© 2007 ibm corporation brownbag education session consolidation
TRANSCRIPT
© 2007 IBM Corporation
Brownbag Education Session Consolidation
Business Unit or Product Name
© 2007 IBM Corporation
The Problem
Numerous education sessions being put on by different groups
No archiving / retention currently
Teams want help learning specific topics
Communicating session information to the entire audience
Business Unit or Product Name
© 2007 IBM Corporation
General Solution
Establish a set of procedures for giving brown bag sessions
Maintain an online calendar of sessions for general perusal
Maintain an archive of recorded sessions
Coordinator that facilitates meetings
Business Unit or Product Name
© 2007 IBM Corporation
Wiki
Wiki will contain the following sections
– Calendar
– Instructions for Scheduling a Talk
– Instructions for Recording a Talk
– Talk Request Page
– Talk Details Pages
– Talk Archives
Business Unit or Product Name
© 2007 IBM Corporation
Procedure for Scheduling a Talk
Sponsor contacts Brown Bag Session Coordinator
Sponsor provides the following details:– Speaker, Summary, Dates, Scope, Contact Info– Conference Number, Room info– Room Info (once available), Recording (afterwards)
Coordinator Adds info to Wiki
Sponsor sends out invitation.
Coordinator makes sure recording software is set up properly.
Talk is given.
Coordinator adds recording to website.
Business Unit or Product Name
© 2007 IBM Corporation
Stakeholders
Sponsor
Speaker
Coordinator (Roy Janik)
Requester
Audience
Business Unit or Product Name
© 2007 IBM Corporation
Procedure for Requesting a Talk
Requester contacts Brown Bag Coordinator
Requester provides the following information:
– Topic of talk they are requesting, timeframe, length, scope
Coordinator solicits potential speakers
Coordinator arranges a date, sets up conference calls, adds info to the wiki, and sends out an invite.
Business Unit or Product Name
© 2007 IBM Corporation
Benefits to Talk Sponsors
Increased exposure for conference call
Clear instructions for inviting / recording
Repository for presentations/recorded sessions
Benefits to Requesters
Easy/Cheap way to acquire needed knowledge
Business Unit or Product Name
© 2007 IBM Corporation
Benefits to General Audience
One place to find out about talks, get materials, watch old talks
Standardized invitation/procedure.
Business Unit or Product Name
© 2007 IBM Corporation
Impact to Coordinator
Finding Speakers and coordinating schedules might take some time.
Setting up recording software not always easy.
Business Unit or Product Name
© 2007 IBM Corporation
Challenges
Finding Speakers when topics are requested
Camtasia isn’t free, but instead offers a trial license for 30 days.
Business Unit or Product Name
© 2007 IBM Corporation
Camtasia Details
Camtasia allows video of a desktop to be recorded, along with audio from a built-in mic, resulting in a complete recording of an education session
Alternatives are being investigated
Business Unit or Product Name
© 2007 IBM Corporation
To-Do
1 week to set up base wiki
Need help with list of contacts to solicit for talks
Update email distribution list