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Handling Personal Data

Handling Data

Organizations and Data Handling

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It’s the law

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To try and minimize situations like those on the previous slides, the Data Protection Act was passed in 1984 and revised in 1998.

They must give details of:the type of personal data that is going to be heldhow the data will be obtained who the data will be passed on to whether the data is being transferred to other countrieswhy they need to use the data.

This law covers the use of data on living individuals that is stored on a computer.

Data users (organizations) who keep such data must register with the Data Protection Registrar.

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The Data Protection Act says data must be:

acquired lawfully

used for the purpose that it was acquired

relevant: only the data needed should be collected

accurate and up-to-date

kept only until needed

accessible to the individual and, where necessary, be able to have data corrected or removed

be kept in a secure place to avoid loss or damage

transferred to other organizations only with the consent of the individual (the data subject).

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They’ve lost it

Beware of:

hackers

accidental loss of data

viruses.

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To protect against malicious acts:

Steps to protect data

use passwords to protect files; change passwords regularly

encrypt data before sending it through a network

use a firewall and up-to-date virus scanning software

use an activity log to track use

give people different levels of access as required

make files read-only to avoid deletion

keep computers in locked rooms.

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To protect against viruses:

To protect against accidental loss and damage:

scan all incoming e-mails

ensure that virus software is always up-to-date

do not open suspicious e-mails.

always keep a back-up of all data

keep the back-up copy away from the computer

do not remove the back-up disk until the back-up is completed and the disk light switched off.

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The Data Protection Act was set up in 1984 and revised in 1998.

It only covers data about living individuals.

It only covers data stored on a computer.

Data users (organizations) that hold such data must register with the Data Protection Registrar.

There are eight different principles that make up the Data Protection Act.

Data can be lost because of a number of reasons; a virus, hackers, or through accidental damage of files.

There are a number of steps that can be taken to avoid loss of data.

Summary

What can I remember?