo must be attached to this document). I believe that the vessel complies with the requirements of the MGN 280 Alternative Construction Standards. Date: Name of IIMS Nominated Surveyor: Signature:

B. By the Owner Managing Agent (Select as appropriate). I declare that the vessel is designed, built and equipped as described on this form and I hereby undertake: 1. To maintain the vessel in a sound and seaworthy condition. 2. To report any changes to the details shown on this form. 3. To notify the Certifying Authority of any collision or grounding, fire or other event causing major damage. (Any repairs must be

approved by the IIMS) 4. To make the vessel available for examination by the MCA inspectorate or to the Certifying Authority at any time during the validity of

this certificate. 5. The Owner agrees to comply with the Marpol Clean Seas Act and the Vessel Manning Procedures contained within MGN280. 6. To submit a photocopy of this page with the appropriate fee on the due date in return for an annual hard card Certificate.

(A three month period of grace is given before the certificate will be cancelled in years 1,2&4. Year 3 there is no period of grace) 7. To keep the SCV certificate, the SCV2, and the annual card certificate on board the vessel at all times. 8. That the manning and operation of the vessel complies with annex 3 in MGN 280. 9. That I will inform the IIMS IMMEDIATELY if the Vessel is sold at which point this certificate will be cancelled.

Signature of Owner Managing Agent Print Name Dated

Cat 0 & Cat 1 vessels require annual examinations by an IIMS surveyor.

ANNUAL REVIEW SIGNATURE SECTION

1st

First annual examination - to be carried out by: Owner Agent Marine Surveyor (select as required)

Date Review Due: Print Name Signature

Date Review Carried out:

2nd

Second annual examination - to be carried out by: Owner Agent Marine Surveyor (select as required)



3rd

Third annual examination must be carried out by an IIMS Examiner – Renewal Date Must Not Be Exceeded.



4th

Fourth annual examination-to be carried out by: Owner Agent Marine Surveyor (select as required)



5th

Fifth Year Survey must be carried out by an IIMS Examiner. This is an out of water survey that must be completed by;

Date:

APPENDIX I

WB2 Workboat, Pilot Boat, Lifting,

Towing



Version date: WB2 FEB 2014

WB2 COMPLIANCE DOCUMENT

WORKBOAT - PILOT BOAT - LIFTING - TOWING


This document follows the paragraph numbering in MGN 280 as indicated in the margin.

The IIMS Examiner should complete all sections relevant to the vessel, mark non-relevant sections as such, confirm the statements made by initialling in the appropriate columns and complete the section dealing with the material condition of the vessel. Both Owner / Managing Agent and Examiner must sign the Declarations Section. The Examiner must forward the completed form to the IIMS for checking prior to issue of a Certificate. The information on the form is the property of IIMS and is not to be used for any purpose other than for the issue of a Certificate for the Code of Practice. Please note that change of ownership invalidates the certification.



Vessel Name:

Vessel Type: (mark one as appropriate)

Workboat + < 1000kg Workboat + > 1000kg

Pilot Boat Tug Towing > 2 x Displacement

RIB Motor Sail

Builder:

Location:




OTHER (describe):

LOA: m Beam: m



MMSI No:

Hull ID No. (HIN):


REGISTERED: YES NO (mark one as appropriate)

(if YES, complete Flag and Registration Details):

Maximum number of Persons Onboard @ 75kg

Passengers: Crew: Total:

Max. Cargo Weight:

Max. Weight Persons and Cargo:

Sea Area Category Required: (mark one) 0 1 2 3 4 5 6

Port of Registry:

Base Port:



MLC 2006 Compliance Required: Yes No If “YES” complete MLC Inspection Report and attach here.

Section 2: Operating Restrictions

(To be shown on certificate)


Name of Owner:

Address:

Tel No:

Owners Email address:

Vessel Email address:

WB2

of 32 WB2/02/14

Code Para 11 11.1.1.2 11.4 11.8 11.5 11.6 11.6.3 11.6.2 11.6.3.1 11.6.3.2 11.6.4.1 11.6.4.2 11.6.5

STABILITY CRITERIA Surveyors must indicate which stability assessment method has been used Is there a MCA A5 stability guidance booklet on board? (All vessels) Does the Vessel require a Stability Information Booklet YES / NO / N/A (Cat 0 or 1; carrying > 16 persons; cargo > 1000kg; lifting device as 11.6; towing > twice displacement; seagoing pilot boat)

If yes has the SIB been submitted to IIMS CA for approval? YES / NO Motor Vessels (complying with 11.1.1.3)

Has a heel test been witnessed by the surveyor?

Has a heel test certificate been issued? YES / NO / N/A

Has the ISO 122217-1 been used in lieu of Heel Test? YES / NO / N/A

Have any davits / cranes (personnel recovery devices) been included in test?

Sailing Vessels: (Circle option provided)

Full stability booklet (Non ISO / Cat 0 / Cat 1)

ISO122217-2 (Builders Certificate and Declaration)

STIX number

STOPS number RIBS. ISO 6185 certificate or swamp test.

A COPY OF THE SELECTED STABILITY INFORMATION MUST BE ATTACHED. STABILITY OF A VESSEL FITTED WITH A DECK CRANE Is the vessel a decked vessel YES / NO See 25.4. With Crane at Max Load Moment Does Angle of Heel exceed 7 degrees? YES / NO Is Heeled Freeboard less than 250mm? YES / NO If Heel Angle greater than 7 degrees but less than 10 confirm Code Requirements are met and included in SIB YES / NO Confirm max permitted Load and Outreach information are in SIB YES / NO Conform importance of keeping Deck Openings closed is in SIB YES / NO Does Lifting Device incorporate Counter Weights YES / NO (If yes SIB to be specially considered by MCA)

Surveyor’s Use

of 32 WB2/02/14

Code Para 11.7 11.7.2

DETAILS Vessel Engaged in Towing Is Vessel a decked Vessel YES / NO

If no does Vessel comply with 4.1.3.2 YES / NO

Note: Open boats (other than those assessed in accordance with 4.1.3.2) are unsuitable for towing

Surveyor’s Use

4 4.2 4.2.2.3

4.2.2.5.1

4.2.2.5.2

4.2.2.5.2

4.2.2.6

CONSTRUCTION & STRUCTURAL STRENGTH Vessel Type (circle or box as appropriate)

Watertight Weather Deck - Continuous

Watertight Weather Deck - Stepped, Recessed or Raised

Open Boat RIB

Structural Strength Surveyed and Certificated by UK Load Line Assigning Authority YES / NO

In accordance with Small Vessel Hull Certification Standards of an Assigning Authority / Classification Society YES / NO

Vessel has ≥ 5 years safe operation in in sea and weather no less severe than likely to be encountered YES / NO

In general accord with the standard of a Vessel with ≥ 5 years safe operation in sea and weather no less severe than likely to be encountered YES / NO

(this option requires documentary evidence)

Structure specially considered by Certifying Authority YES / NO (requires calculations / drawings / details / materials information)

4.3 4.3.1.1

4.3.1.2 4.3.2.1

4.3.2.2

4.3.2.4

DECKS, RECESSES & COCKPITS Does a watertight weather deck extend from stem to stern YES / NO

If deck stepped, recessed or raised is stepped, recessed or raised portion of watertight construction YES / NO / NA Measured Volume of Recess or Cockpit (Sail & Motor) cu m Motor Vessel

Minimum Drain Area = (Volume of the cockpit in cu m x 20) sq cm

Measured drain area sq cm Sailing vessel

Maximum Volume = (L x B x Freeboard abreast cockpit x 0.10) cu m

Measured drain area(Cat 0 & 1. 20 sq cm remainder 10 sq cm) sq cm

Recess drains efficiently at up to 30 degrees heel angle YES / NO Are cockpit lockers and deck recesses weather tight and secure? YES/NO

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Code Para 4.4

DETAILS WATERTIGHT BULKHEADS. Monohull Vessels carrying 16 or more persons or operating in Area Category 0 or 1 with 7 or more persons require to survive flooding of any one compartment - See 11.2.1. This may be achieved by fitting watertight bulkheads. If watertight bulkheads are required state number, positions, watertight door details if relevant

Number Position WT Door Details Comment

Surveyor’s Use

4.5 RIBS and Inflatable Boats

For RIBs and inflatable boats operated as workboats contact IIMS CA for Form WB2-R

5.1 5.1.1.4 5.1.1.5

HATCHES (All Types) List position, size and function Lockable? All lockable

Position Area m2 Off CL m Hinged Height

Open at Sea?

“TO BE KEPT SHUT AT SEA” marked as appropriate? YES / NO Escape hatches openable from both sides? YES / NO Hatches in recesses or stepped deck giving access to hull valves have access openings at least 300mm above minimum freeboard height required at 12.2.2 YES / NO

5.1.2

5.1.2.1

5.1.2.2

5.1.2.3

Hatches Open at Sea

Not more than 1m2 in plane area at top of coaming YES / NO

Located on centreline or as close thereto as possible YES / NO

Opening at least 300mm above adjacent weather deck at side YES / NO

of 32 WB2/02/14

5.2 5.2.1.1

5.2.1.2 5.2.1.3

DOORWAYS Doorway above weather deck and giving access to spaces below is:-

Weathertight YES / NO

Of efficient Construction YES / NO

Permanently attached YES / NO

Opens outwards YES / NO

Overlaps the opening on all sides YES / NO

Efficient closure operable from both sides YES / NO Doorway as close as possible to centreline YES / NO If hinged and on side of house, hinges on forward edge YES / NO Doorway on house side or front has 300mm or higher coaming YES / NO List area accessed, door position, construction material, size and hinge position and coaming height:-

Function Position Material Size Hinge Coaming

5.2.2 5.2.2.1 5.2.2.2 5.2.2.3

COMPANIONWAYS A companion hatch from recess or cockpit to below decks must have a coaming or washboard with its top at least 300mm above the cockpit / recess sole. List top of coaming / washboard height m If a washboard is used is it securable YES / NO / NA Companionway should not be wider than 1 metre. List width m

5.3

5.3.1

5.3.2

5.3.3

5.3.4

DECK SKYLIGHTS

Weathertight and on centreline or as near as possible YES / NO / NA

If opening type able to be secured closed YES / NO / NA

If used for escape able to be opened from both sides YES / NO / NA

Portable blanks for 100% of skylights YES / NO / NA (unless skylight of equivalent strength to surrounding structure)

Position Fixed or Opening

Lockable Yes / No

Equivalent Strength

Blank Fitted?

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Code Para

5.4 5.4.3 5.4.5

DETAILS

HULL PORTLIGHTS Hull portlights should be non-opening or non-readily opening. Diameter of glazed

area should be not more than 250mm = 490cm2or 400mm = 1256.4cm2 with due regard to vertical and horizontal position. Portlights below weather deck and not fitted with an attached deadlight should be supplied with sufficient blanks for half the number of each size of portlight. List positions, size and material and whether blanks are onboard


Are portlights of equivalent strength to hull? YES / NO / NA If no are blanks provided? YES / NO / NA

Surveyor’s Use

5.4 WINDOWS

Indicate, position, sizes, glass & frame description + sketch.


Are blanks provided? (50% required for Categories 0 & 1) YES / NO./ NA

Surveyors Comments on adequacy of Windows

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Code Para 5.5 5.5.1 5.5.2

DECK VENTILATORS If not complying with 5.5.3 to have a readily available means of closure. To be as far inboard as practical and high enough to prevent ready admission of water when heeled Indicate No, position, compartment served and means of closure.

No. Position Compartment Off CL

Height Closure

Surveyor’s Use

5.5.3

5.5.4

ENGINE SPACE VENTILATION

Engine Vents to be specially considered with regard to height above deck and the downflooding angle. Motor Vessels with intakes in Hull Sides not meeting Code Requirements may be accepted by the CA but restrictions in operation may be necessary. Detailed description:-

5.5.5 ENGINE EXHAUST If the exhaust is below the weather deck circle the means of preventing back flooding. Swan neck Transom Flap Valve Water trap Silencer Other Notes:-

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5.6 AIR BREATHER PIPES

List tank and Exit location:-

Tank Location Off CL Height Dia Closure

If over 10mm diameter indicate the means of closure

5.7 5.7.1 5.7.2

SEA INLETS AND DISCHARGES All above waterline discharges require a means of emergency closure. Inlets or discharges below the waterline require a seacock, valve or effective means of closure that is readily accessible List function, Position and Type. (Note that valves in the engine space must be metal)

No System Above or Below WL

Valve or Closure

Type Material

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

5.7.4

5.7.5

TOILET PIPE WORK & FITTINGS

Is the rim of the heads bowl 300 mm or more above W/L? YES / NO / NA

If below, describe anti siphon measures

WC pipes looped to the underside of the deck (sailing vessels) YES / NO / NA

If closed system describe:--

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5.8

5.8.1

5.8.2

5.8.3

MATERIALS FOR VALVES AND ASSOCIATED PIPING

Valves in Engine Space to be Steel, Bronze, Copper or Other non-brittle fire resistant material YES / NO

Where used plastic piping to be good quality and suitable for purpose YES / NO

Can the inlet valves be operated from outside the engine space? YES / NO

or is the pipe work adequately lagged, metal or to ISO 7840? YES / NO

6.0 6.1 6.2

6.2.2 6.3 6.3.1 6.4 6.4.1 6.4.2 6.4.4 6.4.6 6.4.7

WATER FREEING ARRANGEMENTS Does vessel have bulwarks that may trap shipped water YES / NO Motor Vessels

Area of bulwark behind which water might be trapped sq m (measure both sides but not transom or back of house)

Total area of freeing ports (minimum = 4% of bulwark area) sq m Motor Vessel under 12m, in at 2 to 6, with Well Deck aft Are 2 (port and starboard) freeing ports fitted in the transom each of not less than 225 sq cm YES / NO / N/A Sailing Vessel Freeing ports at least 10% of bulwark that extends 2/3ds of vessel length amidships YES / NO / N/A Freeing ports in lower 1/3

rd of bulwark height

and as close to deck as possible YES / NO / N/A All Vessels If vessel has only small side deck areas in which water may be trapped smaller freeing ports may be accepted. Refer to MGN280 for correction formula. If non-return shutter flaps are fitted:- Clearance to be adequate to prevent jamming YES / NO / N/A Hinge pins or bearings to be of non-corrodible material YES / NO / N/A If freeing ports cannot be fitted are alternative arrangements YES / NO / N/A acceptable to the Examiner? Describe arrangements:- Deck cargo not to impede free flow of water from deck YES / NO / N/A

Does Vessel operate where ice accreditation may occur? YES / NO / N/A If Yes, Describe special considerations made

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Code Para 7 7.1 7.1.2 7.1.3 7.2 / 7.3 7.3.1.2 7.3.2 7.3.3

MACHINERY Engines, Make and Model Generator, Make and Model Engine and Generator Location Motor Vessel machinery operable at 15 degree heel and 7.5 degree trim YES / NO / NA Sailing Vessel machinery operable at 15 degree static heel 22.5 degrees dynamic heel 7.5 degree trim YES / NO / NA State Fuel Type (If petrol only outboard type permissible) Permanently Installed Tank YES / NO / NA Any spillage during filling drains overboard YES / NO / NA Fuel tank location (describe) If petrol tank installed in hull or locker is hydrocarbon gas detector fitted YES / NO / NA Is fuel tank capacity adequate for are of operation YES / NO / NA List fuel capacity if known

Surveyor’s Use

7.4 7.4.1 7.4.2 7.4.3 7.4.4

7.4.5

7.4.6

Machinery Installation Machinery, piping and fittings adequate for service and Minimise danger to persons during normal operation YES / NO / NA Guards fitted to moving parts, hot surfaces and other hazards YES / NO / NA Fuel valve or cock to be as close to tank as possible and To be operable from outwith the engine space Describe position of fuel shut off valves Fuel filling and venting pipes fuel compatible, non-kinking, adequately supported and of sufficient dimensions to prevent spillage during filling YES / NO / NA Fuel vent pipes lead to atmosphere and terminate higher than fuel filler YES / NO / NA

fitted with gooseneck or similar YES / NO / NA

for petrol or risk of flame ingress have a gauze YES / NO / NA Flexible piping to be fire resistant / metal re-enforced

or otherwise protected from fire YES / NO / NA

Describe fuel pipe / hose material

Secured by metal hose clamps YES / NO / NA

With pipe end having bead, flare or annular grooves YES / NO / NA Or swaged sleeve of sleeve and threaded inserts YES / NO / NA Fuel filters with glass bowls to be located where easily seen and protected against heat and accidental damage YES /NO / NA

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7.5 7.5.1 7.5.2

7.5.3 7.5.4

ENGINE STARTING AND STOPPING Two means of starting (circle those fitted - Hand / Air / Electric only) If starting is electric only batteries should be in duplicate and have a change over switch such that either battery can start engine

Describe battery bank layout:-

Confirm change over or battery paralleling switch fitted? YES / NO Secure means of remote stopping engine(s) from outside engine space Describe engine stop arrangements:- Inflatable boats, RIBS and other open planning craft are to have “kill cords” fitted. Confirm “kill cords” fitted and working YES / NO / NA

7.6 7.6.1 7.6.1.2 7.6.2

PORTABLE EQUIPMENT Portable , petrol powered equipment stored on deck YES /NO / NA Or in a protective enclosure to CA satisfaction and meeting:- YES /NO / NA Vapour tight to vessel’s interior Not openable from vessel’s interior Adequately drained overboard and vented to atmosphere Safety sign displayed with precautions when filling fuel tank YES /NO / NA Gas welding and cutting bottles stowed securely on open deck YES /NO / NA Safe distance from potential fire source Able to be easily jettisoned overboard if required

7.7 7.7.1 7.7.2

STOWAGE OF PETROL Spare petrol onboard in portable containers for any purpose is:- YES /NO / NA Kept to a minimum quantity Clearly marked Stowed on weather deck where easily jettisoned And where any spillage will drain directly overboard In a small vessel where 7.7.1 not practical:- 1 5 litre container stowed in a deck locker meeting 7.6.1.1 YES /NO / NA

of 32 WB2/02/14

8 8.1.1 8.1.2 8.2.1 8.2.3 8.2.4

8.2.5 8.3 8.3.1

8.4 8.4.1 8.4.1.2 8.4.1.3 8.4.1.4 8.4.1.5 8.4.1.6

ELECTRICAL INSTALLATION Do electrical arrangements minimise risk of fire and electric shock Tanks and other metal objects that do not have good electrical Continuity with the water to have special arrangements YES / NO / NA 110V / 240V / 440V Systems if fitted meet applicable standards YES / NO / NA Wiring systems to be 2 conductor other than engine circuits That may return to engine itself YES / NO / NA Single pole switches are only used in “live” (+) conductor YES / NO / NA All circuits except main supply from battery to starter Have fuses or circuit breakers YES / NO / NA

Rating of fuses or circuit breakers should not exceed Current capacity of the conductor YES / NO / NA

Short circuit protection suitable for total rated current of the consumers in the circuit protected YES / NO / NA

Single outboard fitted with fuse protection has facility to enable starting if fuse has blown YES / NO / NA Steering circuits that would cause steering failure if a fuse or circuit breaker blew to have alarm in lieu of overload protection but be protected against short circuit YES / NO / NA Lighting Is general lighting within vessel from a centralised electrical system YES / NO / NA

If yes emergency lighting is required, which may be from battery operated lamps, sufficient to:- enable persons to make their way to open deck illuminate survival craft launching and embarkation illuminate man-overboard rescue equipment and rescue areas permit work on essential machinery Note: Torches will only be adequate for small vessels close to land

Describe emergency lighting arrangements:- Batteries Is the battery capacity and charging adequate for the radios fitted? YES / NO Battery terminals should be protected, in box or rubber covers YES / NO / NA Battery charging requires prevention against overcharging YES / NO / NA Battery cut-out or isolator required either double pole or single pole in the positive conductor. Describe battery isolation:- Batteries for emergency lights, steering, nav-comms to be high enough not to flood in normal vessel operation, e.g. not in bilge YES / NO / NA In a sailing vessel batteries to be sealed type to prevent fluid loss in the event of a knock down YES / NO / NA

of 32 WB2/02/14

8.4.2

8.4.2.1

8.4.2.2/3/4

8.4.3 8.4.3.1 8.4.3.2 8.5 8.5.1

8.5.2

8.5.3

8.5.4

Battery Stowage

Batteries secured against acceleration, decelaration, large heel

or trim and for a sailing vessel knock-down YES / NO / NA

Battery charging capacity < 0.2Kw - batteries may be in any space

Battery charging between 0.2 and 2.0 Kw – batteries to be in machinery space or other well ventilated box or locker

Maximum battery charging power exceeds 2 Kw – batteries to be in suitably ventilated compartment in vessel or a locker on open deck, space to be for batteries only

Ventilation Battery spaces vented out at top and in at bottom YES / NO / NA Battery Fans, if fitted, must not be a source of ignition YES / NO / NA Describe Battery Stowage and Ventilation Arrangements:- Cables Cables to a recognised small marine vessel standard YES / NO / NA

Cables to be single core with insulation and outer sleeve YES / NO / NA

Cables to be suitable for local environment e.g. No PVC with polystyrene YES / NO / NA

Cable terminals to be adequately secured, preferably ring terminals with lock washers YES / NO / NA

8.6 8.6.1 8.6.2

Hazardous Spaces No electrical equipment in a space where petroleum vapour or hydrocarbon gas may accumulate or equipment complies with recognised standard for prevention of ignition YES / NO / NA Compartment fitted with gas consuming device (e.g. cooker) has detector and alarm complying with recognised standard YES / NO / NA

8.7

Lightning Protection Where high risk of lightning strike exists suitable attention to be paid. See ISO 10134 YES / NO / NA

of 32 WB2/02/14

9 9.1.2 9.1.3 9.2 9.3

STEERING GEAR, RUDDER AND STERNGEAR Is there adequate visibility from all steering positions? YES/NO Describe Emergency Steering Arrangements:- Rudder, Stock, Materials, Tiller Attachment, Bearings, Pintles and Supporting Structures to recognised standards and CA Approval YES/NO Propeller, Shaft Line, Brackets, Bearings, Sterntube and Supporting Structures to recognised standards and CA Approval YES/NO

10 10.1.1 10.1.3 10.1.4 10.1.8 10.2 10.2.1

10.2.2

10.2.3 10.3 10.3.1

10.3.2 10.4 10.4.1

10.4.2

10.4.3 10.5

BILGE PUMPING Suction pipes to all compartments YES/NO Can all pumps be operated with all hatches closed? YES/NO Are strum boxes fitted where appropriate? YES/NO Pump capacities meet following minimum requirements:- 6m in length or less 10 litres / min Between 6m to 12m in length 15 litres / min 12m in length or greater 30 litres / min 16 + Persons or in Cat 0 or Cat 1 At least 1 hand pump and 1 engine driven or electric pump Situated in 2 separate spaces. Can pump all spaces with each pump

Motor Vessels can pump bilge at heel angle up to 10 degrees

If cargo over 100kg, towing or lifting bilge pumps to have:- Combined capacity not less than 210 litres / min 1 Pump is powered with Capacity not less than 140 litres / min Hand Pumps suitable for Suction lift Head Hand Pumps Capacities not less than 70 litres / min 15 or Less Persons in Cat 2 to Cat 6 Vessel has at least 2 Pumps in 2 separate Spaces Situated in 2 separate spaces. Can pump all spaces with each pump

If cargo over 100kg, towing or lifting bilge pumps to have:- Combined capacity not less than 140 litres / min 1 Pump may be powered with Capacity not less than 70 litres / min Hand Pumps suitable for Suction lift Head Hand Pumps Capacities not less than 70 litres / min RIBs, Open Boats and Inflatables Open boat over 6m length has bailer / bucket as well as Pump YES / NO / NA

Vessel under 6m length has 1 Hand Pump or Bailer / Bucket YES / NO / NA

Buckets here may be the Fire Buckets required at 15. Bilge Alarms Bilge Alarms required in Engine Compartment and other Space with Hull Fittings and not normally seen. Alarms to be Audible and Visual at Helm. Provide details of Bilge Alarms:-

Surveyor’s Use

of 32 WB2/02/14

10

BILGE PUMPING

Provide details of Bilge Pumps complying with above:-

Pump Model /

Capacity

Hand / Engine / Electric /

Auto

Compartment Served

Control Position

12 12.1

12.1.2 12.2 12.2.2.1

12.2.2.2

12.2.3.1

FREEBOARD MARKING Measured at mid length of the longitudinal centre of flotation Sailing Vessels. (those not conforming with ISO 12217-2 only)

Stability Book required Freeboard m

Marked Freeboard m

Freeboard Mark Size and Position is Correct YES / NO / NA Motor Vessels Vessels carrying less than 1000kg Cargo and not Lifting or Towing Open or Partially Open Vessel

What is the required Clear Height of Side? m

Marked Clear Height of Side m Continuous Watertight Weather Deck

What is the required Freeboard? m

Actual measured Freeboard m Stepped, Recessed or Raised Watertight Weather Deck

What is the required minimum freeboard? m

Available minimum freeboard m What is the required average freeboard m Actual measured average freeboard m Details of freeboard measurements are to be recorded Form MVFHTR-3 Vessels carrying more than 1000kg Cargo or Lifting or Towing Freeboard has been assigned in accordance with Merchant Shipping (Load Line) Regulations YES / NO / NA

Draught Marks are fitted clearly at Bow and Stern YES / NO / NA

Deck Line fitted if Required YES / NO / NA

Freeboard Mark Size and Position is Correct YES / NO / NA

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12.2.4 12.2.4.1

12.2.4.3

RIBS and Inflatable Boats Freeboard not less than 300mm to top of buoyancy tubes YES / NO / NA

Freeboard not less than 250mm at lowest part of transom YES / NO / NA

Note: Freeboards are measured in Full Load Condition RIB in Cat 6 only has transom lower than 250mm but is self-draining when moving ahead and has substantial reserve buoyancy YES / NO / NA Record Details here:-

13 & Annex 1 13.2

LIFESAVING APPLIANCES Life rafts: (capacity / manufacturer / serial no / certificate expiry dates)

No. Capacity Maker Serial No Expiry Date

1

2

3

Circle Type SOLAS (A or B pack) ORC ISO 9650 (& pack type)

If fitted, does grab bag contain a sea anchor and line, first aid kit, signalling mirror, whistle, DOT approved radar reflector, 2 rocket and 3 hand held flares, buoyant orange smoke signal, thermal protection aids for all and a SOLAS No 2 table. (see annex 2, note 1.5 / MSN 1676) YES / NO

Are life rafts the subject of a hiring agreement? YES / NO

Describe stowage method and position:-

GRP Containers or Valise type?

Is the Liferaft entirely Float-Free? YES / NO

Expiry date of Hydrostatic Release Units (if fitted.)

13.3

Lifebuoys Lifebuoys

Number of Circular or Horseshoe (state which)

Number of lifebuoys fitted with drogues.

Number of lifebuoys fitted with buoyant lines.

Number of approved lifebuoy lights?

Is a Danbuoy carried (sailing vessels only)

of 32 WB2/02/14

13.4

Lifejackets

DOT approved / BS EN396 / MED fitted with whistle, retro-reflective tape and light. Note that when lifejackets are inflatable and additional 10% or 2, whichever is the greater are required. (list below the number of each type fitted)

Adult size total inflatable

Total Non-Inflatable.

Child size.

Total number

Within service dates? YES / NO

13.5

13.5.1 13.6 13.7 13.7.1 13.7.2 13.7.3 13.8 13.9 13.10

Thermal Protective Aids

Are TPAs stowed in the “Grab Bag” YES / NO./ NA Number of thermal protective aids. Portable VHF Radio List Make and model. 406 MHz EPIRB. (categories 0 and 1 only) List Type. Is EPIRB Float Free Expiry Date of EPIRB Hydrostatic Release Confirm Function Test YES / NO / NA On Vessel with less than 16 Persons is EPIRB Stowed accessibly and ready to place in Liferaft YES / NO / NA EPIRB serviced as per manufacturer and registered YES / NO / NA SART. (Categories 0 and 1 only) Make and Model. (See annex 2, note 8) SART mmsi number General alarm. (Vessels carrying 15 persons) YES / NO./ NA Pyrotechnics Flares, Smoke Signals and Pyrotechnics MED approved (wheelmarked) or comply with MSN1676 (does not apply to hand held smoke signals) YES / NO./ NA Distress Flares. All in date? YES / NO./ NA

List Quantities under Area Category

Category 0 1 2 3 4

Buoyant or hand smoke signals

Red Hand flares

Parachute flares

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13.11

13.12

Training Manual. Containing the following information? YES / NO./ NA

Donning and use of lifejackets Launching and boarding of life raft Use of flares Use of the life raft radar reflector Use of the portable VHF radio, and EPIRB and SART (if carried) Use of the life raft drogue Hazards of exposure and use of warm clothing Use of life raft equipment Helicopter rescue, including the use of strop and stretcher Garbage disposal plan. Instructions for On-Board Maintenance of Lifesaving Appliances (Required for vessels on bare boat charter) Manual containing the following? YES / NO./ NA Check list for use when carrying our inspections Maintenance and repair instructions Log for records of inspection and maintenance SOLAS Tables. 1 copy No 1 or 2 copies No 2 (circle or box option)

14

14.1.1 14.1.2 14.1.3 14.1.4

14.2 14.2.1 14.2.2

14.2.3 14.3

STRUCTURAL FIRE SAFETY

Describe the means to retain fire extinguishant in the engine space:- Describe Fire Flap Arrangements:- Machinery Space Fans can be stopped from outside the Space YES / NO / NA If Fan have Auto Shut Down confirm Manual Override YES / NO / NA If no Machinery Space confirm Enclosed Box to Requirements YES / NO / NA Are combustible liquids or materials stored in the engine space YES / NO Confirm no Portlights or Windows in Engine Space Boundary YES / NO

Or if an Observation Port fitted it is no more than 150mm dia, Fixed, with metal frame, fire rated toughened safety glass and Has a permanently attached steel cover YES / NO / NA Vessel Cat 0 or 1 or Total Power over 750Kw or carrying 16+ Persons Steel Construction with no insulation has Class 1 Surface Spread of Flame Coating to opposite sides of Bulkheads YES / NO / NA GRP / FRP Construction: Engine Space Boundaries prevent Passage of Smoke or Flame for 15 Minutes YES / NO (Insulation, WR finish, Resin Additives or Intumescent Resin Finish acceptable – Solvent borne Intumescent Paint not acceptable) Aluminium or Wood Construction: Fire Protection Equal to GRP YES / NO / NA Is insulation material within the engine space non combustible? YES / NO / NA

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14.4

14.4.1 14.4.2 14.4.3 14.4.4 14.4.5

CLEANLINESS AND POLLUTION PREVENTION

Drip Tray or other Provision to retain oil leakage within confines of engine space. YES / NO / NA In Wood Vessel means to prevent oil absorption into structure YES / NO / NA If engine bearers used to form Drip Tray they are high Enough and have no limber holes YES / NO / NA Pump and Container or similar means to collect oil Residues for discharge to shore facilities YES / NO / NA Engine space is clean, tidy and clear of oily waste or Combustible materials YES / NO / NA

14.5 Annex 5 14.5 14.5.2 14.5.3 14.5.4 14.5.5 14.5.6 Annex 5 2.1 5.3 6. 7. 8.

OPEN FLAME GAS APPLIANCES List Make and Models of all gas appliances fitted:- Does gas installation comply with ISO 10239 or similar YES / NO / NA Are materials in the vicinity of open flame cooking or heating non-combustible or faced with Class 1 Surface Spread of Rated Material YES / NO / NA Combustible materials at safe distances from the cooker? YES / NO / NA 400mm vertically above cooker for horizontal surfaces 125mm horizontally from cooker for vertical surfaces Curtains or suspended textiles not within 600mm of Open Flame YES / NO / NA Is ISO 9094 used to confirm 14.5.4 and 14.5.5 YES / NO / NA Describe the gas bottle stowage, draining and venting arrangement:- Are flame failure devices fitted on all burners? YES / NO Describe ventilation:_ Are gas detectors fitted in all compartments with gas appliances? YES / NO Is the emergency action card displayed? YES / NO

14.6 14.6.1 14.6.2

FURNISHING MATERIALS Are upholstery foams Combustion Modified High Resilient (recommended) YES / NO / NA Do Upholstery Covering Fabrics satisfy Cigarette and Butane flame tests of a recognised standard YES / NO / NA Or have Coverings been sprayed with a Fire Protection YES / NO / NA

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14.7 14.7.1 14.7.2 14.7.3 14.7.4

FIRE DETECTION If totalled installed horsepower (engines and generators) Is greater than 750Kw are fire detectors fitted in engine space YES / NO / NA If Vessel carries 16 + Persons or operates in Cat 0 or Cat 1 are Fire detectors fitted in:- Engine Space YES / NO / NA Spaces containing Open Flame Devices (e.g., Cooker) YES / NO / NA Is Fire Detection fitted in any Space identified by the CA As posing a Fire Risk to Passengers or Crew (e.g. Galley or Sleeping Cabins) YES / NO / NA Fire Detectors, where fitted, give warning audible in both The protected space and at the Helm YES / NO / NA

14.8 14.8.1 14.8.2 14.8.3 14.8.4

MEANS OF ESCAPE 2 Means of Escape are required in:- Accommodation spaces for sleeping or rest Other accommodation spaces affected by fire risk Manned Machinery Spaces unless with 5 metres of Single Entrance Describe escape routes from above Spaces:- If single means of escape from accommodation is accepted are fire detectors provided to give early warning YES / NO / NA Describe Accommodation Fire Detectors:- Means of Escape clearly marked on both Sides YES / NO / NA Escape function demonstrated to satisfaction of CA YES / NO / NA Sailing Multi-Hull over 12 metres Length has suitable Escape Hatches above upright and inverted waterlines YES / NO / NA

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15. 15.2 15.3 15.4 15.5

15.6

FIRE FIGHTING APPLIANCES Vessel less than 6 metres in Cat 6 Waters YES / NO Open Vessels / RIBS up to 8 metres with no Deckhouse YES / NO Under 15 metres with 15 or Less Persons not 15.2 or 15.3 YES / NO Vessels 15 metres or more or 16 or more Persons YES / NO List Portable Extinguishers by Compartment:-

Compartment Extinguisher Type Maker Fire Rating

Fire Extinguishing in Machinery Spaces Describe the machinery space extinguishing system:-

16

16.1.2 16.2.3 16.2.5 16.2.6

RADIO EQUIPMENT (fitted, portables are listed later) List Makes and Models Fitted:-

Radio Type Cat

Required Make Model

DSC Y / N

VHF Fixed 0 to 5; R6

VHF Portable 0 to 6

MF SSB with DSC

0 and 1; R2

MF / HF Transceiver with DSC

R 0 and 1

Navtex Receiver

0 and 1; R 2 to 5

Confirm DSC facility on Vessel built since Feb 2005 or if equipment has been renewed since then YES / NO Is an emergency aerial carried? YES / NO / NA Is vessels operating in Categories 0, 1 & 2 where there is a low density of shipping? YES / NO / NA If yes, describe the additional radios carried:- Battery for Radio Equipment has adequate Capacity for effective use of GMDSS Installation YES / NO / NA Charging Facility to Batteries used for Radios Adequate YES / NO / NA Radios marked with Vessels Call Sign any relevant Codes and MMSI number YES / NO / NA Emergency Action Card Displayed YES / NO / NA Brief and Clear Operating Instructions for Hand-Held VHF YES / NO / NA

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17

DOT APPROVED LIGHTS, SHAPES ETC Circle the lights, shapes and sound signals carried Lights

Port Starboard Steaming Stern Bi-colour Tri-colour Anchor

N U C (over 12m) Shapes

Anchor 1 Ball YES / NO Motor Sailing 1 Cone YES / NO N U C over 12m 2 Balls YES / NO Aground 3 Balls YES / NO Restricted / Underwater Ops Ball Diamond Ball YES / NO Diving A Flag YES / NO Sounds

Bell Sound signal (If over 20m to be DOT approved) Describe:-

18 18.1.1 18.1.1.1 18.1.1.2 18.1.1.3 18.1.1.4 18.2 18.2.1 18.2.2 18.3 18.3.1 18.3.2

NAVIGATIONAL EQUIPMENT Efficient Magnetic Compass Fitted YES / NO / NA Valid Deviation Card Fitted (validity 2 years) YES / NO / NA In Steel Vessel Compass corrected for Co-efficients B, C and D and Heeling Error YES / NO / NA Is the steering compass visible to the helmsman? YES / NO / NA For Cat 0 to 3 is the compass adequately lit? YES / NO / NA Hand bearing compass or Pelorus? YES / NO / NA List Make / Model:- Fluxgate Compass Is a Fluxgate compass fitted in lieu of Magnetic YES / NO / NA If yes, confirm suitable back up Power Supply YES / NO / NA Does Fluxgate Compass have a Calibration routine Able to measure Magnetic Deviation YES / NO / NA Other Equipment Confirm Echo Sounder Fitted YES / NO / NA or other means to measure Depth YES / NO / NA For Cat 0, 1 or 2 confirm fit of:- Receiver for Global Navigation Satellite System YES / NO / NA Or Terrestrial Radio Navigation System YES / NO / NA And Distance Measuring Log (unless using GPS) YES / NO / NA List radio navigational aids, log and echo sounder fitted:-

Item Make Model

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19

19.1

MISCELLANEOUS EQUIPMENT - Nautical Publications

Vessels under 12 metres length

Up to date charts for the area of operation corrected regularly YES / NO / NA

Nautical Almanac with:- Tide Tables; Tidal Stream Atlas; List of Radio Signals; And International Code Signals YES / NO / NA Vessels over 12 metres length

Up to date charts for the area of operation corrected regularly YES / NO / NA

Tide tables YES / NO / NA

Tidal stream atlas YES / NO / NA

Sailing directions YES / NO / NA

List of radio signals YES / NO / NA

Surveyor’s Use

19

19.2

19.3

19.4.1

19.4.2

19.4.3

19.5

19.6

MISCELLANEOUS EQUIPMENT

Signalling lamp or searchlight YES / NO / NA

Radar reflector (complying with M Notice 1638 or as amended) YES / NO / NA

Barometer (other than dedicated pilot boat) YES / NO / NA

Inclinometer for Sailing Monohull in Cat 0 or 1 or with 16 Persons YES / NO / NA

Anemometer for Sailing Monohull in Cat 0, 1, 2, 3 YES / NO / NA

Searchlight for Cat 0, 1, 2 or 3 YES / NO / NA

Wire cutters (sailing vessels only) YES / NO / NA

20

20.1.2

20.2.5

20.2.6

20.3.4

20.3.5

20.3.6

20.5.1

20.5.2

ANCHORING EQUIPMENT

Is anchor stowage adequate YES / NO / NA

Is anchor rigged ready for use YES / NO / NA

Describe design / type of anchors (e.g. Bruce, Plough etc) Main Kedge Other

Anchor cable form, material and attachments satisfactory YES / NO / NA

Anchor cable bitter end secured to structure YES / NO / NA

If cable is wire rope are thimbles fitted both ends YES / NO / NA

Is a windlass fitted? (Compulsory if anchor over 30kg) YES / NO / NA

Is foredeck strong point adequate YES / NO / NA Is a Bow Roller or Fairlead fitted YES / NO / NA

20 ANCHOR AND CABLE SIZES

Length for determining anchors and cable = LOA + LWL = m

2

Note that anchor cables for vessels under 15m may be of chain and warp but there must be a minimum of 10 metres or 20% of chain (whichever is the longer). The total length of the anchor cable should not be less than 4 x LOA or 30 metres (whichever is the longer) for each of the main and kedge anchors

Main Anchor

Main Chain

Kedge Anchor

Kedge Chain

Towline

Req. Size

Fitted Size

Length Req.

Length Fitted

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Code Para 21

21.1.1

21.1.2.1

21.1.2.2

21.1.4

21.1.5

21.2.1

21.2.2

21.2.3.1

21.2.4

21.2.5 21.2.5.2

21.2.6.1 21.2.6.2 21.2.7

ACCOMMODATION (General)

Are there adequate handholds and grab rails? YES / NO / NA

Is all heavy equipment secure? YES / NO / NA

Storage lockers with heavy items have secure lids / doors YES / NO / NA

Is there adequate ventilation to all accommodation spaces YES / NO / NA

Hot water systems suitable for the operating pressure YES / NO / NA

Vessels on Long International Voyages – 6 Air Changes / Hour YES / NO / NA

Electric Light to all Accommodation and Working Spaces YES / NO / NA

Adequate FW Tankage and Piping YES / NO / NA 2 Litres Emergency Fresh Water per Person YES / NO / NA

Bunk or Cot for each Person onboard YES / NO / NA 50% of Bunks fitted with Leeboard or Leecloth YES / NO / NA

Galley has cooker, sink and working surface YES / NO / NA Is the cooker secure? YES / NO / NA Is cooker gimballed YES / NO / NA Is gimballed cooker able to be locked off YES / NO / NA If yes, is a strap or bar fitted to secure the Cook YES / NO / NA

Adequate toilets with washbasins YES / NO / NA 1 Flushing Marine Toilet and 1 Washbasin for every 12 Persons YES / NO / NA Adequate stowage for personal effects for all on board? YES / NO / NA

Surveyor’s Use

22 22.1 22.2 22.2.2

22.2.3 22.2.4

22.2.5 22.2.6

PROTECTION OF PERSONNEL Deckhouse of Adequate Strength YES / NO / NA Bulwarks, Guardrails and Handrails Bulwarks or 3 Courses of Rails or taut Wires with top of Bulwark or top Course 1000mm above Deck. Distance between lowest Course and Deck not less than 230mm and between other Courses not less than 380mm YES / NO / NA

If proper working of Vessel would be impeded or there are not Persons frequently on Deck are alternative measures considered – see ISO 15085 YES / NO / NA

If yes, Describe arrangements If cockpit is open aft to sea are additional guardrails fitted So that no opening is wider than 500mm YES / NO / NA Are alternative arrangements made for Vessel in Cat 6 Where it is impractical to fit guardrails? If yes Describe:- YES / NO / NA

Adequate handrails for stairwells, ladders and decks without Bulwarks or Guardrails YES / NO / NA Adequate Handgrips, toeholds and handrails fitted in a RIB to Ensure Safety of all in worst Weather conditions likely YES / NO / NA

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22.3

22.3.1 22.3.2 22.3.3 22.3.4

22.4

22.4.3 22.4.4 22.4.5 22.4.6 22.4.7 22.4.8

Sailing Vessels

600mm High Bulwarks or 2 Courses of Rails or taut Wires around Working Decks supported at intervals of not less than 2200mm YES / NO / NA For Vessel under 9 metres length where crew do not leave the cockpit Bulwarks or a single Course of taut Wire not less than 450mm high with no vertical opening greater than 560mm YES / NO / NA For vessel with a headstay a fixed or drop nose Bow Pulpit at least as high as guardrails, except in way of a substantial bowsprit, and with closure at guardrail height YES / NO / NA Where Pulpit is open at centre for access to a Bowsprit Is there and efficient means of closure YES / NO / NA

And Jackstays fitted YES / NO / NA Safety Harnesses (Sail all, Motor 2 required)

Number fitted - Adult

Number fitted - Child Jackstays required on exposed Decks for attaching Harnesses Harness Fastening Points close to Companionway and at both sides of Cockpit YES / NO / NA If Guard Rails or Wires not provided or do not meet 22.2 or 22.3 Jackstays to be fitted full length of Decks YES / NO / NA Jackstays for Sailing Vessels in Cat 0, 1, 2, or 3 YES / NO / NA For Motor Vessels with Guard Rails at less than required height suitable signage to delineate Crew Only Deck Areas and alternative arrangements for Crew Protection YES / NO / NA With Open fronted Pulpit Jackstays extend right forward YES / NO / NA

22.5

Toe Rails For Sailing Vessel Toerail not less than 25mm high around Working Deck YES / NO / NA

22.6

Safe Location Safe Location for all Persons in a RIB or Non-Decked Vessel YES / NO / NA

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22.7

22.7.1

22.7.2

22.7.3

22.7.4

Surface of Working Decks

Surface of Working Decks to be Non Slip (circle option fitted)

Chequer Plate; Unpainted Wood; Moulded in Pattern; Non Slip Covering

Hatch Lids and Flat Coachroof Sides adequately Non Slip YES / NO / NA

Upper Surface of RIB Buoyancy Tubes has a Non Slip finish YES / NO / NA

22.8

Recovery of Persons from Water

Overside Boarding Ladder YES / NO / NA

Or Scrambling Net YES / NO / NA

extending from Weather Deck at least 600mm below Water YES / NO / NA

22.9

22.9.1.1 22.9.1.2 22.9.1.3

Personal Clothing Owner advised of responsibility to ensure:- YES / NO / NA

Clothing for each Person appropriate to sea and air temperature In sea temperature under 10 degrees Dry Suits or Immersion Suits for All Footwear for each Person with Non Slip Soles

22.10 Noise

Vessel meets Noise Level Requirements YES / NO / NA

23 &

Annex 2

MEDICAL STORE. Circle type provided.

(see latest M Notices which supersede the requirements in the Code) Category 0 Vessels Category A Medical stores

Category 1 Vessels Category B Medical stores

Category 2, 3 & 4 Vessels or Bare Boats Cat C Medical stores

(circle appropriate option)

24 TENDER (If fitted)

Marked with carrying capacity & max number? YES / NO / NA

25 25.1

REQUIREMENTS SPECIFIC TO THE USE OF THE VESSEL Taut Luff Storm Jib YES / NO / NA

Adequate facility to attach or hank on Storm Jib YES / NO / NA

Tri-Sail or Deep Reef Main (60% hoist) YES / NO / NA

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25.2 25.2.1.3 25.2.1.4 25.2 25.2.2.1

25.2.2.2 25.2.2.3 25.2.2.4 25.2.2.5

VESSEL ENGAGED IN COMMERCIAL TOWING Owner advised to consider duration of tow with regard to Safe Manning YES / NO / NA Relevant MSNs onboard giving guidance on Safe Towing YES / NO / NA Towing Arrangements Design of tow gear and lead of towline minimises overturning moment YES / NO / NA

Describe arrangements:- Tow hook or line to have positive means of release that will function under all operating conditions YES / NO / NA Tow hook or equivalent structure strong enough to withstand all loads imposed during towing operations YES / NO / NA Tow hook / line release mechanism to be controllable from all conning positions YES / NO / NA Towing arrangements appropriate to task in hand and Maintained to ensure in an efficient working condition YES / NO / NA

25.2.3 25.2.3.1

25.2.3.2 25.2.3.3

WEATHERTIGHT INTEGRITY Doorways in superstructure, deckhouse and exposed machinery Casings on the Weather Deck that access below deck spaces should be efficient and Weathertight YES / NO / NA

Weathertight Doors to be secured closed when towing YES / NO / NA

Doors to be marked “Keep Closed when Towing” YES / NO / NA

Machinery and Space Vents required to be Open during Towing are at high level as protection from downflooding YES / NO / NA Air pipes and vents as far inboard as possible and fitted With automatic mans of closure when flooding the compartment would compromise the safety of the Vessel YES / NO / NA

25.2.4

THE TOWED VESSEL Vessel, pontoon or barge towed to sea from a place in the UK surveyed and issued with appropriate Load Lone Certificate YES / NO / NA (See 25.5 re Non Self Propelled Vessel)

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25.3

25.3.1 25.3.2 25.3.3

25.3.3.1

25.3.3.2

CARGO CARRYING All Cargo to be stowed and secured in a safe manner Strength of securing points adequate YES / NO / NA Free drainage of water from Cargo YES / NO / NA Safe access in way of Cargo stows YES / NO / NA Unobstructed visibility from the Wheelhouse YES / NO / NA Cargo hatchways to dry cargo holds of efficient, weathertight construction YES / NO / NA

Describe hatchway arrangements:- Cargo hatchway normally 760mm high or more YES / NO / NA Hatch covers and coamings withstand 1.5 tonnes / m

2 YES / NO / NA

Efficient means of hatch closure YES / NO / NA

Describe- Hatch cover able to withstand load of any cargo stowed on it YES / NO / NA Reduced height of hatch coaming or flush hatch specially Considered by CA. Give details:- YES / NO / NA

25.4

25.4.1 25.4.2 25.4.3 25.4.4 25.4.5 25.4.6

25.4.7 25.4.8 25.4.8 25.4.8

VESSEL FITTED WITH A DECK CRANE

See 11.6 regarding Stability Generally a vessel fitted with a deck crane should be a decked vessel. Is vessel a decked vessel YES / NO / NA Is vessel’s structure and crane supporting structure of sufficient strength YES / NO / NA Have load tests been conducted to verify the safe operation of the crane or other lifting device, its foundation and supporting structures? YES / NO / NA Is an inclinometer fitted to guide the crane or lifting device operator? YES / NO / NA Are relevant notices fitted showing:

Maximum permitted load and outreach YES / NO / NA

Means of determining operating radius and SWL YES / NO / NA

Openings leading below deck that must be secured closed YES / NO / NA

All persons to be above deck before lifting YES / NO / NA Does lifting system incorporate counter balance weights YES / NO / NA (If yes to be specially considered by the MCA) CA to be satisfied that safety of vessel is not endangered by lifting operations YES / NO / NA Are means provided for efficient stowing of cargo and loose equipment during lifting operations YES / NO / NA Are instructions to skipper on Safety Procedures to CA satisfaction YES / NO / NA

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25.6 26.6.2 25.6.2.1

25.6.2

25.6.3 *5.1.2.3 *5.4 *7.3 *11 *13 *19.5 *21 *22 *22.4 *22.8 *22.8.1 *22.8.2 *22.8.3 *22.8.4 *22.8.5 *22.8.6 *26

VESSEL ENGAGED AS A PILOT BOAT A Small Commercial Vessel Engaged as a Pilot Boat A Small Commercial Vessel engaged as a Pilot Boat to comply with 25.6.3 paras

marked with an *

Are other measures provided to prevent persons falling overboard if no safety rail system as required by *22.4 or 25.6.3 is fitted> YES / NO / NA

Dedicated Pilot Boat * Items

Is normal access to open deck forward facing YES / NO / NA Are pilot boarding activities visible from helm position and Adequate in both vertical and horizontal planes YES / NO / NA Is Vessel fitted with a petrol engine YES / NO / NA Does vessel carry an approved Stability Information Booklet YES / NO / NA Pilot Boats to be provided with immersion suits for all onboard List number of survival suits provided ___ 4 Parachute illuminating flares to be provided YES / NO / NA 6 Red Rocket Parachute Flares to be provided YES / NO / NA 2 Line Throwing Appliances to be provided YES / NO / NA Permanently mounted searchlight to be provided YES / NO / NA For non-seagoing pilot boats, seating commensurate with vessel’s expected operating conditions to be provided YES / NO / NA Sidedecks to have a minimum width of 400mm YES / NO / NA Sidedecks to be adequately illuminated YES / NO / NA Safety Rail System – see 25.6.2.2 above Rescue Retrieval Equipment to be Provided Transom Steps and / or ladder YES / NO / NA 2 Buoyant Lines of not less than 18m with Rescue Quoit YES / NO / NA Means to bring a Person to the Retrieval Point YES / NO / NA Ladders to be Suitable YES / NO / NA Protection from Propellers YES / NO / NA Retrieval Tests Witnessed by Surveyor, Describe Manning and Crew Qualifications Owners advised to Note Code Requirements YES / NO / NA

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REPORT BY THE SURVEYOR ON THE MATERIAL CONDITION OF THE VESSEL

(a current out of water photograph must accompany this survey)

Identify reason for Coding below:-

1. New Build YES / NO

2. Used at Initial Survey YES / NO

3. Re-Coding Inspection (5

th Year or after Cancellation)

YES / NO

4. Transfer from another CA YES / NO

5. Overseas Vessel operating in UK Waters (under SI [1998/1609 or 1998/2771])

YES / NO

Place an X in the box to indicate the condition of the vessel when seen out of the water. Headings below are for guidance and may not be applicable to the vessel concerned. Surveyors should add as seen fit. If deterioration is sufficient to preclude issue of a Certificate, Surveyors are to advise the Owner / Managing Agent accordingly and not sign the form until repairs are completed to their satisfaction.

Each section to be classed as either:-

A. Condition satisfactory, no sign of significant deterioration at present

B. Deterioration evident, but will not immediately compromise Vessel’s Safety

If B listed Owner / Managing Agent is to initial to confirm his awareness of the problem

No. Description A B

External Examination

1 Keel and Keel to Hull Joint

2 Rudder Blade and Hangings

3 Shaft, Propeller and associated Sterngear

4 Skin Fittings

5 Underwater Hull

6 Cathodic Protection

7 Topsides

8 Deck

9 Deck Fittings

10 Chain Plates and Shroud Anchorages

11 Windows

12 Steering Gear

13 Mast and Rig (general condition views from the deck)

14

15

Internal Examination

16 Skin Fittings including Pipework and Toilets

17 Internal Structure: Bulkheads, Frames, Floors, Longitudinals, Engine Bearers, Deck Joint

18 Shroud Attachment and Reinforcement

19 Engine Mounting

20 Engine Pipework

21 Electrical Wiring

22 Keel Attachment and Surrounding Area

23 Steering Gear and Emergency Steering

24 Tanks

25 Sternglands, Sterntube and Propeller Shaft

26 Cathodic Protection

27

28

Surveyors Use

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DECLARATIONS A. By the Surveyor

I have examined the vessel _____________Unique Number _____________at ______________ (OW) on ____________________ and ___________ (IW) on ________________ (an out of water photograph is attached)

I believe that the vessel complies with the requirements of the ‘The Safety of Small Commercial Sailing/Motor Vessels, a Code of Practice MGN 280. I submit the equivalent provisions as follows:-

Code Section N/A Alternative provision N/A Date: ___________________

Name of IIMS Nominated Surveyor: FRASER NOBLE Signature:-

B. By the Owner/Managing Agent (Delete as appropriate). I declare that the vessel is designed, built and equipped as described on this form and I hereby undertake: 1. To maintain the vessel in a sound and seaworthy condition. 2. To report any changes to the details shown on this form. 3. To notify the Certifying Authority of any collision or grounding, fire or other event causing major damage. (Any

repairs must be approved by the IIMS) 5. To make the vessel available for examination by the MCA inspectorate or to the Certifying Authority at any time

during the validity of this certificate. 6. The Owner agrees to comply with the Marpol Clean Seas Act and the Vessel Manning Procedures contained within

MGN280. 7. To submit a photocopy of this page with the appropriate fee on the due date in return for an annual hard

card Certificate. (A three month period of grace is given before the certificate will be cancelled.)

8. To keep the SCV certificate, the SCV2, and the annual card certificate on board the vessel at all times. 9. That the manning and operation of the vessel complies with annex 3 in MGN 280. 10. That I will inform the IIMS IMMEDIATELY if the Vessel is sold at which point this certificate will be cancelled.

Signature of Owner

Signature ___________________Print Name ___________________ Dated ____________

Cat 0 & Cat 1 vessels plus all work and pilot boats require annual examinations by an IIMS surveyor.

ANNUAL REVIEW SIGNATURE SECTION

First annual examination-to be carried out by: Owner/Agent/Marine Surveyor’s (delete as Rqd) signature ______________________________ Print name____________________________ Date Review Carried out___________________

Second annual examination-to be carried out by Owner/Agent/Marine Surveyor’s (delete as Rqd) signature ______________________________ Print name____________________________ Date Review Carried out___________________

Third annual examination must be carried out by an IIMS Examiner signature ______________________________ Print name____________________________ Date Review Carried out___________________

Fourth annual examination-to be carried out by Owner/Agent/Marine Surveyor’s (delete as Rqd) signature ______________________________ Print name____________________________ Date Review Carried out___________________

Fifth Year Survey must be carried out by an IIMS Examiner. This is an out of water survey that must be completed by ___________________.

of 32 WB2/02/14

EMBED OR ATTACH OUT OF WATER AND OTHER PHOTOGRAPHS HERE

APPENDIX J

Heel Test Form

IIMS Certifying Authority Doc Ref. MVFHTR-3

Issue 3 15-05-2013

MOTOR VESSEL FREEBOARD MEASUREMENT AND HEEL TEST FOR MGN 280

IIMS CA - Motor Vessel Freeboard and Heel Test Report Page 1 of 4

Surveyor Name Date of Test:

Vessel Name Unique No.

Area Category

LOA m Beam m

LWL m Draft m

Note 1: Length and beam should be measured or from known accurate source.

Note 2: Tests are to be undertaken with the vessel in full load condition, that is, fully fitted out with all fixtures and fittings, all fuel, fresh water, soil, ballast or other tanks 100% full and laden with the full number of passengers and weight of cargo she is to be certificated for. Passengers may be substituted with weights at 75 kgs per person.

Note 3: Displacement may be either estimated or known. In either case the source of the information must be shown.

Application: Motor Vessels with Cargo or Passengers and Cargo (where Cargo ˂ 1000kg + not including RIBs)

Code Paras for Freeboard Measurement

12.2.2.1.1 Continuous Weather Deck not Stepped. Raised or Recessed

12.2.2.1.2. Continuous Weather Deck that is Stepped. Raised or Recessed

12.2.2.1.3 Open Boat

Code Paras for Heel Test

11.4.1 Vessel up to 15 metres in length

11.4.2 Vessel over 15 metres in Length (GM Calculation Required)

Code Para with both Passengers and Cargo

11.4.3 Tests to be carried out twice. Once with both Passengers and Cargo and secondly with Passengers only.

Record Load Condition:-

Item Capacity Weight (kg) Comment if Required

Lightship Displacement (fully fitted and equipped)

Known or Estimated (circle)

Fuel Oil

Fresh Water

Ballast / Sea Water

Black / Grey Water

Lube or Hydraulic Oil

Other Fluids

Displacement with Full Fluids

All Persons Onboard

Cargo

Other (e.g. Dive Gear)

Full Load Displacement as Tested

(must correspond to passenger / cargo capacity shown on vessel’s certificate)

Test Location

Mooring Details Wind Speed

Wave Heights Tides / Currents

Test Procedure Freeboard is measured down from the lowest point of the weather deck (this may be at scuppers) to the water. The fore and aft position of freeboard measurement should be recorded and both upright and heeled freeboards should be recorded on each side of the vessel. Place all persons and cargo in normal positions and measure upright freeboards each side. Assemble all persons outboard along one side as close to deck edge as practicable. Cargo may remain in its normal stowage position and 1 person may remain at helm. Measure heel angle and heeled freeboard that side and record. Return persons to original position and check that heel indicator reading has returned to zero. Assemble all persons along other side as close to deck edge as practicable. Measure heel angle and heeled freeboard that side and record. Return persons to original position. Check that heel indicator reading has returned to zero.


Issue 3 15-05-2013



FREEBOARD REQUIREMENTS: Vessel upright with full Passenger and Cargo Loads (person = 75kg)

1. Boat with Continuous Watertight Weather Deck not Stepped, Recessed or Raised

Freeboard from lowest point of weather deck to water should be not less than

300 mm for 7 metres long or under and 750 mm for 18 metres in long or over

2. Boat with Continuous Watertight Weather Deck that is Stepped, Recessed, or Raised

Freeboard from lowest point of the weather deck to water should be not less than:-

200 mm for 7 metres long or under and 400 mm for 18 metres long or over

And the average freeboard over the length of the vessel should be not less than:-

300 mm for 7 metres long or under and 750 mm for 18 metres in long or over (as for the lowest freeboard on a vessel with a continuous watertight weather deck)

Raised portion(s) of the deck should extend across the full breadth of the vessel

3. Open Boat

to have a clear height of side (waterline to lowest point of gunwale*) not less than:-

400mm for 7 metres long or under and 800mm for vessels 18 metres long or over

* may be top of gunwale capping or wash strake above if fitted

Circle 1, 2 or 3 above to indicate the type of Vessel

For vessel lengths between 7m and 18m freeboard should be determined by linear interpolation

PASSENGERS AND CARGO - HEEL TEST AND LOWEST FREEBOARD MEASUREMENTS

UPRIGHT HEELED

Position Deck Edge Downflooding Point if Lower

Deck Edge Downflooding Point if Lower

Angle

Required 75 75 Max 7o

Port Actual

Starboard Actual

Average Actual

Enter Pass / Fail

Longitudinal Position of Freeboard Measurement (for future checks)

Details of Heel Angle Indicator or Pendulum

Note 4: Record details and accuracy of equipment or instrument used to measure heel angle.

Note 5: Heel angle of 10 degrees may be accepted if heeled freeboard ≥ upright freeboard required.

Note 6: If an engine air intake or similar is fitted in hull and able to take in water enter height at Downflooding Point.

AVERAGE FREEBOARD MEASUREMENT IF DECK STEPPED, RAISED OR RECESSED Length x Freeboard of Raised Part(s) + Length x Freeboard of Low Part(s) / Total Length

Average Freeboard Required

Measurements:- L1 x F1 L2 x F2

Length (L1)of Raised Deck(s)

Freeboard (F1) to Raised Deck(s)

Length (L2) of Low Deck(s)

Freeboard (F2) to Low Deck(s)

(L1 x F1) +( L2 x F2)

Overall Length (L1 + L2)

Average Freeboard Calculated ((L1 x F1) +( L2 x F2)) / (L1 + L2) in mm


Issue 3 15-05-2013



PASSENGERS ONLY - HEEL TEST AND LOWEST FREEBOARD MEASUREMENTS

UPRIGHT HEELED

Position Deck Edge Downflooding Point if Lower

Deck Edge Downflooding Point if Lower

Angle

Required 75 75 Max 7o

Port Actual

Starboard Actual

Average Actual

Pass / Fail

Longitudinal Position of Freeboard Measurement

Details of Heel Angle Indicator or Pendulum

Note 4: Record details and accuracy of equipment or instrument used to measure heel angle.

Note 5: Heel angle of 10 degrees may be accepted if heeled freeboard ≥ upright freeboard required.

Note 6: If an engine air intake or similar is fitted in hull and able to take in water enter height at Downflooding Point.

11.4.2 Heeling Moment – Metacentric Height – For Vessels over 15 metres LOA Required Initial GM is 0.5m if using estimated displacement or 0.35m if displacement is known and verified. Heeling moment is calculated as follows:-

HM = w x d where w = mass of weight moved in kg – this is total of persons d = distance moved – this must be measured but will normally be normally approximately half the beam

Weight (w) in kg x Distance (d) in m = Heeling Moment (HM) kgm

x =

GM is calculated as follows:-

GM = (57.3 x HM) / (θ x ∆) where θ = heel angle in degrees and ∆ = displacement

Angle of heel (degrees) x Vessel Displacement kg = (θ x ∆)

x =

(57.3 x HM) / (θ x ∆) =

/ =

So GM Calculated =

And GM Required = 0.35m

Or = 0.50m

Vessel Pass or Fail

Circle GM Required and Pass or Fail as Appropriate Photographs Photographs should be supplied with the heel test report to show both the load condition and the heeled condition on at least one side.


Issue 3 15-05-2013



MCA Code Minimum Freeboard Requirements Interpolated

Boat Length LOA

Continuous Weather Deck NOT Stepped, Recessed or Raised

(mm)

Continuous Weather that IS Deck Stepped, Recessed or Raised

(mm)

AVERAGE Freeboard Required if Deck IS Stepped, Recessed

or Raised (mm)

7m 300 200 300

7.5m 320 209 320

8.0. 340 218 340

8.5m 361 227 361

9.0m 382 236 382

9.5m 402 245 402

10.0m 422 255 422

10.5m 443 264 443

11.0m 463 273 463

11.5m 484 282 484

12.0m 505 291 505

12.06m 508 292 508

12.5m 525 300 525

13.0m 545 309 545

13.5m 566 318 566

14.0m 586 327 586

14.5m 607 336 607

15.0m 627 345 627

15.5m 648 355 648

16.0m 668 364 668

16.5m 689 373 689

17.0m 709 382 709

17.5m 730 391 730

18.0m 750 400 750

18.5m 750 400 750

19m 750 400 750

19.5m 750 400 750

20.0m 750 400 750

20.5m 750 400 750

21.0m 750 400 750

21.5m 750 400 750

22.0m 750 400 750

APPENDIX K

MCA Report Procedure



Appendix K - MCA Monthly Reports

(including Registry reports)

1. The CA Administrator is to provide a Monthly statement of the CA Register

to the MCA using the following procedure:

2. The CA Administrator is to interrogate the ACT database as follows:

a. Go to Look Up, Contact and in the first field select:

Membership Status – second field select Contains third field select Vessel

and click - OK

b. When the list of vessels appears, click on Membership Status and OMIT all

Archived and applicant vessels from list

c. Go to Options (top RH Corner) click on customize columns

d. Using the fields in the LH box – highlight the required field and then click

the > arrow to place the columns into the LH Box.

e. The order of columns is as follows:

Membership Status

Contact (Vessel Name)

Official Number

Base port

Max Weight

Length

Max No of Persons

Company (ie Owners Name)

Mobile phone - Owners contact Number (ie Mobile or email))

Address 1

Address 2

Address 3

City

Post Code

County

Country

Membership Number (ie Unique Number)

Category

Cert Issued - ie date 5 yr Cert issued

Out of Water Date

Date Due 5 (5th Year Inspection due)

Certificate suspended (Yes/No)

Suspension date

Type of certificate (SCV/WB/RIB)

Year Built

Certificate Suspension Reason

Registry (*)

OK

ACTIONED BY

CA Administrator

3. Registry (*) is to assist in the completion of 5c below

4. Tag all and Go to Tools in the top menu Click on export to Excell

5. Once the export is complete, open the Excell Spreadsheet and take the following

actions:

a. CHANGE ALL DATES TO UK FORMAT – do a random check to ensure

dates have transferred across correctly. Centre dates within column

b. Highlight all files including the headings.

c. Go to Data sort and sort all files by the Registry Column

d. Go through the Registry Column and remove all Non UK (MCA)

registered vessels and place them in a new spreadsheet, delete the vessels

from the original spreadsheet.

e. Go back to Data sort and re-sort the vessels using the Membership Status

Column.

f. Cut and paste all the Suspended Vessels into a new TAB deleting the

originals from the Registry sheet, check all vessels have a reason for

suspension and a date when they were suspended (check date format is

correct)

g. Go back to Data sort and re-sort the vessels using the Membership Unique

Number column

h. Go back to the first (main) spreadsheet and check that all vessels have N/A

(not applicable) in the vessel suspended column

i. Go to the Certificate Issued, OOW date and 5yr date due columns on each

spread sheet and check that dates have transferred correctly. If not make

changes to correct the dates.

j. Go to the tab at the bottom of each spread sheet and rename the TABS as

follows:

1. IIMS Vessel Register

2. IIMS Suspended Vessels Register

k. When all above is complete, email the spread sheet to the MCA at the

following address: [email protected] and a copy to

Fraser Noble: [email protected]

6. Go to the 2nd spreadsheet with non UK REGISTRY Vessels and split the

vessels into the different registry’s (countries) one to each spread sheet and name

each spreadsheet with each individual registry (eg, Cayman Island, BVI etc)

7. Send each individual spread sheet to each of the registries (see registry list)

8. NOTE: Jersey Registry Report is different to the other registries and must include

the following information:

a) Official Number for each vessel

b) Operating limits for each vessel

c) Due date of next survey

Issue No: 09




APPENDIX L

Annual Certificate

Bareboat Charter

Draft ANNUAL

Cert MLC Bareboat Charter

FRONT

BACK

APPENDIX M

Annual Certificate

MLC 2006 Compliant

Draft ANNUAL

Cert MLC Compliant

FRONT

BACK

APPENDIX N

Annual Certificate

MLC 2006 Not applicable

Draft ANNUAL

Cert MLC Not Applicable

FRONT

BACK

APPENDIX O

5 Year Certificate MLC Compliant



Version date: IIMS/CA/10/13

SMALL COMMERCIAL VESSEL CERTIFICATE

The Committee of the IIMS Certifying

Authority

Name of Vessel: Official No: Hin No: Port of Registry: Gross Tonnage: Maximum No of Persons to be carried (including crew members) Passengers: Crew:

Unique Identification No : Name & Contact Details of Owner/Managing Agent: Length Overall: m Beam m Load Line Length: Date of Build:

This is to certify that the above named vessel was examined by Mr at ________________ on _________________ and found to be in compliance with the requirements of the Code of Practice for the Construction, Machinery, Stability, Operation, Manning and Examination of Sailing or Motor Vessels, of up to 24 metres Load Line length, that do not carry more than 12 passengers by compliance with the equivalent provisions in the Annex to MGN 280 (M). This certificate will remain in force until ___________________ subject to the vessel, its machinery and equipment being efficiently maintained, annual examinations and manning complying with the Code of Practice, and to the following conditions: The permitted area of operation is: - Cat ………………………………………… MLC Endorsement: This vessel is compliant with the UK National Legislation implementing the

Maritime Labour Convention, 2006 Operating Restrictions: ……………………………………….

………………………………………. Issued at IIMS HQ, PORTCHESTER UK on _____________________ For and on behalf of UK MARITIME & COASTGUARD AGENCY Name: Carol Allen Signature …………………………………………

(Details of Annual Examinations are recorded on SCV2 held on board the Vessel) Further clarification of the validity of this certificate can be obtained the from the Certifying Authority

THIS CERTIFICATE IS TO BE HELD ON THE VESSEL AT ALL TIMES

5 YEAR CERTIFICATE

APPENDIX P

5 Year Certificate Bareboat Charter

MLC Not applicable






Authority



This is to certify that the above named vessel was examined by Mr at ________________ on _________________ and found to be in compliance with the requirements of the Code of Practice for the Construction, Machinery, Stability, Operation, Manning and Examination of Sailing or Motor Vessels, of up to 24 metres Load Line length, that do not carry more than 12 passengers by compliance with the equivalent provisions in the Annex to MGN 280 (M). This certificate will remain in force until ___________________ subject to the vessel, its machinery and equipment being efficiently maintained, annual examinations and manning complying with the Code of Practice, and to the following conditions: The permitted area of operation is: - Cat ………………………………………… MLC Endorsement: This vessel may only be used on bareboat charter, for the sport or pleasure of the

charterer(s), and there shall not be any paid crew onboard whatsoever. Operating Restrictions: ……………………………………….




5 YEAR CERTIFICATE

APPENDIX Q

5 Year Certificate MLC Not Applicable






Authority



This is to certify that the above named vessel was examined by Mr at ________________ on _________________ and found to be in compliance with the requirements of the Code of Practice for the Construction, Machinery, Stability, Operation, Manning and Examination of Sailing or Motor Vessels, of up to 24 metres Load Line length, that do not carry more than 12 passengers by compliance with the equivalent provisions in the Annex to MGN 280 (M). This certificate will remain in force until ___________________ subject to the vessel, its machinery and equipment being efficiently maintained, annual examinations and manning complying with the Code of Practice, and to the following conditions: The permitted area of operation is: - Cat ………………………………………… MLC Endorsement: This vessel shall not proceed more than 60 miles from a UK safe haven or on an

international voyage, and shall only operate from UK ports Operating Restrictions: ……………………………………….




5 YEAR CERTIFICATE

APPENDIX R

5 Year Certificate neither compliant or

non compliant






Authority



This is to certify that the above named vessel was examined by Mr at on and found to be in compliance with the requirements of the Code of Practice for the Construction, Machinery, Stability, Operation, Manning and Examination of Sailing or Motor Vessels, of up to 24 metres Load Line length, that do not carry more than 12 passengers by compliance with the equivalent provisions in the Annex to MGN 280 (M). This certificate will remain in force until ___________________ subject to the vessel, its machinery and equipment being efficiently maintained, annual examinations and manning complying with the Code of Practice, and to the following conditions: The permitted area of operation is: - Cat MLC Endorsement: Operating Restrictions: Issued at IIMS HQ, PORTCHESTER UK on For and on behalf of UK MARITIME & COASTGUARD AGENCY Name: Carol Allen Signature …………………………………………



5 YEAR CERTIFICATE

APPENDIX S

Tonnage Registry List



Appendix S - List of Registries

LIST OF REGISTRIES


Red Ensign Group

Bermuda Not approved

British Virgin Islands Approved

Cayman Islands Approved

Gibraltar Not approved

Isle of Man Approved


Anguilla Not approved

Falkland Islands Not approved

Guernsey Approved

Jersey Approved

Montserrat Not approved

St Helena Not approved

Turks & Caicos Islands Not approved

Issue No: 01

Date: Nov 2014

APPENDIX T

BVI Certificate of Tonnage form

Government of The

British Virgin Islands CERTIFICATE OF SURVEY (TONNAGE MEASUREMENT) OF

A VESSEL UNDER TWENTY FOUR METRES LOAD LINE LENGTH

MERCHANT SHIPPING ACT 2001

Name of Ship

Port of intended registry Hull I.D No. Official number, if there has

been any former registry Whether a sailing, steam or motor ship. If steam or motor ship, how propelled

Where built When built Name and address of builders

Number of decks ………. Number of masts …….... Rigged ……………..…… Stem ………….……….. Stern ……….………….. Build ………………….. Framework and Description of vessel Number of Hulls ……….. Number of bulkheads …..

Overall length…………………………………

Main Breadth …………………………………

Depth ………………………………………….

Metres Centimetres

PARTICULARS OF TONNAGE The tonnage of this Vessel, as detailed on the back hereof is:- GROSS AND NET TONNAGE ………………………………………. tons

I, the understated appointed Measurer, having measured the above-named Vessel, hereby certify that the above particulars are true. Dated at … …………………………………. (place of Measurement) this ………………….… day of ………..……………………… 20 ……. ……..………………………………………… Measurer Authorized by ………………………………………………..

Examined by …………………………………..

Date ……..……………………………

Measurer’s Address:

Official Stamp

REG. FORM NO. 1

CERTIFIED EXTRACTS OF PARTICULARS SUPPLIED BY BUILDERS, OWNERS OR ENGINE MAKERS

PARTICULARS OF PROPELLING ENGINES (if any) No. of sets of engines .. .. .. .. .. .. .. .. .. . …..……………………………………………………………...

No. of Shafts .. .. .. .. .. .. .. .. .. .. .. .. .. .. .………………………………………………………………….

Description of engines .. .. .. .. .. .. .. .. .. .. …………………………………………………………………..

Number of cylinders in each set .. .. .. .. .. .. …………………………………………………………………..

BHP .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. …………………………………………………………………..

Serial No. (s) .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . ………………………………………………………………….

When Made .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. …………………………………………………………………..

Name and addresses of makers .. .. .. .. .. .. …………………………………………………………………..

.………………………………………………………………….

…………………………………………………………………..

…………………………………………………………………..

Speed .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ……………………………………………………………………

…………………………………………………………………..

Measurer

TONNAGE CALCULATION

Length X Breadth X Depth TONS

……………….. X .…………………. X ………………… X 0.16 …………………... = ………………

PLUS

Break, or Breaks, if any, extending from side

To side above line of deck.

Mean Length X Mean Breadth X Mean Height

…………….. X ………………… X ………………. = ………………. X 0.35 = …….………...

GROSS and

NET TONNAGE = …..………………..

===========

APPENDIX U

Cayman Islands

Certificate of Tonnage form

†† As determined in accordance with Regulation 14(4) of the Merchant Shipping (Tonnage) Regulations, 2002, the tonnage is the gross tonnage and net tonnage

CISR 613

Rev 02/05

CERTIFICATE OF SURVEY FOR A CAYMAN ISLANDS SHIP OF LESS THAN 24 METRES IN LENGTH

Issued under the provisions of

THE MERCHANT SHIPPING LAW (2004 REVISION)

PARTICULARS OF SHIP

NAME OF SHIP PORT OF REGISTRY OFFICIAL NUMBER

WHERE BUILT MATERIAL USED TO CONSTRUCT HULL SIGNAL LETTERS

(including Name and Address of Builders)

METHOD OF PROPULSION (for example, sail, steam, motor, dumb etc.)

DATE MEASURED

NUMBER, YEAR AND PORT OF PREVIOUS REGISTRY (IF ANY)

TYPE OF SHIP (for example, dry cargo, oil tanker,

passenger, pleasure yacht etc.) DATE KEEL LAID*

* Date on which keel was laid or the ship was at a similar stage of construction, or date on which the ship underwent alterations or modifications of a major character, as

appropriate

PRINCIPAL DIMENSIONS† PARTICULARS OF ACCOMMODATION

LENGTH OVERALL metres NUMBER OF SEAMEN (INCLUDING

APPRENTICES) FOR WHOM

ACCOMMODATION IS PROVIDED:

LENGTH metres

BREADTH metres NUMBER OF PASSENGERS FOR WHOM

ACCOMMODATION IS PROVIDED:

MOULDED DEPTH metres

MOULDED DRAUGHT metres † Dimensions as defined in Regulation 2 of the Merchant Shipping (Tonnage) Regulations, 2002

ENGINE PARTICULARS

DESCRIPTION OF ENGINES NAME & ADDRESS OF ENGINE MAKERS WHEN MADE

NUMBER OF SETS NUMBER OF SHAFTS ESTIMATE BRAKE POWER‡ (kW)

NUMBER OF CYLINDERS (each) DIAMETER OF CYLINDERS (mm) LENGTH OF STROKE (mm)

ESTIMATED SPEED (knots) SERIAL NUMBER(S)

‡ In the case of multi-engined ships, the figure for estimated power should show the total propulsive power and not the power for each engine

The tonnage of this ship, in accordance with her Cayman Islands Tonnage Certificate is:

TONNAGE††

........................... I, the undersigned Surveyor appointed by the Government of the Cayman Islands, having surveyed the above named ship, hereby certify

that the above particulars are true.

PLACE OF ISSUE:

Official

Stamp DATE OF ISSUE:

SIGNED:

Signature of duly authorised official issuing the Certificate

NAME:

ADDITIONAL INFORMATION FOR PLEASURE YACHTS

NUMBER OF HULLS HULL IDENTIFICATION NUMBER(S) NUMBER OF MASTS

STERN STEM TYPE OF RIG

TONNAGE CALCULATION

LENGTH OVERALL (m) BREADTH (m) DEPTH (m) TONNAGE

x 0.16

MEAN LENGTH OF BREAK (m) MEAN BREADTH OF BREAK (m) MEAN HEIGHT OF BREAK (m)

x 0.35

x 0.35

TONNAGE

NOTES:

1. The following definitions shall apply-

“length overall” means the distance between the foreside of the foremost fixed permanent structure and the afterside of the aftermost permanent

structure;

“length” means the greater of the following distances-

(a) the distance between the fore side of the stem and the axis of the rudder stock; or

(b) the distance measured from the fore side of the stem, being 96 per cent of the distance between that point and the aft side of the stern, the points and measurements being taken respectively at and along a waterline at 85 percent of the least moulded depth of the ship. In the case of a ship

having a rake of keel the waterline shall be parallel to the designed waterline;

“breadth” means the maximum breadth of the ship, measured amidships to the moulded line of the frame in a ship with a metal shell and to the outer

surface of the hull in a ship with a shell of any other material;

“moulded depth”, and in case of a ship of less than 24 metres “depth”, means the vertical distance measured from the top of the keel of a metal ship, or in wood and composite ships from the lower edge of the keel rabbet, to the underside of the upper deck at side, or, in the case of a ship which is not

fully decked, to the top of the upper strake or gunwale, provided that-

(a) where the form at the lower part of the midship section is of a hollow character, or where thick garboards are fitted, the distance is measured from the point where the line of the flat of the bottom continued inwards cuts the side of the keel;

(b) in the case of a glass reinforced plastic ship where no keel member is fitted and the keel is of open trough construction, the distance is measured

from the top of the keel filling, if any, or the level at which the inside breadth of the trough is 100 millimetres, whichever gives the lesser depth; (c) in ships having rounded gunwales, the distance is measured to the point of intersection of the moulded lines of the deck and side shell plating,

the lines extending as though the gunwales were of angular design; and

(d) where the upper deck is stepped and the raised part of the deck extends over the point at which the moulded depth is measured, the distance is measured to a line of reference extending from the lower part of the deck along a line parallel with the raised part; and for the purposes of this

definition-

(i) “upper deck” means the uppermost complete deck exposed to weather and sea, which has permanent means of weathertight closing of all openings in the weather part thereof, and below which all openings in the sides of the ship are fitted with permanent means of

watertight closing. In a ship having a stepped upper deck, the lowest line of the exposed deck and the continuation of that line parallel to

the upper part of the deck is taken as the upper deck; and (ii) “weathertight” means that in any sea conditions water will not penetrate into the ship;

“moulded draught” means-

(a) for ships assigned load lines in accordance with the Load Line Regulations, the draught corresponding to the Summer Load Line (other than timber load lines);

(b) for passenger ships, the draught corresponding to the deepest subdivision load line assigned in accordance with Regulation 13 of Chapter II-1 of

the Annex to SOLAS; (c) for ships to which no load line has been assigned but the draught of which is restricted by the Director, the maximum permitted draught; and

(d) for other ships, 75 per cent of the moulded depth amidships;

2. The tonnage of a ship shall be the sum of- (a) the product of multiplying together its length overall, extreme breadth over the outside hull and depth in metres and multiplying the resultant

figure by 0.16; and

(b) the tonnage of any break or breaks, calculated for each break by multiplying together its mean length, mean breadth, and mean height in metres

and multiplying the resultant figure by 0.35.

3. Tonnage shall be expressed to two decimal places, the second decimal place being increased by one if the third decimal place is 5 or more.

4. For vessels clearly under 24m in length (L) there is no need to show this dimension on the Certificate of Survey. However, if the vessel is at or around 24m in length both ‘length’ and ‘overall length’ must be shown.

APPENDIX V

Guernsey


REGISTRY OF BRITISH SHIPS

CERTIFICATE OF SURVEY (TONNAGE MEASUREMENT) OF A VESSEL (Other than a Fishing vessel) UNDER 24 METRES LOAD LINE LENGTH

Issued under the provisions of the Merchant Shipping (Bailiwick of Guernsey) (Tonnage) Regulations 2009

Name of Ship

Port of Proposed Registry : GUERNSEY

Model Name Hull I.D No./ Yard No. Official number, if there has

been any former registry

Whether a sailing or motor ship. If motor ship, how

propelled


Number of decks:

Number of masts: Rigged:

Metres Centimetres

Stem: Stern:

Overall length

Build: Main Breadth

Framework/ Construction Material: Description of vessel:

(circle the description applicable)

……………………………………… Commercial Yacht/ Pleasure Yacht /Other……………………………....

Depth

Number of Hulls: Number of bulkheads:

(Dimensions as defined in Part V of the Merchant Shipping (Bailiwick of Guernsey) (Tonnage) Regulations 2009)

PARTICULARS OF TONNAGE

The tonnage of this Vessel, as detailed on the reverse side of this Certificate is:-

GROSS AND NET TONNAGE ………………………………………. Tons

X 2.83 = ……………………………………. M

3 (cubic metres)

I, the understated appointed Measurer, having measured the above-named Vessel, hereby certify that the above particulars are true. Dated at … ……………………………………………………..……………. (place of Measurement) this ………………….… day of ………..……………………… 20 ……. ……..……………………..…………….…………………………… Measurer (full name & signature) Authorised by …………………………….………………………………..

To be completed by Parent Body

Examined by ……………………………………………………………..

Date ……..…………………………… (dd/mm/yyyy)

Measurer’s Address:

Official Surveying Organisation Stamp:

SURVEY FORM : GTMSU24/0209


PARTICULARS OF PROPELLING ENGINES

(if any)

Name and full addresses of makers:

…………………………………………………………………..

.………………………………………………………………….

…………………………………………………………………..

…………………………………………………………………..

…………………………………………………………………..

…………………………………………………………………..

.………………………………………………………………….

…………………………………………………………………..

Measurer :

No. of sets of engines:

No. of Shafts:

Description of engines:

Number of cylinders in each set:

Total Engine Power:

Serial No. (s):

When Made:

TONNAGE CALCULATION Length X Breadth X Depth X 0.16 TONS

……………….. X .…………………. X ………………… X 0.16 …………………... = ………………

PLUS

Break, or Breaks, if any, extending from side to side above line of deck.

Mean Length X Mean Breadth X Mean Height

…………….. X ………………… X ………………. = ………………. X 0.35 = …….………...

GROSS and

NET TONNAGE = …..……………….

=============

SURVEY FORM : GTMSU24/0209

APPENDIX W

Isle of Man


CERTIFICATE OF SURVEY (TONNAGE MEASUREMENT)

OF A VESSEL UNDER 24 METRES OVERALL LENGTH

Merchant Shipping Registration Act 1991

SUR 59D and REGISTRY FORM NO. 1 PRESCRIBED BY THE ISLE OF MAN SHIP REGISTRY

Name of Vessel

Port of intended registry

Official number, if there has been any former registry

Whether a sailing, steam or motor ship; if steam or motor ship, how propelled


Overall Length Main Breadth Depth

PARTICULARS OF TONNAGE

The tonnage of this vessel , as detailed on the back hereof is:-

GROSS TONNAGE _________________ tons ( _________________ cubic metres)

I, the undersigned appointed measurer, having measured the above-named vessel, hereby certify that the above particulars are true. Dated at __________________________________________ this ________________ day of __________________ 19____ ________________________________

(Place of measurement)

Measurer

Examined by ______________________________ Date _____________________________________ On behalf of the Ship Regsitry

Measurer's Address:-

Page 1 of 2

Metric Units

version 03/10


No. of sets of engines No. of shafts Description of engines KW When made Name and address of makers

______________________________________ Measurer

TONNAGE CALCULATION

Length X Breadth X Depth TONS .....................X......................................X................................. X 0.16 .............=................

Break, or Breaks, if any, extending from side to side above line of deck.

Mean Length X Mean Breadth X Mean Height Add........................X................................................X............................... X 0.35 ............ = ............

GROSS TONNAGE =

Page 2 of 2 version 03/10

APPENDIX X

Jersey


of 2

JERSEY CERTIFICATE OF TONNAGE MEASUREMENT

Shipping (Tonnage) (Jersey) Regulations 2004

Ships less than 24 metres in length and Fishing Vessels less than 15 metres in

length

(Part 4)

Issued on behalf of the Minister for Economic Development

Name of ship

Whether a sailing or power-driven vessel and if

power-driven, how propelled

Where built

Year of Building

completion

Name and address of builder

Model Year

HIN No. Official No (if any)

No. of decks

No. of

masts

Whether rigged or

not

Stem Stern Build

Construction

material

Ship type No. of Hulls Length

overall (m)

Breadth (m) Depth (m)

No. of Bulkheads

The tonnage of this ship, as calculated overleaf, is: ……………………….. (Gross and net tonnage)

The undersigned declares that the above particulars are true and that he has been duly appointed by the

Minister for Economic Development of the States of Jersey, to issue this certificate.

Name of Surveyor.............................................................

Dated ................. day of ................................... 20...... .........……………..........................

(Signature)

of 2

PROPULSION ENGINE DETAILS

Certified extracts of particulars supplied by builders, owners or engine manufacturer

Number of sets of engines ……..

Engine make ……………………………………………………………..

Engine model …………………………………………………………….

Max design RPM ………………………………… Number of cylinders ……….

Max continuous engine power (MCEP) ………………… BHP or KW (delete as necessary)

Measurer’s Name ………………...……Place of Measurement................................................

TONNAGE CALCULATION

(Regulations 19, 20, 21 and 22)

…………. Length overall

x

……….. Breadth

x

.................. Depth

x 0.16

= ………. Tons

Breaks, if any:

…………. Mean length

x

……….. Mean

breadth

x

.................. Mean height

x 0.35

= ………. Tons

The tonnage of this ship, as detailed above is: ……………………….. (Gross and net tonnage)

Examined by ......................................for IIMS

Date :

Signature…………………………………………

When complete please send to:- Official Stamp :

Jersey Ships’ Registry,

Economic Development Department,

3rd

Floor, Liberation Place,

ST. HELIER, JERSEY. C.I. JE1 1BB

APPENDIX Y

MLC INSPECTION REPORT

IIMS CA MLC 2006 Small Vessel Inspection Report V3 Page 1 of 5

The IIMS Certifying Authority Murrills House, 48 East Street, Portchester, Hampshire PO16 9XS Tel: +44 (0)23 9238 5223 [email protected] | www.iims.org.uk

Maritime Labour Convention 2006, Small Vessel Inspection Report

READ BEFORE COMPLETION: For the purpose of MLC 2006, the UK has interpreted “all ships ordinarily engaged in commercial activities” to mean all vessels that are not pleasure vessels. This includes small commercial vessels certified under the MCA’s Small Commercial Vessel Codes of Practice and any other small vessel that is not a registered fishing vessel, pleasure vessel, ship of traditional build, warship or naval auxiliary.

You must complete this document if: You use your vessel on domestic voyages which proceed further than 60 miles from a UK safe haven. You use your vessel for international voyages, (i.e. UK to France, Ireland or elsewhere). You operate on a voyage from a state other than the UK, and return to that same state without visiting any other state. (This is where your vessel is based in a non-UK port).

You do not need to complete this document if: You navigate exclusively within inland or sheltered waters or areas where port regulations apply. (The UK interpretation of this is that the MLC does not apply to United Kingdom ships operating on domestic voyages within 60 miles of a UK safe haven. A domestic voyage is a voyage that starts and finishes in the UK without the vessel going to a port in another state).

For vessels constructed before 20th August 2013 the accommodation provisions in the Small Commercial Vessel Codes of Practice are acceptable. For vessels built after 20th August 2013 compliance with MLC 2006 is required.

The vessel owner is legally responsible to ensure that all provisions of UK legislation are complied with. 1. Vessel’s particulars

1.1 Name of vessel:

1.2 Distinctive number or letters:

1.3 Port of Registry:

1.4 Gross tonnage:

1.5 IMO number (If known):

1.6 Type of vessel: (Please tick as appropriate): Motor Sail

1.7 Date of build (if during 2013 include day and month):

1.8 Name and address of vessel owner:

1.9 Location of inspection:

1.10 Maximum number of seafarers accommodated onboard:

2. Inspection type

(Please tick as appropriate)

Initial Interim Intermediate Renewal Additional Please Note: It is possible that following public consultation further changes to the draft regulations will be required. Any such changes are likely to be minor and may require slight adjustment of onboard procedures. Accordingly vessel owners are advised that the draft proposals used during the survey must not be regarded as final or certain, and vessel owners should check final regulations and guidance when issued to identify any changes required before a full certificate is issued. Section 3 below is to be completed for all small commercial vessels making International Voyages inclusive of those to the Channel Islands and the Isle of Man and all small commercial vessels based abroad.


3. Mandatory Inspection Items (Guidance is provided in italics)

3.1 Minimum age YES/NO

3.1.1 All seafarers onboard are 16 years of age or over. (Minimum age) No person below the age of 16 years shall be employed, engaged or work on the vessel. A young seafarer is defined as a seafarer under the age of 18.

3.1.2 Seafarers under 18 years of age are listed on the ALC 1C form.

3.1.3 A risk assessment has been carried out for any employees under 18 years of age, specific to the risks for young persons. (Hours of rest) There is a prohibition on young seafarers working at night, which as a minimum must include a period of at least 9 hours starting no later than midnight and ending no earlier than 0500hrs. However a seafarer aged 16 or 17 may work at night if the work forms part of an established training programme. Health and safety protection and accident prevention) Measures shall be put in place to protect young seafarers from carrying out any work which is likely to jeopardise their health and safety.

3.2 Medical certification YES/NO

3.2.1 If the vessel is operating up to 60 miles from a safe haven, all the seafarers have either a valid ENG1 or ML5 medical fitness certificate.

3.2.2 If the vessel is operating more than 60 miles from a safe haven, all the seafarers have a valid ENG1 medical fitness certificate.

3.2.3 Are there any conditions on the medical fitness certificates that prevent the seafarer from undertaking their duties onboard.

3.2.4 The company has a system for ensuring that the seafarers it employs have suitable and valid medical fitness certificates.

3.3 Qualifications of seafarers YES/NO

3.3.1 The skipper has the required certificate of competency for the operating area.

3.3.2 The mate has the required certificate of competency for the operating area. YES/NO/NA

3.3.3 There is somebody onboard with the required engineering qualifications. YES/NO/NA

3.3.4 There are second people available to assist the skipper in an emergency or deemed by the skipper to be experienced.

YES/NO/NA

3.3.5 The company has a system for ensuring that the seafarers it employs are correctly qualified for the voyages they undertake.

3.3.6 The company provides familiarisation training for its seafarers.

3.4 Seafarers’ Employment Agreements (SEA) YES/NO/NA*

3.4.1 The SEA complies with the minimum standards. (Seafarer Employment Agreements) requires that vessel owners and all seafarers they employ have a signed original SEA meeting the minimum requirements in Provisional Guidance on Seafarer Employment Agreements. MCA have posted a model format of a SEA on their website at www.dft.gov.uk/mca/mlc. The SEA and any document forming part of the SEA, if they are not in English should be available onboard with an English translation. Seafarers shall be given a document in English containing a record of their employment on the vessel. (Entitlement to leave) requires that seafarers must be given a minimum of 2.5 days per month paid leave and UK public holidays (8 days). Seafarers are to be granted shore leave to benefit their health and well-being consistent with the operational requirements of their positions. (Repatriation) Vessel owners are required to provide financial security to ensure that seafarers they employ are duly repatriated. Vessel owners are prohibited from requiring seafarers to make an advance payment towards the cost of repatriation. (Financial security) for compensation in case of death or long term disability of seafarers due to occupational injury, illness or hazard is the responsibility of the vessel owners.

3.4.2 All seafarers on board have an SEA.

3.4.3 The company has a system for ensuring all seafarers it employs have an SEA.

3.4.4 Occasional staff have a contract of employment. YES/NO/NA

* N/A where the vessel owner is the sole seafarer onboard.

3.5 Use of any licensed or certified or regulated private recruitment and placement service YES/NO/NA


3.5.1 If a recruitment and placement service is used, are they based in a ratifying country? Vessel owners must only use seafarer recruitment and placement services, certified by ratifying countries OR recruitment and placement services that can demonstrate conformity to the MLC requirements for recruitment and placement.

3.5.2 If the recruitment and placement service is not in a ratifying country has the vessel owners verified their compliance with the MLC.

3.6 Hours of rest YES/NO

3.6.1 The SEA shows hours in accordance with the minimum standard.

3.6.2 The schedule is posted up and in compliance with the minimum standard.

3.6.3 The records of hours of rest are kept in the format required in MSN 1767.

3.6.4 The standards for minimum hours of rest are being complied with. The minimum limits on hours of rest provided by the vessel owners shall be 10 hours in any 24 hour period, which may be divided into no more than two (2) periods – one of which shall be at least six (6) hours in length, and no more than 14 hours between any consecutive periods; and 77 hours in any seven day period.

3.7 Manning levels for the ship YES/NO

3.7.1 Manning levels are adequate

3.7.2 There is a procedure for briefing the second person on assisting the skipper.

3.7.3 The company has a system for ensuring that there are sufficient seafarers/persons onboard the vessel.

3.8 Accommodation YES/NO/NA

Applicable to vessels constructed on or after 20th

August 2013. Vessels built prior to 20th

August 2013 shall comply with existing national standards in force when they were built or last substantially modified. Standard complied with: Existing National Standards / Full MLC / Provisional Guidance (B) on the application of the MLC to workboats of 200GT to less than 500GT, Annex 1 / Provisional Guidance (C) on small vessels less than 200GT that are ordinarily engaged in commercial activities, Annex 1 / LY3 21B* (*delete as applicable)

3.8.1 Access/Escape arrangements

3.8.2 Headroom

3.8.3 Ventilation

3.8.4 Air conditioning (≥200GT only)

3.8.5 Heating and insulation

3.8.6 Lighting

3.8.7 Water services and provision

3.8.8 Hand holds and grab rails

3.8.9 Sleeping accommodation

3.8.10 Sanitary facilities

3.8.11 Laundry facilities (≥200GT only)

3.8.12 Mess rooms

3.8.13 Stowage facilities for personal effects

3.8.14 Machinery space boundaries

3.8.15 Securing of heavy equipment

3.8.16 Hospital accommodation (>15 seafarers on a voyage >3 days)

3.8.17 Protection from mosquitoes

3.8.18 Master’s inspections

3.9 On-board recreational facilities YES/NO


3.9.1 Recreational facilities are provided onboard. Vessel owners to provide appropriate seafarers’ recreational facilities, amenities and services, as adapted to meet the special needs of seafarers who must live and work on vessels. Examples of recreational facilities include reading and writing facilities and, where practicable, games.

3.9.2 There is an open deck space provided, with safe access that protects seafarers from the elements.

3.10 Food and catering YES/NO

3.10.1 Adequate food is provided for all seafarers free of charge. (Food and catering) requires that food is supplied free of charge to seafarers and is suitable in terms of quality, nutritional value, quality and variety.

3.10.2 The catering facilities onboard are fitted with a sink, a means of cooking and adequate working surface for the preparation of food. The floor surface in the galley area is non-slip. The facilities are hygienic.

3.10.3 The furniture and fittings in the galley are made of a material which is impervious to dirt and moisture. Metal parts are rust resistant.

3.10.4 There is adequate ventilation in the galley and a supply of fresh air to discharge fumes to the open air.

3.10.5 Gimballed cooking appliances have a crash bar and there is a means of locking the gimbal. YES/NO/NA

3.10.6 There is a means to secure the cook in position with both hands free for working.

3.10.7 There are secure and hygienic storage facilities for food and garbage.

3.10.8 There is a messing area provided which accommodates the greatest number of people likely to be messing at one time.

3.10.9 The company has a system for ensuring that there is somebody with accepted food hygiene training to supervise the preparation and cooking of food for seafarers onboard the vessel.

3.11 Health and safety and accident prevention YES/NO

3.11.1 There are written risk assessments, or the inspector is satisfied that crew have demonstrated that they are aware of the risks verbally.

3.11.2 There are no obvious health and safety problems. The vessel owner shall ensure as far as practicable, the health and safety of seafarers on board the vessel. In carrying out this duty the vessel owner shall ensure reasonable precautions are taken to prevent occupational accidents, injuries and diseases on board the vessel.

3.11.3 Complaints from seafarers are being suitably dealt with.

3.11.4 Where there are more than 5 crew members there are records of safety committee meetings.

3.12 On-board medical care YES/NO

3.12.1 Medical stores are in accordance with MSN 1768 and in date.

3.12.2 There is somebody on board with adequate first aid training.

3.12.3 The company has a system for ensuring that there is somebody with first aid training onboard the vessel.

3.12.4 The skipper is aware of how to contact the Radio Medical Advice Service.

3.12.5 There are records kept of all medical care undertaken onboard.

3.12.6 Seafarers have access to medical care ashore overseas. Medical care on board and ashore requires that the cost of medical and dental treatment for seafarers is bourne by the vessel owner. Seafarers have the right to visit a qualified medical doctor or dentist without delay in ports of call, where practicable.

3.13 On-board complaint procedures YES/NO

3.13.1 There is a complaints procedure posted up which is available to seafarers. The onboard complaints procedure requires that vessel owners must ensure their vessels have onboard procedures for the fair, effective and expeditious handling of seafarer complaints. Seafarers must not be victimised for raising complaints and have the right to be accompanied or represented.

3.13.2 The complaints procedure includes details of who to contact in the MCA if the complaint is not resolved. The complaints procedure must allow for complaints directly to the Master and to the MCA if the complaint is not resolved.

3.13.3 Where complaints have been recorded have they been resolved.


3.14 Payment of wages YES/NO/NA*

3.14.1 Payment of wages is in accordance with the SEA. Payment of wages defines the principles applying to the payment and calculation of basic pay and wages which are partially or fully consolidated.

3.14.2 Payment of wages is at least monthly. All seafarers shall receive a monthly account of their wages.

3.14.3 There is provision for allotments. Vessel owners are required to take measures to provide seafarers with a means to transit all or part of their earnings to their families or dependents or legal beneficiaries.

3.14.4There are no unauthorised deductions. The following deductions from seafarers’ wages are permitted – Deductions permitted in relevant national laws, or agreed to in a Collective Bargaining Agreement, onboard purchases, telecommunication calls and internet access, cash advances, allotments, contributions by the seafarer in relation to any pension fund, charity, and in respect of membership of a body to a trade union and friendly society. No deduction can be made from a seafarers’ wage in respect of obtaining or retaining employment. Monetary fines against seafarers other than those authorised in a Collective Bargaining Agreement are prohibited.

3.14.5 Where possible, seafarers confirm that their wages are being paid in accordance with the SEA.

* N/A where the vessel owner is the sole seafarer onboard.

4. Summary

Vessel owner’s declaration

I declare that I will continue to comply with the requirements of the Maritime Labour Convention, 2006, for the validity of this inspection report.

Vessel owner’s name:

Name of signatory of the vessel owner: Signed:

Date:

Nominated Surveyor's declaration

I declare that I have reviewed the above measures, and, following inspection of the vessel, and I have determined that they meet the purposes set out in the Maritime Labour Convention, 2006, Standard A5.1.3, paragraph 1.

Surveyor's name: Signed:

Of the IIMS Certifying Authority authorised by the Maritime and Coastguard Agency.

Date of Inspection: This Inspection Report is valid until

(3 years from date of inspection date)

This report is to be retained onboard for a period of 3 years and must be made available for consultation by MCA officers at all times.

APPENDIX Z

CA Surveyor Declaration Form

___________________________________________________________________________________ IIMS CA Surveyor Declaration Form ISSUE 01, MARCH 2015

IIMS CA Surveyor

Declaration Form

CA Surveyor's full name:

__________________________________________________________

I, the above named surveyor, agree to the following:

a) To work to the IIMS Code of Conduct found on IIMS website at

http://iims.org.uk/membership/code-of-conduct/

b) I confirm I will only survey vessels that I am authorised for.

c) I will declare any conflict of interests that may occur in the

course of my work for the IIMS CA.

d) All information of vessel surveys carried out in connection

with the work of the IIMS CA and the MCA will remain

confidential in so far as they are required to disclose such

information to a court or other legal entity.

CA Surveyor's signature: Date:

________________________________ _____________________