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2015 Annual General Meeting of the Woodsworth College Students’ Association March 2 nd , 2015; 5:00pm Waters Lounge, Woodsworth College Residence 321 Bloor Street West CONTENT 1) Agenda 2) Previous Annual General Meeting Minutes 3) Audited Financial Statements 2012/2013

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Page 1: CONTENTmywcsa.com/wdw/wp-content/uploads/2016/02/2015-Annual...2015 Annual General Meeting of the Woodsworth College Students’ Association March 2nd, 2015; 5:00pm Waters Lounge,

2015 Annual General Meeting of the

Woodsworth College Students’ Association

March 2nd

, 2015; 5:00pm

Waters Lounge, Woodsworth College Residence

321 Bloor Street West

CONTENT

1) Agenda

2) Previous Annual General Meeting Minutes

3) Audited Financial Statements 2012/2013

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1) Agenda

1. Call to Order

2. Approval of the Agenda

Motion that the membership of the Woodsworth College Students’ Association approves

the Agenda of the 2015 Annual General Meeting as presented.

Moved: Younus Seconded: Issa

3. President’s Address

4. Approval of the Previous Annual General Meeting Minutes

Motion that the membership of the Woodsworth College Students’ Association approves

the Previous Annual General Meeting Minutes as presented.

Moved: Younus Seconded: Issa

5. Financial Address & Approval of Audited Financial Statements 2012/2013

Motion that the membership of the Woodsworth College Students’ Association approves

the Audited Financial Statements 2012/2013 as presented.

Moved: Arslan Seconded: Younus

6. Constitutional Amendments

Motion that the membership of the Woodsworth College Students’ Association corrects

the typo in section (VIII.) (2.) (a) (ii.) of the Constitution to change the members sought

for nomination if seeking a director position from “20” back to “10”.

Moved: Issa Seconded: Younus

7. Candidate Speeches

Directors

Associate Director of Athletic Affairs: Miranda Ruo Yu Li

Associate Director of Social Affairs: Nida-Baig Mirza, Ryan Minki Jeong

Professional Development Director: Sandleen Azam

Upper- Year Students Directors: Sarah Bear, Kristine Medrero

Off-Campus Directors: Novera Hasan Khan, Fahim Lallani, Samantha Davis

Executives

Vice President of Internal Affairs: Teeka Cookson, Annette Szeliga

Vice President of Financial Affairs: Kim Wachockier, Aadil Nathani, Alexandra Spence.

Vice President of Social Affairs: Ongio Ho On Tsui

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Vice President of External Affairs: Asad AJ Jamal

Vice President of Athletic Affairs: Danielle Ouellette

Vice President of Public Relations: Shonali Lakhani

President: Olivia Hauck, Jenny Jingru Zhang

8. Other Business

9. Adjournment

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2014 Annual General Meeting of the

Woodsworth College Students’ Association

March 3rd

, 2014; 5:00pm

Waters Lounge, Woodsworth College Residence

321 Bloor Street West

IN ATTENDANCE:

Rhys Smith (President)

Tom Gleason (Vice President of Internal

Affairs)

Tariq Haddadin (Vice President of

Financial Affairs)

Michael Amiraslani (Vice President of

External Affairs)

Alex Smith (Vice President of Athletic

Affairs)

Danielle Ouellette (Associate Director of

Athletic Affairs)

Olivia Hauck (Associate Director of

Social Affairs)

Amy Wu (Associate Director of Public

Relations)

Amy Butcher (Community Outreach

Director)

Roxane Jaffray (Professional

Development Director)

Jacqueline Booth (Upper Year Students’

Director)

Alanna Leale (Upper Year Students’

Director)

Saadia Esat (Off-Campus Students’

Director)

Shonali Lakhani (Full-Time Students’

Director)

Jon Dundas (Part-Time Students’

Director)

Josephine Petrolo (Mature Students’

Director)

Maina Rambali (Mature Students’

Director)

Defne Arslan (Woodsworth Residence

Director)

Esther Saunders (Academic Bridging

Students’ Director)

Rouya Botlani (Chair of the Board)

Madeleine Million-Osborne (Secretary

of the Board)

Chantal Issa (Services & Initiatives

Assistant)

Joshua Cantelon (Services & Initiatives

Assistant)

Lucinda Yae-Rim Ro (Publications

Editor-in-Chief)

Mohammed Shadab (Gala Coordinator)

Ongio Tsui

Jing Bian

Sara Park

Vipulan Vigneswaran

Junlin Liu

Adrian Wan

Ken Mills

Robbie Raskin

Bilal Suboor

Lauren Vollmer

Nzube Ekpunobi

Susan Murray

Sydney Lang

Matthew Celestial

Linda Wi

Bijal Patel

Felice Lai

Nicole Nwokolo

Alex Mohr

Lars Fonteyne

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Ye Huang

Madeline Holmes

Aadil Nathani

PROXIES

Jessica Li (First Year Students’ Director)

to Saadia Esat

Bijal Patel to Ongio Tsui

Eric Chen to Alanna Leale

Dorcas Chiu to Danielle Ouellette

Jordan Balls to Lauren Vollmer

Rachel Lanning to Joshua Cantelon

Sabrina Lane-Smith to Chantal Issa

Madison Frost to Defne Arslan

Madeline Holmes to Olivia Hauck

Charles Ozzoude (Off-Campus Students’

Director) to Rhys Smith

Alison Read (Vice President of Public

Relations) to Alex Smith

Reem Keleta to Tom Gleason

1) Agenda

1. Call to Order

Meeting called to order at 5:43pm.

2. Approval of the Agenda

Motion that the membership of the Woodsworth College Students’ Association approves

the Agenda of the 2014 Annual General Meeting as presented.

Moved: R Smith Seconded: Gleason

Motion Carries

3. President’s Address

R Smith gives his President Address. No questions asked during question period.

4. Approval of the Previous Annual General Meeting Minutes

Motion that the membership of the Woodsworth College Students’ Association approves

the Previous Annual General Meeting Minutes as presented.

Moved: R Smith Seconded: Gleason

Motion Carries

5. Financial Address & Approval of Audited Financial Statements 2011/2012

Haddadin presents the audited statements from 2011/2012. He discusses the current state

of WCSA finances and addresses recent issues around club funding.

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Motion that the membership of the Woodsworth College Students’ Association approves

the Audited Financial Statements 2011/2012 as presented.

Moved: Haddadin Seconded: R Smith

6. Constitutional Amendments

Motion that the membership of the Woodsworth College Students’ Association amends

the Constitution to create the position of “Associate Director of Financial Affairs” as

sections (IV.)(3.)(a)(viii) and (VIII.)(1.)(a)(viii).

Moved: Haddadin Seconded: Gleason

Haddadin presents the case for the new Board position, stating that the Finance portfolio

is large and complex and would benefit from having a director to help with management.

Motion Carries

Gleason states that the following constitutional amendments are housekeeping motions

and that this is the final step to ensuring the proper maintenance of these positions. Most

of the included positions currently function as ex-officio members already and these

amendments make it official.

Motion that the membership of the Woodsworth College Students’ Association amends

the Constitution to add the position of “Chief Returning Officer of the Association” as

section (IV.)(4.)(d)(x).

Moved: Gleason Seconded: R Smith

Motion Carries

Motion that the membership of the Woodsworth College Students’ Association amends

the Constitution to add the position of “WOLF Coordinator(s) from the Office of the

Dean of Students” as section (IV.)(4.)(d)(xi).

Moved: Gleason Seconded: R Smith

Motion Carries

Motion that the membership of the Woodsworth College Students’ Association amends

section (II.)(s) of the Constitution to change the position of “Speaker of the Board” to

“Chair of the Board”.

Moved: Gleason Seconded: R Smith

Motion Carries

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Motion that the membership of the Woodsworth College Students’ Association amends

the Constitution to add the position of “Chair of the Board” [Chair of the Board, and] as

section (IV.)(4.)(d)(xiv).

Moved: Gleason Seconded: R Smith

Motion Carries

7. Candidate Speeches

Directors

Associate Director of Public Relations: Shonali Lakhani

Associate Director of Social Affairs: Ongio Tsui

Part-Time Students’ Director: Jon Dundas Bradford

Professional Development Director: Saadia Esat

Community Outreach Director: Aadil Nathan

Full-Time Students’ Directors: Sara Park, Sarah Bear

Upper- Year Students Directors: Jing Bian

Executives

Vice President of Internal Affairs: Chantal Issa

Vice President of Financial Affairs: Defne Arslan

Vice President of Social Affairs: Olivia Hauck

Vice President of External Affairs: Lucinda Yae-Rim Ro

Vice President of Athletic Affairs: Danielle Ouellette

Vice President of Public Relations: Jessica Li, Alexandra Spence

President: Mohammed Shadab

8. Other Business

No other business.

9. Adjournment

Moved: R Smith Seconded: Gleason

Motion Carries

Meeting adjourned at 7:19pm

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2) Presidential Address

Hi everyone,

To begin, I first want to thank you all for attending the WCSA AGM. Your attendance

makes it possible to conduct essential orders of business of the association, such as

ratifying audited financial statements and approving the minutes from the previous AGM.

I believe that the 2013-2014 term of the WCSA BoD has been a very successful one, and

has a left a strong legacy for Woodsworth College for years to come. To begin with, in

the sense of traditional events, we began the academic year last September with the

largest Orientation Week in the college’s history, seeing over 750 students involved in

many different capacities. We also held many of the traditional social and athletic events

this term such as the red party, streetcar pubcrawl and the wonderland trip; two raptors

games, a blue jays game and a Superbowl party. Additionally, anyone who has spent any

time in Kruger Hall this year will have come across our weekly WCSA pancake

Wednesdays, courtesy of the off-campus portfolio. The Are You Woodsworthy

leadership conference, too, happened this year, and helped Woodsworthians develop their

leadership skills. And last, but certainly not least, we have our annual awards gala coming

up on the 21st of this month at the Westin Harbor Castle, which is shaping up to be one of

the best galas yet!

However, I would also like to acknowledge several new events and initiatives as of this

year. For example, the full-time students’ portfolio hosted a cooking competition right

here in this very room last month, and the community outreach portfolio held the first

ever zombie charity walk, which brings awareness to the heart and stroke foundation.

Also, the full-time and upper-year portfolios are hosting a resume and CV workshop this

Wednesday here in the Waters Lounge as well. WCSA’s Woodsworth residence director

also planned a reading week initiative for students who were still in the GTA: a skating

trip to Nathan Phillips Square.

WCSA has also seen an increased amount of collaboration this year at the university wide

level. Myself and the VP External of the Association have been attending the student

societies’ summit since last October, in which we have been discussing student

governance and representation with many other student societies across campus. The

summit has yielded some productive discussion on best democratic practices at our

University. I have also been attending monthly St. George Roundtable Meetings in which

I have keeping in the loop about the happenings of other student societies. This has led to

collaborations on events such as our Movember Club night (in which we partnered with

Innis).

In regards to policy, I believe that the WCSA BoD this term has also been very active.

Back in August, we passed a document called the community guidelines, which outlines

the rules for a safe and positive space at all WCSA meetings, events and initiatives. Later

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on last year, we also as a board ratified a policy on absenteeism and the non-performance

of duties, which keeps us all, as elected student leaders, more accountable to the student

population. All of these policies were drafted and recommended by the Policy Review

Committee, which also spent time editing and updating the Association’s hiring and

election policies. Additionally, the PR portfolio also created a document called the PR

request form, which streamlines our efforts to promote WCSA events and services. And

last month, we also formalized an awards policy for the BoD, to be used at our annual

awards gala. Lastly, the 2013-2014 BoD has proposed some constitutional amendments,

to be approved and discussed by everyone in attendance here.

I would like to conclude my address today by first thanking each and everyone of the 27

WCSA Board of Directors. I can confidently say that because of your hard work,

dedication and resolve that the 2013-2014 WCSA term has been extraordinarily

successful. You should all be extremely proud. I would also to thank the college

administration for providing us with endless advice and support throughout the year. And

lastly, I would like to thank all the students at the college. After all, it is you guys who

keep the Association moving, by attending our events, and using our services.

Thank you all very much, and have a great rest of the year!

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Financial Statements of

WOODSWORTH  COLLEGE  ST UDENTS’  

ASSOCIATION AT THE UNIVERSITY OF

TORONTO

April 30, 2013

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